Administrative Assistant jobs at P&G

COMPANY PROFILE Prolink is a premier workforce solutions organization, fulfilling comprehensive staffing, technology, culture, data, and talent experience needs throughout the United States. As a people-centric and results-driven business, we strive to provide a world-class experience to every member of the Prolink Family - our clients, external talent, and internal team. We are committed to intentional connectivity and an energy-positive culture to ensure every member of the Prolink Family has the opportunity to succeed personally, professionally, and financially today and tomorrow. JOB SUMMARY The Administrative Assistant position is within our Finance department and will support our Controller and CFO. This position partners with key stakeholders to support executive leadership by managing schedules, financials, administrative tasks, and communications and acting as a departmental representative as needed. RESPONSIBILITIES Manage personal, company, and client information with confidentiality, professionalism, and discretion Manage an active calendar of appointments, keep executives well informed of upcoming commitments and responsibilities, and ensure executive schedules are followed and respected Arrange complex and detailed travel plans, accommodations, and itineraries Compile and organize business and personal expenses, invoices, and other financial statements Support meeting effectiveness and facilitation, record notes, track action items, and follow up on deliverables Assist with building written communications and presentations Act as a liaison with internal and external stakeholders of the executives Assist with personal responsibilities as needed Perform other related duties as assigned REQUIREMENTS Associate degree in a related discipline or equivalent work experience On-site attendance five days per week to support in-person collaboration and operational needs 1+ years of experience in a related field Proficient with Microsoft Office 365 suite of products Excellent relationship building, communication, detail orientation, organizational, project management, and multi-tasking skills Able to professionally manage confidential and sensitive information Able to be flexible and adaptable to meet tight deadlines, deliver results, and quickly pivot based on shifting priorities in a fast-paced work environment Able to use a variety of business or technical programs to complete tasks High level of integrity, motivation, accountability, perseverance, and alignment with Prolink's values PREFERENCES Candidates with additional and relevant experience, education, licensing, or certification beyond the role's requirements and/or specific to the nature of Prolink's business will be given additional consideration in the candidate selection process. If all minimum requirements are met, candidates with unique and/or diverse qualifications will also be given additional consideration. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by federal, state, or local law.

