Top Payroll Administrator Skills

Below we've compiled a list of the most important skills for a Payroll Administrator. We ranked the top skills based on the percentage of Payroll Administrator resumes they appeared on. For example, 14.1% of Payroll Administrator resumes contained Income Tax Returns as a skill. Let's find out what skills a Payroll Administrator actually needs in order to be successful in the workplace.

The six most common skills found on Payroll Administrator resumes in 2020. Read below to see the full list.

1. Income Tax Returns

high Demand
Here's how Income Tax Returns is used in Payroll Administrator jobs:
  • Process annual income tax returns for Partnerships, S Corporations, Limited Liability Corporations and Individuals.
  • Prepared and mailed earnings of tax-withholding statements for employees' use in preparing income tax returns.
  • Assisted in preparation of corporate income tax returns.
  • Assisted with corporate income tax returns.
  • Assembled personal, corporate & partnership income tax returns to be filed with IRS.
  • Reconciled bank accounts, and prepared and submitted weekly, monthly and quarterly reports, including Federal Income Tax returns.

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2. ADP

high Demand
Here's how ADP is used in Payroll Administrator jobs:
  • Conducted internal audits to ensure accuracy of ADP data and identify potential areas of productivity improvement / cost reduction.
  • Managed full life cycle data entry for management payroll using ADP; later migrated to in house ABRA HRIS/ Payroll system.
  • Processed Payroll with ADP PC-Payroll for Windows software and the ADP Workforce Now/Pay Expert web-based payroll systems including the HR/B module.
  • Assisted in conversion from in house IBM payroll system to Automatic Data Processing (ADP) in Atlanta, Ga.
  • Load several interface files into ADP (payroll hours file, benefit file, bonuses, compensation, etc.)
  • Served as System Administrator to the ADP payroll work center, assisting user's lockouts and reset of user password.
  • Managed all aspects of a full-cycle bi-weekly California and Texas payroll for 250+ exempt and non-exempt employees using ADP Pro-Business.
  • Implemented and trained all staff with the direction of the MIS department on ADP ETIME (electronic time sheets).
  • Developed procedures, policies, set standards, and authored the TYONEK: ADP TO COSTPOINT PROCEDURAL MANUAL w/illustrations.
  • Processed union and non-union payroll using ADP PayExpert and ADP Enterprise E-Time for 200-plus employees including expatriate staff overseas.
  • Created a 401K Excel spreadsheet from ADP downloads, arranging and submitting data of employee and employer 401k contributions.
  • Interact with ADP system for employee input, direct deposit, child support, and medical insurance deductions.
  • Assisted on the implementation team for the ADP Workforce Now/Pay Expert and ADP EZ Labor Management software program.
  • Process and track garnishments and complete answers to the court and coordinate with ADP to mail payments bi-weekly.
  • Worked with IT to create compatible reports for maintaining employee vacation balances within ADP and our ERP system.
  • Analyze and prepare journal entries based on GL upload from ADP and enter entries into MK accounting system.
  • Processed weekly payroll using ADP Pay Expert and implemented some changes to improve the processing of payroll.
  • Implemented new Payroll and System Conversions from Reynolds and Reynolds to ADP-DMS, and ADP-PCPW to EV3.
  • Team member governing payroll for over 8,000 weekly and monthly employees in the US using ADP EV5.
  • Prepared and processed weekly payroll for over 200 staff members and contractors using ADP & QuickBooks software.

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3. Payroll System

high Demand
Here's how Payroll System is used in Payroll Administrator jobs:
  • Prepared quarterly tax reports, managed/updated benefits reports, and updated new hires/ terminations in payroll systems.
  • Assisted coordinators with preparation of payroll by organizing proper documentation and data entry information into payroll system.
  • Entered correct timekeeping hours in SAP payroll system ensuring statutory and voluntary deductions were properly done.
  • Balanced bank reconciliation, verified quarterly taxes and calculated and entered garnishments into payroll system.
  • Process and control semi-monthly salary personnel payroll system for GM Regional Medical and Security Personnel.
  • Utilized the automated payroll system to research accounts and determined whether adjustments were necessary.
  • Managed benefit deductions in payroll system and provided necessary benefit deduction data to HR.
  • Converted a manual timekeeping/ payroll system to a more efficient computerized card system.
  • Assisted with training and HRIS implementation projects and other payroll system technology applications.
  • Managed the preparation, distribution and reporting process for manufacturing plant payroll system.
  • Trained department managers in newly automated payroll system and computer software programs.
  • Maintain database of garnishment information in payroll system to determine proper withholding.
  • Managed and delivered timely and accurate payroll services utilizing ADP payroll systems.
  • Assisted with the evaluation and implementation of payroll system to support commercialization.
  • Assisted with payroll preparation and enter data into cumulative payroll system.
  • Converted manual Accounting and payroll system to computerized system.
  • Developed and integrated payroll system approval policies and procedures.
  • Processed individual time clock information through payroll system.
  • Coordinated and managed the conversion of payroll systems
  • Maintained payroll system accountancy accuracy.

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4. General Ledger Accounts

high Demand
Here's how General Ledger Accounts is used in Payroll Administrator jobs:
  • Reconcile all payroll related general ledger accounts on a monthly basis, investigating any variances and address accordingly.
  • Prepared reconciliation summaries of all payroll-related general ledger accounts for annual accounting audit and worker's comp audit.
  • Prepare and audit reconciliations between wage and labor detail and reconcile payroll related general ledger accounts.
  • Completed assigned journal entries using PSL in conjugation with published schedules and reconciled general ledger accounts.
  • Maintained all physical inventory adjustment, entered required journal entries and reconciled all general ledger accounts.
  • Created and implemented a process for the monthly reconciliation of payroll and benefit General Ledger accounts
  • Utilized the Jack Henry automated accounting system for reconciling the payroll subsidiary general ledger accounts.
  • Assist in reconciling other payroll related general ledger accounts such as unemployment insurance tax accounts.
  • Assisted with monthly and quarterly closings by reconciling general ledger accounts related to equity.
  • Performed thorough analysis, reconciliation, and maintenance of all payroll-related general ledger accounts.
  • Maintained payroll related general ledger accounts and ensured an accurate payroll/general ledger interface.
  • Reconcile monthly general ledger accounts related to payroll and prepare bank reconciliation.
  • Analyzed financial records, reconciled general ledger accounts, maintained billing/cash journals.
  • Reconciled various internal general ledger accounts and various outside service provider activities.
  • Assisted Controller in monthly and quarterly closings by reconciling general ledger accounts.
  • Performed analysis and reconciliation for all payroll related General Ledger accounts.
  • Reconciled payroll general ledger accounts and entered month-end adjustments/accruals as needed.
  • Reconciled all payroll-related general ledger accounts; prepared appropriate journal entries.
  • Audited required reports for accuracy and reconciled to general ledger accounts.
  • Reconciled general ledger accounts, prepared journal entries and calculated accruals.

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5. Weekly Payroll

high Demand
Here's how Weekly Payroll is used in Payroll Administrator jobs:
  • Processed bi-weekly payroll service for approximately 500+ employees including transportation, administrative, and teaching staff.
  • Processed Multi-State Bi-Weekly Payroll for approximately 519 employees both Hourly and Salaried.
  • Processed weekly payroll for approximately 200 employees dispersed across two separate properties.
  • Received bi-weekly payroll reports; investigated previous records for employment verification requests.
  • Complete weekly payroll using QuickBooks for approximately fifteen employees.
  • Prepared and distributed weekly and bi-weekly Payrolls utilizing ADP.
  • Process bi-weekly payrolls, including analyzing and correcting errors.
  • Create Bi-weekly payroll information reports for management using Excel.
  • Completed weekly payroll reconciliation reports for plant controller.
  • Converted company from semi-monthly to bi-weekly payroll.
  • Processed bi-weekly payroll for over 1,000 employees and processed bi-weekly payroll for 40 Canadian employees (Ontario / British Columbia).
  • Processed bi-weekly payroll for 3000 staff according to established institutional policies/ pay practices by Generally Accepted Accounting Principles (GAAP).
  • Set up, verify, calculate, and process weekly payroll for 120-150 employees to ensure accurate and timely financial records.
  • Prepare bi-weekly payroll for over 120 exempt and non-exempt employees, some of them are members of a Local Union.
  • Prepare and process $1.5 million biweekly payroll for staff of 650+, located in 23 states using Ultimate Software.
  • Process weekly payroll accurately using Time clock plus payroll system with compliance, accuracy, and efficiency for 377 employees.
  • Compile and submit bi-weekly payroll, design and coordinate benefit authorization, monitor worker's compensation and designated shift schedules.
  • Performed weekly payroll, which includes calculating wages and taxes, cutting checks and paying state and federal taxes.
  • Processed and generated bi-weekly payroll with a 140+ count of administrative salaried and hourly employees per two Union contracts.
  • Entered and prepared weekly payroll data into MS Excel and updated employee files manually and in the payroll system.

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6. Journal Entries

high Demand
Here's how Journal Entries is used in Payroll Administrator jobs:
  • Create journal entries for accounting department on various allocations and accruals for workers comp/overtime hours/401k payments/vacation-sick time.
  • Balanced payroll accounts by auditing information; identifying and resolving discrepancies; initiated journal entries.
  • Prepared monthly payroll journal entries and reconciled payroll related accounts using NetSuite software.
  • Created and evaluated monthly journal entries and reconciliations and conducted any payroll audits.
  • Reviewed/reconciled payroll reports and related GL accounts and prepared journal entries.
  • Prepared and entered monthly payroll-related journal entries into MAS90 accounting software.
  • Prepared and entered all payroll-related journal entries including inter-divisional entries.
  • Researched general ledger related questions and prepared correcting journal entries.
  • Processed monthly reconciliations and journal entries.
  • Prepared journal entries and supporting documentation.
  • Prepare and record payroll journal entries to the General Ledger, reconcile payroll accounts, monthly accruals and weekly cash deposits.
  • Assisted accounting department in research related to general ledger account reconciliations, balanced monthly bank statements, and entered journal entries.
  • Analyzed and reconciled monthly transit center checks, payroll expenses and vendor invoice payments through journal entries to ensure complete accuracy.
  • Performed month end journal entries and bank reconciliation clean-up accounting functions; coded liability and cash end of payroll transactions.
  • Prepared monthly journal entries account reconciliation's as required to accurately close the monthly fiscal period in accordance with GAAP.
  • Completed bank reconciliations, generated financial reports, recorded journal entries and fulfilled tasks in preparation for year end.
  • Perform basic accounting functions including tax deposit preparation, journal entries, and quarterly and year-end payroll tax preparation.
  • Maintained confidential payroll, personnel, health, worker's compensation records and files, and SA Journal entries.
  • Carried out general ledger functions, including account analysis and reconciliation, journal entries, and $3M budget.
  • Prepared journal entries and wire transfers as needed, such as to record void checks, errors, etc.

