Office Manager jobs at OUTFRONT Media - 196 jobs

Are you passionate about health equity and ready to help power an organization committed to dismantling the systemic forces that endanger the health of people of color? Do you thrive in a role where your organization, leadership, and operational excellence directly support social, racial, and environmental justice? An inspiring, Sacramento-based nonprofit is searching for a dynamic Office & Operations Manager to take the lead in building smooth, efficient, and mission-aligned operations. In this role, YOU will be the heartbeat of the organization-creating structure, supporting staff, strengthening systems, and ensuring the organization's work has the impact our communities deserve. If you're a proactive, detail-oriented leader who loves owning your space, solving problems, and helping teams work at their best… this is your opportunity to shine. ✨ ( Note: This role is primarily on-site, and you will often be the primary person in the office. ) What You'll Lead & Own: Office & Operational Excellence- Oversee all day-to-day office operations for a hybrid virtual/in-person environment. Manage supplies, equipment, vendors, and technology with efficiency and care. Maintain an organized, welcoming, culturally affirming workspace for staff and partners. Implement and manage innovative tools, grants, databases, and systems that streamline how we work. Staff Support & Coordination- Lead onboarding for new team members-introducing them to our tools, culture, and mission. Serve as the go-to person for operational needs, troubleshooting, and resource support. Administrative Leadership- Manage organizational calendars, communications, and records with precision. Support the Executive Director and leadership team with presentations, reports, and board materials. Design procedures that elevate efficiency, clarity, and compliance across the organization. Financial & Accounting Administration- Coordinate obligations with vendors, partners, and third-party stakeholders. Process invoices, deposits, reimbursements, and financial documentation. Support monthly reconciliations, reporting, and grant-related expense tracking. Monitor office budgets and maintain accurate financial records (Bill.com experience is a huge plus!). Communication & Stakeholder Engagement- Act as the central point of contact for office and administrative inquiries. Coordinate logistics for meetings, trainings, and events that drive advocacy and community impact. Policy, Compliance & Best Practices- Develop and maintain office policies that reflect nonprofit best practices and organizational values. Ensure compliance with safety, reporting, and operational standards. What You Bring- Bachelor's degree preferred + 4 years of experience (internships count!). Exceptional organization, follow-through, and time management in a fast-moving environment. Strong, culturally responsive communication-both written and verbal. Ability to anticipate needs, solve problems, and own your work with independence. Proficiency in Microsoft Office Suite + cloud collaboration tools (Google Workspace, Zoom, project management platforms). Experience with nonprofit operations, grants, or financial administration preferred. A deep commitment to racial and health equity and to serving Black communities with integrity and care. Quick learners, self-starters, and tech-savvy candidates will rise to the top-especially those familiar with Bill.com or ADP. Preferred Qualifications: Leadership experience with the ability to support and motivate staff. A demonstrated passion for health equity and community impact. Experience supporting grants, strategic initiatives, or nonprofit programs. Additional Details- Primarily in-office role; hybrid flexibility may be considered. Occasional local travel (up to 10%). Must be able to lift up to 20 pounds on occasion. Regular collaboration with the Executive Director and participation in team meetings. Competitive salary + benefits offered.

Job Purpose: To maintain a high quality of services offered to guests through management of the functional areas of reservations, guest registration, bell services, telephone services and guest accounting so as to maintain established operational standards and maximize profits of the hotel. Concierge and garage services may also report to this position. Job Responsibilities: Supervise Front Desk staff: hiring, firing, performance evaluations, training, and development. Schedule staff according to labor standards and forecasted occupancy. Maintain standards of guest service quality. Contribute to the profitability and guest satisfaction perception of other hotel departments. Increase level of guest satisfaction by delivery of an improved product through employee development, job engineering and quality image. Achieve budgeted revenues and expenses and maximizes profitability related to the guest services department. Develop short term and long term financial and operational plans for the guest service department which relate to the overall objectives of the hotel. Participate in the preparation of the annual hotel budget. Manage the reservation function to maintain highest possible room occupancy and average daily rate through suggestive selling by employees. Maintain procedures for credit control and handling of financial transactions, security of monies, guest security and emergency procedures. Receive departmental related guest complaints and ensures corrective action is taken. Ensure staff uses guest interaction skills. Reward employees who meet/exceed guest expectations. Other duties as assigned. Job Skills: Analyze and interpret business records and statistical reports; interpret policies established by administrators. Use mathematical skills to interpret financial information and prepare budgets. Understand the government regulations covering business operations. Make business decisions based on production reports and similar facts, experience, and opinion. Plan and organize the work of others. Change activity frequently and cope with interruptions. Job Qualifications: Experience Minimum 1 year experience on night audit, 2 years experience in front desk operations, and 1 year experience in either direct sales or retail trade; OR, an equivalent combination of education and experience.