Marzetti is looking for a contract( to possible permanent) Executive Administrative Assistant to serve as a strategic partner to the Chief Supply Chain Officer (CSCO) and Supply Chain Leadership Team (SCLT) in advancing Marzetti's Supply Chain priorities. This position provides high-level administrative and project coordination support, ensuring alignment, efficiency, and proactive communication across key meetings, events, and deliverables. The successful candidate will bring strong organizational and communication skills, exceptional attention to detail, and the ability to manage complex calendars, presentations, and stakeholder communications in a fast-paced environment. This role goes beyond coordination and scheduling - it functions as a strategic partner in advancing Marzetti's Supply Chain priorities through proactive planning, communication excellence, and seamless leadership support. If you are passionate about supporting business leaders and their teams, we would love to hear from you. This is an exciting time to join an organization whose mission is to “nourish growth in all we do” at the Better Food Company. Key Responsibilities: Executive & Administrative Support Manage the CSCO's calendar, appointments, and schedules, proactively anticipating needs and resolving conflicts in partnership with all functional partners. Act as the primary liaison for the CSCO and SCLT with internal partners (HR, Finance, Operations, Communications) and external stakeholders, ensuring seamless coordination and professional representation of the Supply Chain function. Handle incoming and outgoing communications, ensuring timely follow-up and prioritization of key messages. Coordinate travel, accommodations, and itineraries for the CSCO and SCLT when necessary. Maintain and organize electronic files, correspondence, and documentation on Teams, SharePoint and other platforms. Prepare and reconcile expense reports for leaders, manage and process any designated SC POs, monitor cost-tracking for meetings/events to ensure cost control and billing accuracy. Exercise the utmost discretion when handling sensitive or confidential information. Meeting & Event Coordination Weekly Supply Chain Leadership Team (SCLT) Staff Meetings: Own end-to-end meeting management, including creation and distribution of agendas, scheduling, and coordination of presenters or topics. Capture key discussion points and action items, track progress, and ensure follow-up with owners ahead of subsequent meetings. Maintain a consistent, structured agenda format that aligns with Supply Chain priorities and recurring business updates. Partner closely with the CSCO to identify and prioritize discussion topics, ensuring meetings are focused, productive, and outcome driven. Supply Chain Town Halls (Quarterly): Coordinate with the Corporate Communications team to align timing with MLT Town Halls. Schedule Supply Chain Town Halls with the appropriate attendees and ensure timing is post MLT Town Halls. Create and maintain Teams folders and deck templates; follow up with SCLT members for content updates. Collaborate with the CSCO and Communications Leader to refine messaging and ensure clear, consistent communication. Supply Chain Extended Staff Meetings: Confirm dates, finalize attendee lists, and coordinate logistics in partnership with the CSCO and SCLT. Develop the agenda, distribute invitations and pre-work materials Manage all on-site support including meals, meeting arrangements, session supplies, etc. Supply Chain Leadership Team Off-Sites: Schedule and coordinate logistics (meeting invites, room setup, meals, A/V support). Support agenda and materials preparation to enable productive discussions. Track and manage all follow items partnering with appropriate action owners. Presentation & Communication Support Create, edit, and format PowerPoint decks, correspondence, and reports with exceptional attention to detail and visual quality. Support coordination activities with the CSCO and SCLT to develop high-quality content for Board and leadership reviews, including ensuring accuracy, consistency, and timely delivery. Prepare “shell” decks for recurring meetings and track content submissions and updates. Serve as point of coordination for any and all key meetings, maintaining timelines, folders, and version control on Teams. Calendar and Milestone Management Maintain a master calendar of key Supply Chain milestones and share updates with the SCLT during staff meetings (e.g., Town Halls, Board dates, MBRs, off-sites, TOR reviews). Monitor deadlines and ensure pre-meetings, reviews, and deliverables are proactively scheduled. Cross-Functional and Special Projects Partner with internal stakeholders (HR, Finance, Communications, and Operations) to ensure smooth execution of cross-functional Supply Chain initiatives. Support special projects or ad hoc requests to enhance Supply Chain team efficiency and communication. Coordinate onboarding and offboarding processes for SCLT members, ensuring each transition is seamless, well-communicated, and aligned with Marzetti's culture. Partner with HR, IT, and Communications to set up systems access, introductions, and key meetings for new leaders. Qualifications: Associate's degree in Business Administration or related field required; Bachelor's degree preferred. 8+ years of experience supporting senior management and/or executive leaders in a fast-paced corporate environment. Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook); strong Teams and SharePoint capability preferred. Proven experience developing and editing professional presentations and reports. Outstanding organizational skills, attention to detail, and ability to manage multiple priorities under tight deadlines. Exceptional professionalism, interpersonal, and written/verbal communication skills. High level of discretion and ability to handle sensitive information with integrity. Demonstrated initiative, problem-solving skills, and ability to anticipate executive needs. Flexibility to support occasional executive priorities beyond standard business hours; including occasional travel. Successful Profile Focus Client: Anticipates competing priorities and safeguards the CSCO's time, ensuring focus on strategic decisions, critical relationships, and high-impact business initiatives. Strategic Organizer: Anticipates upcoming needs with members of SCLT, proactively manages calendars, and prepares materials that drive business readiness. Collaborative Communicator: Partners seamlessly across leadership teams to ensure alignment and follow-through. Trusted Gatekeeper: Exercise sound judgement and maintain strict confidentiality of sensitive leadership, board and operational information; serve as a trusted advisor to the CSCO on administrative and operational priorities. Presentation Pro: Delivers crisp, accurate, and visually polished materials that reflect Marzetti's professional standards.

Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a meaningful impact. Bring your skills to bear on real world problems - this role demands creative thinking, flexibility, and a passion for making a tangible difference. Part-time (afternoons), in person, in a residential office. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with the day to day office operations Work on environmental issues, explore scientific research, attend meetings, educate elected officials Schedule appointments and conference calls Identify, contact, develop and maintain relationships with community groups, and community members Write letters, research topics, reply to emails Organize and manage donations Maintain an organized Google Drive Assist in the implementation of a CRM Take meeting notes Feed the chickens Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Experience with AI - Chat, Claude etc.. Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Pay: $28/hour Along with your resume please share with us your typing WPM, GPA, plus anything else you would like to share.

