Payroll Administrator
Payroll administrator job in Chicopee, MA
Job Summary: The Payroll Administrator will play a vital role in the financial integrity of the company and its employees. They will be responsible for the timely and accurate processing of the company's payroll for both hourly and salaried employees. This role requires exceptional attention to detail, a solid understanding of payroll laws and regulations, adherence to company policy, and the ability to maintain confidentiality. When payroll is complete for the week, this employee will help support the accounts payable department to process other employee related benefit items as well as serve as back up for the accounts payable clerk.
Pay Depending on Experience
Essential Functions and Responsibilities:
Payroll
* Verify weekly time records from various departments both digitally and hard copy.
* Verify employee work data, ensuring precise coding for several types of work, locations, and cost centers.
* Validate and cross-reference payroll records before processing, escalating discrepancies, as necessary.
* Integrate company policies from the Employee Handbook into payroll procedures.
* Update and maintain employee records, including tax withholdings and various deductions.
* Manage employee benefit deductions, including reconciliation with benefit vendor statements.
* Generate and distribute electronic pay slips, and produce physical checks as needed.
* Prepare requisite payroll reports and tax submissions.
Accounts Payable
* Collect and process Employee Reimbursement Benefits ensuring proper documentation is accompanied and available balances are updated.
* Collect corporate credit card receipts ensuring all approvals are obtained and process receipts to the correct general ledger accounts and, when applicable, allocate costs to specific projects.
* Maintain organized and complete records from which others to easily pull necessary data.
* Assess and manage sales tax liabilities on credit card receipts and Employee Reimbursement requests.
* Prepare and execute timely ACH payments for Employee Reimbursements
* Prepare reconciliation and payment info for Accounting Supervisor to make credit card payments.
* Serve as back up for additional AP functions including collecting, routing for approval, entering invoices into accounting system.
General
* Resolve employee queries effectively and courteously.
* Contribute to financial reporting and analytics for various departments.
Functional Requirements:
* Function as primary facilitator for employee payroll and benefit deductions.
* Compliance with accounting policies, procedures, and best practices.
* Strong organizational skills with a focus on accuracy and timeliness.
* Excellent interdepartmental communication and conflict resolution skills.
* Initiative to suggest process improvements to supervisors.
* Ability to comprehend and execute complex instructions and seek clarification when needed.
* Effective problem-solving capabilities.
* Skill in prioritizing tasks based on urgency and impact.
* Professional demeanor and ethical conduct always.
Education and Experience:
* BS degree in Accounting, Finance, or related field or equivalent experience required
* Minimum 5 years of experience in payroll and accounts payable.
* Proficient in accounting software and MS Office Suite.
* Knowledge of payroll tax regulations and compliance requirements.
* Construction industry experience preferred.
Physical Requirements:
* Required to stand, or walk, or sit, talk, and hear for extended periods.
* Ability to operate a keyboard, telephone, and other standard office equipment.
* Occasionally lifts to 10 lbs.
Comments: The above description captures the primary duties and responsibilities of the job. Please note that this description is not exhaustive and that other related tasks may be assigned as needed.
We are an equal opportunity employer and value diversity in our workforce. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other legally protected status in accordance with applicable federal, state, and local laws. We strive to create a workplace that is inclusive and welcoming to all individuals. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Payroll Administrator
Payroll administrator job in Chicopee, MA
Job Summary: The Payroll Administrator will play a vital role in the financial integrity of the company and its employees. They will be responsible for the timely and accurate processing of the company's payroll for both hourly and salaried employees. This role requires exceptional attention to detail, a solid understanding of payroll laws and regulations, adherence to company policy, and the ability to maintain confidentiality. When payroll is complete for the week, this employee will help support the accounts payable department to process other employee related benefit items as well as serve as back up for the accounts payable clerk.
Pay Depending on Experience
Essential Functions and Responsibilities:
Payroll
Verify weekly time records from various departments both digitally and hard copy.
Verify employee work data, ensuring precise coding for several types of work, locations, and cost centers.
Validate and cross-reference payroll records before processing, escalating discrepancies, as necessary.
Integrate company policies from the Employee Handbook into payroll procedures.
Update and maintain employee records, including tax withholdings and various deductions.
Manage employee benefit deductions, including reconciliation with benefit vendor statements.
Generate and distribute electronic pay slips, and produce physical checks as needed.
Prepare requisite payroll reports and tax submissions.
Accounts Payable
Collect and process Employee Reimbursement Benefits ensuring proper documentation is accompanied and available balances are updated.
Collect corporate credit card receipts ensuring all approvals are obtained and process receipts to the correct general ledger accounts and, when applicable, allocate costs to specific projects.
Maintain organized and complete records from which others to easily pull necessary data.
Assess and manage sales tax liabilities on credit card receipts and Employee Reimbursement requests.
Prepare and execute timely ACH payments for Employee Reimbursements
Prepare reconciliation and payment info for Accounting Supervisor to make credit card payments.
Serve as back up for additional AP functions including collecting, routing for approval, entering invoices into accounting system.
General
Resolve employee queries effectively and courteously.
Contribute to financial reporting and analytics for various departments.
Functional Requirements:
Function as primary facilitator for employee payroll and benefit deductions.
Compliance with accounting policies, procedures, and best practices.
Strong organizational skills with a focus on accuracy and timeliness.
Excellent interdepartmental communication and conflict resolution skills.
Initiative to suggest process improvements to supervisors.
Ability to comprehend and execute complex instructions and seek clarification when needed.
Effective problem-solving capabilities.
Skill in prioritizing tasks based on urgency and impact.
Professional demeanor and ethical conduct always.
Education and Experience:
BS degree in Accounting, Finance, or related field or equivalent experience required
Minimum 5 years of experience in payroll and accounts payable.
Proficient in accounting software and MS Office Suite.
Knowledge of payroll tax regulations and compliance requirements.
Construction industry experience preferred.
Physical Requirements:
Required to stand, or walk, or sit, talk, and hear for extended periods.
Ability to operate a keyboard, telephone, and other standard office equipment.
Occasionally lifts to 10 lbs.
Comments:
The above description captures the primary duties and responsibilities of the job. Please note that this description is not exhaustive and that other related tasks may be assigned as needed.
