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How to hire a parts manager

Parts manager hiring summary. Here are some key points about hiring parts managers in the United States:

  • HR departments typically spend 15% of their expenses on recruitment.
  • It usually takes about 12 weeks for a new employee to reach full productivity levels.
  • It typically takes 36-42 days to fill a job opening.
  • The median cost to hire a parts manager is $1,633.
  • Small businesses spend an average of $1,105 per parts manager on training each year, while large companies spend $658.
  • There are currently 45,588 parts managers in the US and 53,880 job openings.
  • Miami, FL, has the highest demand for parts managers, with 6 job openings.
  • Houston, TX has the highest concentration of parts managers.

How to hire a parts manager, step by step

To hire a parts manager, consider the skills and experience you are looking for in a candidate, allocate a budget for the position, and post and promote the job opening to reach potential candidates. Follow these steps to hire a parts manager:

Here's a step-by-step parts manager hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a parts manager job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new parts manager
  • Step 8: Go through the hiring process checklist

What does a parts manager do?

A parts manager is responsible for monitoring the inventory and stock supplies, ensuring the adequacy of materials for the smooth flow of operations. Parts managers negotiate with suppliers and third-party vendors for high-quality materials required to complete an industry's production process, such as automobile or construction businesses. They should have excellent communication and marketing skills to sell products to existing and potential customers, bringing revenues to the company to achieve its profitability goals. A parts manager also creates regular expense reports and determines the products' compatibility with customer specifications.

Learn more about the specifics of what a parts manager does
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  1. Identify your hiring needs

    Before you post your parts manager job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a parts manager for hire on a part-time basis or as a contractor.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    A parts manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, parts managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

    This list presents parts manager salaries for various positions.

    Type of Parts ManagerDescriptionHourly rate
    Parts Manager$20-40
    Cosmetic Counter ManagerA cosmetic counter manager is responsible for overseeing a cosmetic counter's daily operations, ensuring optimal service, and ensuring client satisfaction. They set priorities and objectives, recruit and train staff, develop strategies to improve productivity, monitor operations, and maintain a high level of productivity and service... Show more$14-24
    Team Lead/ManagerA team lead or manager is a professional who is responsible for guiding and directing employees so that they can achieve efficient operations within the organization. Team leads manage all the activities of their employees and distribute information to them as well as stakeholders... Show more$25-69
  2. Create an ideal candidate profile

    Common skills:
    • Customer Service
    • Parts Inventory
    • Dealership
    • Inventory Control
    • Purchase Orders
    • Parts Sales
    • Warranty Claims
    • Parts Counter
    • Computer System
    • Customer Satisfaction
    • Inventory Management
    • Timely Turnaround
    • Customer Loyalty
    • Customer Complaints
    Check all skills
    Responsibilities:
    • Manage Daihatsu and Hyundai parts line.
    • Assist the parts manager managing the Mazda portion of the parts department
    • Manage four car lines Toyota, Mazda, Mercedes-Benz, and BMW.
    • Manage Nissan parts department with focus on wholesale growth and reduction of departmental overhead costs.
    • Lead the implementation of service development process improvement programs for retaining, regaining and improving CSI.
    • Manage and maintain inventory of stock parts to ensure the timely delivery of RV's to customers.
    More parts manager duties
  3. Make a budget

    Including a salary range in your parts manager job description helps attract top candidates to the position. A parts manager salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

    For example, the average salary for a parts manager in Missouri may be lower than in New York, and an entry-level parts manager usually earns less than a senior-level parts manager. Additionally, a parts manager with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

    Average parts manager salary

    $60,136yearly

    $28.91 hourly rate

    Entry-level parts manager salary
    $42,000 yearly salary
    Updated January 21, 2026

    Average parts manager salary by state

    RankStateAvg. salaryHourly rate
    1New York$77,634$37
    2California$75,874$36
    3Texas$70,260$34
    4Virginia$68,095$33
    5Connecticut$67,197$32
    6Florida$63,964$31
    7Colorado$63,165$30
    8Massachusetts$62,330$30
    9Wyoming$60,633$29
    10Arizona$60,310$29
    11Georgia$59,744$29
    12Illinois$58,502$28
    13Nevada$58,495$28
    14Wisconsin$56,935$27
    15Arkansas$56,432$27
    16Michigan$55,624$27
    17Utah$52,504$25
    18Indiana$51,610$25
    19Missouri$51,000$25
    20North Carolina$50,241$24

