Administrative Assistant Jobs At Pacific Office Automation

Our client is seeking a part time Administrative Assistant to join their Los Angeles, CA team on a contract basis. Hours: 8:30 a.m. to 5 p.m. Monday, Tuesday, and Thursday. In office; local candidates only. Responsibilities of the Administrative Assistant Managing calendars and scheduling meetings Answering phones and greeting visitors Overseeing meeting preparation (coordinating logistics, scheduling and sending invites, etc.) Preparing expense reports Coordinating reservations and travel Providing administrative inquiries responses and resolutions Proofreading departmental correspondence Managing departmental email account Maintaining office supplies inventory Requirements of the Administrative Assistant Microsoft Office Suite proficiency 3+ years related administrative experience High school diploma or equivalent Strong communication skills, both verbal and written Ability to work effectively and handle multiple projects in a fast paced environment Additional Details: Salary: $30.00-$35.00 /hr Hours: 8:30 a.m. to 5 p.m. Monday, Tuesday, and Thursday The specific compensation for this role will be determined based on the education, experience, location and skill set of the individual selected for this position. SolomonEdwardsGroup, LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, or protected veteran status. SolomonEdwardsGroup, LLC adheres to the California Consumer Privacy Act (CCPA). Your privacy is important to us, and we never sell your data to third parties. Personal information is only collected to match applicants with job opportunities. For more information on your rights, click here: ***********************************************

Trident Consulting is seeking an "Administrative Assistant" for one of our clients in “Goleta, CA - Onsite" A global leader in business and technology services. Role: Administrative Assistant Duration: Contract Description: Broad knowledge of department policies, practices, and procedures. Broad knowledge of personal computer software, on-line applications, office equipment, and filing systems. Typically possesses three to four years of experience performing thorough administrative, secretarial, and clerical functions. The administrative assistant-level 3 is a high-level administrative position. Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously. Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies, practices and procedures. Responsible for ordering supplies and setting up offices/computer equipment for new hires. Requires judgment and confidence in handling interpersonal relations. Works on special projects as needed. May provide work direction to lower level administrative staff in the same department or unit. High School degree and 2-4 years of office experience or equivalent, relevant experience May require relevant college courses. Ability to coordinate the schedule of an Executive VP and other managers. Proficient in Microsoft Word, Excel, and Outlook and related software Typing - 50wpm About Trident: Trident Consulting is an award-winning IT/engineering staffing company founded in 2005 and headquartered in San Ramon, CA. We specialize in placing high-quality vetted technology and engineering professionals in contract and full-time roles. Trident's commitment is to deliver the best and brightest individuals in the industry for our clients' toughest requirements. Some of our recent awards include: 2022, 2021, 2020 Inc. 5000 fastest-growing private companies in America 2022, 2021 SF Business Times 100 fastest-growing private companies in Bay Area

Our client is a prestigious financial services firm looking to hire an EA. Responsibilities: Coordinate meetings, and plan travel for senior members of the firm Manage complex calendars, review email/correspondence, as directed monitor budget and respond as appropriate Process and manage confidential material and information with a high level of discretion Oversee and assist in email and written communications Participate in creative brainstorming meetings for new projects Requirements: Experience in Financial Services is a plus (professional services experience is required) Must have experience working in a fast-paced, ever-changing environment 2+ years of experience as an Executive Assistant, supporting senior executives Strong familiarity with Microsoft Office Suite, including Outlook The annual base salary range is $75,000 to $90,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Our client, a fintech start-up, is seeking a stellar Administrative Assistant to support their thriving team with coordination and office management tasks. Within this role candidates will utilize skills in organization and detail-orientation to support the office with items such as supporting recruiting efforts, onboarding new team members, and handling office tasks. If you are a sharp and motivated candidate looking to join a team-oriented group, we would like to hear from you! ***This is an in-office position in the South Bay. What you'll do: Coordinate with team members to assist with onboarding efforts by organizing materials and helping candidates settle in Assist the hiring managers with the coordination and scheduling of interviews Ensure recruiting tasks such as reference checks, database entry, tracking items, and more are completed Conduct the handling of mail and other documents, maintaining excellent organization Manage the office inventory, keeping supplies stocked and documented Remain available to complete additional tasks as needed for the team and assist with special projects What you'll bring: A Bachelors degree is preferred 1-2 years of experience in fast paced environment, start-up experience a plus Highly driven and self-motivated, able to handle new tasks and challenges with ease Can quickly adapt to new tasks and instructions Salary Range $90,000 - $110,000 with excellent benefits You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Our client, a prestigious law firm, is seeking an administrative assistant to join their team! This is a hybrid position with 3 days a week in their beautiful office in Los Angeles, California. Job Responsibilities Coordinate day-to-day operations of the partner/s and associate/s practice using initiative and independent judgement Screen phone calls, mail, and visitors while maintaining electronic notes, inquiries and status of communications Calendar management Coordinate travel Facilitate expense reports and bill processing Prepares letters, memos, and other correspondence Collaborate will the Billing Department and clients on billing management Maintain confidential files Performs other duties as assigned Skills and Qualifications Bachelor's degree required Juris Doctorate preferred 3-5 years' experience as a person or executive assistant supporting a high-level professional Experience with calendar and schedule management Proactive, energetic, and hard-working team player Salary Range: $70,000 - $100,000 based on experience Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