Part-Time Office & Hospitality Coordinator Schedule: Monday-Friday, 8:00am - 12:00pm PM (25 hours per week) Pay - Rate: $30.00/hr The Part-Time Office & Hospitality Coordinator is responsible for ensuring a seamless, high-quality workplace experience for clients, associates, and guests. This role supports front-of-house operations without a traditional reception desk, including guest registration, conference room coordination, office supply management, vendor coordination, and general facilities support. The ideal candidate brings high energy, exceptional follow-up skills, strong relationship-building abilities, and a “white glove” hospitality mindset. They are comfortable working independently, providing updates to a remote leadership team, and serving as the on-site point of contact for daily office needs. Key Responsibilities Hospitality & Client Experience Deliver a memorable, professional, and welcoming hospitality experience for all clients, guests, and associates. Serve as the primary point of contact for all employee requests and onsite needs. Register and check in guests in coordination with the Security team. Conduct regular check-ins with associates and recap key needs or issues to the client and leadership team. Build strong relationships through proactive communication and dependable follow-up. Front-of-House Operations Manage guest registration and direct inquiries (no traditional reception desk). Answer and route company phone lines as needed. Ensure conference rooms are booked, set, maintained, and reset throughout the day. Office Operations & Administration Maintain general cleanliness and organization of office space, including kitchens, pantries, office supply areas, conference rooms, and shower rooms. Monitor, order, and restock office, pantry, and beverage supplies. Order office lunches on a regular basis. Sort and distribute daily mail. Facilities & Vendor Coordination Collaborate with vendors, building management, engineering, and facilities teams to address maintenance issues and ensure the office remains fully functional. Coordinate repairs, supply orders, and any third-party vendor needs related to office upkeep. Administrative Support Use Outlook and ticketing systems to manage requests, track tasks, and communicate updates. Run end-of-day reports and provide routine updates to remote managers. Assist with any additional reasonable administrative or hospitality-related tasks. Qualifications College degree preferred. Minimum 3 years of Office Coordinator, Receptionist, or Administrative Support experience. At least 2 years of experience in a client-facing corporate environment. Strong written and verbal communication skills (writing sample may be required). High-energy, polished, and hospitality-driven demeanor. Comfortable working independently and staying mobile throughout the space. Proficient with Outlook; experience using ticketing systems. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

The Executive Assistant provides high-level administrative and operational support to the President and executive team. This role is responsible for managing communications, coordinating meetings and company events, supervising administrative staff, and maintaining essential reports and records. The Executive Assistant ensures the smooth and efficient operation of the executive office and serves as a trusted liaison between leadership, employees, and external partners. Essential Duties Executive Support Provide high-level administrative assistance to the President, including scheduling, calendar management, travel arrangements, and expense reporting. Review, prepare, and process expense reports for the President and office. Coordinate and manage correspondence, including email monitoring, internal announcements, and customer inquiries directed to executive offices. Supervise assigned administrative staff, ensuring schedules, workloads, and time sheets are accurately maintained. Communication & Information Management Monitor and distribute incoming company emails and website inquiries to appropriate departments, ensuring timely responses. Respond to and assign live chat requests from the company website. Draft, proofread, and distribute executive communications, announcements, and meeting materials. Maintain internal digital communication tools including bulletin boards, digital signage, and After Hours/TCC web pages. Meeting & Event Coordination Plan and coordinate internal and external meetings, including TCC meetings, business reviews, and committee gatherings. Schedule and organize company events such as luncheons, training sessions, and employee appreciation activities. Prepare presentation materials, such as the monthly TCC Huddle Deck, and compile meeting statistics and follow-up reports. Manage meeting room reservations and ensure necessary materials, catering, and equipment are arranged. Employee Engagement & Recognition Coordinate employee recognition initiatives, including monthly birthday and anniversary cards, shareholder spotlight nominations, and gift card distribution. Plan and execute annual employee events including the ESOP announcement and crawfish boil, and holiday luncheons. Assemble and distribute company holiday and Christmas cards on behalf of the President and executive team. Operations & Reporting Maintain and distribute daily and monthly sales reports by branch. Track and compile survey data, employee feedback, and departmental statistics for executive review. Support training coordination by scheduling sessions, maintaining attendance records, and distributing certificates. Assist with product recall, safety, and compliance notifications as directed by management. Manage onboarding communications for new Cardata drivers, including database updates and welcome packets. Customer & Vendor Relations Coordinate distribution of customer communications, including price increase notifications, surveys, and product updates. Review and approve vendor invoices and purchases related to office supplies, travel, and special events. Emergency & After-Hours Support Maintain weekly and annual scheduling for After Hours first/co-responders, ensuring adequate coverage. Serve as primary point of contact for adjustments, scheduling gaps, and related communication needs. General Administrative Support Provide backup coverage for front desk and switchboard operations as needed. Maintain confidential files, documents, and correspondence for the President and executive office. Perform additional administrative or special projects as assigned by the President. Education and/or Work Experience Associate or bachelor's degree in business administration, Communications, or a related field preferred. Significant executive-level administrative experience may be accepted in lieu of a degree 5+ years of executive-level administrative experience, preferably supporting C-suite or senior leadership. Experience coordinating corporate events, meetings, and communications. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams and Smartsheet. PLEASE NOTE: John H Carter Company is not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please, no phone calls or emails to any employee of John H Carter Company about this opening. All resumes submitted by search firms/employment agencies to any employee at John H Carter Company via-email, the Internet or in any form and/or method without a valid and executed search firm agreement in place for this position will be deemed the sole property of John H Carter Company; no fee will be paid in the event a candidate is hired by John H Carter Company as a result of the unsolicited referral or through other means. If you wish to become an approved agency to assist us in our employment efforts, please submit your request to ***********************.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