Beasley Media Group in Boston has an opportunity to be the Office Manager of a fast-paced environment consisting of 4 radio stations and a sales and marketing division. The Office Manager is the heart and soul of the office and has a vital role in ensuring the smooth functioning of the workplace. Responsibilities include onboarding of new employees, supporting sales, executives, and finance. This position requires exceptional organizational skills, attention to detail, and effective communication with various departments and strategic partners. Responsibilities: Review and approve sales orders, focusing on accuracy and compliance with company policies. Manage new client setup including credit Generate memo invoices for clients Ensure that contracts and agreements are fully executed Manage cash-in-advance (CIA), prepayments, scan checks and refund requests, work closely with Finance to ensure timely reconciliation Process and submit billing adjustments to accounting Handle all trade orders and contracts Serve as the liaison between Sales and the Corporate Office to gather necessary items for audit selections, Act as the local point of contact (POC) for questions on policies and provide guidance on the proper usage of the Ramp expense management platform, as well as Engage PEO (Payroll system) Support Account Executives with proposals and client execution Onboarding of new employees including system set-ups and change forms Ordering and stocking of supplies Maintain office appearance Plan office events Assist with weekly office communication Handle mail and shipping Interface with Building Management and Facilities coordination Maintain the FCC Public File including The Annual EEO Report, Quarterly Issues Reports and Political files Qualifications: College Degree preferred Office experience Microsoft Suite proficiency Notary Public a plus To apply, please mail or email your resume, cover letter to [email protected] Beasley Media Group, LLC Attn: Human Resources - Office Manager 1075 Main Street, Suite 300 Waltham, Ma 02451 Closing Date: Until Filled

Beasley Media Group in Boston has an opportunity to be the Office Manager of a fast-paced environment consisting of 4 radio stations and a sales and marketing division. The Office Manager is the heart and soul of the office and has a vital role in ensuring the smooth functioning of the workplace. Responsibilities include onboarding of new employees, supporting sales, executives, and finance. This position requires exceptional organizational skills, attention to detail, and effective communication with various departments and strategic partners. Responsibilities: Review and approve sales orders, focusing on accuracy and compliance with company policies. Manage new client setup including credit Generate memo invoices for clients Ensure that contracts and agreements are fully executed Manage cash-in-advance (CIA), prepayments, scan checks and refund requests, work closely with Finance to ensure timely reconciliation Process and submit billing adjustments to accounting Handle all trade orders and contracts Serve as the liaison between Sales and the Corporate Office to gather necessary items for audit selections, Act as the local point of contact (POC) for questions on policies and provide guidance on the proper usage of the Ramp expense management platform, as well as Engage PEO (Payroll system) Support Account Executives with proposals and client execution Onboarding of new employees including system set-ups and change forms Ordering and stocking of supplies Maintain office appearance Plan office events Assist with weekly office communication Handle mail and shipping Interface with Building Management and Facilities coordination Maintain the FCC Public File including The Annual EEO Report, Quarterly Issues Reports and Political files Qualifications: College Degree preferred Office experience Microsoft Suite proficiency Notary Public a plus To apply, please mail or email your resume, cover letter to ******************* Beasley Media Group, LLC Attn: Human Resources - Office Manager 1075 Main Street, Suite 300 Waltham, Ma 02451 Closing Date: Until Filled Powered by JazzHR NELia9qlmd

Beasley Media Group in Boston has an opportunity to be the Office Manager of a fast-paced environment consisting of 4 radio stations and a sales and marketing division. The Office Manager is the heart and soul of the office and has a vital role in ensuring the smooth functioning of the workplace. Responsibilities include onboarding of new employees, supporting sales, executives, and finance. This position requires exceptional organizational skills, attention to detail, and effective communication with various departments and strategic partners. Responsibilities: * Review and approve sales orders, focusing on accuracy and compliance with company policies. * Manage new client setup including credit * Generate memo invoices for clients * Ensure that contracts and agreements are fully executed * Manage cash-in-advance (CIA), prepayments, scan checks and refund requests, work closely with Finance to ensure timely reconciliation * Process and submit billing adjustments to accounting * Handle all trade orders and contracts * Serve as the liaison between Sales and the Corporate Office to gather necessary items for audit selections, * Act as the local point of contact (POC) for questions on policies and provide guidance on the proper usage of the Ramp expense management platform, as well as Engage PEO (Payroll system) * Support Account Executives with proposals and client execution * Onboarding of new employees including system set-ups and change forms * Ordering and stocking of supplies * Maintain office appearance * Plan office events * Assist with weekly office communication * Handle mail and shipping * Interface with Building Management and Facilities coordination * Maintain the FCC Public File including The Annual EEO Report, Quarterly Issues Reports and Political files Qualifications: * College Degree preferred * Office experience * Microsoft Suite proficiency * Notary Public a plus To apply, please mail or email your resume, cover letter to [email protected] Beasley Media Group, LLC Attn: Human Resources - Office Manager 1075 Main Street, Suite 300 Waltham, Ma 02451 Closing Date: Until Filled