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7. Financial Statements

high Demand
Here's how Financial Statements is used in Payroll Administrator jobs:
  • Create consolidate financial statements between E-commerce and parent company, which then are put into larger consolidated financial statements.
  • Prepared data for financial statements and management information reports, also help students become more employable through continuous reinforcement.
  • Prepared Payroll General Ledgers for monthly financial statements, ensured accuracy and timeliness and annual closing process.
  • Analyzed general accounts of financial statements and bank reconciliation for accurate balance of ledgers.
  • Prepare reports for year-end financial statements including supplemental footnotes and appendices.
  • Processed and prepared financial statements for one of our manufacturing facilities.
  • Assisted auditors with journal entry examinations and production of financial statements.
  • Prepared financial statements, analyzed budget vs actual for department managers.
  • Provide financial data for workers compensation audits and monthly/quarterly financial statements.
  • Prepared consolidated financial statements, payroll and related tax returns.
  • Supervised all dealership paperwork and produced monthly financial statements.
  • Generated monthly Financial Statements for controller's review.
  • Coordinated and prepared financial statements/reports for CEO.
  • Prepare and produce accurate monthly financial statements.
  • Generated financial statements and other management reports.
  • Prepare preliminary worksheets for financial statements.
  • Prepared and analyzed key financial statements.
  • Determined asset treatment for financial statements.
  • Prepared information for monthly financial statements.
  • Maintained bank reconciliation and financial statements.

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8. Data Entry

high Demand
Here's how Data Entry is used in Payroll Administrator jobs:
  • Implemented several automated processes, eliminating need for extra personnel, reducing data entry errors and expedited payroll cycle turnaround time.
  • Assisted in all areas of administrative work including data entry, file organization & benefit administration.
  • Perform transaction data entry, schedule management, facility maintenance, and operations administration.
  • Performed data entry, accurate record keeping and verification of all payroll information.
  • Performed administrative duties such as data entry, spreadsheet management and database administration.
  • Facilitate accurate data entry into Legacy payroll system utilizing ADP services.
  • Handled multiple jobs simultaneously while being extremely accurate with data entry.
  • Added formulas to facilitate data entry and improve accuracy and efficiency.
  • Promoted rapidly from data entry payroll clerk to payroll administrator.
  • Perform timely data entry pertaining to individual employee payroll records.
  • Facilitated receipt and prepared field paperwork for data entry/balancing.
  • Executed data entry into company proprietary Knowledge Sphere system.
  • Processed data entry and commission calculations for Sales department.
  • Provided data entry for sprocket and gear-belt manufacturer.
  • Processed manual and automated numeric data entry.
  • Complete data entry necessary for payroll processing.
  • Process payable invoices and match with purchase orders, GL code, data entry, weekly check run and petty cash.
  • Assist with certified payroll review and data entry of hours worked by employee into database for daily uploads of compliance documents.
  • Process Payroll for 2 Facilities* Maintain Internal Controls* Customer Service* Assist with A/P Month End, Data Entry, & Problem Solving
  • Created spreadsheets, employment verification, data entry, filing, sorted mail, and prepped files for bankruptcy court.

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9. Customer Service

high Demand
Here's how Customer Service is used in Payroll Administrator jobs:
  • Provided immediate and attentive customer service regarding all aspects of payroll administration to all associates throughout the company.
  • Provided customer excellent customer service in resolving issues and communicate with vendors regarding office supplies and equipment.
  • Resolved employee payroll inquires and problems by interpreting benefit policies and procedures with exceptional customer service.
  • Process biweekly payrolls and provide excellent customer service for approximately 13,000 employees at several Norton facilities.
  • Provide Customer Service Managers with information needed to issue disciplinary documentation when necessary.
  • Responded positively and accurately to employee payroll inquiries and addressed customer service cases.
  • Supported clients in all banking transactions and outperformed excellence in customer services relations.
  • Provided inbound customer service to field employees concerning direct deposit information and process.
  • Provide excellent customer service regarding payroll inquiries/issues and run payroll reports as needed.
  • Contacted the franchise/branch offices and verified that they received quality customer service.
  • Provide support for customer service department, administrative assistants and departmental staff.
  • Provided extensive customer service to freelancers and departments regarding all payroll inquiries.
  • Generated repeat business through successful client follow-up and extraordinary customer service.
  • Provided excellent internal customer service and maintained relationships across the organization.
  • Create a positive work environment focusing on excellent customer service.
  • Recognized for exceptional customer service and retention of long-term clients.
  • Received inbound customer service calls and provided relief receptionist duties.
  • Provided exceptional customer service to both internal and external employees.
  • Facilitate strong customer service relationships with internal personnel and peers.
  • Provide employee customer service including our payroll time administrators.

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10. Child Support Orders

high Demand
Here's how Child Support Orders is used in Payroll Administrator jobs:
  • Send all garnishment/child support orders to third party vendor (ADP) Verify and enter all garnishments/child support orders as needed.
  • Review and enter new hires, terminations, change forms, vacation requests, and child support orders into ADP.
  • Implemented and maintained all employee lien paperwork including: garnishments, child support orders, wage assignments and tax levies.
  • Set up all deductions, new employees, terminations, garnishments, child support orders, and 401 k loans.
  • Processed all payroll changes including new hires, termination, transfers, leaves, child support orders and garnishments.
  • Processed wage garnishments such as Multiple child support orders, IRS tax levy's, bankruptcies and student loans.
  • Maintained database of employees including new hires, benefit changes, garnishments, child support orders and pay changes.
  • Administered all garnishments, tax levies, and child support orders; Entered all employee direct deposit information.
  • Process payments for any and all employee deductions which may include levies, garnishments, child support orders.
  • Administered the answering and payments of child support orders, court garnishments, tax levies and other garnishments.
  • Administer, maintain and process all incoming garnishments, tax levies, child support orders, etc.
  • Processed all garnishments, liens and child support orders as well as requested A/P check for agencies.
  • Process garnishments to wages for federal/state tax levies, child support orders and other court ordered deductions.
  • Set up Garnishments, Child Support orders, and Tax Levy's as directed by the courts.
  • Process child support orders, stop payments, voids checks, reversals, and direct deposits.
  • Contacted third parties government agencies verify orders tax levy's, child support orders, garnishments.
  • Enter in and making sure we are compliant with child support orders, garnishment and levies.
  • Processed and pay employees garnishments, bankruptcy orders, tax levies and child support orders.
  • Input and process all garnishments, child support orders, bankruptcies, and tax levies.
  • Submitted Electronic Funds Transfer payments through Expert Pay for child support orders for 200 branches.

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11. W-2

high Demand
Here's how W-2 is used in Payroll Administrator jobs:
  • Coordinated the online accessibility of W-2 statements.
  • Manage weekly payroll, process time sheets, make federal and state tax deposits and complete year-end 1099's and W-2s.
  • Process 941 quarterly filings, W-2's, and State and Federal tax payments for 2 corporations, ensuring no penalties.
  • Prepared and processed weekly, monthly, quarterly, and annual payroll reports, tax returns, and W-2's.
  • Prepared quarterly worker's compensation reports and reviewed and balanced all W-2's and sent files to the SSA.
  • Key contributor to tax return preparations, year-end W-2, and local and state tax deposit/payroll tax payment processing.
  • Ensured accuracy of annual payroll by reviewing W-2's and verifying totals reconcile with previously submitted quarterly payroll returns.
  • Prepared federal, state, and local taxes, reconciling 941's and W-2's, within established deadlines.
  • Prepare and process FIT, state taxes, quarterly and yearly 941, state unemployment taxes and W-2's.
  • Team leader for year-end closing, W-2 processing and the distribution of year-end W-2's for highly compensated employees.
  • Create and file all compliance reports, including census, unemployment claims, annual tax filings, and W-2s.
  • Include new hires/ termination, review of year end reconciliation, W-2 reconciliation, and closing payroll accounts.
  • Involved in quarterly and year-end tax projects, W-2 preparation, and work closely with Senior Accounting leadership.
  • Reviewed, verified and balanced all W-2 management reports; maintain compliance with annual W-2 changes and requirements.
  • Add taxable income for W-2 purposes - taxable benefits for ex-pats, in-pats, shadow p/r, etc.
  • Processed year-end reconciliation of W-2's as well as providing Tax Department with quarterly and annual reporting requirements.
  • Work with the entire payroll team during tax season with regards to returned W-2's and employee requests.
  • Reconcile payroll tax reporting for W-2 forms, Federal, FICA, state, local and unemployment taxes.
  • Reconciled all quarterly wage and tax reports, corrected any discrepancies prior to the issuance of W-2s.
  • Keep current on various state wage assignment laws to ensure compliance Audit and reconcile annual W-2 forms.

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12. Kronos

high Demand
Here's how Kronos is used in Payroll Administrator jobs:
  • Time and attendance system - KRONOS: Ensure that the hours and allowances import correctly from KRONOS to payroll.
  • Uploaded parking deductions, bonuses, and recorded hours in the KRONOS time and attendance system.
  • Assist in the implementation of KRONOS Scheduler as a pilot program in Distribution Services.
  • Processed an Hourly/Weekly Payroll for over 350 employees using a KRONOS Pay System.
  • Trained all new associates in SAP, KRONOS, Document Direct and CCH.
  • Analyze /audit time and attendance received from KRONOS timekeeping system.
  • Assisted implementation and deployment of Kronos HR and Payroll platforms by reviewing information transmitted from previous service for data accuracy.
  • Worked closely with various Kronos project implementations, consolidations and helped facilitate several upgrades and test environments.
  • Selected Accomplishments * Integral point of contact during HR/Payroll/Timekeeping implementation for Kronos Workforce and ADP applications.
  • Worked with management to integrate current payroll system into Kronos automated time and attendance system.
  • Aided in implementation and oversaw operation of Kronos time keeping system for implementation company-wide.
  • Assisted with implementing and testing Kronos to facilitate efficient processing of payroll data.
  • Coordinated all aspects of payroll, trained managers/timekeepers in Kronos and Oracle applications.
  • Managed in-house Kronos timekeeping system for weekly and bi-weekly non-exempt employees.
  • Trained & educated Managers/Supervisors/Leads on use of Kronos timekeeper system.
  • Served as super user of Kronos timekeeping system following installation.
  • Add and removes nursing traveler/registries into Kronos timely and accurately.
  • Perform historical edits to align Kronos and payroll systems
  • Administer Kronos Workforce Timekeeper and Payroll systems.
  • Provide Kronos support to facility departmental timekeepers.