We are seeking a proactive and organized Administrative Assistant/HR Coordinator to support key HR functions, with a focus on recruiting support, onboarding, monthly training coordination, and employee event planning. This role is ideal for someone who is highly organized, enjoys working with people, managing details, and wants to contribute to a positive and engaging employee experience. This role is designated as a 35-hour-per-week position and is eligible for full-time benefits. Essential Duties/Responsibilities: Schedule interviews and coordinate candidate communications Support recruiting efforts by helping organize and attend career fairs and hiring events Facilitate onboarding logistics, including orientations scheduling, paperwork and system access Coordinate with IT and Marketing to ensure new hires receive their day-one essentials, including uniforms, system access and technology setup Organize and oversee monthly training sessions, including scheduling, materials preparation, and attendance tracking Review Onboarding Survey results for points of concern to be addressed Assists in planning and execution of employee engagement events such as appreciation days, wellness activities and holiday celebrations Assist with general HR administrative tasks as needed Serve as a point of contact for employees' questions relating to onboarding and training Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 2-3 years of experience in an HR support or coordinator role Education: Minimum of a 2-year associate's degree Experience/Skills/Abilities Required: Strong organizational and time management skills Excellent written and verbal communication Proficiency in Microsoft Office Suite; experience with HRIS or ATS system as a plus Ability to handle sensitive information with confidentiality and professionalism Positive attitude and a team-orientated mindset Work Environment/Physical Demands: Typical office environment - moderate noise level. This position regularly requires standing; walking; sitting; use hands; reaching with hands and arms; and talking and/or hearing. Occasional lifting and/or moving up to 25 pounds. We are an equal opportunity employer, dedicated to fostering a diverse and inclusive workplace where everyone is valued and has equal access to opportunities. WE ARE A DRUG FREE WORKPLACE.