Who We Are Authentic is a unified platform that integrates M&A, brand strategy, creativity and digital innovation to unlock the power of its global Lifestyle and Entertainment portfolio. As the world's largest sports and entertainment licensing company, Authentic connects strong brands with best-in-class partners to optimize long-term value in the marketplace. Its brands generate more than $32 billion in global annual retail sales and have an expansive retail footprint in more than 150 countries, including 13,000-plus freestanding stores and shop-in-shops and 400,000 points of sale. Authentic transforms brands by delivering powerful storytelling, compelling content, innovative business models and immersive experiences. It creates original marketing strategies to drive the success of its brands across all consumer touchpoints, platforms and emerging media Why Authentic You'll be able to access the resources and scale, while leveraging innovative technology and nimble environment. What we're saying is, this isn't your average day job. If you're hungry to drive ideas into action and own your career, let's chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission. We reimagine, evolve and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go-getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai. What You'll Do As Office Manager, you will coordinate and oversee all administrative duties in our Miami office. This position reports to EVP of Operations working closely with the Operations and HR team in NY to ensure all business needs are appropriately met. To be successful in this role, the ideal candidate is well organized, has the ability to multi-task, is able to work in a fast-paced environment and is a team-player who takes the initiative to resolve operational challenges and improve processes. What you'll be working on * Oversee the day-to-day activities of the office as the main point of contact in the reception area * Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages, and employee list * Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed * Manage office budget and coordinate with finance to ensure timely payment to vendors * Collaborate with the building facilities team for office maintenance needs * Provide first level IT support to executive team and onsite staff * Support operations safety management and policies and procedures * Coordinate internal and external resources, and cultivate relationships with vendors * Provide executive and administrative support and coordination as needed including managing calendar. * Provide high-touch support to the staff throughout the workday, ensuring colleagues have the resources and a comfortable environment to do their best work. Must Haves: * 4+ years of office management experience * Ability to operate effectively & efficiently in a fast-paced environment * Must exhibit excellent attention to detail and good organizational skills * Must be energetic, highly motivated and able to multi-task * Must take ownership of tasks and be able to follow through independently * A self-starter who provides white glove customer service. * Must be an adaptable problem-solver with the curiosity to learn * Excellent written, interpersonal and communication skills * Advanced computer skills and experience using email tools and online platforms (Box, Zoom) * Proficiency in Microsoft Office, with aptitude to learn new software and systems Primary Location Salary Range: $60,000 - $70,000 Fraud Alert: Unauthorized Job Offers and Impersonations We have been made aware of fraudulent job offers and interview requests being sent by individuals falsely claiming to represent Authentic. These scams are often initiated via email, employment websites and social media, and may include fake interview requests, offer letters or attempts to collect personal and financial information. Please note: * All legitimate Authentic job postings can be found only on our official website (authentic.com) or through our verified LinkedIn page (************************************************* * Authentic does not conduct interviews over Teams or Zoom without prior email correspondence from a verified @authentic.com email address. * We will never ask you for sensitive personal information, payment or banking details as part of the hiring process. If you believe you've been contacted by someone impersonating an Authentic team member, please report it immediately by emailing ******************************. Authentic is an equal-opportunity employer and we value and embrace the diversity and inclusion of all Team Members. We do not discriminate on the basis of gender, gender identity, sexual orientation, race, national origin, disability, age, marital status, protected veteran status, or other legally protected status. For individuals with disabilities or religious obligations who would like to request an accommodation, please contact ******************** To access Authentic' s Privacy Policy, which contains information regarding data collected from job applicants and how we use it, please click here: ******************************************

Complete recordkeeping/bookkeeping responsibilities in QuickBooks. Accounts Payable Function: Ability to use purchase order system, receiving items against purchase order Processing mail / checks. Incuding making bank deposits. Entering bills, cutting checks. Ability to job cost and to supply correlating reporting. Handle monthly or weekly bank, loan, credit card reconciliations. Identifying and correcting errors including adjusting journal entries. Able to process payroll through timesheet processing or manual. Familiar with full payroll system (Paychex) Able to run customized reporting in QuickBooks, provide working financials Income Statement, cash flow, balance sheet. Recording day-to-day financial transactions and completing the posting process. Reconciling sales taxes, payroll taxes, 401k, and bank accounts at the end of each month. Monitoring financial transactions and reports. Filing of original documents in a timely and organized manner. Office Management Oversee day-to-day office operations and administrative activities Manage office supplies, equipment, and vendor relationships Coordinate office maintenance and facility management. Implement and maintain efficient office procedures and systems Serve as primary point of contact for internal and external stakeholders including insurance agents, building management and others as needed Manage and execute office sponsored events for employees Provide executive administrative support with marketing and office administrative efforts

Job Description: We are seeking a highly skilled Business Office Manager to oversee projects and support business operations. The ideal candidate will have strong organizational and communication skills with experience in people management. Key Responsibilities: Oversee business operations and project management tasks. Manage multiple priorities efficiently and effectively. Ensure compliance with company policies and industry standards. Qualifications: Minimum of 5 years of consulting and/or directly relevant industry experience. Strong organizational and communication skills. Experience in people management. Detail-oriented, organized, and self-motivated with high attention to detail. Preferred Skills: Familiarity with the DoD and the Defense Health Agency. Salary Range: $70K to $80K/nego. based on experience