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13. Manual Checks

high Demand
Here's how Manual Checks is used in Payroll Administrator jobs:
  • Processed manual checks, grossed up calculations and hypothetical calculations.
  • Organized and distributed manual checks biweekly.
  • Created manual checks for payment of adjustments, bonuses, stipends and retroactive payments as necessary using the ADP CheckMate module.
  • Calculate and review retroactive pay, final pay, and manual checks, and reconcile payroll hours against actual hours paid.
  • Processed stop payments, reversals, and other payroll adjustments, calculated bonuses, commissions, and manual checks as needed.
  • Printed reports, including active employees with no time or earnings, Employee data report, and the manual checks report.
  • Take the proper steps to process manual checks for lost pay checks, terminated employees, and employees with missing hours.
  • Decreased payment errors and agency manual checks through the development of an audit system to ensure data input and payment accuracy.
  • Processed vacation, sick, holiday, bereavement, and jury duty pay, as well as processing manual checks.
  • Back up person for printing manual checks and back up person for print back if a disaster recovery is needed.
  • Audited and reconciled payroll; processed manual checks for terminated employees as required by state law and processed off-cycle checks.
  • Entered all new hires, terminations, benefits, child support payments, employee status changes and manual checks.
  • Calculate, verify, and process manual checks, overtime, shift pay, retro pay and severance pay.
  • Prepared all manual checks; maintained weekly expense checks distribution log; separated and distributed P/R and expense checks.
  • Processed bi-weekly payroll for over 1100 employees; Issued manual checks for terminated employees as required by State law.
  • Maintained manual and computer generated paid time off accruals as well as manual checks on a daily basis.
  • Managed Accounts Payable, Accounts Receivable, Payroll Entries, new hires, termination, payroll manual checks.
  • Provide backup coverage for the validation, sorting and distribution of Accounts Payable manual checks and associated documentation.
  • Process manual checks issued between payroll cycles including terminations, relocation, education assistance, incentive programs etc.
  • Process off cycle payrolls, wires, retro payments, manual checks, bonuses and commission pay outs.

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14. Direct Deposits

high Demand
Here's how Direct Deposits is used in Payroll Administrator jobs:
  • Utilized ADP Workforce Now to accurately process payroll ensuring related benefit deductions, direct deposits and garnishments were correct.
  • Entered direct deposits, prepared supplemental payroll requests and reversed direct deposits.
  • Handled maintenance changes of individual tax rates and direct deposits eliminating errors.
  • Processed payroll for six separate facilities including direct deposits.
  • Processed direct deposits information, monthly payroll journals.
  • Process bi-weekly payroll and maintained accurate direct deposits.
  • Assure the proper processing of tax deductions, direct deposits, missing check reprints, stop payments, liens and garnishments.
  • Calculate and input salary adjustments and process employee changes such as direct deposits, W4 forms, address changes, etc.
  • Maintain employee's master file- new hires, terminations, direct deposits, w4 related changes, and all other changes.
  • Ensured accurate preparation and balancing of payroll prior to processing and submitting to ADP to print checks and perform direct deposits.
  • Set up ABA direct deposits, process wage garnishment, maintained vacation and sick accruals, and leave of absence tracking.
  • Processed and documented insurance enrollment forms, and other employee paperwork such as garnishments, direct deposits, and equipment deductions.
  • Process garnishments, child support, direct deposits, levies, and wage attachments while adhering to state and federal laws.
  • Processed unemployment claims, direct deposits, manual checks, third party sick pays, friend of the court and garnishments.
  • Calculate and process off-cycle checks such as tax refund, bonuses, void/reissue, health benefits, direct deposits, etc.
  • Managed various aspects of payroll including Garnishments, Rate Increases, Direct Deposits, Benefit Changes, 401-K and Union Dues.
  • Processed new hires, terminations, direct deposits, ESPP, garnishments, bonuses, commissions, and deferred compensation.
  • Process W2s, garnishments, employee's verification, new hire, state and federal taxes, and direct deposits.
  • Keyed new hire W-4's, Direct Deposits, Compensation, and payroll action forms into ADP - HRIS system.
  • Monitor all payroll tax liabilities, filings, journal entries, and accounts payable, wire transfers for direct deposits.

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15. Payroll Data

average Demand
Here's how Payroll Data is used in Payroll Administrator jobs:
  • Provide monthly budget variance analysis as well as provide assistance with annual budget preparation and budget software system payroll database maintenance.
  • Transmitted payroll data and ensures accuracy of paychecks received from the processor through established reconciliation process.
  • Compiled and analyzed payroll data, made recommendations and determinations and prepares related reports.
  • Audit accuracy and completeness of payroll data received following up with adjustments when necessary.
  • Supported Payroll Implementation Specialists with data-entry and balancing of payroll data as needed.
  • Review and verify accuracy of payroll data entered by other office personnel.
  • Compile hourly and salary payroll data using time and attendance administration.
  • Generated and processed biweekly payroll data for teachers and professional staff.
  • Maintain payroll database integrity and reconciliation of internal / external data.
  • Prepare analysis of payroll data as required by departmental management.
  • Prepared control sheets for verification of completed payroll data.
  • Maintained and ensured accuracy of payroll database.
  • Reviewed payroll data-entry for accuracy before transmittal.
  • Ensured strict confidentiality of payroll data.
  • Gathered and analyzed payroll data.
  • Coordinated with the call center administrators to obtain weekly hourly and salaried payroll data as well as any new hire/rehire paperwork.
  • Program payroll system to send all data to National headquarters and generate system to receive payroll data on its regular cycle.
  • Enter all payroll data necessary into UNIX to process and meet client's payroll schedules in an accurate and timely manner.
  • Collaborated all site locations payroll data by updating all status changes to be distributed back to site location for final approval.
  • Collect, compile, review, and verify hours on time sheets to enter payroll data using Fortune HR Systems.

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16. Payroll Deductions

average Demand
Here's how Payroll Deductions is used in Payroll Administrator jobs:
  • Performed general accounting duties including computing wage and overtime payments, calculating and recording payroll deductions, and processing terminations.
  • Position entails all aspects of payroll administration from data entry to balancing and maintaining payroll deductions.
  • Initialized payroll deductions, wage garnishments, payroll adjustments and reconciled insurance and benefit accounts.
  • Reconciled payroll bank statements and reviewed the accuracy of payroll deductions to payroll output documents.
  • Prepare payroll deductions, computed payroll adjustments, reconciled insurance and benefit accounts.
  • Calculated deducted and submitted payroll deductions and benefits including tax and garnishments.
  • Audited monthly union reporting for accuracy of union payments and payroll deductions.
  • Communicated company's annual charity drive and facilitated payroll deductions for employees.
  • Audited benefit statements to ensure accuracy of monthly billing and payroll deductions.
  • Entered semi-monthly payroll deductions and required federal/state deductions utilizing ADP software.
  • Ensured excellent customer service to members assisting in completing payroll deductions.
  • Perform audits of payroll deductions and various reimbursement records for accuracy.
  • Processed enrollments and cancellations for payroll deductions and direct deposit.
  • Reconcile monthly invoices for company provided benefits against payroll deductions.
  • Maintained salary deduction records; general payroll deductions and garnishments.
  • Verify payroll deductions are properly recorded in general ledger.
  • Reconcile monthly and quarterly payroll deductions to General Ledger.
  • Established and maintained all voluntary and mandated payroll deductions.
  • Processed bi-weekly payroll deductions, garnishments and retirement.
  • Coordinate reconciliation of employee payroll deductions and invoices.

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17. Payroll Records

average Demand
Here's how Payroll Records is used in Payroll Administrator jobs:
  • Maintain personnel payroll records - Responsible for daily hospital deposit - Accounts payable special checking account funds - Confidential issues/administrator support
  • Maintained payroll records according to record retention policy by preparing for shredding and file relocation.
  • Assist Regional Transportation District in quarterly Department of Labor audits of certified payroll records.
  • Update payroll records and maintain payroll operations by following policies, procedures and confidentiality.
  • Collaborated with Financial Services Manager to ensure accuracy of all financial and payroll records.
  • Distributed payroll checks and maintained payroll records in accordance with specified guidelines.
  • Submitted certified payroll records for Municipal and Federal projects to awarding authorities.
  • Administered and maintained detailed payroll records and compensation to withstand audit review.
  • Maintain all payroll records ensuring confidentiality and security of all information.
  • Fulfilled wage garnishment requirements by completing forms and adjusting payroll records.
  • Facilitated communication between internal payroll records and ADP Payroll Company.
  • Organized payroll records to comply with government and corporate requirements.
  • Compile and manage payroll records while maintaining confidentiality.
  • Filed all payroll records maintaining all confidentiality rights.
  • Maintained accurate payroll records and resolved any discrepancies.
  • Reconciled errors to maintain accurate payroll records.
  • Ensured confidentiality and security of payroll records.
  • Completed insurance verification and reconciliation against payroll records
  • Maintained physical and digital payroll records.
  • Balanced or reconciled assigned payroll records.

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18. Employment Verifications

average Demand
Here's how Employment Verifications is used in Payroll Administrator jobs:
  • Handled all telephone and mail requests for employment verifications, unemployment information, garnishments and other various information pertaining to payroll.
  • Expedited employment verifications and wage information * Entered and audited Payroll information using ProBusiness * Assisted Payroll Department with administrative tasks
  • Provided superior external customer service through timely completion of employment verifications, worker's compensation requests, and unemployment inquiries.
  • Processed employment verifications and new hire, disciplinary and promotional paperwork for consultants, internal employees and independent contractors.
  • Responded to queries from garnishment and unemployment agencies and provided employment verifications.
  • Respond to requests for unemployment, disability, and previous employment verifications.
  • Complete payroll related employment verifications, workers' compensation and disability forms.
  • Communicated with outside third parties as required concerning employment verifications and garnishments.
  • Prepare and send previous employment verifications and earnings verification regarding loan applications.
  • Provide employment verifications for past employment & government agency (unemployment)
  • Completed and filed unemployment claims and employment verifications for temporary employees.
  • Submitted unemployment, garnishments, child support deductions, wage/employment verifications.
  • Investigated and ensured accurate processing of garnishments and employment verifications.
  • Provided compensation and employment verifications for current and former employees.
  • Process all inquiries related to employment issues, including employment verifications
  • Filled out any necessary forms for garnishments and employment verifications.
  • Processed employment verifications as well as loan and mortgage applications.
  • Processed written employment verifications and supervisor's leave requests.
  • Research and complete all unemployment verifications and audit requests.
  • Process employment verifications and other internal/outside reporting and inquiries.

