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Working As a Payroll Administrator

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $48,000

    Average Salary

What Does A Payroll Administrator Do

Financial clerks do administrative work for many types of organizations. They keep records, help customers, and carry out financial transactions.

Duties

Financial clerks typically do the following:

  • Keep and update financial records
  • Compute bills and charges
  • Offer customer assistance
  • Carry out financial transactions

Financial clerks give administrative and clerical support in financial settings. Their specific job duties vary by specialty and by setting.

Billing and posting clerks calculate charges, develop bills, and prepare them to be mailed to customers. They review documents such as purchase orders, sales tickets, charge slips, and hospital records to compute fees or charges due. They also contact customers to get or give account information.

Gaming cage workers work in casinos and other gaming establishments. The “cage” in which they work is the central depository for money and gaming chips. Gaming cage workers sell gambling chips, tokens, or tickets to patrons. They count funds and reconcile daily summaries of transactions in order to balance books.

Payroll and timekeeping clerks compile and post employee time and payroll data. They verify and record attendance, hours worked, and pay adjustments. They ensure that employees are paid on time and that their paychecks are accurate.

Procurement clerks compile requests for materials, prepare purchase orders, keep track of purchases and supplies, and handle questions about orders. They respond to questions from customers and suppliers about the status of orders. They handle requests to change or cancel orders. They make sure that purchases arrive on schedule and that the items meet the purchaser’s specifications.

Brokerage clerks help with tasks associated with securities such as stocks, bonds, commodities, and other kinds of investments. Their duties include writing orders for stock purchases and sales, computing transfer taxes, verifying stock transactions, accepting and delivering securities, distributing dividends, and keeping records of daily transactions and holdings.

Credit authorizers, checkers, and clerks review the credit history, and get the information needed to determine the creditworthiness, of individuals or businesses applying for credit. Credit authorizers evaluate customers’ computerized credit records and payment histories to decide, based on predetermined standards, whether to approve new credit. Credit checkers call or write credit departments of business and service establishments to get information about applicants’ credit standing.

Loan interviewers, also called loan processors or loan clerks, interview applicants and others to get and verify personal and financial information needed to complete loan applications. They also prepare the documents that go to the appraiser and are issued at the closing of a loan.

New accounts clerks interview people who want to open accounts in financial institutions. They explain the account services available to prospective customers and help them fill out applications. They also investigate and correct errors in accounts.

Insurance claims and policy processing clerks process applications for insurance policies. They also handle customers’ requests to change or cancel their existing policies. Their duties include interviewing clients and reviewing insurance applications to ensure that all questions have been answered. They also notify insurance agents and accounting departments of policy cancellations or changes.

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How To Become A Payroll Administrator

A high school diploma or equivalent is typically required for most financial clerk jobs. These workers usually learn their duties through on-the-job training.

Education

Financial clerks typically need a high school diploma or equivalent to enter the occupation. Employers of brokerage clerks may prefer candidates who have taken some college courses in business or economics and, in some cases, require a 2- or 4-year college degree.

Training

Most financial clerks learn how to do their job duties through on-the-job training. Some formal technical training also may be necessary; for example, gaming cage workers may need training in specific gaming regulations and procedures.

Advancement

Financial clerks can advance to related occupations in finance. For example, a loan interviewer or clerk can become a loan officer, and a brokerage clerk can become a securities, commodities, or financial services sales agent, after obtaining the required education and license.

Important Qualities

Communication skills. Financial clerks should have good communication skills so that they can explain policies and procedures to colleagues and customers.

Math skills. The job duties of financial clerks, including calculating charges and checking credit scores, require basic math skills.

Organizational skills. Strong organizational skills are important for financial clerks because they must be able to find files quickly and efficiently.

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Payroll Administrator Career Paths

Payroll Administrator
Office Manager Human Resources Manager
Regional Human Resources Manager
8 Yearsyrs
Office Manager Accounting Manager Controller
Accounting Director
11 Yearsyrs
Office Manager Controller
Finance Controller
9 Yearsyrs
Human Resources Generalist Consultant Senior Accountant
Accounts Payable Manager
7 Yearsyrs
Senior Accountant Senior Tax Accountant
Tax Manager
8 Yearsyrs
Human Resources Generalist
Senior Human Resources Generalist
8 Yearsyrs
Human Resources Generalist Consultant Accounting Manager
Manager, Accounting Operations
7 Yearsyrs
Benefit Specialist Administrator Business Office Manager
Business Office Director
8 Yearsyrs
Senior Accountant Accounting Manager
Comptroller
6 Yearsyrs
Administrator Officer Accountant
Accountant And Office Manager
6 Yearsyrs
Human Resources Manager Senior Manager Controller
Assistant Director Of Finance
7 Yearsyrs
Human Resources Manager Project Manager Assistant Vice President
Administration Vice President
6 Yearsyrs
Administrator Officer Executive Assistant
Office Manager Of Human Resources
6 Yearsyrs
Benefit Specialist Human Resources Analyst Compensation Analyst
Compensation Manager
9 Yearsyrs
Assistant Manager Department Manager Administrative Manager
Human Resources Administration Manager
6 Yearsyrs
Benefit Specialist Benefits Manager
Compensation And Benefits Manager
9 Yearsyrs
Human Resources Analyst Hris Analyst
Hris Manager
10 Yearsyrs
Cost Accountant Accountant And Office Manager
Account Human Resources Manager
6 Yearsyrs
Human Resources Analyst Human Resources Consultant Benefits Manager
Employee Benefits Manager
7 Yearsyrs
Human Resources Consultant Senior Human Resources Specialist
Senior Human Resources Administrator
6 Yearsyrs
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Average Length of Employment
Payroll Manager 4.7 years
Payroll Supervisor 4.7 years
Payroll Bookkeeper 4.2 years
Payroll Officer 3.7 years
Payroll Technician 3.7 years
Payroll Auditor 3.6 years
Payroll Clerk 3.3 years
Payroll Analyst 3.1 years
Payroll Specialist 3.1 years
Payroll Associate 3.0 years
Payroll Processor 3.0 years
Payroll Assistant 2.5 years
Top Careers Before Payroll Administrator
Bookkeeper 4.3%
Accountant 4.2%
Cashier 2.8%
Top Careers After Payroll Administrator
Accountant 4.8%
Bookkeeper 3.9%
Consultant 2.3%

Do you work as a Payroll Administrator?