Office Manager (Costa Mesa, CA) Reporting to: VP of Operations Department: Operations Full Time - In Office (Costa Mesa, CA) Compensation: $80,000 - $85,000 About Us At Well Done, we don't just build homes -- we build experiences. Our work blends craftsmanship, innovation, and a strong team culture. Behind the scenes, our Office Manager is the heartbeat of our operation -- the person who keeps everything running smoothly so our clients, subcontractors, and team can focus on what they do best. The Role We're looking for a highly organized and dependable Office Manager to join our Costa Mesa office. This role is integral to the company: from welcoming new clients, to making sure billing is accurate, to keeping the office running smoothly day-to-day. The position requires the ability to operate in a fast-paced environment, balance multiple projects, and work cross-functionally across teams. Responsibilities Client Onboarding & Project Administration Welcome new clients: send emails, set up BuilderTrend accounts, and schedule training. Build and maintain project budget sheets; schedule internal reviews with leadership. Collect deposits and coordinate billing timelines. Track invoices and payments for accuracy; keep BuilderTrend records and billing folders organized. Subcontractor Coordination Maintain up-to-date subcontractor records (W-9s, insurance, licenses). Process payment requests after PM approval of work completion. Upload invoices, support bid tracking, and onboard subcontractors into systems. Audit subcontractor billing for accuracy. Billing & Finance Support Join weekly billing meetings with the VP of Ops. Generate invoices in BuilderTrend and match against project budgets. Pay permit fees as needed. Collect, organize, and review expense receipts and markup references. Office Operations & Internal Admin Maintain daily office standards (clean workspace, stocked supplies and merchandise, working equipment). Manage vendor relationships (water delivery, printer, waste services, etc.). Plan and coordinate team events, birthdays, and company calendar. Support internal communications (signage, updates, systems). Provide general office and team support as needed. Payroll & HR Support Assist with onboarding new employees and maintaining personnel files. Ensure compliance documentation for subcontractors and employees is complete and current. Qualifications Minimum 2 years of office management or administrative experience within the construction industry (required) Detail-oriented and organized; able to keep multiple priorities in motion. Proactive communicator; follows up without needing reminders. High level of integrity; can be counted on to do the right thing. Comfortable collaborating with clients, subcontractors, and leadership while working cross-functionally with multiple departments and stakeholders. Enjoys building culture and bringing positive energy to the office. Excited to be part of a growing company where your role makes a big impact. Tech Stack BuilderTrend Google Workspace QuickBooks Asana Canva Excel Why Join Well Done? Be part of a collaborative, growth-minded team. Work in a role that's essential to the company's success. Opportunities to grow with us as we continue to scale. A culture that values thoughtfulness, integrity, and celebrating wins together.

Essential Functions: Works with staff, customers, and management as needed to ensure accurate company records. Assists in management and development of processes and ongoing programs. Manages inventory levels per departmental inventory reduction strategy. Provides on-call and overtime support as needed in the evenings and other required times as designated by management. Compliance and follow through from trainings regarding RCRA, EPA, OSHA, and other company guidelines and trainings for assigned job duties. Acts in a stewardship capacity for the Company, works as a functional member of the team, has ability to self-direct and self-regulate workday. Participates in all environmental and safety training as required by Federal, State, County, and Local regulations as well as company policies. Suggests improvements for safety and compliance. Member of PSM team. Promptly reports any safety incidents and participates in incident investigations as requested. Maintains entries into time clock system, local HR files and record keeping including new hires, terminations, performance review management and workers compensation administration. Process new business partner set up forms, collaborate with corporate accounting on invoice approvals and questions, monthly accruals. Manage daily procurement of raw materials based on the critical materials report, maintain inventory levels within established minimum and maximum thresholds, record purchase order receipts in the inventory management system, and ensure accurate costing of purchase orders within the requisition system. Supervise, coach, and motivate staff while fostering professional growth and development. Minimum Requirements: Minimum education and experience: a bachelor's degree in business administration or a related discipline or high school diploma and 5 years' experience in a related area, or suitable combination of education and relevant experience as described. Minimum of 10 years of responsible leadership experience in management or supervisory positions. Minimum of 5 years' experience in a manufacturing environment and demonstrated proficiency with administrative functions. Extensive knowledge of commonly used concepts, practices, and procedures within the thermoset polymer industry is a strongly considered asset. Demonstrated comprehensive knowledge of office and facilities coordination and basic leadership and management knowledge. Demonstrated organization, facilitation, communication and presentation skills. Demonstrated ability to serve as a confidential knowledgeable resource to the organization's management team that provides leadership and direction. Ability to prioritize workflow and organize diverse material and ability to handle multiple, competing and changing priorities; ability to perform effectively without supervision and within established time limits and ongoing deadlines. Ability to interact and communicate effectively and professionally verbally and in writing, and to provide exceptional service internally and externally. Demonstrated ability to problem solve and execute job related tasks and project responsibilities independently, exercising judgment in the areas of employee staffing, cost management and team building. High degree of computer proficiency with Microsoft Office applications Displays adaptability in learning the use of relevant software Outstanding interpersonal relationship building and employee coaching and development skills. Exhibit exemplary customer service skills, both with external customers, vendors, visitors, co-workers, and management staff. Written and verbal communication skills should be concise and effective, and employees are expected to aspire to excellence in both daily work tasks and customer service. Maintain professionalism in all interpersonal relationships and exercise confidentiality concerning the affairs of the business. Exhibit willingness to learn, willingness to problem solve, willingness to help others and openly and actively participates in the direction of the Company. Physical Demands: While performing the duties of this position the employee is regularly required to sit and talk and hear. The employee is frequently required to use hands to finger, handle or feel and reach with hands and arms. The employee is frequently required to stand, walk, bend and reach, and may occasionally ride in a motor vehicle. The employee must frequently lift and/or move up to 15 lbs and occasionally lift and/or move up to 50 lbs. This position requires wearing of safety glasses, gloves, long pants, and closed-toe shoes; with additional specific PPE depending on the chemicals or materials handled, which could include respirators, hearing protection, or specialized gloves for hazardous substances. Benefits and Compensation: The pay range for this role is $70,000 - $90,000. Please note all pay ranges are broadly stated and any final offer is dependent on factors such as location, direct experience, market guidance, internal equity, among other qualifying criteria permitted by law. The Company offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) Savings and Trust & Plan with company match, Company Pension Plan and continuing education. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