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19. Payroll Information

average Demand
Here's how Payroll Information is used in Payroll Administrator jobs:
  • Reconciled stock participation exception reports, maintained computerized records of payroll information and ensuring programs were run in the proper order.
  • Communicated effectively with all coordinators and supervisors within all the locations responding to their requests and inquiries related to payroll information.
  • Maintained payroll information by collecting and calculating and entering data for 6 companies prepared and processed weekly and bi-weekly payroll.
  • Organize secure personnel database to maintain confidentiality of sensitive employee records including all payroll information, files and records.
  • Assured compliance with company pay policies and government regulations as well as the confidentiality and integrity of payroll information.
  • Researched and resolved discrepancies with payroll information, performed scheduled activities, and liaised with payroll-related service providers.
  • Developed and implemented effective administrative processes to provide employees with easy access to payroll information and decisions.
  • Maintained integrity and confidentiality of payroll information for all branch office and associates throughout the country.
  • Coordinated payroll information outputs from payroll systems that supported management in order to enhance decision making.
  • Audited and verified accuracy of payroll information and corrected any discovered errors prior to submission.
  • Coordinated and processed payroll at headquarters office after collecting payroll information from district offices.
  • Analyzed regular and supplemental payroll information provided by different areas for the payroll processing.
  • Process confidential customer payroll information with acute accuracy via telephone, email and fax.
  • Transmitted payroll information to vendor and reconciled payroll registers and reports for accuracy.
  • Coordinated with Human Resources to ensure seamless and timely integration of payroll information.
  • Analyze, interpret and provide benefit and payroll information as requested by administration.
  • Produced executive sensitive payroll, oversaw and double checked all payroll information.
  • Maintained accurate and complete payroll information for corporate and company level requirements.
  • Assist in preparing financial and statistical reports concerning payroll information as directed.
  • Developed orientation document to clearly present payroll information to new employees.

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20. Payroll Checks

average Demand
Here's how Payroll Checks is used in Payroll Administrator jobs:
  • Distribute payroll checks Perform complete update and maintenance of all payroll-related information.
  • Investigated and resolved any discrepancies related to payroll checks and deductions.
  • Process manual payroll checks/quick calculations when it necessary.
  • Received payroll checks and distributed to appropriate management.
  • Distribute off-site payroll checks to ensure appropriate distribution.
  • Prepared manual payroll checks and calculated vacation earnings.
  • Process and distribute manual payroll checks/transactions.
  • Prepared documentation for manual payroll checks.
  • Redeposit payroll checks when necessary.
  • Administered bi-weekly direct deposit, payroll checks, and registers, for 2500 staff and management employees with blended overtime rules.
  • Process of manual time cards for 40 warehouse and field employees, accessing each job project and cutting payroll checks.
  • Prepare payroll checks in accordance with current pay periods to assure that employee checks are received on a timely basis.
  • Processed and produced payroll checks for 400 employees, ensuring accuracy of all tax, disability and related calculations.
  • Processed weekly timekeeping, data entry, system and manual payroll checks for Plants in Ohio and Mississippi.
  • Promoted to Payroll and assigned to process an average of 1200 weekly payroll checks for a union workforce.
  • Entered employees' hours into the computer, printed payroll checks, and prepared the payroll package.
  • Worked closely with Accounting, assisting with Bank Recons for outstanding payroll checks not entered in SAP.
  • Prepare and process data for payroll; entered data into IBM Midas terminal for printing payroll checks.
  • Printed, sorted and distributed payroll checks to clinic offices for on and off cycle check runs.
  • Printed, sorted, and distributed payroll checks to clinic offices for on-cycle and off-cycle check runs.

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21. PTO

average Demand
Here's how PTO is used in Payroll Administrator jobs:
  • Discovered problematic miscalculation in current PTO Reporting and drafted a resolution allowing correct and current PTO standings.
  • Maintained and monitored PTO balances and provided executive reports related to vacation accruals.
  • Performed all eligibility/tracking for benefits/paid-time off (PTO) utilizing case management tools.
  • Managed administrative process of PTO/VHS nationwide buy-out program.
  • Completed bi-weekly payroll reconciliations and monthly PTO/Holiday accruals.
  • Controlled garnishment administration and PTO tracking.
  • Tracked and determined eligibility for Paid Time Off (PTO), and Holiday pay, as per the contractual agreements.
  • Updated employee records with changes, such as direct deposits, dependent changes, PTO leave, and personnel action notices.
  • Process PCN for merit increases, terminations (PTO payouts), transfers, and any one time lump sum payments.
  • Report absences, vacations, illness, family medical leave and unavailable PTO time to manager and place on absentee reports.
  • Design and maintain databases for calculation of sales commissions and bonus programs, 401k administration, labor, and PTO programs.
  • Make sure that employee hours, pay/bill rates, PTO days, expenses and bonuses are accurately reflected on payroll.
  • Advised owner on the suitability of using QuickBooks and later installed it on laptop used for payroll and accounting activities.
  • Recognize and interpret symptoms, report patient's condition, and assist with or institute remedial measures for adverse developments.
  • Updated work schedules, corrected time clock issues and maintained PTO for employees at various plant locations using Enterprise E-Time.
  • Process off-cycle pay for exiting employees to ensure final pay and PTO payouts are received in compliance with state laws.
  • Generated and reconciled all payroll reports for staff accountant such as FSA, Headcount, PTO accruals and bank reconciliation.
  • Prepared numerous payroll reports, Process/track various payroll adjustments, garnishments, tax levy's, child-supports orders, PTO.
  • Process merit increases, pay rate changes, PTO pay outs, stop payments, retro/wage adjustments and direct deposits.
  • Maintain up to date logs for employee transfers, PTO balances, HR evaluations, rate increases, vacation balances.

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22. Human Resources

average Demand
Here's how Human Resources is used in Payroll Administrator jobs:
  • Performed administrative functions for human resources, including unemployment form processing, benefits coordination, and weekly payroll.
  • Developed several payroll reports for the Human Resources and Accounting departments to satisfy monthly stewardship requirements.
  • Collaborated with Human Resources teams to facilitate operations or determine staffing needs.
  • Distribute labor/payroll registers to liner managers & human resources managers for review.
  • Support all related company departments including Human Resources and Finance.
  • Served as the Corporate Payroll Administrator and Human Resources Representative.
  • Assisted Human Resources with interfacing information into payroll software.
  • Collaborate with Human Resources to facilitate open enrollment,
  • Supported miscellaneous human resources tasks as assigned.
  • Provided human resources related activities support.
  • Advised Management and Corporate business staff on how to grow their business and their bottom line through Human Resources department restructuring.
  • Key contact in the office for administrative responsibilities involving Human Resources and Payroll for this Cable Construction company (Sub-Contractor).
  • Register all the accounts payable related to the Human Resources Department and issue payments in compliance with the established due dates.
  • Maintained and verified PTO and Floating Holidays for availability, accrual, and usage in Human Resources database and excel spreadsheet.
  • Communicated with Human Resources to ensure integrity of payroll data related to new hires, terminations, transfers and rate changes.
  • Assisted in various Human Resources functions such as recruiting, training, new hire orientations, and employee benefit enrollment.
  • Entered all new hires, employee demographics and terminations, working directly with the Human Resources Manager and Accounting department.
  • Supported the Treasurer, Assistant Treasurer, and Human Resources Director Collaborated on the modification and maintenance of employee contracts.
  • Assumed ownership for all inquiries and provides resolutions promptly to Human Resources Business Partners, employees and other internal customers.
  • Prepare weekly payroll and monthly reports, Pay weekly expenses/bills, coordinate Human Resources, Reconcile Bank Statements, Purchasing.

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23. Payroll Issues

average Demand
Here's how Payroll Issues is used in Payroll Administrator jobs:
  • Supported payroll conversion to new provider by providing assistance and guidance on payroll issues and company policy requirements.
  • Resolved any payroll issues through information gathering, data collection, and comprehensive financial analysis.
  • Collaborated cross-functionally with stakeholders across internal departments to resolve problems and analyze payroll issues.
  • Monitor payroll issues in order to establish patterns and make process improvement recommendations.
  • Prepared invoices, analyzed, audited and reconciled complicated payroll issues.
  • Investigate employee complaints concerning payroll issues and provide them necessary information.
  • Conducted comprehensive research to effectively resolve payroll issues and/or payroll inquiries.
  • Investigate and resolve payroll issues with management at various operating locations.
  • Corresponded effectively with employees and senior management resolving payroll issues.
  • Provided guidance and customer service regarding general payroll issues.
  • Communicate effectively with all employees regarding payroll issues.
  • Respond to employee/management questions regarding payroll issues.
  • Research payroll issues/discrepancies/ and process necessary corrections.
  • Ensured timely resolution of outstanding payroll issues.
  • Provided phone consultations regarding payroll issues such as time worked, vacation and sick time accrual, and benefits for employees.
  • Support and explain various payroll inquiries and assist employees online with payroll issues that cannot be resolved by Tier 1.
  • Coordinated with Human Resources and responded to employees' inquiries about payroll issues, contracts, and company policies and procedures.
  • Research and respond to inquiries on payroll issues, prepare turnover reporting, labor analysis reporting and on new payroll programs.
  • Resolved payroll issues for employees; proactively communicated with management and employees to obtain accurate data to produce payroll on time.
  • Provided excellent customer service to company employees regarding payroll issues, changes to withholding and direct deposit as well as benefits.