Provide administrative support to the Fire Extinguisher Department. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional Company image through in-person and phone interaction. Other duties may be required as assigned by the Extinguisher Sales Manager and/or Operations Managers. ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. Create and maintain office records, commissions and all sales records for department. Perform basic accounting functions that may include billing, accounts receivable, accounts payable. Review all forms including New Customer Forms, Master Job Sheets (MJS), Purchase Orders, Signed Agreements & E-Contracts for Fire Extinguisher Sales Department and distribute them to necessary personnel. Secure new client numbers from the billing team. Set up new accounts in CRM including ticket frequencies, pricing, documents and opening new tickets if needed. Assign new tickets. Disseminate new leads to Fire Extinguisher Sales Team. Create and modify documents such as meeting minutes, proposals, quotes, sales activity reports, and miscellaneous correspondence. Perform general clerical duties to include but not limited to: photocopying, mailing, filing and scheduling appointments. ADDITIONAL RESPONSIBILITIES Conduct proactive research to identify potential customers, property management companies, networking opportunities, general contractors, and decision makers using online databases, public records, and creative search strategies. Assist with special projects such as market research, competitive analysis, territory planning, list building, and data clean-up. Build, maintain, and organize targeted prospect lists, ensuring accurate contact information and details. Serve as a resourceful problem-solver, able to dig for missing information and track down answers independently. Anticipate team needs by identifying gaps in processes, systems, and data; recommend smarter, faster ways to support the sales pipeline. Develop streamlined systems to track outreach and follow-ups, helping the sales team stay ahead of opportunities. Collaborate closely with Sales Leadership to execute one-off tasks, pilot new initiatives and training, and support division growth as we expand the fire extinguisher business. Take initiative to learn the industry, understanding fire extinguisher compliance, inspection cycles, and common customer needs to better support the team. Work with minimal direction, taking high-level guidance and running with it - able to move projects forward without step-by-step instructions, and ability to prioritize as needed. Think ahead and spot opportunities to simplify workflows, enhance customer communication, and strengthen relationships with key partners both internally and externally. SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. High School Diploma or GED is required. 3+ years' administrative experience is required. Experience in a construction field a plus. Proven knowledge of Microsoft Office Software (i.e. Word, and particularly Excel) is required. Ability to think strategically, make sound decisions, and produce accurate and timely results is required. Building positive working relationships with multiple levels of employees and management is required, along with a high level of both written and oral communication a must. Demonstrating integrity and professionalism is required. Demonstrating commitment to company values is required. Excellent organizational skills are required. Ability to follow-up on tasks and assignments in a timely manner is required. Ability to prioritize in a fast-paced multi-task environment is required. Ability to perform basic business mathematical functions is required. Ability to work with minimal supervision is required. Ability to work effectively in a team environment and independently is required. Complying with all operating policies, procedures, executed Plans, and Programs is required. LANGUAGE SKILLS Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers. PHYSICAL REQUIREMENTS The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, crouch, and reach with hands and arms. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The strength rating for this position is classified as light work which entails exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly. This position is an inside position with occasional requirement of eye protection. Operation of a computer, typewriter, visual aid equipment, headphone, telephone, drawing/drafting tools, dictating machine, transcribing machine, hand calculator, mailroom cart, copiers/fax machine are required. Understanding simple math, simple drawings, legal documents, simple memos, and business letters is required. Writing simple memos, summaries, and business letters is required.

PowerStop is the innovative leader in the auto aftermarket brake market. Working for PowerStop means joining a company that is turning the industry on its head. Come be a part of a brand experiencing incredible growth, and know you will have the ability to make an immediate impact as part of our team. We are constantly on the lookout for people to join the PowerStop family who are passionate, results-oriented, and possess the ambition and energy to help us succeed! Ideal candidates also have a love for cars and a desire to learn the industry as well as put a little mud on the tires! We are seeking a proactive and detail-oriented Administrative Assistant to support our Warehouse Operations and Environmental, Health, and Safety (EHS) teams. This role plays a critical part in maintaining smooth day-to-day operations, organizing documentation, coordinating communications, and helping ensure compliance with safety standards. The position is fully onsite at our Hodgkins facility and provides administrative oversight for our Bedford Park location as well. Key Responsibilities: Oversee and coordinate daily office functions, including scheduling, filing systems, and document management Prepare and maintain reports, records, correspondence, and meeting notes Track and update EHS documentation, including safety manuals, training logs, and inspection reports Conduct routine safety inspections and assist with audit preparation Manage inventory and ordering maintenance supplies Support timekeeping processes, including attendance point tracking Assist Warehouse Operations leadership with data entry and administrative recordkeeping Communicate with internal teams and external partners in a professional and timely manner Ensure adherence to confidentiality and company policies Perform document audits and support compliance initiatives Qualifications: High school diploma or equivalent required; associate or bachelor's degree preferred Minimum of 2 years' experience in an administrative or office assistant role, preferably in a warehouse or operations environment Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Strong written and verbal communication skills Bilingual English/Spanish, preferred but not required Excellent organizational skills and attention to detail Proven ability to multitask, prioritize, and meet deadlines in a fast-paced environment Ability to work independently and maintain confidentiality Familiarity with OSHA standards and safety regulations is preferred Preferred Skills: Experience with office management systems and procedures Understanding of basic HR or finance processes is a plus Strong interpersonal skills and a collaborative approach Work Environment: The role is based in an office setting within a warehouse environment Occasional travel to different facilities or job sites may be required Use of safety equipment and adherence to company safety protocols are required. Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, disability, veteran status, or national origin.

