Pathology secretary/transcriptionist job description

Listens to dictations and enters information into the Anatomic Pathology information system forsurgical cases , cytology cases, autopsy, referral lab results, consult cases, and other types of laboratory procedures and policies, correspondence and statistical analyses, and other types of typing and data entry requests for the department of Pathology.

Organizes and maintains files, records, logs and other controlling systems; retrieves reports and slides as needed. Sorts, distributes and/or files incoming documents and other correspondence.

Answers the telephone; takes and relays messages. Greets and directs hospital physicians, personnel, patients and other visitors. Schedules internal/external appointments and conferences.
Organizes and maintains all departmental images using the imaging storage software.
Performs other related duties as required. Listens to dictations and enters information into the Anatomic Pathology information system for surgical cases, cytology cases, autopsy, referral lab results, consult cases, and other types of laboratory procedures and policies, correspondence and statistical analyses, and other types of typing and data entry requests for the department of Pathology.
Answers the telephone courteously, identifying self and department and screens calls, takes and relays accurate messages; answers routine inquiries or directs inquiries through proper channels in a timely manner. Makes telephone calls regarding Pathology business. Provides reports and/or histological/cytological materials and courteously assists physicians, medical secretaries, nursing staff, hospital staff and patients with inquiries and/or complaints in a timely manner. Accurately and courteously obtains verbal and written physician requests and seeks out responsible source of help if there is a problem. Retrieves patient registration information and verifies patient identification accurately and corrects information as needed, according to established protocol. Retrieves, sorts, files, distributes, faxes and copies incoming documents and outgoing reports in a timely manner; organizes amd maintains files, records and other controlling systems; retrieves reports, slides and blocks as needed in a timely manner. Properly handles specimens brought to the laboratory and/or transports specimens to the appropriate laboratory area, according to established guidelines. Maintain and provide information and materials for conferences, orientations, or other types of meetings. Maintains department inventory and supplies. Perform charge duties and other related duties as required.


Qualifications

Job Knowledge and Skills: Medical terminology, typing 70 words per minute and computer knowledge.

Education: A minimum of two years of college preferably with an Associate's Degree in Medical Secretarial Sciences.

Experience: A minimum of one year experience as a medical secretary with skills in medical terminology, typing/word-processing at a speed of at least 70 words per minute and a working knowledge of computers/word processors and dictation systems. Ability to handle telephone necessary.

Licenses, Certifications and/or Registrations: N/A Partner's Healthcare is acting as an Employment Agency in relation to this vacancy.

Assists Pathology department in meeting workload demands including accessioning, transcribing, coding, billing and reporting of pathology testing.
Principal Duties & Responsibilities:

1) Receives logs, handles and accessions in the computer various tissue samples, body fluids, exudates or scraping.

2) Verifies patient/specimen identification and informs technical personnel and/or supervisor of any discrepancies.

3) Maintains accurate and thorough records of whatever reference specimens or consults cases have sent out to other labs.

4) Accurately and in a timely manner transcribes from Histologist dictation. Proofreads all material prior to submission back to the pathologist for approval.

5) Monitors transcription quality and turn-around time which includes the reporting of the final report to the appropriate physician(s). Reports any final reporting issues to supervisor or pathologist.

6) Assists with the updating of physicians, sources types and other changes to the pathology computer program as is necessary.

7) Responsible for the proper and timely reporting of cancer cases to the proper tumor registry as required by state regulations.

8) Answers phones, fax results, help providers, staff and patient with questions.

9) Transports specimens from other collection sites at Main Campus to the Main Campus Pathology in a timely and efficient manner.

10) Other duties assigned.

Knowledge, Skills & Abilities Required:

Required:

* Knows, understand and adheres to all Pathology and laboratory, Clinic, HIPPA and/or OSHA safety standards.
* Basic knowledge of pathology techniques.
* Knowledge of medical terminology.
* Extensive knowledge of medical billing with special emphasis in pathology billing.
* When presented with "STAT" request(s), stops all other routine activities and promptly addresses the STAT.
* Promptly delivers STAT specimens to technical work area and informs appropriate technicians in a non-threatening manner.
* Consistently arrives at work, in professional attire, on time and completes all tasks within established time frame.
* Seeks appropriate tasks when primary tasks are completed and assists co-workers as needed.
* Demonstrates adaptability to expanded roles.
* Adheres to all clinic policies and procedures

Education:

* HS diploma or GED. Medical billing/insurance diploma helpful.

Preferred:

* CPR certification preferred.

• Located in Port Angeles, WA
• $18.91/hour
• Temporary, part-time, 24 hours/week

Requirements & Qualifications

• High school graduate or equivalent with college level English and medical terminology course work preferred
• Minimum two years secretarial work demonstrating advanced office skills
• Preferably , one year of general hospital medical transcription experience
• Demonstrated proficient typing speed of 60 words per minute
• Knowledge of anatomy and physiology
• Familiarity with medical terminology

Basic Job Duties

• Transcribes radiologist''s dictation.
• Transcribes technical diagnostic imaging data from modalities into patient report as applicable.
• Proofreads reports and makes corrections, working closely with radiologists and radiologist assistants when information is contradictory needing radiologist review.
• Ensures reports are signed promptly and distributed appropriately.
• Ensures the correct spelling of medical terms and other words, correct punctuation and grammar in the transcribed reports and makes necessary corrections without changing the sentence meaning, working with radiologists as applicable for accuracy.
• Follows through on requests from Medical Records, Billing department and outside offices working closely with radiologist assistants as applicable.
• Photocopies or faxes transcribed reports as applicable.
• Makes copies available to physician offices as appropriate (paper, electronic).
• Monitors dictation volumes in system daily.
• Utilizes all functions of a personal dictation station, when applicable.
• Reports equipment and software malfunctions in a detailed and timely manner when needed.
• Consistently demonstrates positive behaviors promoting cooperation and teamwork within the Imaging department and with all customers.
• Supports Imaging Department with various functions including ordering supplies, transcribing meeting minutes, changing templates, etc.)
• Answers telephone, takes messages and communicates messages to the appropriate person.
• Attends meetings as assigned.
• Performs clerical duties related to department transcription.
• Performs other job-related duties as assigned.

#portangeles

PandoLogic. Keywords: Secretary, Location: Port Angeles, WA - 98363