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24. W2

average Demand
Here's how W2 is used in Payroll Administrator jobs:
  • Assisted with W2 processing and delivery via requested delivery methods
  • Managed year-end W2 audit/corrections and distribution.
  • Complete and file monthly, quarterly, and annual federal, state, and local payroll reports and year-end W2 reporting.
  • Maintain filing due dates for all payroll and tax related forms (e.g., W2, and other appropriate forms).
  • Processed checks and payroll weekly, made timely deposits for monthly tax returns, filed W2s and Heavy Highway Use returns.
  • Fulfilled requirements for monthly, quarterly, and yearly processes for- taxes, unemployment, reconciliation for W2's.
  • Processed payroll for hourly and salary associates, garnishments, W2 taxes and maintained data of incoming unclaimed wages.
  • Prepare duty day reports for various jurisdictions; organize payment for additional tax returns, W2's, etc.
  • Assisted Payroll Manager in responding to audit requests, year-end W2, account reconciliations, and other accounting duties.
  • Reconciled monthly, quarterly and annual W2 filings as well as unemployment taxes and the remittance of tax deposits.
  • Process end of year reports for W2 fillings, 3rd party sick pay and do amendments if required/needed.
  • Responded to Legal Department queries on outstanding forgivable loan cases, including year-end W2 questions regarding imputed interest.
  • Worked closely with IT department to test periodic tax changes, balanced and processed year end W2 files.
  • Process year end reporting and W2 corrections, Train and process ACA (Affordable Care Act Reporting).
  • Organized and drove the company wide transition to on-line pay-statement and W2 distribution from paper delivery methods.
  • Tax research and garnishment related issues and year-end process of running the W2's and annual reports.
  • Ensured correct Federal, State and Local taxes are withheld ;Supported year end process including W2Cs.
  • Handled 401 processing, medical enrollment set-up, changes, year-end processing, and distribution of W2s.
  • Responded to questions related to deductions, taxes,W2's, sick pay and short-term disability.
  • Respond to requests for duplicate W2's and make corrections and end of year for W3.

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25. Ensure Accuracy

average Demand
Here's how Ensure Accuracy is used in Payroll Administrator jobs:
  • Worked with internal Finance Department to ensure accuracy of payroll reconciliation, including researching and resolving discrepancies in variance/budget reports.
  • Supervised payroll assistant to ensure accuracy of payroll processing; collection and verification of time sheets and distribution of paychecks.
  • Work closely with Regional HR Consultant responsible for benefits to ensure accuracy of benefits deductions.
  • Coordinated benefits and reviewed benefits forms to ensure accuracy and coordinated with third party administrator.
  • Implemented accounting standards; created efficient Excel spreadsheets to ensure accuracy and organization.
  • Performed monthly accrual reconciliations and journal entries to ensure accuracy in payroll distribution.
  • Performed analysis of billing and payroll summaries to ensure accuracy and validity.
  • Conduct biweekly reconciliations of all general ledger payroll accounts to ensure accuracy.
  • Prepared, analyzed and adjusted commission-related data to ensure accuracy in payments.
  • Analyzed payroll and benefits enrollment forms to ensure accuracy of information provided.
  • Reviewed payroll journals and invoices to ensure accuracy of payroll before delivery.
  • Conducted audits of company and carrier information to ensure accuracy of data.
  • Conducted monthly reconciliations of all payroll and benefit accounts to ensure accuracy.
  • Inputted employee benefit calculations, reviewed and audited data to ensure accuracy.
  • Analyzed billing statements to ensure accuracy of balance and payment history.
  • Compiled and distributed weekly payroll registers to supervisors and ensure accuracy.
  • Maintained payroll related GL accounts and reconciled monthly to ensure accuracy.
  • Worked closely with HR Generalist to ensure accuracy of benefits deductions.
  • Audited and balanced payroll input to ensure accuracy and completeness.
  • Researched and resolved payroll differences and errors to ensure accuracy.

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26. Peoplesoft

average Demand
Here's how Peoplesoft is used in Payroll Administrator jobs:
  • Assisted in seven-month PeopleSoft implementation project, which encompassed validation, testing, paralleling, and implementation.
  • Managed all requisitions using PeopleSoft for the administrator and all assigned departments.
  • Received team award for successful implementation of PeopleSoft Payroll System.
  • Processed bi-weekly payroll for non-exempt employees using PeopleSoft software.
  • Addressed and resolved general payroll-related inquires using PeopleSoft Applications.
  • Monitored integrity of input into PeopleSoft Payroll system.
  • Processed full cycle union payroll utilizing PeopleSoft software.
  • Utilized PeopleSoft query function to create management reports.
  • Processed bi-weekly payroll utilizing PeopleSoft version 8.3.
  • Participated in PeopleSoft software conversion from Legacy.
  • Process semi-weekly payroll transactions using PeopleSoft database.
  • Processed payroll using PeopleSoft payroll software.
  • Process biweekly PeopleSoft to Banner interfaces.
  • Maintained employee personal information in PeopleSoft.
  • Maintained PeopleSoft payroll interface tables.
  • Transfer the month end close of the PeopleSoft database into the FSCM system for US dollar payrolls for over 7,000 employees.
  • Validate and oversee the polling process to ensure all concepts/restaurants payroll data is received into PeopleSoft's Time and Labor system.
  • Remain with the company for the conversion from PeopleSoft HR data system to SAP and Payroll processing transfer to another site.
  • Execute tax interface file from PeopleSoft, validate totals, download into Empower tax remitting system and transmit payment to agencies.
  • Maintained payroll information by collecting, calculating, and data entered employees' time record in the payroll PeopleSoft system.

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27. Wage Garnishments

average Demand
Here's how Wage Garnishments is used in Payroll Administrator jobs:
  • Audit time card data and resolve related issues including direct deposit, tax withholding, voluntary/involuntary deductions and wage garnishments.
  • Maintain detailed records for wage garnishments and payroll deduction activity.
  • Assist Payroll Supervisor in implementing and processing wage garnishments.
  • Processed wage garnishments according to local and federal guidelines.
  • Processed Wage Garnishments/Child Support/Tax Levies for corresponding employees.
  • Entered payroll data accurately, including wage garnishments, 401k, and tax adjustments, while paying close attention to detail.
  • Prepared and forwarded required union reports; unemployment reports; government wage and hour reports; wage garnishments; 401k reports.
  • Prepared necessary input for wage garnishments, taxation levies, direct deposits, union dues, medical deductions and 401K contributions.
  • Tracked daily payroll transactions such as 401(k), credit union HMO plans and wage garnishments for entire company.
  • Processed new hires, wage garnishments, levies, child support payments, 401k and W4 changes, and cafeteria plans.
  • Monitor payments to salaried employees, reconcile and pay commissions, reimburse employee expense reports and process wage garnishments, etc.
  • Entered and sent payroll for 500 employees Direct Deposits Wage Garnishments 401K Life Insurance Health Insurance Reported all wages for W-2's
  • Acted as liaison with regards to any and all employment issues such as wage garnishments, insurance issues, etc.
  • Processed all liability payments for; Payroll taxes, 401K contributions and loan payments, insurance payments, wage garnishments.
  • Processed paperwork and updated systems related to new hires, terminations, rate changes, loans, and wage garnishments.
  • Processed weekly employee payroll, transmitted direct deposits, and processed wage garnishments such as child support using highly confidentiality.
  • Process and reconcile all payroll tax deposits, 401K contributions, HSA contributions, loan payments, and wage garnishments.
  • Complete background screenings, state unemployment requests, wage garnishments, workers' compensation, and employment verification forms.
  • Entered all requited changes such as direct deposit, taxes and wage garnishments into the system for processing.
  • Enter court ordered wage garnishments as needed and send the checks to the proper agency following each payroll.

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28. Weekly Basis

average Demand
Here's how Weekly Basis is used in Payroll Administrator jobs:
  • Managed and processed 457 retirement deductions including balancing and transmitting electronic file to vendor on a bi-weekly basis.
  • Maintained ledgers on a weekly basis to include related reconciliation and remittances.
  • Assumed responsibility for reporting 401-K payroll information to 401-K company on a weekly basis and verifying the accuracy of all information.
  • Managed direct production team member seniority-based step increases on bi-weekly basis, ensuring team members were paid accurately per pay grid.
  • Processed field payroll for twenty- six employees on a weekly basis using both Timberline and ADP Payroll accounting software programs.
  • Review and revise excel templates on a weekly basis ensuring employees are paid correctly, and clients are billed correctly.
  • Reconciled accounts on a weekly basis, which included NSF, check processing, credit & collections, and billing.
  • Assisted in the management of the payroll department's processing of 2,500 employees' complex payroll on a bi-weekly basis.
  • Process and input time for 550 employees on a bi-weekly basis and send to corporate for issuance of paychecks.
  • Process payroll on a bi-weekly basis covering each week process even or odd week totaling over 1800 team members.
  • Maintained and verified employee working hours on daily and weekly basis, also generate the employee's payroll accordingly.
  • Processed payroll for over one thousand drivers on a weekly basis, adhering to established payroll practices and policies.
  • Complete answers for wage attachments to courts and attorneys on a weekly basis as well as talking to employees.
  • Process and distribute the company s payroll for 1000+ employees throughout the U.S. and Canada on a bi-weekly basis.
  • Edit payroll on weekly basis to catch any errors and make sure time charged to projects were correct.
  • Processed payroll for 1600 union and non-union employees on a weekly basis through the UPS internal payroll system.
  • Facilitate and conduct payroll on a bi-weekly basis for the resort, in winter season including 3,000 employees.
  • Process payroll for Multi-State, Multi-Company Codes bi-weekly basis using WorkForce Now and EZ Labor Time & Attendance.
  • Processed payroll on a bi-weekly basis for 500 employees in PA & Texas divisions utilizing Prime Pay software.
  • Estimate the payroll total dollar amount and give to the CFO and the President on a weekly basis.

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29. Workers Compensation

average Demand
Here's how Workers Compensation is used in Payroll Administrator jobs:
  • Calculated Monopolistic states workers compensation payments
  • Assisted department managers in the recruitment process by reviewing applications and interviewing potential employees, new hire documentation, workers compensation.
  • Prepared annual payroll estimates for workers compensation and completed a six-month review for any necessary adjustments.
  • Coordinate company wide with Account Managers and Customer Services Representatives workers compensation procedures and guidelines.
  • Served as troubleshooter solving discrepancies regarding unemployment, pension, disability and workers compensation claims.
  • Processed payroll and administration of company benefits, workers compensation and unemployment claims.
  • Prepared annual Workers Compensation report and worked closely with the Workers Compensation auditor.
  • Generate and prepare Workers Compensation/Unemployment reporting for US states and Canada.
  • Provided support for Human Resources handling workers compensation and disability claims.
  • Generate and analyze reports for workers compensation and other insurance audits.
  • Monitored employee health and workers compensation insurances and reconciled billings.
  • Coordinated Workers Compensation Audit and assisted with other accounting audits.
  • Processed Medical Insurance Premium payments and audits including Workers Compensation.
  • Maintained records and reports concerning on-the-job injuries and workers compensation.
  • Review Workers Compensation reports for submission to insurance companies.
  • Managed workers compensation escrow and remittance to insurance carrier.
  • Filed quarterly Workers Compensation insurance for Hawaii and Washington.
  • Administered drug testing policy and workers compensation claims.
  • Assisted in Workers Compensation and retirement research.
  • Submitted workers compensation claims to insurance carrier.