The Customer Service & Administrative Assistant will be responsible for processing customer orders, providing support to clients and internal departments, and assisting with general office tasks. The ideal candidate is organized, efficient, and enjoys working in a fast-paced environment. Key Responsibilities Receive and process customer orders accurately and efficiently. Communicate with customers via phone, email, and in person to provide order updates, answer questions, and resolve issues. Coordinate with production and shipping departments to ensure timely order fulfillment. Maintain accurate records of customer interactions, orders, and shipping details. Prepare invoices, shipping documents, and other administrative paperwork. Assist with data entry, filing, and other office duties as needed. Support sales and logistics teams with administrative tasks. Help maintain an organized and professional office environment. Qualifications High school diploma or equivalent required; associate degree preferred. 1-2 years of customer service or administrative experience (preferably in produce, food distribution, or manufacturing). Strong data entry and computer skills (Microsoft Office, QuickBooks, or ERP systems preferred). Excellent verbal and written communication skills. Strong attention to detail and ability to multitask in a busy environment. Team-oriented, dependable, and professional demeanor. Spanish language skills are helpful but not required.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site

We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site

Working under the direction of the Safety Director, this position will assist the Safety and Risk Management Departments with injuries and incidents, workers' compensation claims, supplies, purchase orders, status reports, training programs, and other safety or risk management tasks. This position is housed within the Safety and Risk Management Departments and works closely with field personnel and project staff. This job requires the ability and desire to work in a fast-paced, multi-tasked environment, with a focus toward specific safety practices and health programs. It may require occasional travel to branch office locations, job sites, or customer facilities. ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following, and other duties may be assigned. Assist with worker compensation related issues and automobile liability claims, including filing and maintaining claims in multiple states. Assist with OCIP and CCIP project enrollments, secure certificates of insurance, and coordinate claims and safety requirements with project teams. Assist with Company Motor Vehicle Records management and work with the Department to resolve any issues. Oversee the Driver's Alert program. Maintain department meeting notes Assist with compilation and development of data for annual renewals. Create, track, and maintain purchase orders for the Safety Department. Ensure ordering for the Safety Department is completed, as needed. Prepares and updates various types of status reports for the Safety Department. Assist with safety training programs, as needed. Assist with creation of safety programs and policies for various job sites. Other related duties as assigned. SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High school diploma or GED is required, although a degree is a plus. Worker compensation and/or liability/automotive insurance claim experience is preferred. Knowledge of claims management processes and procedures is a plus. Any safety related certifications or experience are a plus. Experience with Microsoft Office, particularly with Excel, is required. Demonstrate commitment to company values and have a positive attitude. Ability to deal with difficult situations in a professional manner. This position will have access to safety-sensitive information, so the candidate must: Act professionally and respectfully in a diverse working environment Work with integrity and maintain an ethical mindset, particularly with personal information Ability to think strategically, make sound decisions, and produce accurate and timely results. Building positive working relationships with multiple levels of employees and management. Excellent organizational skills. Ability to follow up on tasks and assignments in a timely manner. Excellent written and verbal communications skills. Ability to perform basic business mathematical functions. Ability to work with minimal supervision. Ability to work effectively in a team environment. Complying with all operating policies, procedures, executed plans, and programs is required. LANGUAGE SKILLS Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors, and suppliers. PHYSICAL REQUIREMENTS The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, see, talk, and listen. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to walk, reach with hands and arms, climb, balance, stoop, kneel, crouch, or crawl. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The strength rating for this position is classified as sedentary work which entails exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently to life, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Environmental conditions for the position include frequently inside and occasionally outside and dust. The position occasionally requires eye protection. Operation of a computer, telephone, headphone, hand calculator, and copiers/fax machine is required. Understanding simple math, legal documents, simple memos, and business letters is required. Writing simple memos, summaries, and business letters is required. While performing the duties of this job, the employee is occasionally required to commute to customer and company locations by land and air.