We are an equal opportunity employer and value diversity in our workforce. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other legally protected status in accordance with applicable federal, state, and local laws. We strive to create a workplace that is inclusive and welcoming to all individuals. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Payroll Tax Administrator
Payroll administrator job in Hartford, CT
Accenture is a leading global professional services company that helps the world's leading businesses, governments and other organizations build their digital core, optimize their operations, accelerate revenue growth and enhance citizen services-creating tangible value at speed and scale. We are a talent and innovation led company with 738,000 people serving clients in more than 120 countries.
Technology is at the core of change today, and we are one of the world's leaders in helping drive that change, with strong ecosystem relationships. We combine our strength in technology with unmatched industry experience, functional expertise and global delivery capability. We are uniquely able to deliver tangible outcomes because of our broad range of services, solutions and assets across Strategy & Consulting, Technology, Operations, Industry X and Accenture Song.
These capabilities, together with our culture of shared success and commitment to creating 360° value, enable us to help our clients succeed and build trusted, lasting relationships. We measure our success by the 360° value we create for our clients, each other, our shareholders, partners and communities.
The Payroll Tax Administrator will work under various levels of supervision and participating on various payroll projects. You will focus in any of the following Shared Services disciplines: payroll, tax support, system applications, employee service center and HRIS, etc. Process $500M+ manual wire payments annually to 3rd Party Vendors thru SAP and address any funding/reporting issues.
Responsibilities:
+ Responsible for performing analysis of payroll data and harmonization for US payroll
+ Handle investigation and analysis of payroll issues to determine the root cause in order to earmark gaps in already existing solutions and support the development of new measures
+ Mapping issues and process vendor payments reporting for US and Int'l Assignee payroll
+ Process entries in SAP
+ Payroll Tax & Accounting related projects
+ Support various payroll tax activities
+ Analyze compensation related data including wages and bonuses
+ Prepare upload files CDGT EIB for processing in Workday Payroll
+ Good understanding of payroll codes, taxability W2 mapping
+ Respond professionally to payroll inquiries and resolve discrepancies as required
Basic Qualifications:
+ Minimum of 1 year of experience in Payroll Tax, Accounting and/or Finance
Preferred Qualifications:
+ Must understand and be able to perform gross to net calculations
+ Experience with payroll tax adjustments and W2 processing
+ Workday Payroll experience preferred
+ Payroll Certification FPC or CPP desired
+ Must be detail oriented and extremely accurate
+ Strong math, problem solving and analytical skills
+ Ability to work independently and meet strict processing deadlines, producing accurate results
+ Ability to maintain a positive mindset and professional demeanor
+ Strong Excel Skills including V-Lookups, Pivots and Macros
Professional Skills
+ Strong integrity, professionalism, communication, and accountability
+ Ability to work independently, take ownership and manage ongoing responsibilities
+ Multitasks perform under high pressure environment
+ Experience working in a fast-changing environment
Compensation at Accenture varies depending on a wide array of factors, which may include but are not limited to the specific office location, role, skill set, and level of experience. As required by local law, Accenture provides a reasonable range of compensation for roles that may be hired as set forth below.
We accept applications on an on-going basis and there is no fixed deadline to apply.
Information on benefits is here. (************************************************************
Role Location Hourly Salary Range
California $23.13 to $48.13
Cleveland $21.39 to $38.51
Colorado $23.13 to $41.59
District of Columbia $24.62 to $44.28
Illinois $21.39 to $41.59
Maryland $23.13 to $41.59
Massachusetts $23.13 to $44.28
Minnesota $23.13 to $41.59
New York/New Jersey $21.39 to $48.13
Washington $24.62 to $44.28
Requesting an Accommodation
Accenture is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Accenture and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired.
If you would like to be considered for employment opportunities with Accenture and have accommodation needs such as for a disability or religious observance, please call us toll free at **************** or send us an email or speak with your recruiter.
Equal Employment Opportunity Statement
We believe that no one should be discriminated against because of their differences. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Our rich diversity makes us more innovative, more competitive, and more creative, which helps us better serve our clients and our communities.
For details, view a copy of the Accenture Equal Opportunity Statement (********************************************************************************************************************************************
Accenture is an EEO and Affirmative Action Employer of Veterans/Individuals with Disabilities.
Accenture is committed to providing veteran employment opportunities to our service men and women.
Other Employment Statements
Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States.
Candidates who are currently employed by a client of Accenture or an affiliated Accenture business may not be eligible for consideration.
Job candidates will not be obligated to disclose sealed or expunged records of conviction or arrest as part of the hiring process. Further, at Accenture a criminal conviction history is not an absolute bar to employment.
The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Additionally, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information.
California requires additional notifications for applicants and employees. If you are a California resident, live in or plan to work from Los Angeles County upon being hired for this position, please click here for additional important information.
Please read Accenture's Recruiting and Hiring Statement for more information on how we process your data during the Recruiting and Hiring process.
Payroll Associate
Payroll administrator job in Springfield, MA
Temp
We are looking for a Payroll Associate to join a growing team.
Desired Experience: 1+ year experience working in payroll Microsoft Office/Data Entry Skills: Excel, Word, and Outlook
Full time, Monday-Friday 8-5
Job Type: Full-time
Required education:
High school or equivalent
Required experience:
Payroll: 1 year
Required license or certification:
Driver's License
Payroll Specialist
Payroll administrator job in Auburn, MA
Job Description
Manages daily payroll tasks such as data entry, quality control, error reconciliation, processing, and check printing. Additional duties include entering Prevailing Wage rates and generating Certified Payroll reports, working independently under the Payroll Supervisor's guidance.
Hiring Requirements for Payroll Specialist:
High School diploma or equivalent including courses in business administration.
Minimum 5 years' experience processing payroll.
Certified Payroll Profession accreditation (CPP) preferred but not required.
Experience processing or auditing payroll with software such as Excel, ADP, Kronos, PeopleSoft, etc.
Experienced in accounting principles, including recording and measuring financial transactions, with a background in reconciling financial records through comparison analysis.
Knowledge of general payroll/ tax practices required.
Ability to maintain confidentiality.
Demonstrated ability to follow procedures and identify process improvements, with a high level of professionalism, attention to detail, accuracy, and strong communication, customer service, and organizational abilities.
Ability to pass pre-employment drug screen.
At R.H. White, our day-to-day work is construction, and we do it well. Our Core Purpose, however, is to create well-being for our people, our customers, and our communities. We've been doing it for 100 years and we are always looking for team members that want to be part of something special.
We could list a variety of construction things we do, the projects that we win, and the accolades we have received, but we would rather tell you about our culture. For instance, our employees selected three charities to dedicate our 100th-anniversary fundraising efforts and we presented each organization - Easterseals, Alzheimer's Association, and The Greg Hill Foundation - with $100,000 checks following nine months of fundraising. Now, that is living our core purpose!
