Payroll administrator job description
Updated March 14, 2024
8 min read
A payroll administrator is a financial professional in charge of issuing pay cheques to other employees. Their duties include collecting and reviewing timesheets, filling out documentation, and altering pay cheques as necessary.
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Example payroll administrator requirements on a job description
Payroll administrator requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in payroll administrator job postings.
Sample payroll administrator requirements
- Bachelor's Degree in Accounting, Business or related field
- 3+ years of experience in Payroll Administration
- Proficient in payroll software and HRIS systems
- Strong knowledge of local, state and federal labor laws
- Excellent analytical and problem-solving skills
Sample required payroll administrator soft skills
- Highly organized with strong attention to detail
- Ability to prioritize workload and meet deadlines
- Strong customer service orientation
- Excellent verbal and written communication skills
- Ability to maintain confidentiality
Payroll administrator job description example 1
LHC Group payroll administrator job description
LHC Group is the preferred post-acute care partner for hospitals, physicians and families nationwide. From home health and hospice care to long-term acute care and home and community-based services, we deliver high-quality, cost-effective care that empowers patients to manage their health at home. Hospitals and health systems around the country have partnered with LHC Group to deliver patient-centered care in the home. More hospitals, physicians and families choose LHC Group, because we are united by a single, shared purpose:
It's all about helping people.
Essential Functions
Administration and creation of year-end forms (W2's). Timely distribution of such forms to employees in compliance with all with Federal, State and Local regulations. Timely distribution of such forms to all required Federal, State and Local regulatory agencies, which includes preparation of electronic forms and returns in a multi-state payroll environment. The above functions are completed in conjunction with a third-party provider. Produces Federal, State and Local tax payments in a timely manner, avoiding penalty assessments. Reconciles all such payments with actual amounts withheld from employees. Research and resolve tax discrepancies. Is compliant and current with Federal, State and Local laws and regulations related to withholding taxes. Recommends changes in process when necessary due to changing laws, rules and/or regulations. Monitors the status of and communicates with employees who file exempt status Form W4 annually. Assist with additional employee inquiries regarding tax and payroll issues. Monitors and audits monthly, the tax set up in the HRIS system for employees' withholding tax ensuring that employees are accurately listed in the proper taxing jurisdiction. Responsible for the timely filing of quarterly and annual tax reports and associated payments. Other reports including SUI, MWR's, Form 941 & Form 940. Responsible for being current on laws and regulations related to these reports. Trace tax reconciling problems back to the source & decide on appropriate correcting entry when necessary. Responsible for the monthly balancing and reconciliation of employee wages. Posts wage adjustments in order to correct out-of-balancing errors within an employee's records. Review and audit of HRIS data to ensure data integrity. Such audits include local withholding tax, SUTA tax, supplemental taxes. Maintaining and ensuring audit controls as well as, developing new strategies for enhancing existing audit controls. Responsible for the social security number verification program in compliance with Social Security Administration rules and regulations. Assist in the implementation and administration of mandated payroll regulations and policies. Remains up to date and current on changing Federal, State and Local tax rules and regulations. Responsible for the documentation of department procedure manual and the department Multi-State Tax Requirements Manual. Recommend changes to workflow or departmental processes to comply with changing rules and regulations. Assist with merger, divestiture and acquisition activities. Research and registration for new taxing jurisdictions as a result of acquisition activities. Reconciling and loading wage balances for stock acquisitions made mid-year. Records non-cash wage transactions such as vested restricted stock grants, imputed income and non-taxable moving expense reimbursements. Ensures transactions are recorded in compliance with Federal, State and Local laws and regulations in order to avoid penalty assessments. Special projects as required.
Education & Experience
CPP preferred. Bachelor's Degree preferred. Four years of payroll experience directly related to payroll taxes and the duties and responsibilities specified. Must have experience in Oracle, PeopleSoft, and or Lawson; experience in time and attendance systems such as Kronos, etc. Experience in writing and updating payroll policies and procedures. Must be proficient in the use and understanding of bookkeeping and payroll practices. Must possess strong organizational, time management and written/oral communication skills. Attention to detail is a must. Must be proficient with Microsoft Office, specifically Excel.