LaGasse Machine & Fabrication has proudly served the New York State region for over 65 years, offering expertise across five distinct lines of business, including custom fabrication, CNC machining, orchard and vineyard equipment, Harder dump box spreader manufacturing and assembly, and custom PPE equipment design and production. With plans for national and global expansion in the near future, the company remains committed to fostering strong relationships with customers. Dedicated to its team, LaGasse Machine & Fabrication provides highly competitive compensation packages to attract top talent, as employees are key to the company's continued success. Role Description We are seeking a full-time Office Associate to join our team. This role will be performed on-site at our Sodus & Lyons, NY facilites. The Office Associate will handle a variety of administrative and clerical tasks including managing communications, performing general office administration, assisting with accounting-related activities, social media / marketing and ensuring excellent customer service. The role supports key operational functions and ensures day-to-day efficiency. Qualifications Strong Communication and Customer Service skills to manage client relationships and handle inquiries professionally. Competency in Administrative Assistance and Office Administration tasks for smooth operational support. Basic Accounting knowledge to assist with financial record-keeping and reporting as needed. Proficiency in organizational and multitasking skills, with attention to detail and accuracy. Proficiency in using office software, such as Microsoft Office Suite, Quickbooks, Sage 50. Proficiency in social media posting, ads, trade show booth set ups, videos etc. High school diploma or equivalent required; additional certifications in administration or accounting are a plus. Experience in a similar office role is preferred but not mandatory.

Operations Group Administrative Assistant Murphy Company, the Best Choice for Mechanical construction since 1907, is hiring an Operations Group Administrative Assistant for our office in St. Louis, MO Since 1907, Murphy Company has been a leading mechanical contractor in the St. Louis and Denver markets that provides its professionals the environment, opportunities, technology, and tools to experience a rewarding career. Being a company that prides itself on its core values of employee well-being, enduring relationships, and integrity and professionalism, we know it starts with our employees. We strongly believe our people are our most important asset, and we strive every day to make Murphy a great place to work as we build our clients' visions. We Are Looking For Someone Like You As an Administrative Assistant, you will be a vital member of Murphy's Operations team. You will be responsible for administrative support for the department. Providing phone support, maintaining databases, copying, filing, and general administrative duties. As a member of the Administrative Staff, it may be necessary to assist with front desk phone coverage and mail distribution periodically. Your Day-to-Day at Murphy Company Apply for and obtain permits and inspections Route P.O.'s, change orders and contracts Take minutes during Safety PM Meeting and distribute Order office supplies Schedule meetings and conference rooms Utilize the software programs ProCore and SalesForce Download and print drawings as required Assist the Marketing Team as needed New job set up and run various reports Bring Your A-Game! Our ideal candidate should possess the following traits: Hard working Dependable Excellent communication and grammar skills Working knowledge of Microsoft Word and Excel What We Will Bring to the Table A collaborative, family-friendly work environment Knowledge and expertise that has helped us grow and thrive for the last 118 years Competitive pay and an excellent benefits package, including health and life insurance, a robust wellness program, 401(k), and profit sharing. A personal time off plan that rivals our competitors