Additionally, our team members regularly volunteer with organizations that help to fight food insecurity, revitalize homes and neighborhoods, raise money for cancer and other diseases, and participate in charitable missions that are important to them and their families.
We don't only build things; we build careers. That's why our Employee Development Department manages our Construction Management Trainee (CMT) and our Foreman Development Programs. Our Leonard H. White Training Center is regularly abuzz with craft skills training and leadership learning activities as well. Yes, we have tuition reimbursement too. It's been an amazing 100 years - just ask our people!
So, if you're looking for a dynamic and rewarding career with a diversified, profitable, and sustainable business - that holds Employee Safety as a core value - apply now!
R.H. White Company is an Equal Employment Opportunity Employer, we encourage all qualified applicants from all backgrounds to apply.
Job Posted by ApplicantPro
Payroll Supervisor
Payroll administrator job in West Hartford, CT
At a Glance
Legrand has an exciting opportunity for a Payroll Supervisor to join the LNA Corporate Team in West Hartford, CT. We are seeking a Payroll Supervisor who combines hands-on payroll processing expertise with strong leadership, collaboration and communication skills. This role will oversee payroll processing to ensure accurate and timely employee pay and reporting while contributing to system integrations and process improvement initiatives.
What Will You Do?
Payroll Operations
Oversee payroll processing and daily payroll activity.
Process multi-state payroll accurately and on schedule.
Ensure compliance with federal, state, and local payroll tax regulations.
Assist with tax registrations and tax notice analysis.
Tax & Year-End
Manage quarterly and annual tax review and reconciliation.
Oversee W-2 preparation, reconciliation, and distribution.
Resolve discrepancies and ensure accurate reporting.
Projects & Integrations
Participate in payroll-related projects, including system upgrades and audits.
Support HRIS/Benefits/payroll system integrations and data flow.
Collaborate with IT and HR teams on testing and implementation.
Leadership
Provide guidance and training to payroll staff.
Act as an escalation point for complex payroll issues both internally and with outside vendors.
Qualifications
Required Skills
BS in Accounting or Finance, or equivalent work experience
5+ years of payroll experience.
Multi-state payroll experience ; Canadian payroll experience is a plus.
Strong knowledge of payroll tax regulations and compliance.
Hands-on experience with year-end processing and W-2 reconciliation.
Experience with payroll systems and integrations (Dayforce, ADP, SAP, Oracle, or similar). Working understanding of the Ceridian Dayforce application a plus.
Excellent analytical and problem-solving skills.
Ability to manage multiple priorities and to partner on projects in a fast-paced environment.
Preferred Skills
CPP (Certified Payroll Professional) certification.
Experience with system implementation or migration projects.
Strong Excel and data analysis skills.
Company Info
About Legrand
Legrand is the global specialist in electrical and digital building infrastructures. Our comprehensive offering of solutions for residential, commercial, and data center markets makes us a benchmark for customers worldwide. We harness technological and societal trends with lasting impacts on buildings with the purpose of improving life by transforming the spaces where people live, work, and meet with electrical and digital infrastructures and connected solutions that are simple, innovative, and sustainable. Legrand is a global, publicly traded company listed on the Euronext (Legrand SA EPA: LR). For more information, visit ***********************
About Legrand North and Central America
Legrand, North & Central America (LNCA) is a leader in the AV, Lighting & Controls, Electrical, and Data Center markets. LNCA offers comprehensive medical, dental, and vision coverage, as well as distinctive benefits like a high employer 401K match, paid time off (PTO) and holiday pay, short-term and long-term disability benefit plans, above-benchmark paid maternity and parental leave, bonus opportunities in accordance with the Company's incentive plans, paid time off to volunteer, and an active/growing Employee Resource Group network. For more information, visit legrand.us
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Equal Opportunity Employer
Auto-ApplyPayroll Clerk
Payroll administrator job in Chicopee, MA
About MHA
MHA - Mental Health Association is a nonprofit organization dedicated to helping people live their best life. We provide a wide range of services across Western Massachusetts, including outpatient therapy, substance use recovery, supports for individuals with developmental disabilities or brain injuries, and residential and housing programs. MHA serves individuals impacted by mental illness, substance use, developmental disabilities, brain injuries, and homelessness. Our mission is rooted in inclusion, dignity, and empowering people to lead fulfilling, independent lives.
_______________________________________________________________________________________________
Position Summary
The Payroll Clerk is an essential member of the Fiscal Department, responsible for supporting accurate and timely payroll processing for over 750 employees. This role involves close collaboration with the Payroll Coordinator and HR department to maintain compliance, resolve discrepancies, and ensure smooth payroll operations. The ideal candidate will bring strong attention to detail, a proactive approach, and a commitment to confidentiality and accuracy. This is a full-time, on-site position based at our corporate office in Chicopee, MA.
Pay Rate:
$25 an hour
Open Shift:
Monday through Friday 9am-5pm (40h)
Key Responsibilities
Assist in processing weekly payroll, ensuring timely and accurate payments to all employees.
Maintain and update payroll records by collecting, calculating, and entering employee data.
Process Change of Status forms and ensure accurate system updates.
Follow up on timecard discrepancies with employees and supervisors.
Respond to payroll-related inquiries and resolve discrepancies professionally.
Prepare payroll reports, including earnings, taxes, deductions, leave, and non-taxable wages.
Collaborate with the Payroll Coordinator and HR to ensure payroll and benefits data alignment.
Reconcile payroll and accounting system withholding accounts and address discrepancies.
Support supervisors with training on timecard use, adjustments, and time-off requests.
Stay current on payroll regulations and assist with audits, statutory filings, and compliance reporting.
Equal Opportunity Statement
The Mental Health Association is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Requirements
Bachelor's degree in a related field or a minimum of two years of payroll experience preferred.
Proven experience processing payroll for a large and diverse workforce.
Strong working knowledge of federal, state, and local payroll laws and regulations.
Familiarity with various payroll software systems; adaptability to new systems is essential.
High level of accuracy and attention to detail in payroll calculations and data entry.
Ability to handle confidential information with discretion and professionalism.
Excellent communication and interpersonal skills, especially when addressing employee inquiries.
Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
Collaborative mindset with a proactive approach to problem-solving.