    Average parts manager salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1Phoenix Investment Funds$87,812$42.22
    2Brightstar$79,588$38.26
    3Hyundai Motor Manufacturing Alabama$74,464$35.804
    4Cummins$67,853$32.6233
    5Agfa$66,883$32.16
    6Blue Bird$66,872$32.15
    7Advance Auto Parts$66,138$31.80938
    8Crown Equipment$65,405$31.4418
    9Lucid Motors$63,966$30.753
    10Career Company in Silicon Valley$63,588$30.57
    11PACCAR$63,215$30.39
    12PSA Airlines$62,272$29.9415
    13Gerald Group$61,779$29.70
    14Ernst & Young$61,731$29.68
    15Camping World$60,608$29.1413
    16Napleton Automotive Group$59,990$28.847
    17NexTier Oilfield Solutions$59,882$28.79
    18Lithia Motors$59,342$28.531
    19The Russ Darrow Group$59,287$28.502
    20Kforce$59,261$28.49
  4. Writing a parts manager job description

    A job description for a parts manager role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a parts manager job description:

    Parts manager job description example

    25 lbs to 50 lbs

    infrequently


    Reaching and/or lifting overhead

    infrequently


    Climbing

    stairs


    Repetitive hand/finger movement

    on a regular basis


    Grasping/grabbing with hands

    infrequently


    Pushing and Pulling

    infrequently


    Expectations

    General Expectations

    Devote himself/herself to insuring satisfaction to customers.

    Determine management, production and quality requirements by asking questions and listening.

    Attend company meetings as required.

    Maintain a follow-up system that encourages follow through with assigned projects.

    Establish personal performance goals that are consistent with company standards of productivity and devise a strategy to meet those goals.

    Review and analyze actions at the end of each day, week, month, and year to determine how to better utilize time and plans more effectively.

    Understand the terminology of the business and keep abreast of technology changes in products and services.

    Know and understand the federal, state and local requirements which govern the company’s business.

    Follow lawful directions from supervisors.

    Understand and follow work rules and procedures.

    Participate in performance management.

    Interact well with others and be a positive influence on employee morale.

    Uphold the company’s non-disclosure and confidentiality policies and agreements.

    Work evening, weekend and holiday work hours as required.


    Job-Specific Expectations

    Be directly responsible for selling vehicles at dealership gross profit, volume and customer satisfaction standards, as set at the sole discretion of the dealership.

    Coordinate with the sales manager to set and meet new and used sales quotas. Meet the profit margin goals for vehicle sales.

    Be polite and friendly and greet customers promptly. Consistently follow the outlined sales process.

    Utilize floor time effectively in meeting the customers needs and soliciting sales.

    Determine each customer’s vehicle needs by asking questions and listening.

    Demonstrate and test drive vehicles.

    Verify that customers are qualified for their wants, needs, and ability to buy.

    Maintain current knowledge and familiarity with new products, features, accessories, etc., and their benefits to customers. Maintain an owner follow-up system that encourages repeat and referral business and contributes to customer satisfaction.

    Understand the terminology of the automobile business and keep abreast of technology changes in the product.

    Perform pre-delivery inspection and road test before delivery to customer.

    Deliver vehicles to customers after purchase. This process ensures that the customer understands the vehicle’s operating features, warranty and paperwork, and it lays the foundation for customer loyalty.

    Utilize the delivery of any new or used vehicle to create an event that will facilitate customer loyalty to the dealership.Understand equity and values, and be able to explain depreciation to customer.

    Conduct telephone transactions courteously and promptly.

    Utilize a consistent quotation process for purchases, trade-ins, and vehicle sales.

    Move and arrange display vehicles on showroom and on lot as directed by management.

    Deal with customer complaints in a sensible manner by showing empathy and a pleasant attitude to show our commitment to excellent customer service and to increase customer satisfaction and loyalty.

    Know and understand the federal, state and local laws which govern retail auto sales

    Attend pertinent training and stay current with with sales department concerns and sales techniques.

    Attend sales meetings.

    This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, the Dealership reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, work load, rush jobs, technological developments, etc...).

  5. Post your job

    There are various strategies that you can use to find the right parts manager for your business:

    • Consider promoting from within or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to find candidates who meet your education requirements.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.
    Post your job online:
    • Post your parts manager job on Zippia to find and attract quality parts manager candidates.
    • Use niche websites such as salesjobs, salesheads, allretailjobs.com, sales trax.
    • Post a job on free websites.
  6. Interview candidates

    To successfully recruit parts managers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

    It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new parts manager

    Once you have selected a candidate for the parts manager position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

    It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

    After that, you can create an onboarding schedule for a new parts manager. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a parts manager?

Before you start to hire parts managers, it pays to consider both the one-off costs like recruitment, job promotion, and onboarding, as well as the ongoing costs of an employee's salary and benefits. While most companies that hire parts managers pay close attention to the initial cost of hiring, ongoing costs are much more significant in the long run.

You can expect to pay around $60,136 per year for a parts manager, as this is the median yearly salary nationally. This can vary depending on what state or city you're hiring in. If you're hiring for contract work or on a per-project basis, hourly rates for parts managers in the US typically range between $20 and $40 an hour.

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