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Become An Order Entry Specialist

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Working As An Order Entry Specialist

  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Identifying Objects, Actions, and Events
  • Performing Administrative Activities
  • Unpleasant/Angry People

  • Repetitive

  • $32,330

    Average Salary

What Does An Order Entry Specialist Do

Information clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.

Duties

Information clerks typically do the following:

  • Prepare routine reports, claims, bills, or orders
  • Collect and record data from customers, staff, and the public
  • Answer questions from customers and the public about products or services
  • File and maintain paper or electronic records

Information clerks perform routine office support functions in an organization, business, or government. They use telephones, computers, and other office equipment such as scanners and fax machines.

Correspondence clerks respond to inquiries from the public or customers. They prepare standard responses to requests for merchandise, damage claims, delinquent accounts, incorrect billings, or complaints about unsatisfactory services. They also may review the organization’s records and type response letters for their supervisors to sign.

Court clerks organize and maintain court records. They prepare the calendar of cases, also known as the docket, and inform attorneys and witnesses about court appearances. Court clerks also receive, file, and forward court documents.

Eligibility interviewers conduct interviews both in person and over the phone to determine if applicants qualify for government assistance and benefits. They answer applicants’ questions about programs and may refer them to other agencies for assistance.

File clerks maintain electronic or paper records. They enter and retrieve data, organize records, and file documents. In organizations with electronic filing systems, file clerks scan and upload documents.

Hotel, motel, and resort desk clerks, also called front desk clerks, provide customer service to guests at the establishment’s front desk. They check guests in and out, assign rooms, and process payments. They also keep occupancy records; take, confirm, or change room reservations; and provide information on the hotel’s policies and services. In addition, front desk clerks answer phone calls, take and deliver messages for guests, and handle guests’ requests and complaints. For example, when guests report problems in their rooms, clerks coordinate with maintenance staff to resolve the issue.

Human resources assistants provide administrative support to human resources managers. They maintain personnel records on employees, including their addresses, employment history, and performance evaluations. They may post information about job openings and compile candidates’ résumés for review.

Interviewers conduct interviews over the phone, in person, through mail, or online. They use the information to complete forms, applications, or questionnaires for market research surveys, census forms, and medical histories. Interviewers typically follow set procedures and questionnaires to obtain specific information.

License clerks process applications for licenses and permits, administer tests, and collect application fees. They determine if applicants are qualified to receive particular licenses or if additional documentation needs to be submitted. They also maintain records of applications received and licenses issued.

Municipal clerks provide administrative support for town or city governments by maintaining government records. They record, maintain, and distribute minutes of town and city council meetings to local officials and staff and help prepare for elections. They also may answer requests for information from local, state, and federal officials and the public.

Order clerks receive orders from customers and process payments. For example, they may enter customer information, such as addresses and payment methods, into the order entry system. They also answer questions about prices and shipping.

Reservation and transportation ticket agents and travel clerks take and confirm passengers’ reservations for hotels and transportation. They also sell and issue tickets and answer questions about itineraries, rates, and package tours. Ticket agents who work at airports and railroads also check bags and issue boarding passes to passengers.

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How To Become An Order Entry Specialist

Information clerks typically need a high school diploma and learn their skills on the job. Employers may prefer to hire candidates with some college education or an associate’s degree, depending on the occupation.

Education

Candidates typically need a high school diploma for most positions. However, employers may prefer to hire candidates with some college education or an associate’s degree. This is particularly true for eligibility interviewers, human resources assistants, and municipal clerks. Courses in social sciences, as well as word processing and spreadsheet applications, are particularly helpful.

Training

Most information clerks receive short-term on-the-job training, usually lasting a few weeks. Training typically covers clerical procedures and the use of computer applications. Those employed in government receive training that may last several months and include learning about various government programs and regulations.

Advancement

Some information clerks may advance to other administrative positions with more responsibilities, such as office supervisor or office manager. With completion of a bachelor’s degree, some human resources assistants may become human resources specialists.

Important Qualities

Communication skills. Information clerks must be able to explain policies and procedures clearly to customers and the public.

Integrity. Information clerks, particularly human resources assistants, have access to confidential information. They must be trusted to adhere to the applicable confidentiality and privacy rules governing the dissemination of this information.

Interpersonal skills. Information clerks who work with the public and customers must understand and communicate information effectively in order to establish positive relationships.

Organizational skills. Information clerks must be able to retrieve files and other important information quickly and efficiently.