Benefits and More
Competitive Pay Flexible Schedules Paid Time Off Tuition Reimbursement Medical, dental, and vision packages 401(k) Match Program Rapid Career Advancement Opportunities Internal promotions with a career plan All-encompassing Orientation and Fast Trak option for Home Care experienced clinicians Great Culture - join our family!
Equal Opportunity Employer - vets, disability.
Must be fully vaccinated or be willing to complete full vaccination by date of hire and proof of vaccination will be required. If permitted by state law, the company will consider requests for religious or medical exemptions.
It's all about helping people.
Essential Functions
Administration and creation of year-end forms (W2's). Timely distribution of such forms to employees in compliance with all with Federal, State and Local regulations. Timely distribution of such forms to all required Federal, State and Local regulatory agencies, which includes preparation of electronic forms and returns in a multi-state payroll environment. The above functions are completed in conjunction with a third-party provider. Produces Federal, State and Local tax payments in a timely manner, avoiding penalty assessments. Reconciles all such payments with actual amounts withheld from employees. Research and resolve tax discrepancies. Is compliant and current with Federal, State and Local laws and regulations related to withholding taxes. Recommends changes in process when necessary due to changing laws, rules and/or regulations. Monitors the status of and communicates with employees who file exempt status Form W4 annually. Assist with additional employee inquiries regarding tax and payroll issues. Monitors and audits monthly, the tax set up in the HRIS system for employees' withholding tax ensuring that employees are accurately listed in the proper taxing jurisdiction. Responsible for the timely filing of quarterly and annual tax reports and associated payments. Other reports including SUI, MWR's, Form 941 & Form 940. Responsible for being current on laws and regulations related to these reports. Trace tax reconciling problems back to the source & decide on appropriate correcting entry when necessary. Responsible for the monthly balancing and reconciliation of employee wages. Posts wage adjustments in order to correct out-of-balancing errors within an employee's records. Review and audit of HRIS data to ensure data integrity. Such audits include local withholding tax, SUTA tax, supplemental taxes. Maintaining and ensuring audit controls as well as, developing new strategies for enhancing existing audit controls. Responsible for the social security number verification program in compliance with Social Security Administration rules and regulations. Assist in the implementation and administration of mandated payroll regulations and policies. Remains up to date and current on changing Federal, State and Local tax rules and regulations. Responsible for the documentation of department procedure manual and the department Multi-State Tax Requirements Manual. Recommend changes to workflow or departmental processes to comply with changing rules and regulations. Assist with merger, divestiture and acquisition activities. Research and registration for new taxing jurisdictions as a result of acquisition activities. Reconciling and loading wage balances for stock acquisitions made mid-year. Records non-cash wage transactions such as vested restricted stock grants, imputed income and non-taxable moving expense reimbursements. Ensures transactions are recorded in compliance with Federal, State and Local laws and regulations in order to avoid penalty assessments. Special projects as required.
Education & Experience
CPP preferred. Bachelor's Degree preferred. Four years of payroll experience directly related to payroll taxes and the duties and responsibilities specified. Must have experience in Oracle, PeopleSoft, and or Lawson; experience in time and attendance systems such as Kronos, etc. Experience in writing and updating payroll policies and procedures. Must be proficient in the use and understanding of bookkeeping and payroll practices. Must possess strong organizational, time management and written/oral communication skills. Attention to detail is a must. Must be proficient with Microsoft Office, specifically Excel.
Benefits and More
Competitive Pay Flexible Schedules Paid Time Off Tuition Reimbursement Medical, dental, and vision packages 401(k) Match Program Rapid Career Advancement Opportunities Internal promotions with a career plan All-encompassing Orientation and Fast Trak option for Home Care experienced clinicians Great Culture - join our family!
Equal Opportunity Employer - vets, disability.
Must be fully vaccinated or be willing to complete full vaccination by date of hire and proof of vaccination will be required. If permitted by state law, the company will consider requests for religious or medical exemptions.
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Payroll administrator job description example 2
Delaware North payroll administrator job description
Responsibilities
- Responsible for the weekly processing of the hourly payroll at the property.
- Ensure the payroll complies with local, state, federal, and company policies.
- Partner with managers to ensure all associates are paid accurately.
