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How to hire a parts service manager

Parts service manager hiring summary. Here are some key points about hiring parts service managers in the United States:

  • There are currently 34,539 parts service managers in the US, as well as 52,873 job openings.
  • Parts service managers are in the highest demand in Frankfort, IL, with 3 current job openings.
  • The median cost to hire a parts service manager is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new parts service manager to become settled and show total productivity levels at work.

How to hire a parts service manager, step by step

To hire a parts service manager, you should create an ideal candidate profile, determine a budget, and post and promote your job. Here's a step-by-step guide on how to hire a parts service manager:

Here's a step-by-step parts service manager hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a parts service manager job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new parts service manager
  • Step 8: Go through the hiring process checklist
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  1. Identify your hiring needs

    Before you start hiring a parts service manager, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    Hiring the perfect parts service manager also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

    This list presents parts service manager salaries for various positions.

    Type of Parts Service ManagerDescriptionHourly rate
    Parts Service Manager$24-46
    Section ChiefA section chief's job varies with the type of organization. In most cases, a section chief is the head of a given section in an organization that is tasked with performing certain duties... Show more$17-78
    Lead MechanicA lead mechanic coordinates the teams of mechanics and ensures the timely completion of repairs. Lead mechanics supervise their subordinates, order mechanical parts, and inspect their work making sure that the standards are met... Show more$19-35
  2. Create an ideal candidate profile

    Common skills:
    • Dealership
    • Warranty Claims
    • Customer Satisfaction
    • Parts Inventory
    • Repair Orders
    • Inventory Control
    • Parts Counter
    • Honda
    • Parts Sales
    • Customer Retention
    • Customer Relations
    • Customer Orders
    • Customer Complaints
    • CSI
    Check all skills
    Responsibilities:
    • Coordinate and participate with the installation teams to help troubleshoot problems and resolve customer concerns while managing service and commissioning engineers.
    • Strengthen the dealership reputation by providing expert technical explanations and resolving product disputes between customers, dealers and manufacturers.
    • Report all new car sales for Volvo and Volkswagen, run locator for Volvo and Volkswagen sales department.
    • Organize warranty holding bins according to Nissan requirements.
    • Ensure employees hit sales numbers, upselling, and order retail.
    • Coordinate and participate with the installation teams to help troubleshoot problems and resolve customer concerns while managing service and commissioning engineers.
  3. Make a budget

    Including a salary range in your parts service manager job description is a great way to entice the best and brightest candidates. A parts service manager salary can vary based on several factors:
    • Location. For example, parts service managers' average salary in arkansas is 44% less than in california.
    • Seniority. Entry-level parts service managers earn 48% less than senior-level parts service managers.
    • Certifications. A parts service manager with a few certifications under their belt will likely demand a higher salary.
    • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a parts service manager's salary.

    Average parts service manager salary

    $69,813yearly

    $33.56 hourly rate

    Entry-level parts service manager salary
    $50,000 yearly salary
    Updated January 21, 2026
  4. Writing a parts service manager job description

    A good parts service manager job description should include a few things:

    • Summary of the role
    • List of responsibilities
    • Required skills and experience

    Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a parts service manager job description:

    Parts service manager job description example

    • Receives parts that are shipped in, making sure that they are received in good condition and that packing slips for inventory control.
    • Packs and ships parts to both customers and suppliers in the most efficient manner.


    • Maintains a log of all outgoing shipments and all shipping and receiving damages or shortages as well as other documents necessary to protect the inventory investment.
    • Stocks all parts into the proper location in the parts warehouse after they have been checked in.
    • Operates a fork lift truck.
    • Keeps all bins, aisles, and storage areas clean, neat, and clearly labeled.
    • Assists Warranty Administrator and Inventory Coordinator when needed.


    • Performs other duties as assigned by supervisor.


    Qualifications

    • Prefer one-year parts/warehouse related experience.
    • Excellent verbal and written communication skills.


    • Must have good organizational skills.
    • Computer skills preferred.
    • Knowledge of company specific software.


    Typical Physical Activity

    While performing the duties of this job, the employee must have the ability to occasionally lift 75 pounds from floor to chest; reach and use the arms with a full range of motion; endure prolonged standing, stooping, kneeling, crouching, and squatting while performing mechanical operations; exert push and pull forces with the arms in order to use various wrenches and tools; endure prolonged forward and overhead arm positions while performing mechanical operations; use hands to grasp hand tools and parts and climb onto and operate equipment.

    Typical Environmental Conditions

    Employee regularly works indoors around moving mechanical parts. May be exposed to weather extremes when working outside in conditions that include inclement weather, heat, cold, and humidity. Noise level may be loud at times. Exposure to small quantities of chemicals, dust, steam, high-pressure water, and high speed rotating equipment. Requires wearing common protective or safety equipment. Required to perform work in cramped spaces and/or high places.

    The Parts Warehouse employee must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately, and without causing significant safety threat to self or others. The statements made herein are intended to describe the general nature and level of work being performed by employees assigned to this job classification. They are not intended to be construed as an exhaustive and inclusive list of all responsibilities, duties, and/or skills required of personnel so classified.

    Doggett is an Equal Employment Opportunity Employer

    #tech
  5. Post your job

    There are a few common ways to find parts service managers for your business:

    • Promoting internally or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to meet candidates with the right educational background.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
    Post your job online:
    • Post your parts service manager job on Zippia to find and recruit parts service manager candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    During your first interview to recruit parts service managers, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

    It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new parts service manager

    Once you have selected a candidate for the parts service manager position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

    You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

    Once that's done, you can draft an onboarding schedule for the new parts service manager. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a parts service manager?

Before you start to hire parts service managers, it pays to consider both the one-off costs like recruitment, job promotion, and onboarding, as well as the ongoing costs of an employee's salary and benefits. While most companies that hire parts service managers pay close attention to the initial cost of hiring, ongoing costs are much more significant in the long run.

The median annual salary for parts service managers is $69,813 in the US. However, the cost of parts service manager hiring can vary a lot depending on location. Additionally, hiring a parts service manager for contract work or on a per-project basis typically costs between $24 and $46 an hour.

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