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Order Entry Specialist jobs

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Order Entry Specialist Career Paths

Order Entry Specialist
Billing Specialist Home Health Aid Security Officer
Account Manager
5 Yearsyrs
Project Manager Program Manager Business Developer
Business Development Manager
9 Yearsyrs
Project Manager Construction Manager Operations Manager
Director Of Sales
10 Yearsyrs
Project Coordinator Program Manager General Manager
District Manager
7 Yearsyrs
Service Representative Account Executive
District Sales Manager
7 Yearsyrs
Office Administrator Operations Manager Business Analyst
Information Technology Manager
8 Yearsyrs
Account Manager Recruiter Inside Sales Representative
Inside Account Manager
5 Yearsyrs
Technician Service Manager Outside Sales Representative
Inside Sales Manager
7 Yearsyrs
Medical Assistant Office Manager Account Manager
National Account Manager
8 Yearsyrs
Project Coordinator Operations Manager Account Executive
Office Manager
5 Yearsyrs
Accounts Payable Clerk Finance Analyst Business Analyst
Product Manager
7 Yearsyrs
Billing Specialist Specialist Project Manager
Program Manager
8 Yearsyrs
Office Administrator Project Coordinator Account Manager
Sales Account Manager
6 Yearsyrs
Technician Sales Consultant Sales Manager
Sales And Operations Manager
7 Yearsyrs
Accounts Payable Clerk Accountant Finance Manager
Sales Manager
5 Yearsyrs
Account Representative Loan Processor Processing Manager
Sales Support Manager
6 Yearsyrs
Specialist Account Manager
Senior Account Manager
7 Yearsyrs
Specialist Project Manager Program Manager
Senior Manager
10 Yearsyrs
Service Representative Account Manager Account Executive
Territory Manager
7 Yearsyrs
Medical Assistant Home Health Aid Warehouse Associate
Warehouse Manager
5 Yearsyrs
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Average Length of Employment
Order Desk Clerk 3.2 years
Order Specialist 2.8 years
Order Clerk 2.8 years
Specialist 2.5 years
Order Processor 2.4 years
Order Entry Clerk 2.3 years
Top Employers Before
Cashier 6.7%
Internship 3.0%
Manager 2.6%
Specialist 1.9%
Top Employers After
Cashier 3.5%
Manager 3.0%
Specialist 2.6%

Order Entry Specialist Demographics

Gender

Female

77.2%

Male

21.4%

Unknown

1.4%
Ethnicity

White

81.2%

Hispanic or Latino

9.7%

Asian

7.1%

Unknown

1.4%

Black or African American

0.6%
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Languages Spoken

Spanish

59.6%

Carrier

6.4%

German

4.3%

French

4.3%

Italian

4.3%

Portuguese

2.1%

Ukrainian

2.1%

Vietnamese

2.1%

Occidental

2.1%

Mandarin

2.1%

Armenian

2.1%

Tagalog

2.1%

Russian

2.1%

Korean

2.1%

Hmong

2.1%
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Order Entry Specialist Education

Schools

University of Phoenix

17.2%

University of North Texas

6.7%

Strayer University

6.0%

Kaplan University

6.0%

College of DuPage

5.2%

University of Wisconsin - Oshkosh

5.2%

Indian River State College

4.5%

Kent State University

4.5%

Cincinnati State Technical and Community College

3.7%

Ashford University

3.7%

Fox Valley Technical College

3.7%

Texas State University

3.7%

Rasmussen College

3.7%

American InterContinental University

3.7%

University of Texas at Austin

3.7%

University of Wisconsin - Milwaukee

3.7%

University of Missouri - Saint Louis

3.7%

Austin Community College

3.7%

Southern New Hampshire University

3.7%

Sinclair Community College

3.7%
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Majors

Business

25.4%

Pharmacy

8.7%

Health Care Administration

8.5%

Accounting

7.8%

Nursing

5.6%

Psychology

5.3%

Criminal Justice

4.1%

Communication

3.7%

General Studies

3.3%

Medical Assisting Services

3.0%

Computer Science

2.9%

Management

2.8%

English

2.6%

Human Resources Management

2.6%

Computer Information Systems

2.6%

Education

2.5%

Information Technology

2.2%

Liberal Arts

2.1%

Human Services

2.1%

Biology

2.0%
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Degrees

Other

31.9%

Bachelors

31.7%

Associate

18.0%

Masters

7.3%

Certificate

6.5%

Diploma

3.2%

Doctorate

1.0%

License

0.5%
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Job type you want
Full Time
Part Time
Internship
Temporary

Top Skills for An Order Entry Specialist

OrderEntryDepartmentCustomerServiceSkillsDataEntryPurchaseOrdersCustomerOrdersPharmacyProceduresComputerSystemOrderProcessingPhoneCallsCreditCardSalesOrdersInternetSalesRepsOrderInformationOrderStatusWebAs400HighVolumeCustomerInformationInboundCalls

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Top Order Entry Specialist Skills

  1. Order Entry Department
  2. Customer Service Skills
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Prevented warranty issues resulting from the order entry department by nearly 100%.
  • Utilized customer service skills in addressing employers'/clients' questions and concerns, both over the phone and in person.
  • Answered 75-80 calls per day speaking with Home Improvement Stores; responsible for data entry and general office duties
  • Check and correct all purchase orders for any errors so that they can be flawless when submitted into the system.
  • Entered new customer orders, processed electronic credit card payments and generated customer reports upon request.

Top Order Entry Specialist Employers

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Order Entry Specialist Videos

Job Roles For DATA ENTRY OPERATOR – Entry Level,DataBase,Arts,Science,WPM, Data Management

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