Benefits
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (403B, IRA)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Long Term Disability
$23 an hour
Auto-ApplyPayroll Specialist
Payroll administrator job in Worcester, MA
PURPOSE To lead, develop and oversee payroll operations for assigned branches. ROLE AND RESPONSIBILITIES Manage vendor relationship with Madison Resources. Develop and implement standards, procedures and controls to improve data entry efficiency, accuracy and performance.
Monitor compliance with assigned branches with Masis Staffing Solutions policies and procedures for payroll.
Ensure timecards have the necessary fields and approval to meet industrys best practices.
Troubleshoot case by case data entry issues and delays and design corrective actions to improve the overall process.
Act as compliance agent for the HR department when needed.
Implement new processes across all branches by taking lead role in analysis, testing and evaluation.
Process Owner for all National Payroll relevant systems
Adherence to company policy in all matters,
Performs other related duties as required and assigned.
Address ongoing customer complaints concerning billing or invoice issues specifically to VMS accounts
Review weekly ageing reports and communicate with Business Development Managers to ensure contract terms are kept by customers.
Place direct phone calls and E-mails to branches with discrepancies
Work closely with the Payroll Department on discrepancies and reconciliation of VMS accounts
Work closely with MSP vendors to implement accordingly
Prioritize and schedule issues. Escalate problems (when required) to the appropriate department
Presents oneself as a positive role model to the company and customers
Adheres to all department and company policies and procedures.
QUALIFICATIONS AND EDUCATION REQUIREMENTS
Bachelors Degree preferred
3-5 years of experience working high volume multi-state payroll environment. Staffing industry experience greatly preferred, but not required.
Human Resources Department
PREFERRED SKILLS
Excellent communications and interpersonal skills
Ability to multitask and work on multiple projects simultaneously
Demonstrated learning agility
Ability to manage a large and variable workload, ensuring timely and accurate completion of assigned work.
Advance PC skills including Microsoft Word, Excel, etc.
Self-motivated character
Ability to successfully communicate with all levels of workforce.
ADDITIONAL NOTES
May require extended daily work schedule.
Payroll Clerk
Payroll administrator job in Bristol, CT
Payroll Clerk JobID: 702 Administrative/Clerical Date Available: ASAP PAYROLL CLERK COMPTROLLER DEPARTMENT Summary: Compiles and reconciles payroll data to process payroll and maintain payroll records from all departments. Researches and resolves errors and discrepancies. Completes interface into live payroll system for processing. Updates and verifies accuracy of employee withholdings for taxes, insurance and union dues as applicable. Processes Personnel Action Forms (PAF) for new and terminated employees and changes in status and/or wages of current employees. Prepares payroll checks and direct deposit advices and transactions. Prepares and maintains weekly and monthly liabilities for all payroll related withholdings. Updates various spreadsheets and schedules. Assists users, employees and vendors with payroll questions. Maintains employee records and files and prepares employee data reports as needed. Processes and submits State and Federal taxes and assists with W-2 processing. Creates direct deposit and positive pay files. Provides back up for bi-weekly and monthly pension payrolls. Calculates refund of pension contributions for terminated employees. Responsible for workers compensation claims payment processing. In the absence of supervisor, responsible for weekly payroll processing. Provides office and clerical support as needed for payroll and benefits. Other duties may be assigned
Qualifications: High school diploma (or GED). At least 4 years of payroll experience is required. Education and experience may be substituted. Requires excellent interpersonal, written, and oral communication skills; intermediate level knowledge/computer skills in the use of database software, payroll systems, Internet software, spreadsheet (Microsoft Excel) and Word processing software.
Work Environment & Physical Demands: While performing the duties of this job, regularly works in indoor or office environment. The employee is regularly required to sit and talk or hear, and occasionally required to stand and reach with hands and arms. Must occasionally lift and/or move up to 10 pounds. Reasonable accommodations may be made.
Work Hours & Classification: 37.50 hours per week, Monday through Thursday 8:00 a.m. to 4:30 p.m., and Friday 8:00 a.m. to 1:30 p.m., full-time position.
BENEFITS include Defined Benefit Pension Plan, generous time off & insurance package.
Salary: $28.73/hr. (Increases to $31.34 @ 6 months, and $31.75 @ 1 year).
SUBMIT COMPLETED ONLINE APPLICATION TO:
*****************
CLOSING: Monday, January 5, 2026.
EQUAL OPPORTUNITY EMPLOYER
Advisory | Accounting | Audit | Tax | Payroll
Payroll administrator job in Springfield, MA
About Us
ITC Worldwide Advisors, LLP is a rapidly growing, modern provider of professional services to the middle market, operating globally. Our mission is to instill confidence in a world of change. Enable Transformation while doing more with less! Our exceptional people are the cornerstone of our unique culture and talent experience.
Responsibilities
* Understand clients' needs and expectations, their business and industry, accounting and control systems, employees, company values, and industry-related GAAP and GAAS issues.
* Develop an understanding of the ITC audit automation approach and ERP tools.
* Assess risks and evaluate the client's internal control structure.
* Perform substantive tests and tests of internal controls to identify and resolve accounting or reporting issues.
*Prepare financial statements under prescribed formats.
Required Skills and Qualifications
* Completion of 90+ credit hours towards a B.A. / B.S. degree or equivalent from an accredited university in Accounting or Finance.
* You must have passed your ACCA, CPA, CFA, or CIMA exam.
N.B: We kindly request you to complete a brief survey. Your feedback will help us enhance the candidate experience and ensure we attract the best talent.
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Next Steps: Once you have completed the survey, please proceed with your job application as instructed.
"Learn more" ****************************************************************
Accounting / Payroll Manager
Payroll administrator job in Hartford, CT
For nearly 55 years, the Community Renewal Team (CRT) has worked to help people and families become self-sufficient while making sure basic needs are met. CRT's programs include Early Childhood Education, Meals on Wheels, Veteran and many other programs serving individuals in 59 cities and towns throughout Central Connecticut (Hartford County and Middlesex County).
Our mission, Preparing Our Community to Meet Life's Challenges, drives us to help everyone who comes to our door. As the community action agency for Hartford and Middlesex counties, CRT helps individuals and families access resources that will help them meet immediate and longer-term needs, improve job skills, maintain or increase their independence, stabilize living situations, and achieve educational goals. We know that our work matters to our community.
GENERAL DESCRIPTION OF DUTIES
The Accounting Manager oversees the daily accounting functions and applies Generally Accepted Accounting Principles and their conventions and definitions in the accounting area to complete job functions. Supervises general ledger, payroll, accounts payable, and accounts receivables accounting functions.