We are HIRING! Administrative Assistant for a Financial Services Office in Irvine, CA! Do you have Insurance Industry experience? We are hiring for a Financial Services/ Insurance client and want to speak with you! Direct Hire Opportunity! Hourly pay rate: $30.00 - $36.00 per hour depending on experience Responsibilities: Client management and maintaining accounts Process changes, updating clients Heavy scheduling and follow up Reaching out to prospective customers Account set-up, providing onboarding documents Assist with Marketing materials Administrative duties, data entry, digital filing, processing emails Qualifications: Financial and Estate Planning experience and/ or Life Insurance background Life/Health Insurance License (preferred) Excellent listening, oral and written Comfortable making outbound calls to prospective clients Professional writing skills Bachelor's degree Proficiency in Microsoft Office Suite APPLY NOW! Respond to this posting or send your resume All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Pride Health is hiring an Administrative Assistant for one of its clients in California. This is a 9-week contract with a possible extension with competitive pay and benefits. Pay range - $18 - $21 per hour. Length of assignment - 9 Weeks (With Possible extension) Shift - M-F 8 am-4:30 pm; 100% onsite. Job Summary We are seeking an organized and detail-oriented Administrative Support professional to join our team on a contract basis. The ideal candidate will provide clerical and administrative support within a dynamic work environment. This position offers the opportunity to work in a fast-paced office while developing key skills in administrative functions. Job Duties Provide general administrative support, including answering phone calls, scheduling appointments, managing correspondence, and filing documents. Prepare and maintain reports, spreadsheets, and presentations using Microsoft Office applications (Word, Excel, PowerPoint, and Access). Assist in organizing meetings, coordinating events, and preparing materials as required. Maintain records and databases, ensuring all information is accurate and up to date. Handle sensitive information in a confidential manner. Perform basic office tasks such as ordering office supplies, mail distribution, and general office organization. Respond to inquiries and provide assistance to staff and visitors in a professional and efficient manner. Utilize critical thinking and problem-solving skills to address and resolve administrative challenges. Perform other administrative duties as assigned. Requirements Required: Minimum of 2 years of clerical or administrative support experience.Preferred: 3 years of administrative experience in a similar role.Required: High School Diploma, GED, or equivalent.Preferred: Associate degree or higher.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access). Strong verbal and written communication skills, with the ability to communicate effectively in English. Knowledge of computer systems and software used in functional areas. Benefits Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Equal Opportunity Employer As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics

A growing financial services company located in Scottsdale is hiring an Administrative Assistant for their corporate headquarters office to assist with front office duties, schedule and coordinate meetings and company events, and provide administrative support to legal department. This growing and reputable organization offers a great company culture, growth opportunities and competitive pay of up to $55,000 for a professional individual who has recent administrative experience, strong attention to detail and who takes initiative. College degree preferred. Exceptional company culture and benefits. Apply for this great position as Administrative Assistant today! Location: Scottsdale Salary: up to $55,000 depending on experience All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Our client, an award-winning architecture company, is seeking an Administrative Assistant to join their team on a part-time basis! In this role, the candidate will be in a supportive role for the team. The ideal candidate will be detail-oriented, communicative, and organized. *Please note this is a part-time temp role - $30-$32/hr* Responsibilities Reception duties Handle the mail and deliveries sent the office Order material samples Keep the office clean and organized, manage material library and reference library Act in a supportive role in production of marketing materials Assist with project administrative tasks Data entry and product research Qualifications 2+ years of administrative experience Experience in architecture, engineering, or professional services firm is preferred Proficiency in Microsoft Office Suite Familiarity to with Graphic Design software Please submit your resume for consideration. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Job Title: Part-Time Administrative Assistant Temporary to Hire Pay Rate: $25/hr Schedule: Tuesdays and Thursdays : seeking a proactive and reliable Part-Time Administrative Assistant to join the team. This position is ideal for someone looking for a flexible work schedule with the potential for increased hours during busy periods. Key Responsibilities: Provide administrative support to ensure efficient office operations Manage scheduling, correspondence, and office documentation Assist with various tasks as needed, including data entry and file management Handle client and vendor interactions with professionalism Support team members with day-to-day administrative functions Qualifications: Previous experience in an administrative role preferred Strong organizational and multitasking skills Proficient in Microsoft Office Suite (Word, Excel, Outlook) Excellent communication skills, both written and verbal Ability to work independently and as part of a team Desired Skills and Experience Job Title: Part-Time Administrative Assistant Company: STEELSOURCE INTERNATIONAL CORP Location: Beverly Hills, CA 90211 Position Type: Temporary to Hire Pay Rate: $25/hr Schedule: Tuesdays and Thursdays Job Description: seeking a proactive and reliable Part-Time Administrative Assistant to join the team. This position is ideal for someone looking for a flexible work schedule with the potential for increased hours during busy periods. Key Responsibilities: Provide administrative support to ensure efficient office operations Manage scheduling, correspondence, and office documentation Assist with various tasks as needed, including data entry and file management Handle client and vendor interactions with professionalism Support team members with day-to-day administrative functions Qualifications: Previous experience in an administrative role preferred Strong organizational and multitasking skills Proficient in Microsoft Office Suite (Word, Excel, Outlook) Excellent communication skills, both written and verbal Ability to work independently and as part of a team All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Our client, a prestigious investment firm in the heart of Century City, is seeking a dynamic Temp Receptionist/Office Coordinator. This role offers more than just traditional reception duties - it's focused on office coordination and providing crucial support to the team. The ideal candidate will be responsible for greeting guests, answering phones, and assisting with light administrative tasks, all while working closely with a professional team. This position offers a fantastic opportunity to gain experience in a professional corporate environment with potential for growth and advancement. Role: Temp Office Coordinator/Administrative Assistant Company: Confidential | Major Investment Firm Location: Century City, onsite M-F Hours: 8:00 AM - 5:00 PM PT Pay Rate: $25-30/hour, depending on experience Responsibilities: • Greet and welcome visitors professionally • Answer and screen phone calls, providing accurate information • Oversee facility management, ensuring space is maintained and operational • Coordinate with vendors for repairs, supplies, and office upkeep • Manage work orders and assign tasks to engineering staff, subcontractors, and vendors • Assist in event coordination and meeting prep (including conference rooms) • Support daily lunch and snack programs • Maintain office, kitchen, and cleaning supplies • Handle mail and package deliveries • Assist with ad-hoc projects for the corporate services team Administrative Assistant Duties: • Manage calendars, schedule meetings, and arrange travel • Prepare materials for meetings and events • Record meeting minutes and follow up on action items Education: • Bachelor's degree required Preferred Experience: • 2+ years of administrative or customer service experience Skills & Qualifications: • Strong organizational skills with the ability to multitask • Proficient in Microsoft Office (Excel, Outlook, PowerPoint, Word) • Team player, able to thrive in a fast-paced environment • Ability to prioritize and problem-solve effectively • Physical ability to stand, bend, squat, and lift up to 40 lbs About Us: Career Group is a premier, Women-Owned recruiting agency known for connecting exceptional talent with top-tier opportunities. Our personalized career guidance and extensive network make us a trusted partner for candidates nationwide. 🌟 Act Now! Submit your resume today and step into a role that could redefine your career. We value diversity and proudly comply with the Los Angeles Fair Chance Initiative for Hiring, considering qualified candidates with criminal histories