Facilities Assistant Wisconsin Distribution Center 12885 104th St. Pleasant Prairie, WI 53158 At Uline, we believe that clean, bright warehouse facilities and inviting landscaping are essential to our overall excellence. As a Facilities Assistant at our Pleasant Prairie location, join the team that helps clean and maintain over 1.5 million square feet of warehouse and office space! Position Responsibilities Perform maintenance and repairs on dry wall patching, painting, doors, locks, racks, warehouse equipment and restrooms. Install, reconfigure and repair modular workstations and office setups. Setup and tear down events. Clean warehouse and office spaces as well as the building's exterior. Operate utility vehicles, forklifts and cargo vans. Assist other Facilities teams as needed. Minimum Requirements High school diploma or equivalent. 3 years of experience in facilities, building maintenance, janitorial, construction or carpentry. Prior experience with hand and power tools. Occasionally lift and / or move up to 50 - 70 lbs. Benefits Complete health insurance coverage and 401(k) with 6% employer match that starts day one ! Multiple bonus programs. Paid holidays and generous paid time off. Tuition Assistance Program that covers professional continuing education. Employee Perks Best-in-class, clean, modern facilities. First-class fitness center with complimentary personal trainers. Over four miles of beautifully maintained walking trails. About Uline Uline, a family-owned company, is North America's leading distributor of shipping, industrial, and packaging materials with over 9,000 employees across 14 locations. Uline is a drug-free workplace . All new hires must complete a pre-employment hair follicle drug screening . All positions are on-site. EEO/AA Employer/Vet/Disabled LI-TF2 LI-DC001 (IN-DCFAC)aa415a4b-8b21-40fc-a65c-70d2b25ca29a

Facilities Assistant Wisconsin Distribution Center 12885 104th St. Pleasant Prairie, WI 53158 At Uline, we believe that clean, bright warehouse facilities and inviting landscaping are essential to our overall excellence. As a Facilities Assistant at our Pleasant Prairie location, join the team that helps clean and maintain over 1.5 million square feet of warehouse and office space! Position Responsibilities Perform maintenance and repairs on dry wall patching, painting, doors, locks, racks, warehouse equipment and restrooms. Install, reconfigure and repair modular workstations and office setups. Setup and tear down events. Clean warehouse and office spaces as well as the building's exterior. Operate utility vehicles, forklifts and cargo vans. Assist other Facilities teams as needed. Minimum Requirements High school diploma or equivalent. 3 years of experience in facilities, building maintenance, janitorial, construction or carpentry. Prior experience with hand and power tools. Occasionally lift and / or move up to 50 - 70 lbs. Benefits Complete health insurance coverage and 401(k) with 6% employer match that starts day one ! Multiple bonus programs. Paid holidays and generous paid time off. Tuition Assistance Program that covers professional continuing education. Employee Perks Best-in-class, clean, modern facilities. First-class fitness center with complimentary personal trainers. Over four miles of beautifully maintained walking trails. About Uline Uline, a family-owned company, is North America's leading distributor of shipping, industrial, and packaging materials with over 9,000 employees across 14 locations. Uline is a drug-free workplace . All new hires must complete a pre-employment hair follicle drug screening . All positions are on-site. EEO/AA Employer/Vet/Disabled LI-TF2 LI-DC001 (IN-DCFAC)aa415a4b-8b21-40fc-a65c-70d2b25ca29a

Facilities Assistant Wisconsin Distribution Center 12885 104th St. Pleasant Prairie, WI 53158 At Uline, we believe that clean, bright warehouse facilities and inviting landscaping are essential to our overall excellence. As a Facilities Assistant at our Pleasant Prairie location, join the team that helps clean and maintain over 1.5 million square feet of warehouse and office space! Position Responsibilities Perform maintenance and repairs on dry wall patching, painting, doors, locks, racks, warehouse equipment and restrooms. Install, reconfigure and repair modular workstations and office setups. Setup and tear down events. Clean warehouse and office spaces as well as the building's exterior. Operate utility vehicles, forklifts and cargo vans. Assist other Facilities teams as needed. Minimum Requirements High school diploma or equivalent. 3 years of experience in facilities, building maintenance, janitorial, construction or carpentry. Prior experience with hand and power tools. Occasionally lift and / or move up to 50 - 70 lbs. Benefits Complete health insurance coverage and 401(k) with 6% employer match that starts day one ! Multiple bonus programs. Paid holidays and generous paid time off. Tuition Assistance Program that covers professional continuing education. Employee Perks Best-in-class, clean, modern facilities. First-class fitness center with complimentary personal trainers. Over four miles of beautifully maintained walking trails. About Uline Uline, a family-owned company, is North America's leading distributor of shipping, industrial, and packaging materials with over 9,000 employees across 14 locations. Uline is a drug-free workplace . All new hires must complete a pre-employment hair follicle drug screening . All positions are on-site. EEO/AA Employer/Vet/Disabled LI-TF2 LI-DC001 (IN-DCFAC)aa415a4b-8b21-40fc-a65c-70d2b25ca29a