SPECIFIC JOB DUTIES AND RESPONSIBILITIES
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
Oversees the accounting functions: Payroll, accounts receivable, accounts payables, general ledger journal entries, monthly and annual close outs.
Develop and oversee accounting policies and procedures to meet current and future needs.
Ensures the financial reporting tools and processes are in place and functioning on an ongoing basis.
Ensures all applicable entries are posted that pertain to the monthly and annual close.
Reviews the preparation of the monthly cost allocations, depreciation, accrued payroll, accrued vacation, and indirect entries along with all reallocation entries associated with completed Request for Personal Action forms.
Approves and posts all monthly journal entries prepared by the Accountant, Staff Accountant, and Financial Analysts.
Manages the efficient operation of the timekeeping process and systems by evaluating current procedures and making any necessary process improvements and computer system modifications; reviews time and attendance logs for compliance with applicable rules and regulations; develops and administers training plans for timekeepers; and assists timekeepers with inquiries regarding time and attendance.
Monitors use of timekeeping mechanisms with consideration to cost, efficiency, and new methods available.
Direct the processing of payrolls. Ensure payroll production is timely and accurate. Ensure checks and balances are in place. Identify, resolve, and communicate any payroll issues. This includes interaction with internal departments and external organizations that provide interfaces for withholdings. Process payroll as needed in absence of Payroll Coordinator.
Act as the point person for vendors regarding wage garnishments. Process and respond to garnishments timely in Payroll Coordinator's absence.
Write, maintain, and support a variety of reports or queries utilizing appropriate reporting tools. Assist in development of standard reports for ongoing customer needs. Help maintain data integrity in systems by running queries and analyzing data.
Prepare payroll journal entries after transmission of payroll data and ensure amounts reconcile to the third party payroll provider data.
Stays current with all government regulations and laws regarding payroll and applicable compliance matters.
Ensures timely and accurate financial reporting and maintains all records in accordance with Generally Accepted Accounting Principles (GAAP)
Provides CFO with information vital to decision making.
Hiring, training, and retention of competent accounting staff.
Provides coaching, guidance, support and professional development to the accounting staff
Ensures continuous improvement of accounting and financial systems and processes to achieve best practices and optimal output.
Ensures that accounting staff delivers the highest standard of departmental, and cross departmental teamwork and customer service.
Special projects as assigned by the CFO.
MINIMUM TRAINING AND EXPERIENCE
Bachelor's degree in Accounting, Finance, Economics or Business Administration required.
A minimum of five (5) years of related experience including 2 years in a supervisory capacity required.
Knowledge and understanding of Federal and State laws governing funding, ability to calculate and apply mathematical concepts, knowledge of Generally Accepted Accounting Principles (GAAP) required.
Familiarity with accounting software preferred.
Proficiency in Windows, financial software and MS Office skills with advanced skills in MS Excel and MS Word.
Must have excellent oral and written communication skills, customer service and organizational skills.
Must exercise educated judgement to perform projections.
Demonstrated ability to multitask and be proactive.
Must have the ability to supervise staff effectively.
Valid driver license required.
ADA COMPLIANCE
Physical Ability : Tasks involve sedentary to light work, involving some reaching, handling, fingering and/or feeling of objects and materials.
Sensory Requirements : Some tasks require visual perception and discrimination. Some tasks require oral communications ability.
Environmental Factors : Tasks are regularly performed with exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.
BENEFITS
Group Health
Dental Insurance
Vision Insurance
Life/Disability/Accident/Critical Illness Insurance
401(k) with Safe Harbor matching
Vacation/Sick/Personal Time
13 holidays per year!
Mileage reimbursement
Auto-ApplyPayroll Positions
Payroll administrator job in Windsor, CT
Primary Purpose Under the direct supervision of the Accounting Manager, assists the Payroll Specialist by performing a variety of assigned tasks and duties related to the successful processing of a bi-weekly payroll. Includes but is not limited to: developing reporting procedures and internal controls; processing health benefits; implementing procedures and processes; ensuring accuracy of payroll-related data and compliance with school district and regulatory agency requirements and guidelines.
Primary Functions
Manages the Time Clock System (TCS)
Verify the completion of the Time Clock by checking signatures, hours, general ledger account coding and hourly rate.
Enters data from timesheets into the Payroll Database (MUNIS).
Process time and attendance records.
Maintain employee Master File records for payroll.
Provides Benefits Administration
Prepares required reports related to specific duties.
Upholds confidentiality and security of all payroll records.
Provides customer service.
Specific Job Duties
Verify the completion of the TCS and timesheet by checking signatures, hours, general ledger account coding and hourly rate.
Data Entry of hours and upload hours from TCS.
Updating payroll maintenance records from tax withholding forms, direct deposit, etc.
Garnish wages for child support, IRS, etc. Monitors balances and communicates to State Marshal offices any changes of employment, etc.
Administers the 401(A) retirement plan for non-certified employees and communicates all additions, changes or deletions each payday to the vendor. Balances and electronically transfers the balance due to the vendor.
Manages 403(b) plans.
Process and verify hourly employees each payday by verifying and importing the attendance information.
Manages, employee health and dental benefits.
Prepares reports and invoices for billing to Food Service and Tree House for reimbursement to the payroll account.
Notifies and sends employees who are exempt from taxes new tax forms each year to renew their withholding status.
Maintains the MUNIS database for active or inactive employees within the assigned groups.
Processes the final reports and produces the checks for employees/vendors each payday.
Handles complaints or questions regarding employee's questions, discrepancies.
Serves as primary backup to the Payroll Specialist. Has sole responsibility of successfully processing the payroll in the absences of the Payroll Specialist.
Follows established department procedures and assists in administering new procedures.
Composes a variety of materials (e.g. reports, memos, letters, procedures, manuals, etc.) for the purpose of documenting activities, providing written reference and/or conveying information regarding expenses, balances, etc.
Additional Duties
Performs other related duties, as assigned.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Minimum Qualifications
Associate's Degree or 3 to 5 years of training in payroll, bookkeeping or accounting.
Knowledge of processing a computerized payroll system; preferably MUNIS.
Demonstrated knowledge of Excel and Word.
Knowledge, Skills and Abilities
Knowledge of federal and state wage and hour laws, and related regulations.
Knowledge of accounting and bookkeeping principles.
Organizational and time management skills.
Ability to report work orally or in writing to supervisor as required.
Ability to carry out instructions furnished in written or oral form.
Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.
Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
Ability to problem-solve job-related issues.