Job Description We are growing! Fred Astaire Dance Studios is excited to be adding to our team. We are currently hiring for a Customer Support Representative. Do you enjoy making others smile, helping those around you, staying organized, and being part of a fast-paced environment? If so, then we may have an opportunity for you. This role is of crucial importance to our clients, team members, and studio experience. Daily, you will greet students and answer questions about their accounts and studio activities. You will also help keep information organized to best help management and team members succeed. A love of people and building rapport will be a must as you talk to possible new clients and share with them how we can improve the quality of their life through dance. We know this won't be for everyone, but if this sounds like an excellent fit for you, please apply quickly as we are looking to hire this new team member as soon as possible. Who we are: Enriching lives - physically, mentally, emotionally & socially, through the positive, transforming power of dance. Fred Astaire Dance Studios is the leader in ballroom dance instruction across the country and around the world. Founded in 1947 with one studio on Park Avenue in Manhattan, we have grown our franchise network to 180 dance studio locations serving over 25,000 students! We are a global family, proudly honoring the legacy of Mr. Fred Astaire, committed to pursuing excellence in life through dance. We welcome everyone interested in starting their dance journey because we believe that dance is for everybody and every BODY! People ask, "Why do students stay with Fred Astaire Dance Studios ?" It is because of the atmosphere of kindness, warmth, and care given and received at every location. It's what our students tell us they notice from the first time they step inside our studio - energy, and a sense of "FADS community" that is welcoming, supportive and FUN! Fred Astaire Dance Studios has something for everyone. We offer group and private lessons, choreograph wedding dances or prepare the happy couple and wedding party for the big day, provide opportunities to perform in beautiful venues, host local parties for dance practice and comradery. In addition, we host an average of 35 spectacular branded National, Inter-Regional, and Regional Dance Competitions annually, giving our students and professionals opportunities to compete in various categories. Requirements Skills Outstanding customer service skills Responsive, flexible, and accountable Outcome focused High level verbal and written communications skills Exemplary planning and time management skills Excellent knowledge of MS Office Ability to prioritize daily workload Exceptional follow-through Benefits 401(k) Dental insurance Health insurance Health savings account Paid time off Vision insurance

We are growing! Fred Astaire Dance Studios is excited to be adding to our team. We are currently hiring for a Customer Support Representative. Do you enjoy making others smile, helping those around you, staying organized, and being part of a fast-paced environment? If so, then we may have an opportunity for you. This role is of crucial importance to our clients, team members, and studio experience. Daily, you will greet students and answer questions about their accounts and studio activities. You will also help keep information organized to best help management and team members succeed. A love of people and building rapport will be a must as you talk to possible new clients and share with them how we can improve the quality of their life through dance. We know this won't be for everyone, but if this sounds like an excellent fit for you, please apply quickly as we are looking to hire this new team member as soon as possible. Who we are: Enriching lives - physically, mentally, emotionally & socially, through the positive, transforming power of dance. Fred Astaire Dance Studios is the leader in ballroom dance instruction across the country and around the world. Founded in 1947 with one studio on Park Avenue in Manhattan, we have grown our franchise network to 180 dance studio locations serving over 25,000 students! We are a global family, proudly honoring the legacy of Mr. Fred Astaire, committed to pursuing excellence in life through dance. We welcome everyone interested in starting their dance journey because we believe that dance is for everybody and every BODY! People ask, "Why do students stay with Fred Astaire Dance Studios ?" It is because of the atmosphere of kindness, warmth, and care given and received at every location. It's what our students tell us they notice from the first time they step inside our studio - energy, and a sense of "FADS community" that is welcoming, supportive and FUN! Fred Astaire Dance Studios has something for everyone. We offer group and private lessons, choreograph wedding dances or prepare the happy couple and wedding party for the big day, provide opportunities to perform in beautiful venues, host local parties for dance practice and comradery. In addition, we host an average of 35 spectacular branded National, Inter-Regional, and Regional Dance Competitions annually, giving our students and professionals opportunities to compete in various categories. Requirements Skills Outstanding customer service skills Responsive, flexible, and accountable Outcome focused High level verbal and written communications skills Exemplary planning and time management skills Excellent knowledge of MS Office Ability to prioritize daily workload Exceptional follow-through Benefits 401(k) Dental insurance Health insurance Health savings account Paid time off Vision insurance