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30. Special Projects

low Demand
Here's how Special Projects is used in Payroll Administrator jobs:
  • Assisted Payroll Analysts and Manager with researching additional payroll inquiries and preparing audit information and special projects.
  • Coordinate special projects to include recommendations for new business practices and procedures related to personnel and payroll.
  • Assist with special projects in relation to time and attendance process improvements and disaster recovery initiatives.
  • Participate in special projects focused on data cleansing, process redesign and documentation creation.
  • Provided financial status information by preparing reports; completed special projects.
  • Demonstrated ability to multitask by supporting Accounting with special projects.
  • Assist with organization development, implementation and special projects.
  • Completed special projects accurately and within allocated time frame.
  • Coordinated with management for special projects and reporting.
  • Calculated mechanical expense documentation for special projects.
  • Prepared audit information and special projects.
  • Supervised personnel and special projects.
  • Supported Human Capital leader with special projects, assisted with initial screening for potential employees using Workforce and Zip recruiter sites.
  • Processed all garnishments Prepared 941 Quarterly Payroll Report Generated and sent W-2's Assisted Benefits Coordinator with employee benefits and special projects
  • Served as an executive assistant to Regional Manager and was entrusted to handle special projects and assignments while meeting strict deadlines.
  • Develop Plans for special projects, Issues Logs and ongoing requirements and manage the execution - Year/Quarter-end, Annual Enrollment etc.
  • Reported to and assisted controller with special projects to accomplish accounting and company mission by completing related results as needed.
  • Assist payroll supervisor with daily payroll functions and special projects, and back up when payroll supervisor is absent.
  • Handled special projects assigned: prepared memos, compiled data for employee programs, and completed employee related correspondence.
  • Help input New Hires, any and all information for Payroll Processing, special projects, any employee changes.

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31. Payroll Department

low Demand
Here's how Payroll Department is used in Payroll Administrator jobs:
  • Performed garnishment reconciliation project and assisted direct deposit payroll projects to help payroll department for the accounting accuracy.
  • Created and enforced policies and procedures to increase operational efficiency within the billing and payroll department.
  • Supervised payroll department with four employees responsible for administering weekly and semi-monthly payroll for 2,300 personnel.
  • Improved efficiency within the payroll department by streamlining processes related to time management and accuracy.
  • Managed the In-flight payroll department which serviced approximately 4200 unionized pilots and flight attendants.
  • Assisted Payroll Manager with daily payroll activities including completion of payroll department transfer.
  • Created and updated several policies/procedures to increase functionality of the payroll department.
  • Develop efficiency processing procedures and ensure implementation in all payroll departments.
  • Provided direction to operational and financial responsibilities within the payroll department.
  • Recognized for streamlining and creating efficiency within the payroll department.
  • Assisted Payroll department in clerical and administrative duties as required.
  • Facilitated payroll department with administering hours for temporary office employees.
  • Reported to Payroll Manager in a centralized payroll department.
  • Performed general ledger functions within the salaried payroll department.
  • Co-authored union specific Standard Operating Procedures for payroll department.
  • Perform daily payroll department operations, including employment verification.
  • Filed payroll department documents and typed department correspondence.
  • Managed the daily operations in the accounting/payroll department.
  • Managed accounting operations for entire payroll department.
  • Assisted Payroll Department Supervisor with clerical duties.

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32. Quickbooks

low Demand
Here's how Quickbooks is used in Payroll Administrator jobs:
  • Monitored expenditures, and generated statistical financial summary and administrative reports using QuickBooks Online and QuickBooks Pro as needed.
  • Provided technical support and functionality assistance for customers using QuickBooks software and payroll.
  • Recovered all financial representative debt on a timely basis utilizing QuickBooks.
  • Used QuickBooks when recording daily labor and accounts payable/receivable to maintain budget
  • Audited client QuickBooks payroll transactions to verify accurateness.
  • Prepared weekly payroll distributions with QuickBooks software
  • Maintain financial information in QuickBooks program.
  • Maintained business transactions in QuickBooks.
  • Generated client invoices utilizing QuickBooks.
  • Assist in general office duties such as filing, organizing, scheduling, processing invoices in QuickBooks and reconciling bank statements.
  • Scheduled service calls for 5+ plumbers* Input service call data and payments into computer system* Created payroll for 20+ employees using QuickBooks
  • Pyramid Time Clock management, weekly use of QuickBooks for payroll processing and Famous Software for agricultural employee maintenance.
  • Processed payroll through QuickBooks and Bank of America Intuit payroll system for up to 100 employees and contractors.
  • Reconcile Bank statements Set up and Garnish wages in QuickBooks for employees that owe Agencies, Clerical duties.
  • Assist with accounts payable and account receivable transactions when requested; worked with accounting software's QuickBooks 2014.
  • Performed Accounts Receivable duties by billing clients and entering invoices into QuickBooks to receive future payment from clients.
  • Recorded and processed sales taxes, administered payroll, and utilized QuickBooks to organize data RESTAURANT & HOSPITALITY EXPERIENCE
  • Used QuickBooks/Intuit to submit payroll, reconcile bank accounts, create invoices, write checks, etc.
  • Changed Bookkeeping systems from QuickBooks to Client Bookkeeping Services to maintain Employee records and Payroll information.
  • Perform data entry of salary and rate adjustments or other changes affecting employee payroll in QuickBooks.

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33. Setup

low Demand
Here's how Setup is used in Payroll Administrator jobs:
  • Collect banking information for direct deposit setup and initiate deposits on paydays.
  • Prepare weekly payroll and also setup information for direct deposit transactions.
  • Filed unclaimed payroll property and setup application software and streamline procedures.
  • Maintain security and organizational setups in HRIS.
  • Process new vendor setups and modification
  • Reviewed edited Master Setup Report.
  • Process weekly payroll, responsible for certified payroll reporting, maintain and setup employees via Sage 300 Construction & Real Estate.
  • Verify account and payroll setup, including taxes and direct deposit information, of new travel nurses prior to assignments starting.
  • Converted various payroll systems to the Rapid Pay system that included data entry, benefit setup, and electronic funds transfer.
  • Reviewed and communicated changes needed for the setup of INT052 the general ledger transaction creation module within Workday with IT.
  • Filed maintenance of new hires, terminations, tax setups and enters banking information into ADP Workforce Now.
  • Job setup, cost control, AIA billing, bank deposits, AR entries, GL account reconciliation.
  • Assisted manager with payroll spin offs and coordinated the setup of new controls for mergers and acquisitions.
  • Assist employers with payroll/taxes setup, employee entry, training, troubleshooting and other miscellaneous questions/issues.
  • Manage the setup and proper calculation of all earnings, deductions, taxes and wage attachments.
  • Network Administration: Responsible for adding/deleting users, security, workstation setup, and daily backups.
  • Process garnishments including setup, responses to agencies, balancing of garnishment and EFT deductions.
  • Assisted with the processing of new hires, benefit setup, open enrollment and payroll.
  • Contacted, vetted, and setup vendors for smooth operation of building, including maintenance.
  • Implemented and setup positive pay and PGP for Accounts Payable project - 100% satisfaction.

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34. ACH

low Demand
Here's how ACH is used in Payroll Administrator jobs:
  • Recognized for establishing and cultivating strong business relationships with teachers and secretaries, external auditors and internal management team.
  • Developed and maintained professional relationships with members by providing personal attention to all participants through a proactive approach.
  • Trained and supervised accounts payable assistant and school secretaries to achieve greater productivity and understanding.
  • Assisted Payroll Supervisor in updating employees' information according to each personnel action received.
  • Managed employee direct deposit accounts and initiated ACH reversals when necessary.
  • Processed and completed required accounting worksheets/allocations after each payroll periods.
  • Attach original invoice to duplicate copy/canceled check for permanent record.
  • Developed systematic approach to daily execution of payroll operations.
  • Process all correspondence regarding various wage attachments.
  • Facilitated account closing procedures each month.
  • Input employee data in APS and inputting all payroll information into APS to ensure that each employee is paid on time.
  • Process all accounts payable transactions including bills, and invoicing client bills, ensuring accuracy of each bill and proper classification.
  • Supported the HR function by completing various HR tasks, performed various Accounts Payable functions to achieve timely payment of invoices.
  • Contributed to the development of an employee satisfaction survey using a proven insight approach to achieve the desired responses from employees.
  • Reviewed entries into the general ledger system for accuracy and ensured timely tax filings to minimize tax liabilities for each property.
  • Assisted the accounting in the resolution of discrepancies related to ACH transactions, member check in clearings and EFT disputes.
  • Achieved the preparation, and timely processing, of employee status changes and payroll, for over 250 agency employees.
  • Mediated, developed and implemented ACH contracts between credit union members and their employers to ensure smooth flow of business.
  • Process all garnishments and tax levies on employees as well as keeping accurate files on each individual and their payments.
  • Organize and prepare work schedules for employees to ensure the appropriate amount of staff is available for each work shift.

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35. Hris

low Demand
Here's how Hris is used in Payroll Administrator jobs:
  • General HR responsibilities including employee relations management, performance management facilitation, benefits design, HRIS support for employee and manager.
  • Processed semi-monthly payroll and managed online HRIS/Payroll system.
  • Assisted with various department projects involving HR/Benefits/Compensation/HRIS.
  • Make changes in the employee remuneration and profile in the HRIS/SAP HCM for all promotions, role changes and salary revisions.
  • Outsourced HR, HRIS and Payroll Solutions Provider Start to finish payroll and HR duties for multiple domestic and Canadian clients.
  • Realized cost savings by researching HRIS/Payroll vendor billing policies, creating policies to reduce monthly charges and finding errors in invoices.
  • Worked closely with HR to ensure new employees and transfers were processed within HRIS and payroll systems as quickly as possible.
  • Maintain current expertise with ADP Payroll & HRIS systems to achieve alignment with HR and benefits to ensure effective accounting support.
  • Prepared all payroll, Jobs costing journal entries, schedule all 401-K loan repayments managed Vacation club, Christmas club.
  • Train newly hired management in current HRIS and employee timekeeping system as well as provide ongoing training to management staff.
  • Supported HR functions and maintained HRIS and other software systems to manage promotions, raises, and staff travel needs.
  • Work with Corporate Benefits in implementation of Benefits programs in the HRIS system and with the annual open enrollment processes.
  • Collaborated with HRIS to make changes in exemptions, benefits deductions, paid-time off and LOA status, and pay.
  • Ensured the integrity of the HRIS information and the uploading of updates to the Payroll and Time and Attendance Systems.
  • Completed retention transition acquisition for company of 4,000 employees integrating 10,000 employees into Dallas based corporate headquarters and new HRIS.
  • Developed system methods using Collier Jackson HRIS/Payroll application to accommodate new process for 401(k) and profit sharing.
  • Maintained employee profile data in an HRIS system; new hire set up and all changes to the employee profile.
  • Certified Payroll/HRIS system is updated to reflect current employee data, tax, wage, deductions, and time-off accruals.
  • Managed payroll for all church and school campuses for Cedar Park Assembly of God and Cedar Park Christian Schools.
  • Key contact and support on HRIS and Time & Attendance implementation processes; including installation, testing and modifications.