Ability to process paperwork accurately according to standardized procedures.
Ability to maintain confidentiality of information regarding school district financial and other information.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Salary Range
Position within the Administrative Professionals Union Contract
$66,579 - $72,766
Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Uses calculating devices.
Supervising Payroll Manager
Payroll administrator job in Hartford, CT
Vacancy is in the Payroll Division of the Finance Department. Under direction of the Director of Finance or his/her designees, plans, coordinates, performs and manages the payroll process for the City, Library, Pension Unit, and Board of Education. Supervises, evaluates and develops payroll division staff and provides training to department officials involved in processing payrolls. Works closely with the Human Resources Departments of the City, Board of Education, and Library to ensure that payroll procedures are consistent with applicable personnel rules and union contracts. Develops and maintains a comprehensive Payroll Operating Procedures manual. Reviews accuracy of payrolls, including shift differential payments, annual increases, collective bargaining increases, retirement calculations, workers' compensation benefits and revisions for attachments. Responsible for the continued development of the Training and Attendance Systems, MUNIS payroll module, including the build out of the benefits module. Processes all quarterly and year-end tax reporting: W2's and 1099's. Recommends changes in policies and procedures.
The above essential duties and responsibilities are not intended as a comprehensive list; they are intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may perform additional related duties as required.
This is a HMEA position. The hours of work are 40 per week and the above salary includes 5% in lieu of overtime.
The examination will include a rating of your training and experience as described on your application and may include a written test, an oral test or combination thereof. All parts of the examination, including rating and tests, will be related to the requirements of the position. The examination will be designed to measure:
Knowledge of:
* Payroll processing procedures.
* Governmental accounting principles and practices as applied to payroll activities.
* Federal and State laws and regulations related to payroll matters, including workers' compensation, unemployment compensation, wage garnishment, FICA, and IRS standards.
Ability to:
* Interpret and apply complex payroll policies and procedures, including application of collective bargaining provisions.
* Supervise and evaluate staff.
* Establish and maintain effective working relationships with staff and other department officials.
* Work under time constraints and pressures.
* Express oneself clearly and concisely, orally and in writing.
Physical Demands and Working Conditions
Work is performed primarily in an office environment with some travel to different sites.
Open to all qualified applicants who meet the following qualifications:
Bachelor's degree from an accredited college or university with a major in public administration, business administration or a closely related field, and five years of increasingly responsible payroll experience or an equivalent combination of training and experience
Master's degree from an accredited college or university in public administration, business administration or a closely related field preferred.
If selected, you will be required to pass a physical examination administered by a City physician, a drug and alcohol screening, and a background check. If appointed, you will be required to serve three (3) to twelve (12) months of probation. This examination and employment process is subject to all federal, state and municipal laws, rules and regulations.
* Application must be completed in its entirety, including required documentation. Applications without proper documentation shall result in your disqualification.
* All correspondence and information concerning the application and testing process will occur via email, unless otherwise requested at the time of application.
* Please be sure to check your junk and spam email for all recruitment communication.
* Applications via facsimile or email are not accepted.
EMPLOYMENT PREFERENCES AND LEGAL NOTICES
* Hartford Residency Preferred: Preferably be a bona-fide resident of the City of Hartford at the time of application. A completed City of Hartford Residency Affidavit including proof of residency as indicated on the RESIDENCY AFFIDAVIT may be submitted.
* Veteran's Preference Form: Preferential Points may be given to Eligible Veterans. Must submit aVeteran's Preference Form, along with a DD-214 and Disability letter (if applicable) from the Office of Veteran's Affairs.
* Americans With Disabilities Act: The Human Resources Department provides reasonable accommodation to persons with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need an accommodation in the application or testing process, please contact the Human Resources Department.
* An Affirmative Action/Equal Opportunity Employer: The City of Hartford is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, veterans and persons with disabilities
Payroll Representative
Payroll administrator job in Worcester, MA
Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account.
Exemption Status:
Non-Exempt
Hiring Range:
$19.21 - $34.59
Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations.
Schedule Details:
Monday through Friday
Scheduled Hours:
8:00 AM - 4:30 PM
Shift:
1 - Day Shift, 8 Hours (United States of America)
Hours:
40
Cost Center:
99940 - 5570 Payroll
This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.
Everyone Is a Caregiver
At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.
Performs various administrative tasks involved in preparing the weekly payroll and maintaining related payroll records in accordance with department and hospital policy.
Performs various administrative tasks involved in preparing the weekly payroll and maintaining related payroll records in accordance with department and hospital policy.
Major Responsibilities:
Verifies accuracy of payroll information in Kronos through audit procedures.
Makes adjustments for employees transferring departments or changing budgeted hours.
Completes check discrepancy forms for records that contain obvious errors. Enters a variety of payroll information received from other departments.
May produce checks for special payments, keeping appropriate records.
Prepares weekly payroll wire amounts for net pay, payroll savings and taxes withheld.
Position Qualifications:
License/Certification/Education:
Required:
High school or equivalent with additional specialized training in a variety of office procedures.
Experience/Skills:
Required:
A minimum of at least one year of payroll experience preferably in a complex health care manufacturing or union setting with payrolls compensating employees for 24 by 7 shift coverage.
A working knowledge of accounting and computer skills.
Preferred:
Kronos and Workday experience a plus.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.
As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.
If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.
Auto-ApplyPayroll Clerk
Payroll administrator job in Hartford, CT
Responsible for processing payroll and performing clerical duties in an efficient manner by performing the following duties: • Prepares payroll and resolves discrepancies. • Transmits payroll data to payroll service in a timely manner. • Prepares and mails financial and tax reports and payments as required to comply with external reporting requirements.
• Maintains confidential personnel files related to payroll such as time cards, sick time, vacation and holiday schedules, and child support and garnishment.
• Prepares and mails mandatory checks for garnished deductions to the appropriate party as needed.
• Responds to employee inquiries regarding amount and receipt of check, overpayments and any other payroll questions.
• Maintains updated reports.
• Operates standard office equipment.
• Performs other related duties as assigned.
Payroll Manager
Payroll administrator job in Hartford, CT
Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity's most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives.
The Payroll Manager participates in and supervises all College payroll functions including payment of wages to all College employees, and reconciliation, reporting and payment of all payroll taxes. This role works closely with Human Resources, Academic Affairs, and other key departments to process payments, and timely and accurate adjustments to individuals. The Payroll Manager is also responsible for assisting the Assistant Controller in reconciling payroll charges to the general ledger.