- Be a point of contact for associates that have questions about their pay.
- Process union dues deductions and prepares check requests for approval and payment.
- Review and process purchase orders and invoices in the accounts payable system for approval.
- Minimum of 1 year of work experience in a payroll clerk position.
- Ability to understand and take appropriate action on all payroll-related issues.
- Proficiency in MS Office, including excellent Excel skills.
- Excellent organization skills and the ability to exercise independent judgment.
- Ability to operate with a high level of accuracy and attention to detail.
Delaware North operates concessions, premium dining and retail services at Guaranteed Rate Field, home of the Chicago White Sox and have been a partner of the White Sox since 1940. We manage concession stands at the 40,615-seat stadium with a menu offering Windy City-inspired favorites such as the Chicago hot dog, Italian beef sandwich and the Polish sausage platter.
At Delaware North, you'll love where you work, who you work with, and how your day unfolds. Whether it's in sporting venues, casinos, airports, national parks, iconic hotels, or premier restaurants, there's no telling where your career can ultimately take you. We empower you to do great work in a company with 100 years of success, stability and growth. If you have drive and enjoy the thrill of making things happen - share our vision and grow with us.
Delaware North Companies, Incorporated and its subsidiaries consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. Delaware North is an equal opportunity employer.
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Payroll administrator job description example 3
Cedars-Sinai payroll administrator job description
Align yourself with an organization that has a reputation for excellence! Cedars Sinai was awarded the National Research Corporation's Consumer Choice Award 19 years in a row for providing the highest-quality medical care in Los Angeles. We were also awarded the Advisory Board Company's Workplace of the Year. This annual award recognizes hospitals and health systems nationwide that have outstanding levels of employee engagement. Join us, and discover why U.S. News & World Report has named us one of America's Best Hospitals!
**What will you be doing in this role?**
The Payroll Tax Administrator provides operational support to the Payroll Team and will serve as a subject matter expert on all payroll tax related matters.
In this role, you will:
+ Research and respond to payroll inquiries from internal and external customers.
+ Support internal audits of various payroll areas, prepare materials for external and internal auditors, reconcile all tax and unemployment liability accounts to general ledger, and investigating variances, and providing corrective action solutions.
\#Jobs
**Requirements:**
+ High School Diploma/GED Required. An Associate Degree/College Diploma preferred
+ Five years in payroll tax management and Two years related experience in payroll processing required
**Why work here?**
Beyond outstanding employee benefits including health and dental insurance, vacation, and a 403(b) we take pride in hiring the best employees. Our accomplished staff reflects the culturally and ethnically diverse community we serve. They are proof of our commitment to creating a dynamic, inclusive environment that fuels innovation.
**Working Title:** Payroll Tax Administrator
**Department:** Payroll
**Business Entity:** Corporate Services
**Job Category:** ,Finance,Finance
**Job Specialty:** Payroll
**Position Type:** Full-time
**Shift Length:** 8 hour shift
**Shift Type:** Day
Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.
**What will you be doing in this role?**
The Payroll Tax Administrator provides operational support to the Payroll Team and will serve as a subject matter expert on all payroll tax related matters.
In this role, you will:
+ Research and respond to payroll inquiries from internal and external customers.
+ Support internal audits of various payroll areas, prepare materials for external and internal auditors, reconcile all tax and unemployment liability accounts to general ledger, and investigating variances, and providing corrective action solutions.
\#Jobs
**Requirements:**
+ High School Diploma/GED Required. An Associate Degree/College Diploma preferred
+ Five years in payroll tax management and Two years related experience in payroll processing required
**Why work here?**
Beyond outstanding employee benefits including health and dental insurance, vacation, and a 403(b) we take pride in hiring the best employees. Our accomplished staff reflects the culturally and ethnically diverse community we serve. They are proof of our commitment to creating a dynamic, inclusive environment that fuels innovation.
**Working Title:** Payroll Tax Administrator
**Department:** Payroll
**Business Entity:** Corporate Services
**Job Category:** ,Finance,Finance
**Job Specialty:** Payroll
**Position Type:** Full-time
**Shift Length:** 8 hour shift
**Shift Type:** Day
Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.
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Updated March 14, 2024
Updated March 14, 2024