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36. Expense Reports

low Demand
Here's how Expense Reports is used in Payroll Administrator jobs:
  • Implemented new invoicing procedures, new computerized expense reports and assisted in the new accounting system program implementation.
  • Processed bank reconciliations, payment allocation and compiling various expense reports regarding these functions.
  • Processed expense reports including the reconciliation of all American Express corporate accounts.
  • Evaluated weekly payroll and expense reports maintaining job costing accuracy.
  • Generated expense reports and obtained approval in timely manner.
  • Maintained confidential records and generated expense reports and summaries.
  • Audited monthly traveling expense reports for payment processing.
  • Processed all domestic and international expense reports.
  • Process and code facility invoices and check requests, and expense reports and ensure they are sent to corporate for payment.
  • Performed accounts receivable, cash receipts, accounts payable, and journal entries and expense reports for Sr. Director's travel.
  • Performed accounts payable, cash requirements, monthly reconciliation, project accounting, expense reports in support of annual accounting processes.
  • Calculated expense reports and processed 1500 hour bonuses and San Francisco sick pay in accordance with San Francisco city ordinances.
  • Saved the Company thousands of dollars by reducing reimbursements on expense reports not complied with the T & E Policy.
  • Provide support to CFO on budget projects & update monthly expense reports and payroll budgets using complex Excel Spreadsheets.
  • Processed Payroll and all monthly expense reports, inter-office communications, letters, reports, confidential documents, etc.
  • Processed travel and expense reports in compliance with ADVAMED guidelines and the company's stated Travel and Entertainment policy.
  • Audit expense reports and transmittal of accounts payable for processing in Bechtel's Oak Ridge, TN home office.
  • Audited expense reports and receipts (converting FX to USD): approved travel and reimbursements of expenses.
  • Assisted employees with trip authorizations, cash advance requests, relocation expense reports, and reimbursable expense reports.
  • Assist Accounts Payable & Receivable with job costing breakdowns for invoices, expense reports and billings to customers.

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37. Tax Reports

low Demand
Here's how Tax Reports is used in Payroll Administrator jobs:
  • Processed voluntary deductions, involuntary deductions, and filed tax reports.
  • Handled special project and additional responsibilities including quarterly tax reports.
  • Prepared tax reports and reconciliations.
  • Process payroll for multiple clients in 8 State, ACA reporting, quarterly tax reports, and other payroll related duties.
  • Record tax rate changes, research new tax law applicable to organization, generate monthly payroll tax reports for management.
  • Prepared and filed sales tax reports for 33 stores in five states with weekly check runs of $100,000+ each.
  • Filed all quarterly federal and state tax reports, processed and paid college retirement plans, health and life insurance.
  • Prepare US Net Cash & Tax reports - ensure GL and bank balance - prepared journal entries to correct discrepancies.
  • Compiled weekly, monthly, quarterly, and annual tax reports for federal, state, and local governments.
  • Formulate: 940 tax return, State, Federal, Local tax reports, coupon and payments, i.e.
  • Prepared quarterly payroll tax returns /941's 940's, UCT-6, Unemployment insurance tax reports, DE-6.
  • Prepared tax reports and other regulatory reports, plus internal reports (cash short/over, etc.).
  • Assist in the preparation of payroll summaries, control figures, tax reports and other various reports.
  • Processed payroll and prepared tax reports, matched invoices with purchase orders and processed invoices for payment.
  • Balanced corporate payroll accounts, government required quarterly tax reports, and year end employee W-2's.
  • Managed employee benefits program, prepared payroll tax deposits and quarterly tax reports for the controller.
  • Reconciled payroll G/L accounts, quarterly tax reports, 401K and year-end reconciliation of W-2's.
  • Assisted in maintenance of yearly, quarterly and monthly tax reports for previous and existing consultants.
  • Prepare and balance quarterly and year-end tax reports, and assist in reconciliation of bank statements.
  • Prepared W-2s, quarterly tax reports, and manual checks with 100% compliance and accuracy.

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38. W-4

low Demand
Here's how W-4 is used in Payroll Administrator jobs:
  • Monitored all new hire paperwork including W-4s ensuring accuracy and proper completion.
  • Processed all New Hire information, W-4 set-up, 401k, direct deposit, garnishments, fringe benefits, and terminations.
  • Processed various payroll deduction requests garnishments, direct deposit, credit union forms, W-4's, Savings Bonds, etc.
  • Process salary and comp changes, W-4s, direct deposits, vacation and holiday pay as well as various other adjustments.
  • Process retroactive payments, tuition reimbursements and bonus pay, W-4 updates, direct deposit changes, transfers and rate changes.
  • Respond to employee inquiries concerning W-2's, W-4's, tax withholding, taxable income, tax locations, etc.
  • Entered all new hires, terminations, changes, W-4's, and direct deposits prior to processing payroll.
  • Prepare & issue paychecks, separate and mail payroll registers to individual unit locations, process employee W-4's.
  • Entered new employee, client, direct deposit, W-4's and assignment information in the payroll system.
  • Managed assigned business units for manual payroll processing, bonus and refund processing, W-4 entry, etc.
  • Research and resolve payroll related inquiries, direct deposit, deductions, garnishments, and W-4 changes.
  • Enter W-4's, state forms, direct deposit information and update address changes in employee maintenance.
  • Process all payroll changes including but not limited to W-4 forms, direct deposit and employee data.
  • Managed employee master file including new hires, benefits, W-4, direct deposit, and garnishment.
  • Process all W-4 and state tax documents to ensure proper taxation of employee wages and labor allocation.
  • Process promotions, department changes, changes in W-4, state tax, direct deposit, etc.
  • Processed all necessary changes of employees' W-4, wages, demographic information, etc.
  • Maintain all payroll deduction authorization records, including W-4 tax records, for all employees.
  • Enter / update pay, deductions, w-4, and address changes into Payroll system.
  • Imputed and maintained employee database including W-4 changes, direct deposits, and time worked.

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39. Payroll Software

low Demand
Here's how Payroll Software is used in Payroll Administrator jobs:
  • Worked independently using Pro-Business Payroll software to process payroll, generate related reports using ReportWriter tool in a client/server networked environment.
  • Utilized payroll software program to generate payroll adjustments to benefits deductions.
  • Implemented computerized payroll software and participated in conversion.
  • Train all General Managers/property managers on payroll software.
  • Contributed successfully in implementing a new payroll software.
  • Implemented updated payroll software and developed streamlined procedure.
  • Organized and migrated payroll software implementation upgrade.
  • Prepared and processed a bi-weekly payroll of over $200,000.00 including bonuses, gratuities and wage garnishments using ADP payroll software.
  • Assured employee leave time (vacation, sick, carryover) was correctly reflected in both the HR and payroll software.
  • Support projects such as the conversion of current payroll software to UltiPro: submit job requirements, assist with functional testing.
  • Redesigned, trained, and engaged employees in new payroll software, system testing and changes to policies and procedures.
  • Utilized Oracle, UltiPro Payroll Software, AutoTime, DOS, Windows 98, Lotus1-2-3, Word, Excel and Access
  • Manage the preparation, distribution, and reporting processing for payroll for two hundred employees using in house payroll software.
  • Processed payroll for over 400 bi-weekly employees and 180 weekly employees for PEO using ADP Work Force Now payroll software.
  • Review time sheets, wage computation, and other information to detect and reconcile payroll discrepancies using ADP Payroll Software.
  • Maintain payroll related information in payroll software programs for physicians and corporate level employees in order to process payroll.
  • Input new hire information, terminations, salary adjustments, direct deposits, and benefits deductions into payroll software.
  • Shared project manager responsibilities with Senior Human Resources Representative during implementation of ADP PCPW and ADP Enterprise Payroll software.
  • Maintain high level of user knowledge of all payroll software applications in order to be a designated super user.
  • Assist in payroll software transition including set up of pay rules, testing software and auditing data transitioned.

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40. Personnel Files

low Demand
Here's how Personnel Files is used in Payroll Administrator jobs:
  • Maintained payroll records / personnel files, and provided information based on regulatory and confidentiality requirements.
  • Maintained personnel files and related employment documents in compliance with company policy and applicable legal requirements.
  • Maintained personnel files, processed new hire and termination paperwork, and conducted employment verification.
  • Maintained payroll data and personnel files with utmost confidentiality and integrity.
  • Maintain and update personnel files with corresponding other payroll related information.
  • Maintained and audited all confidential personnel files to ensure thorough completion.
  • Maintain upper management personnel files and enter new employee file information
  • Maintained and created administrative and personnel files; confidential correspondence.
  • Maintained accurate personnel files and organized company events and parties.
  • Handle highly confidential information pertaining to employee personnel files.
  • Converted personnel files from paper to digital environment.
  • Maintain all correspondence and documentation in personnel files.
  • Retained appropriate paperwork backup in personnel files.
  • Maintained personnel files and entered payroll information.
  • Maintained personnel files and administrative records.
  • Maintained accurate, up to date, and orderly personnel files (both hard copy and computer files) and records.
  • Performed bookkeeping functions for each payroll, maintained and updated computerized and paper personnel files, and responded to unemployment claims.
  • Managed personnel files, updated insurance benefits, employee transfers, salary increases, retro pay, and yearly W2's.
  • Assisted HR with adding and terminating employees and set up proper deductions; and retain appropriate paperwork in personnel files.
  • Process all new hires into ADP, prepare, and maintain personnel files to meet federal guidelines and company policies.