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Office Manager provides administrative support to all Food & Beverage departments and venue leadership including payroll, A/P and A/R entry and reconciliation, basic HR tasks, and general clerical duties. This role assists with month end closing, weekly sales reporting, and provides accurate financial and operational documentation to other departments within the venue as needed. The Office Manager fosters an organized, collaborative work environment and supports leadership in maintaining compliance and efficiency.. The Office Manager must excel at multi-tasking, organization, and prioritization, with the ability to focus on time-sensitive administrative duties in a seasonal, event-driven environment. This role pays an hourly rate of $28.00-$31.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 20, 2026. Responsibilities Provide comprehensive administrative and clerical support, including copying, filing, correspondence, telephone inquiries, and general office logistics. Manage accounting and financial tasks: input weekly cash and sales reports, A/P and A/R data entry, reconcile sales reports, and assist with month-end closing, reconciliations, and entries. Oversee payroll processes: compile and process bi-weekly payroll, verify timekeeping, and supervise event-based payroll reporting. Collect and analyze data from multiple sources; prepare accurate financial reports, P&Ls, event recaps, and maintain workbooks by event type. Safeguard company assets through audits and reconciliations of bank deposits, inventory, payroll, and receivables; monitor aging accounts and follow up on past due balances. Support HR functions: maintain personnel files, assist with onboarding, job fairs, training logs, workers' compensation claims, OSHA compliance, unemployment claims, and respond to employee inquiries. Communicate accounting, HR, safety, and policy concerns promptly to management. Perform other duties as assigned by GM or DOF. Qualifications Bachelor's degree in accounting, finance, or related field preferred 3+ years of progressive experience in accounting or office management. Strong understanding of accounting principles, financial reporting, payroll, tax issues, and basic employment law. Advanced computer proficiency (Windows, Microsoft Office); experience with NetSuite, Oracle/Micros, Square, ADP, and Procure-to-Pay platforms such as Coupa a plus. Proven ability to prepare accurate spreadsheets and reports with exceptional attention to detail. Excellent organizational, time management, and multi-tasking skills; ability to work under pressure and meet deadlines. Strong interpersonal and collaboration skills; able to build and maintain cooperative relationships across diverse teams. High standards of ethics, integrity, professionalism, and sound decision-making. Flexibility to work extended hours (evenings, weekends, holidays) as required by business needs. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Do you love where you work? We do! Come join the Oxford family where our core purpose is to experience the joy of serving others and to create meaningful relationships. Our wonderful resident to caregiver ratio helps make this mission possible! As a Business Office Manager, your benefit package includes: Medical, dental, vision, and a complimentary life insurance policy 401k plan with an employer match PTO for both full time and part time team members Certification cost assistance Yearly tenure bonus Your Business Office Manager duties and responsibilities are as follows: Position Summary This position manages the day-to-day business functions of the Community and assists in the coordination of internal marketing functions. Essential Functions General Business and Administration Duties Ensure guests to the community are greeted with positivity and exceptional customer service Ensure timely and accurate record keeping of Accounts Receivable/Accounts Payable, including: preparing and sending invoices detailing accurate recurring rent and level of care charges Collect and record payments in electronic recordkeeping system Track and manage aging accounts Manage the processing of all invoices, bills, receipts Maintain and reconcile petty cash account, including expense reimbursement-including all required documentation and data entry Additional administrative and clerical duties as assigned by the Executive Director Assisting with setting up long term care insurance billing Assistance with ordering supplies for individual departments and/or residents as needed People Services Support Ensure team member information is entered into the human resource information system, both for new and existing team members Act as liaison with the home office re: internal communication, personnel document submission and/or upload Assist department managers to track staff hours in time and attendance system Internal Business Development Assist in planning and execution of resident, family, and community events Provide tours for unscheduled visitors and follow up on lead calls as requested by Executive Director and/or Community Sales Director Provide backup assistance with dining service, life engagement, as needed Successful Behavioral Attributes at Oxford Senior Living Humility : Share credit, emphasize team, and define success collectively rather than individually Positive Attitude : Display a “can-do” attitude focused on providing solutions Initiative : Action-oriented commitment to continuous improvement in all aspects of the business Emotional Intelligence : Serve the community by placing the needs of the community team members and residents ahead of your own Minimum Qualifications High School Diploma or G.E.D. Three (3) years of experience managing an administrative/clerical function for a business or providing high level executive support Strong proficiency using business software, including but not limited to MS Office and Company designated CRM system Preferred Qualifications Bachelor's degree in Business Administration or relevant discipline Prior experience managing office equipment/supplies for a large business division or corporate office Prior accounting experience, specifically AP/AR, budget reconciliation Physical Working Requirements Ability to travel using personal vehicle, including at night Able to do occasional lifting of up to 50 pounds Able to work flexible schedule, including some early mornings to set up for meetings Team Member is subject to outside environment conditions occasionally, inside conditions frequently, with protection from weather conditions but not necessarily from temperature change By joining our team as a Business Office Manager, you will be able to help us continue the vision of helping others and creating meaningful relationships. We are looking for positive and humble individuals who have initiative and emotional maturity to help us create a loving, homelike atmosphere for our residents. Click on the “Apply Now” button to join our friendly, growing team today! Check out our culture by clicking the link below! Our Culture | Oxford Senior Living Oxford Senior Living is an Equal Opportunity Employer.