Primary responsibilities for the position include:
* Process college payrolls, ensuring all payroll documents are compiled, entered and balanced for monthly exempt, and biweekly non-exempt staff and biweekly student pay cycles.
* Supervise creation and review of payroll registers and other reports, electronic distribution of direct deposit advices.
* Create and send electronic direct deposit and positive pay files.
* Ensure compliance with College policies and procedures, CT and other state, and federal regulations by compiling and analyzing weekly, monthly, quarterly and annual tax reports.
* Initiate all withholding tax reports, files all quarterly wage withholding tax returns. Prepares Department of Labor reporting, Workers Compensation audit reporting and reporting for other organizations and agencies.
* Prepare and review W-2 reporting for all college employees after calendar year end.
* Responsible for Peoplesoft payroll patch and upgrade testing, troubleshooting all payroll software issues encountered, identify cause, and work with IT staff to resolve quickly so that payroll deadlines can be met.
* Create payroll calendar to implement the schedule for all pay cycles, considering holiday and other scheduling requirements.
* Prepare all documentation for payroll selections during fiscal year end and federal grants audit to ensure information is correct, and to avoid potential findings.
* Providing leadership, training and coverage for Payroll Administrator, resolving issues related to departmental misunderstandings or errors in recording of time, non-compliance with reporting requirements, etc.
* Partner with Human Resources to resolve issues with benefits processing that affect payroll output.
* Perform other related duties as assigned and based on departmental need
Alex's Special Payroll
Payroll administrator job in Storrs, CT
Thank you for your interest in a temporary position at the University of Connecticut. Please contact the hiring department directly for the applicable job description.
Payroll Specialist lll
Payroll administrator job in Brattleboro, VT
Keep our communities fed. Our focus is simple but meaningful - from our distribution centers to our offices, every employee of C&S and our family of companies works to help feed local families, neighbors, and communities. As a Payroll Specialist III, you will assist with all assigned activities in support of payroll service delivery for one or more facility locations. This position maintains relevant records in the company's HCM system while ensuring all activities are executed in compliance with payroll policies, procedures, and controls. Responsibilities include investigating issues and potential errors in relevant systems, making corrections, inputting entries into systems, validating and recording as necessary, and resolving, communicating, and closing queries raised by vendors, customers, and employees. The Payroll Specialist III is also responsible for ensuring compliance with internal controls and accounting policies.
Job Description
+ Full Time, On-Site Role (Hybrid after training)
+ Location: 47 Old Ferry Road, Brattleboro, VT 05301
+ Pay: $21.40
You will contribute by:
+ Verifying timekeeping records and consulting appropriate parties about any discrepancies
+ Recording and verifying all relevant payroll data and input prior to processing
+ Reviewing employee tax status and tax authority assignment to ensure correct tax withholding
+ Preparing, reviewing, and delivering payroll checks and direct deposit pay slips
+ Responding to assigned ServiceNow cases (HCM ticketing) and communicating as necessary with department management
+ Ensuring all activities are executed in compliance with documented payroll policies, procedures, and controls
+ Maintaining full confidentiality of all payroll information
We're searching for candidates with:
+ Ability to learn and use complex financial systems and software effectively (e.g., Oracle, Hyperion, Workday, Excel)
+ Demonstrated proficiency in Microsoft Excel
+ Strong organization and time management skills
+ Analytical and decision-making ability
+ Excellent communication skills, both written and verbal
+ Ability to leverage technology to achieve efficient solutions
+ Capacity to work autonomously and as part of a team
+ Strong attention to detail and accuracy
+ Self-starter mindset with drive to take ownership
+ Ability to build effective working relationships across functions
+ Commitment to learning and professional development
+ 2-5 years of experience with payroll systems and software preferred
Environment:
+ Store : Office Temperature (65F to 75F)
+ Office : Office Temperature (65F to 75F)
We offer:
+ Weekly Pay
+ Benefits available from day 1 (medical, dental, vision, and more)
+ Company matched 401k
+ PTO and Holiday Pay offered
+ Career Progression Opportunities
+ Tuition Reimbursement
+ Employee Health & Wellness program
+ Employee Discounts / Purchasing programs
+ Employee Assistance Program
Every person matters.
We keep our values alive through a culture that embraces differences and ensures that every person matters.
The Fine Print
This Job advertisement does not constitute a promise or guarantee of employment. This job advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. This position may be with any affiliate of C&S Wholesale Grocers.
\#LI-Hybrid
Qualifications
General Equivalency Diploma - General Studies
Shift
1st Shift (United States of America)
Company
C&S Wholesale Grocers, LLC
About Our Company
C&S Wholesale Grocers, LLC is an industry leader in supply chain solutions and wholesale grocery supply in the United States. Founded in 1918 as a supplier to independent grocery stores, C&S now services customers of all sizes, supplying more than 7,500 independent supermarkets, chain stores, military bases and institutions with over 100,000 different products. C&S also proudly operates and supports corporate grocery stores and services independent franchisees under a chain-style model throughout the Midwest, South and Northeast. We are an engaged corporate citizen, supporting causes that positively impact our communities.
Working Safely is a Condition of Employment at C&S Wholesale Grocers, LLC. C&S Wholesale Grocers is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. The Company provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.
Company: C&S Wholesale Grocers, LLC
Job Area: Finance - Payroll
Job Family: Finance
Job Type: Regular
Job Code: JC0539
ReqID: R-265087
Timekeeping & Payroll Specialist
Payroll administrator job in Glastonbury, CT
Timekeeping & Payroll Specialist
Employment Type: Full-Time, In-person
Timing: Immediate
We are seeking a detail-oriented and proactive Timekeeping & Payroll Specialist to join Gemma's payroll team at our home office! This role is primarily responsible for managing & optimizing employee timekeeping processes to ensure accurate & timely recording of labor hours, while also supporting payroll operations. You will play a critical role in providing reliable labor data for project management, as well as ensuring payroll accuracy, compliance with wage & hour laws, and alignment with company policies. The ideal candidate will have strong technical knowledge of timekeeping and payroll systems (e.g., ADP), excellent problem-solving skills, and the ability to support both staff & project field operations effectively.
Responsibilities
Manage & maintain the timekeeping system to ensure accurate time recording, approvals, and compliance with wage & hour laws.
Oversee & facilitate the time approval process for employees & managers, providing training & assistance as needed to ensure timely & accurate approvals.
Working closely with project managers & departments leads to ensure proper categorization of hours worked and cost code allocations.