We are currently looking for Office Assistant to join our amazing clients in Sacramento, CA. Full Time: 40 hours per week Schedule: Monday to Friday 8am to 5pm Pay Rate: $20-$23/hr Key Responsibilities Serve Our Clients * Provide a positive experience for staff, Clients/their circle of support, Service Providers, and the community. * Facilitate communication and coordination across Units supported. * Answer questions and resolve issues, as appropriate. * Track, coordinate, and communicate staff coverage during unplanned absences. * Notify Clients/circle of support and reschedule appointments, as appropriate. Schedule appointments, as necessary. * Provide administrative support services to staff including, but not limited to: Typing, editing, printing, photocopying, scanning, faxing, scheduling conference rooms, assembling materials/reports, filing, and organizing. * Facilitate and ensure all communication (e.g. mail, email, telephone calls, voice messages) is processed and delivered in a timely manner. * Maintain office supplies, monitor office equipment, and communicate the need for any repairs to Manager and Facilities. * Ensure all packets, materials, and forms are current, organized, and/or accessible to Unit staff. Distribute information to Clients, as necessary or requested. * Provide coordination support Qualifications: * 2+ Years Administrative Experience or related field * Strong written and verbal communication * Proficient using Microsoft Office Suite * Ability to multitask * Type 30 wpm All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Our hiring manager is looking for a highly skilled Administrative Assistant. We are looking for someone that is well versed with data entry and basic administrative functions. We are flexible with having a part time admin assistant and full time. The role will last until the end of January and have the opportunity to be extended. Pay $23-$25/hr. Provides administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. Responds to emails and other digital queries and correspondence. Manages calendars for senior staff, including making travel arrangements. Drafts and edits letters, reports, and other documents. Inputs and updates information in databases and spreadsheets. Prepares meeting agendas and takes meeting minutes. Coordinates logistics for meetings, including room setup and catering. Uses word processing and presentation software to create and edit documents. Operates and maintains office equipment, including printers, copiers, and fax machines. Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand. Researches as requested and compiles and summarizes information for reports or presentations. Works closely with other administrative staff and supports other colleagues as needed. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We are seeking an organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support to ensure efficient office operations. The Administrative Assistant will handle scheduling, communication, data entry, document management, and general office duties to support our team and help achieve business goals. Key Responsibilities: Schedule Management: Maintain and manage calendars, arrange meetings, appointments, and travel plans for team members or executives. Communication: Answer and direct phone calls, handle emails, and ensure timely and professional communication with clients, vendors, and internal team members. Document Management: Prepare, format, and proofread reports, presentations, and correspondence. Maintain and organize filing systems, both digital and paper. Office Organization: Ensure that office supplies are stocked, equipment is maintained, and the office environment remains organized and efficient. Data Entry & Record Keeping: Input and update data in spreadsheets, databases, and other systems. Maintain accurate records of office transactions and activities. Support Meetings & Events: Coordinate logistics for internal meetings, conferences, and events. Prepare agendas, take minutes, and follow up on action items. Financial Administration: Assist with invoicing, processing expenses, and maintaining budget records. General Office Support: Provide general administrative support to other team members as needed, ensuring smooth day-to-day operations. Qualifications: Education: High school diploma or equivalent required. Associate's or bachelor's degree in business administration or a related field is a plus. Experience: Previous experience in an administrative role preferred, but not required. Experience with office software (e.g., Microsoft Office Suite, Google Workspace) is essential. Skills: Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Attention to detail and accuracy. Ability to work independently and as part of a team. Professional phone etiquette. Strong time management skills and ability to prioritize tasks. Technical Proficiency: Proficient in Microsoft Office (Word, Excel, PowerPoint), email platforms, and office equipment (e.g., printers, copiers). Benefits: Competitive salary and benefits package Opportunities for career growth and professional development Supportive and dynamic work environment [List any other specific benefits, e.g., health insurance, retirement plans, etc.] How to Apply: Interested candidates should submit a resume and cover letter to [Insert application email or application link]. Please include a brief description of your relevant experience and why you are a good fit for this position. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of administrative and organizational tasks. The ideal candidate will be resourceful, detail-oriented, and able to multitask effectively in a fast-paced environment. Key Responsibilities: General Office Support: Answer and direct phone calls, take messages, and forward them to the appropriate individuals. Manage incoming and outgoing mail, including sorting, scanning, and distributing correspondence. Coordinate shipping and receiving needs using FedEx, USPS, and other carriers. Office Maintenance and Inventory: Maintain office supply inventory, including food, beverages, and stationery, ensuring replenishment as needed. Prepare and set up the office for meetings, ensuring a professional and welcoming environment. Event Coordination: Provide administrative support for holiday and non-holiday events, including planning, organizing, and logistics. Travel Coordination: Serve as a backup for booking travel arrangements, including flights, hotels, rental cars, and train reservations. Executive and Departmental Support: Assist the Executive Office Manager with various tasks and projects. Support multiple departments with administrative needs, including document preparation, scheduling, and coordination. Qualifications: Proven experience in an administrative or office support role. Excellent organizational and time management skills. Strong communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Ability to multitask and prioritize tasks effectively. A proactive and flexible approach to work, with a strong problem-solving mindset. Preferred Skills: Experience with event coordination and travel booking. Familiarity with office supply management and inventory systems. Previous experience supporting executives or multiple departments is a plus.