Average Yearly Salary
$48,000
Show Salaries
$37,000
Min 10%
$48,000
Median 50%
$48,000
Median 50%
$48,000
Median 50%
$48,000
Median 50%
$48,000
Median 50%
$48,000
Median 50%
$48,000
Median 50%
$63,000
Max 90%
Best Paying Company
Resource management
Highest Paying City
San Francisco, CA
Highest Paying State
Alaska
Avg Experience Level
3.8 years
How much does a Payroll Administrator make at top companies?
The national average salary for a Payroll Administrator in the United States is $48,466 per year or $23 per hour. Those in the bottom 10 percent make under $37,000 a year, and the top 10 percent make over $63,000.

Real Payroll Administrator Salaries

Job Title Company Location Start Date Salary
Payroll Accountant Seibon International Inc. Industry, CA Jan 08, 2016 $60,000
Payroll Administrator California Western School of Law San Diego, CA Sep 27, 2012 $55,400
Payroll Administrator California Western School of Law San Diego, CA Sep 27, 2009 $54,000
Payroll Administrator Ambrose Employer Group, LLC New York, NY Jan 18, 2010 $52,000
Payroll Administrator Community Action Program for Central Arkansas Conway, AR Dec 09, 2010 $27,075

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Top Skills for A Payroll Administrator

  1. Income Tax Returns
  2. ADP
  3. Payroll System
You can check out examples of real life uses of top skills on resumes here:
  • Process annual income tax returns for Partnerships, S Corporations, Limited Liability Corporations and Individuals.
  • Conducted internal audits to ensure accuracy of ADP data and identify potential areas of productivity improvement / cost reduction.
  • Prepared quarterly tax reports, managed/updated benefits reports, and updated new hires/ terminations in payroll systems.
  • Reconcile all payroll related general ledger accounts on a monthly basis, investigating any variances and address accordingly.
  • Processed bi-weekly payroll service for approximately 500+ employees including transportation, administrative, and teaching staff.

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Top 10 Best States for Payroll Administrators

  1. Rhode Island
  2. Alaska
  3. Delaware
  4. Massachusetts
  5. Nevada
  6. California
  7. Ohio
  8. Connecticut
  9. Wisconsin
  10. New York
  • (24 jobs)
  • (12 jobs)
  • (37 jobs)
  • (254 jobs)
  • (46 jobs)
  • (1,045 jobs)
  • (262 jobs)
  • (67 jobs)
  • (125 jobs)
  • (338 jobs)

Payroll Administrator Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applier with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate. At Zippia, we went through over 26,406 Payroll Administrator resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Create A Top Notch Payroll Administrator Resume

View Resume Examples

Payroll Administrator Demographics

Gender

Female

75.4%

Male

15.2%

Unknown

9.4%
Ethnicity

White

60.7%

Hispanic or Latino

17.7%

Black or African American

11.2%

Asian

7.0%

Unknown

3.3%
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Foreign Languages Spoken

Spanish

70.2%

French

4.6%

Portuguese

2.8%

Italian

2.3%

Chinese

2.3%

Cantonese

2.1%

Hindi

2.0%

Russian

2.0%

German

1.8%

Mandarin

1.6%

Korean

1.5%

Arabic

1.5%

Carrier

1.0%

Tagalog

0.8%

Japanese

0.8%

Polish

0.7%

Vietnamese

0.5%

Ukrainian

0.5%

Armenian

0.5%

Gujarati

0.5%
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Payroll Administrator Education

Schools

University of Phoenix

35.6%

Strayer University

10.3%

Kaplan University

5.4%

Ashford University

4.6%

Southern New Hampshire University

3.9%

University of Maryland - University College

3.9%

University of Houston

3.7%

American InterContinental University

3.5%

Northern Virginia Community College

3.2%

Northeastern University

3.0%

Houston Community College

2.8%

Liberty University

2.6%

George Mason University

2.5%

Capella University

2.5%

Davenport University

2.2%

San Francisco State University

2.2%

Robert Morris University

2.1%

University of Central Florida

2.0%

Baker College

2.0%

Pennsylvania State University

2.0%
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Majors

Business

34.1%

Accounting

32.2%

Human Resources Management

6.5%

Finance

3.5%

Management

2.9%

Psychology

2.6%

Health Care Administration

2.2%

Criminal Justice

1.7%

General Studies

1.7%

Liberal Arts

1.5%

Communication

1.5%

Computer Science

1.5%

Education

1.3%

Nursing

1.1%

Marketing

1.1%

Medical Assisting Services

1.0%

Computer Information Systems

0.9%

Legal Support Services

0.9%

Elementary Education

0.9%

Economics

0.8%
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Degrees

Bachelors

39.1%

Other

25.9%

Associate

16.9%

Masters

10.9%

Certificate

5.1%

Diploma

1.6%

Doctorate

0.3%

License

0.3%
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Updated May 19, 2020