Conduct regular audits of time records for accuracy & compliance, promptly addressing any discrepancies or errors.
Generate & distribute reports on timekeeping data, highlighting trends, issues, and opportunities for process improvements.
Collaborate with HR & Payroll teams to ensure that timekeeping records align with payroll requirements & deadlines.
Serve as the primary point of contact for employees & managers regarding timekeeping questions, system troubleshooting, and policy clarifications.
Assist in processing weekly payrolls, ensuring accuracy of calculations and compliance with federal, state, and local wage regulations.
Process wage garnishments, child support orders, and other mandated deductions.
Support per diem paperwork, transfers, and mobilization documentation.
Conduct payroll-related compliance audits (SIT, SUI, Workers' Compensation, state registrations, etc.), ensuring all registrations are current & accurate.
Maintain up-to-date knowledge of payroll & timekeeping system functionalities, wage & hour regulations, and best practices, recommending improvements as appropriate.
The above job responsibilities are intended to describe the general nature and level of work performed by individuals assigned to this position. The above list is not intended to be an exhaustive list of responsibilities, duties and skills required.
Qualifications
Bachelor's degree in Business Administration, Human Resources, Finance, or a related field (or equivalent relevant experience).
Proven experience in timekeeping, payroll administration, or a related role, preferably with a strong focus on ADP timekeeping systems.
Solid understanding of wage & hour laws, including FLSA and state-specific labor regulations.
Exceptional organizational skills and attention to detail with the ability to manage multiple priorities in a fast-paced environment.
Strong analytical & problem-solving abilities, with an aptitude for identifying areas of improvement within timekeeping systems.
Effective communication skills to liaise with employees, managers, and cross-functional teams.
Proficiency in Microsoft Office Suite, particularly Excel, for reporting and data analysis.
Benefits
Advancement and Growth Opportunities
Paid Time Off
Comprehensive Nationwide Health and Welfare Benefits
Company Sponsored Events
Financial Planning and Savings Resources
401k Retirement Savings Plan
Paid Holidays
Work Life Balance
About Gemma Power Systems, LLC:
Gemma Power Systems, a wholly owned subsidiary of Argan Inc. (NYSE: AGX), is a leading Engineering, Procurement and Construction (EPC) company providing innovative solutions for the power, renewable and industrial industry. Our wide-ranging and comprehensive experience comprises more than 15 GW installed capacity including state-of-the-art combined cycle and simple cycle gas turbine plants, biomass projects, solar facilities, wind farms, biofuel plants, industrial and environmental facilities spanning the continental United States.
Additional information about Gemma Power Systems can be found at *******************
Gemma Power Systems is an equal opportunity employer. Employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected classification as established under federal, state, or local law.
Auto-ApplyTimekeeping & Payroll Specialist
Payroll administrator job in Glastonbury, CT
Job Description
Timekeeping & Payroll Specialist
Employment Type: Full-Time, In-person
Timing: Immediate
We are seeking a detail-oriented and proactive Timekeeping & Payroll Specialist to join Gemma's payroll team at our home office! This role is primarily responsible for managing & optimizing employee timekeeping processes to ensure accurate & timely recording of labor hours, while also supporting payroll operations. You will play a critical role in providing reliable labor data for project management, as well as ensuring payroll accuracy, compliance with wage & hour laws, and alignment with company policies. The ideal candidate will have strong technical knowledge of timekeeping and payroll systems (e.g., ADP), excellent problem-solving skills, and the ability to support both staff & project field operations effectively.
Responsibilities
Manage & maintain the timekeeping system to ensure accurate time recording, approvals, and compliance with wage & hour laws.
Oversee & facilitate the time approval process for employees & managers, providing training & assistance as needed to ensure timely & accurate approvals.
Working closely with project managers & departments leads to ensure proper categorization of hours worked and cost code allocations.
Conduct regular audits of time records for accuracy & compliance, promptly addressing any discrepancies or errors.
Generate & distribute reports on timekeeping data, highlighting trends, issues, and opportunities for process improvements.
Collaborate with HR & Payroll teams to ensure that timekeeping records align with payroll requirements & deadlines.
Serve as the primary point of contact for employees & managers regarding timekeeping questions, system troubleshooting, and policy clarifications.
Assist in processing weekly payrolls, ensuring accuracy of calculations and compliance with federal, state, and local wage regulations.
Process wage garnishments, child support orders, and other mandated deductions.
Support per diem paperwork, transfers, and mobilization documentation.
Conduct payroll-related compliance audits (SIT, SUI, Workers' Compensation, state registrations, etc.), ensuring all registrations are current & accurate.
Maintain up-to-date knowledge of payroll & timekeeping system functionalities, wage & hour regulations, and best practices, recommending improvements as appropriate.
The above job responsibilities are intended to describe the general nature and level of work performed by individuals assigned to this position. The above list is not intended to be an exhaustive list of responsibilities, duties and skills required.
Qualifications
Bachelor's degree in Business Administration, Human Resources, Finance, or a related field (or equivalent relevant experience).
Proven experience in timekeeping, payroll administration, or a related role, preferably with a strong focus on ADP timekeeping systems.
Solid understanding of wage & hour laws, including FLSA and state-specific labor regulations.
Exceptional organizational skills and attention to detail with the ability to manage multiple priorities in a fast-paced environment.
Strong analytical & problem-solving abilities, with an aptitude for identifying areas of improvement within timekeeping systems.
Effective communication skills to liaise with employees, managers, and cross-functional teams.
Proficiency in Microsoft Office Suite, particularly Excel, for reporting and data analysis.
Benefits
Advancement and Growth Opportunities
Paid Time Off
Comprehensive Nationwide Health and Welfare Benefits
Company Sponsored Events
Financial Planning and Savings Resources
401k Retirement Savings Plan
Paid Holidays
Work Life Balance
About Gemma Power Systems, LLC:
Gemma Power Systems, a wholly owned subsidiary of Argan Inc. (NYSE: AGX), is a leading Engineering, Procurement and Construction (EPC) company providing innovative solutions for the power, renewable and industrial industry. Our wide-ranging and comprehensive experience comprises more than 15 GW installed capacity including state-of-the-art combined cycle and simple cycle gas turbine plants, biomass projects, solar facilities, wind farms, biofuel plants, industrial and environmental facilities spanning the continental United States.
Additional information about Gemma Power Systems can be found at *******************
Gemma Power Systems is an equal opportunity employer. Employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected classification as established under federal, state, or local law.