Job Opportunity: Administrative Assistant Pay Rate:$17-18.50/hour Responsibilities Responsibilities include reviewing and assembling tax documents, verifying required elements (e.g., names, Tax IDs, signatures), preparing and mailing completed tax returns, and scanning documents using proprietary software. Candidates must have strong organizational and communication skills, attention to detail, and the ability to adapt to changing policies. The role involves performing repetitive tasks, multitasking, and working both independently and in a team. Flexibility to work overtime, including weekends during peak seasons, is required. A university degree is preferred, and a high school diploma is required. Benefits Info Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

TITLE: ADMINISTRATIVE ASSISTANT FOR TRAVEL SUPPLIER SERVICES ABOUT THE JOB: This local travel company is seeking an Administrative Assistant for their Supplier Services Department. You will work closely with the suppliers, Financial Analysts and other departments to maintain inventory, research, make bookings, check and ticket air reservations, monitor schedules, maintain calendars, create reports, maintain supplier relations, provide customer service and more. If you are a professional and self-motivated individual looking to thrive in a fast-paced team environment, please apply today! PERKS & BENEFITS: Excellent benefits Competitive pay range SKILLS & QUALIFICATIONS: A minimum of 3-5 years of related administrative experience supporting multiple departments and internal/External customers. Travel industry experience preferred, especially in group-related travel. Working knowledge of Microsoft Office, data analyzation, Google Workplace are highly desired. Strong work ethic, maintain high levels of confidentiality, attention to detail, and problem-solving skills. College Degree preferred. HOW TO APPLY: Send a Microsoft Word version of your resume to Kristin Sweeney at AppleOne. *********************

24 Seven is partnering with a large, well-known company in Portland, OR to help them find an Administrative Assistant to join their team in this hybrid role. This is a full-time, 6 month contract with potential to extend or turn into a contract-to-hire opportunity. While on contract, you'd be eligible for benefits including medical, dental, vision, and more. Ideal Candidate : will have at least 2 years of administrative support experience Job Description: Provide administrative support to two directors while offering leadership and training to administrative assistants within the department. Facilitate clear communication between divisions, brokers, vendors, buyers, and merchandising teams. Oversee department-wide telephone coverage and ensure seamless coordination across all functions. Responsibilities: Provide administrative support and problem-solving assistance to members of the department including routine clerical duties and coordinating travel schedules Ensure accurate, efficient processing and disposition of written correspondence and protect highly confidential and sensitive information Provide project support, including proofreading, managing distribution lists, reports and records Maintain and file numerous daily, period, quarterly and annual reports Provide professional communication on a frequent basis to other departments, divisions and suppliers Assist in the coordination of company activities Demonstrate familiarity with corporate policies and procedures, the various operating units, organizational levels and reporting relationships Qualifications: 2+ years office experience Dedication to teamwork and a willingness to assist all members of the team Excellent interpersonal skills, including oral and written communication, listening skills and diplomacy with people Self-directed in planning and organizing work processes Ability to work with many other groups towards successful outcomes Proven analytical and problem solving skills Flexibility to handle ever-changing scope of assignments and projects Working knowledge of merchandising functions