JUNGLE Communications, Inc. is a full-service, boutique marketing and advertising agency based in Jersey City committed to growing purpose-driven brands. We provide advertising, marketing, video and brand growth solutions for our client list of professional service providers (doctors, lawyers, dentists, financial institutions, educational clients, etc.), national Christian organizations, and local not-for-profit groups. Our commitment to understanding our clients' passions, experiences, and business models, along with our guerrilla marketing DNA, drive the competitive strategies we establish to help clients exceed their goals. Our search for talent is simple - recruit awesome people who do great work and give them the ability to learn and lead in our creative and caring environment. Job Description JUNGLE Communications, Inc. is in search of an audacious hard-working and slightly edgy Office Manager to work closely with the CEO and be responsible to help manage the flow of all client activities and team management. The OM will run the day-to-day oversight of client projects, creative teams, relevant client and industry research, client advertising campaigns, campaign response tracking, production schedules, special events, and various agency functions. This is an in-office position and is not available as a remote position. Qualifications The Qualified Candidate: - Minimum of 3 years experience in an office assistant, or administrative/executive assistant role (preferably in the media industry), and looking to apply their creative energy to help make a difference. - The successful candidate must be detail-oriented, energetic, inspired and driven by excellence. - Must be a self-starter with the ability to work independently, effectively prioritize and handle multiple tasks simultaneously, meet tight deadlines while being highly organized. - Possess a superhero level of creative problem-solving skills and a confident idea generator. - Have a passion for marketing, media, and communications; must be a skilled writer. - Ability to work well under the pressure of multiple deadlines and a wide range of creative personalities. - Experienced in and familiar with traditional and digital media platforms. - Strong research skills, familiarity with major media outlets, and proficiency with Microsoft Office is a must. - Experience working with faith-based organizations, and comfortable communicating within that culture is preferred. Additional Information NOT required, but a plus Bachelor's degree in Marketing, Communications, or relevant field Copywriting and/or blog writing experience Experience working with faith-based organizations Compensation & Benefits Compensation package - $45,000 - $55,000 based on experience. Vacation/holiday pay after 3 months All applicants must furnish a resume and cover letter. Jungle Communications Inc., is an equal opportunity employer.

Earn $22.00-$23.00/hr Joining our California's Great America team means you'll provide guests with exceptional service when they visit the park. You'll also… Complete administrative functions including but not limited to: data entry, resolving all payroll inquiries, print all paperwork for the Security department, scan and shred documents Enforce all park and department policies and procedures Maintain labor reports along with other requested reports Respond in an efficient and pleasant manner to resolve all guest concerns on the guest management system Participate in and assist with the execution of motivational programs Assist the division with maintaining office supplies Assist with other duties as required Some of our amazing perks and benefits: Paid Training! FREE Uniforms! FREE Admission to California's Great America! FREE tickets for friends and family! 25% discounts on Food and 20% discounts on Merchandise! Employee-only RIDE nights, GAME nights and FREE FOOD events! Work with people from here, near and from all over the world! Responsibilities: California's Great America is the top destination for thrill-seekers and families alike and premiere entertainment with 100+ acres of FUN. We want YOU to join us in making people happy! As a member of our team, you'll… Make our guests happy by delivering amazing experiences and helping them create lifelong memories. Interact with different people of all ages and backgrounds. Gain skills, knowledge and experience that will benefit your future. Qualifications: You! Must be at least 18 years of age. We're looking for candidates who have FULL AVAILABILITY meaning they're able to work opening and/or closing shifts. **Ideally looking for candidates available to work up to 8 hr. shifts. This is a seasonal position, and we're looking for candidates who can work a minimum of 3 months through the end of the year. People who love helping others and will support the needs of our guests and associates. Individuals with a passion and excitement about California's Great America.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Office Manager will provide administrative support to all OVG departments (concessions, catering) at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, handling basic HR duties, scheduling, and general clerical duties, and GL entries. Perform month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company Given the small size of the OVG onsite office (usually 2 FT employees), it is critical that the Office Manager have the ability to multi-task, organize and prioritize tasks, and willingly assist OVG staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive. This role will pay an hourly rate of $23.00-$25.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 20, 2026. Responsibilities Provide general office / administrative / accounting support including input of weekly cash and sales reports, A/P and A/R data entry, event reporting. Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification, ensure W-4, I-9 forms are complete and on file; maintain employee deductions file. Provide accounting support to company departments. Reconcile sales reports prior to month end postings. Oversee document coding. Calculate commissions earned. Collect data from multiple sources and generate reports of OVG' event operating results to venue management team and the corporate Finance Department. Includes generating P&L's, franchise season reports, catering activity recaps and sales reports. Perform month end closing, reconciliations and entries. Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed. Reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P and A/R activities. Prepare current workbooks containing financial information by event type. Supervise preparation of NFP reports by event, and payroll reporting by event types. Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries. Handle basic Human Resources functions: personnel file maintenance, answer employee inquiries regarding scheduling, facilitate job fairs and new hire orientation, maintain employee training logs, submit workers compensation claims and maintain OSHA log, basic report generation, respond to initial unemployment claims, interface with employees regarding basic employment issues. Relay any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management (Concessions/Catering Manager, GM) in a timely and responsible manner. Qualifications Bachelors degree in accounting, finance or related field. Four or more years' experience in an accounting position with increasing level of oversight and responsibility. Thorough understanding of accounting and financial reporting principles and practices. Demonstrate knowledge of payroll and tax issues, basic knowledge of employment law. Advanced proficiency with computers in a Windows platform including Microsoft applications, accounting/payroll/HRIS systems. Experience Solomon, ADP and/or Ceridian a plus. Extensive experience preparing accurate spreadsheets and reports. Consistent and reliable attention to detail, accuracy and validity. Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines. Ability to successfully interact and collaborate all team members professionally and supportively. Excellent organizational and time management skills; ability to delegate tasks as required. Thorough understanding of accounting and financial reporting principles and practices. High level of proficiency with computers, Microsoft applications, accounting/payroll/HRIS systems. Experience with Solomon, ADP and/or Ceridian a plus. Extensive experience preparing spreadsheets and reports. Consistent and reliable attention to detail, accuracy and validity. Ability to multi-task in a fast-paced, changing, environment. Must work well under pressure of deadlines. Ability to interact with a diverse spectrum of individuals calmly, professionally, supportively. Excellent organizational and time management skills; ability to delegate tasks efficiently and develop staff to next level. Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion. Ability to execute solid management decisions quickly and efficiently. Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity. Ability to develop and maintain cooperative working relationships with company and business contacts. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Please note that we're not actively seeking to fill this position. We are always happy to hear from brilliant people, but we cannot guarantee a quick response to any inquiries submitted regarding this posting. If your middle name is “Organization,” you like spending time with adorable dogs, and your passion is creating a workplace people genuinely love, you're in the right place. We're looking for an office manager with excellent organizational skills and a great attitude. The ideal candidate has a natural ability to roll with the punches and the flexibility to handle anything that might come your way. As an office manager at Nebo, you'll be a strong and reliable support to company operations, maintaining and creating procedures, communication, and safety. Not only will your effects allow us to achieve organizational efficiency, but you'll also nurture the fun and friendly work environment our people love. Nebo is a human-centered agency built on a culture of respect, professional growth and care for every employee. Office Manager Duties and Responsibilities Manage Nebo's core administrative and office experiences Work with executive leadership to continually improve administrative processes, office operations, and implement an iterative and continuous office and administrative improvement plan Assist with basic bookkeeping including sending invoices and receiving payments Oversee the office and work experience and ensure a personal, friendly experience for employees, clients, vendors, guests, etc. Oversee office interactions, responding to requests and questions Daily and Monthly Responsibilities Maintain office efficiency by maintaining the appearance of common areas, organizing procedures, handling mail, managing filing systems, and overseeing supplies and equipment Oversee the day-to-day activities of the office Provide direct administrative support as needed, including scheduling appointments, meetings, and events, booking travel, maintaining a filing system, mailing and shipping packages Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed Manage all aspects of the office's space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested Collaborate with other team members to create and manage events, including weekly all-team meetings, should they take place in the office Skills and Qualifications Office management/admin experience or similar relevant experience Strong time-management, communication, and people skills; flexibility, and multitasking ability Advanced computer skills and experience with online platforms Proficiency in Microsoft Office and/or Google Docs, with the aptitude to learn new software and systems Preferred Qualifications Bachelor's degree or equivalent Previous success in office management/administration Engaging personality and optimistic outlook Experience developing internal systems Ability to handle confidential information Nebo's Commitment to Diversity & Inclusion As a human-centered agency, we believe in uplifting our community and advancing society through inclusive business practices. We're dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status.

Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions. Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. Completes operational requirements by scheduling and assigning employees; following up on work results. Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends. Maintains office staff by recruiting, selecting, orienting, and training employees. Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions. Contributes to team effort by accomplishing related results as needed.