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41. IRS

low Demand
Here's how IRS is used in Payroll Administrator jobs:
  • Co-developed company's first-ever standardized disciplinary procedures that insulated company from legal risk and ensured consistent and fair discipline processes.
  • Ensured accurate reporting of payroll and equity compensation per company policy, generally accepted accounting principles, and IRS regulations.
  • Participate in the implementation/development of quality programs, maintained certification and compliance with 401K requirements meeting IRS deadlines.
  • Assisted Human Resource Manager in performing background checks and initiating company's first informational newsletter.
  • Developed efficient office procedures and bookkeeping system when company was first established.
  • Monitored compliance with IRS and individual state payroll and information reporting guidelines.
  • Administered the computerized time clock system; troubleshooting problems and coordinating repairs.
  • Introduced company's first formal performance review program, creating a flexible and well- received tool that was later adopted company-wide.
  • Initiated Electronic Fund Transfer to IRS on payroll day for employee Federal Income Tax Withholding and for employee and employer FICA.
  • Review files, records and other documents to obtain information to respond to inquiries using Jack Henry, CMSE and IRS.
  • Garnished child support, IRS, bankruptcy and guaranteed student loans by calculating the amount and/or percentage from the appropriate employee.
  • Maintain and keep accurate records of garnishments, child support, IRS levies etc as administered by vendors or internal staff.
  • Set up court ordered garnishments such as student loans, levy's issued by the IRS, child support, ETC.
  • Served as first point of contact for client base of +10 companies and collaborated to determine and fulfill staffing needs.
  • Prepared and filed various required quarterly and yearly tax returns to IRS and states, consistently meeting the dead line.
  • Processed monthly AR aging, first contact report and maintained accuracy of these reports along with documentation within company compliance.
  • Communicate with state disbursement units, attorneys, credit agencies, IRS, Legal Dept, team members, etc.
  • Coordinate garnishments or IRS Notice of Levy with the corresponding physician to be processed against his or her earnings.
  • Communicated and resolved tax issues with IRS and State tax agencies on behalf of client companies in timely manner.
  • Research and resolve payroll problems and concerns from employees and outside parties, such as state authorities and IRS.

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42. Fmla

low Demand
Here's how Fmla is used in Payroll Administrator jobs:
  • Answered and resolved payroll questions for employees regarding holiday pay, overtime, and proper completion of forms (FMLA).
  • Loaded and processed Short Term Disability Payments from the Leave/FMLA administrator prior to being, automated via the Smart PIF File.
  • Coordinated LOA/FMLA situations for accuracy of payroll data, including benefit(s) payments, and return to work.
  • Helped process and complete paperwork regarding garnishments, employment verification, workers compensation, FMLA, tax changes, etc.
  • Create offer letter for new hires, termination letter, transfer letter, FMLA approval letters, and references letters.
  • Assisted Benefits Officer with FMLA, Leave of Absence and Workers' Compensation Tracking and responded to general benefits inquiries.
  • Assisted with the processing of Union Dues, Political Action Funds, Disability, FMLA, Unpaid Worker's Comp.
  • Check daily clock in times and make adjustments as needed for vacation, FMLA, sick pay and missed punches.
  • Log and track EEO information, prepare and track all FMLA, and completed/ tracked all workers comp claims.
  • Prepared and distributed tables, unemployment claims, PTO accruals, STD/FMLA, and new hire and termination paperwork.
  • Assist Principal Analyst with month end inventory and record family medical leave (FMLA) passes in access database.
  • Created and maintained Excel spreadsheet of vacation days, paid time off, sick days, & FMLA balances.
  • Provided guidance and resources to management team for correct processing of timekeeping, STD/FMLA, benefits process, etc.
  • Represented the company on large Audits, helped in HR duties including FMLA and Workers Comp, ins.
  • Tracked and maintained employee sick leave banks, FMLA/OFLA, paid leave and vacation accruals for all employees.
  • Coordinated all information needed for employee Insurance, FMLA, 401K, Credit Union, unemployment workman compensation issues
  • Work with Human Resources in setting up the employee's benefit deductions, 401K, and FMLA leaves.
  • Handled all FMLA, Holiday, and sick time; performed analysis of staff paid detail/leave reports.
  • Assist Human Resources dept by responding and resolving employee issues with insurance, compensation, and FMLA.
  • Developed, implemented and maintained effective procedures and reports; Maintained FLSA, FMLA and ADA oversight.

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43. Unemployment Claims

low Demand
Here's how Unemployment Claims is used in Payroll Administrator jobs:
  • Researched unemployment claims for validity and reported conflicting information to the state involved.
  • Provided 3rd party unemployment administrator information related to benefit audits and unemployment claims.
  • Provided hourly wage information for unemployment claims and requests for employment verification.
  • Worked directly with payroll service provider on resolutions for unemployment claims.
  • Involved in researching and responding to unemployment claims/appeals by specific deadlines.
  • Respond to written requests for employment verification and unemployment claims.
  • Complete unemployment claims and employment verification forms when requested.
  • Processed unemployment claims, verification of employments, garnishments.
  • Processed unemployment claims and worker compensation claims.
  • Handled all Cobra disability and unemployment claims.
  • Monitored unemployment claims and disability payments.
  • Complete employment verification and unemployment claims.
  • Administer unemployment claims and separation letters.
  • Processed unemployment claims and investigations.
  • Completed E-Verify process on each new hire/rehire, responded to and managed unemployment claims, garnishments, and levies.
  • Assisted in Human Resource functions, including insurance forms, 401(k), unemployment claims, etc.
  • Assist the Human Resource manager on various HR tasks such as employment verification notices, and unemployment claims.
  • Prepared weekly payroll withholding tax reporting, monthly reconciliations, unemployment claims, and computed monthly bonuses.
  • Assisted in gathering data for audits Coach Managers on unemployment hearings Report results of quarterly unemployment claims.
  • Implemented all wage withholding orders and garnishments as well as unemployment claims and verification of employment requests.

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44. Status Changes

low Demand
Here's how Status Changes is used in Payroll Administrator jobs:
  • Maintained efficient operations by processing employee status changes.
  • Process all EAF forms, such as keying all wage increases, dept transfers, terminations, status changes, etc.
  • Administrated 401(k) plan, transfer employee's and employer contributions to third party vendor and report status changes.
  • Process terminations, leaves of absence, position, salary, and status changes, including those under the executive payroll.
  • Maintained, Status Changes, Rate Increases, Medical, Dental, Life, Long Term Disability, FSA Plan.
  • Prepared and processed new hires, terminations, status changes, 401k, direct deposit, and health benefits enrollments.
  • Input new hires, status changes, terminations, benefits, and other changes with the appropriate monetary adjustments.
  • Reviewed status changes, including new hires, terminations and rate changes to ensure that pay is accurate.
  • Enter new hires, terminations, status changes, special pays, and reimbursements and create manual checks.
  • Grant and remove access within the payroll system based off of proper documentation turned in and status changes.
  • Established report tracking of employee benefits eligibility and usage, pay review dates, and employment status changes.
  • Coordinate with Union representative to in ensure prompt status changes for hourly, general and automatic increases.
  • Work closely with the Human Resources department regarding new hires, employee status changes and 403B activity.
  • Expedite employee processes for rate changes, retro pay, direct deposits, and tax status changes.
  • Work with HR Specialists to process new hires, transfers, terminations, any employee status changes.
  • Processed terminations, LOA's, transfers, increases, bonuses, status changes, etc.
  • Entered new hires, status changes, employee loans and termination data, resolving employee inquires.
  • Process salary changes, ensuring that any status changes (salaried/hourly, full-time/part-time, etc.)
  • Maintain appropriate current employee information including announcements, status changes, and other personnel file items.
  • Tracked time accruals, entered deductions, processed employee bonuses, and updated employee status changes.

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45. I-9

low Demand
Here's how I-9 is used in Payroll Administrator jobs:
  • Collected and verified identification and social security information according to I-9 and state regulations.
  • Verify I-9 completed correctly and completely and filed safely.
  • Verified U.S. citizenship for employment using I-9 verification system.
  • Process all I-9 Work eligibility documentation and electronic storage
  • Provided hourly wage information for unemployment claims and requests for employment verification, entering of new employee W-4 and I-9 information.
  • Complete e-verify on any newly hired associates within 3 days of start or completion of their I-9, whichever comes first.
  • Collect and process internal and external new hire paperwork, including I-9's, Federal and Arizona State tax documents.
  • Maintain and ensure the accuracy of I-9 files, health insurance, benefit administration, and administration of unemployment claims.
  • Process new hire paperwork including direct deposits, WOTC, I-9's, state, local, and federal taxes.
  • Verified candidates' I-9 forms through the Social Security's E-verify website to ensure eligibility of working in the U.S.
  • Maintain business controls and audit trails for all payroll transactions, I-9's, Garnishments and all tax forms.
  • Verified all new hire paperwork for accuracy & completeness: Form I-9, Background checks, and W-4 information.
  • Maintain accurate records including I-9s, W-4s, and verification of credentials to ensure state and federal compliance.
  • Manage wage and hour compliance, benefit and deduction adjustments, I-9 compliance and compliance to local tax codes
  • Processed all new hire status changes, new hires including I-9 verification, terminations & pay rate changes.
  • Processed HR paperwork for all new hires, including federal/state tax forms, direct deposits, and I-9s.
  • Processed new hire and termination paperwork, including final checks and verification of SSN and I-9 information.
  • Handled all I-9 forms and verified employment authorization maintenance of AON, OCIP policies & labor compliance.
  • Confirmed new hire reporting procedures and paperwork complied with government regulations such as the I-9 and W-4.
  • Entered in new hire paperwork while verifying important forms such as I-9, W-4 and DE-4.

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46. Tax Levies

low Demand
Here's how Tax Levies is used in Payroll Administrator jobs:
  • Assist customers with questions and concerns regarding child supports, tax levies, student loans and other creditor garnishments.
  • Enter & check for accuracy all tax levies, garnishments, bankruptcies, student loans & family court orders.
  • Calculate payroll deduction amounts and maintain records pertaining to child support, tax levies and garnishments and general deductions.
  • Process garnishments, which include child support, tax levies, student loans, WRIT of garnishments, etc.
  • Update documentation for employees and 3rd party vendors in paying of employee garnishments, tax levies and child support.
  • Answered incoming calls from Government and BE&K employees regarding tax levies and any other garnishments.
  • Administer and maintain creditor garnishments, tax levies, child support/medical withholding orders and insurance deductions.
  • Set up direct deposit, child supports, liens, tax levies, garnishments, etc.
  • Process new hires, terminations, garnishments, tax levies and unemployment claims in payroll systems.
  • Managed approximately 250 garnishments, including tax levies, child support, and creditor wage orders.
  • Entered payroll journal entries to general ledger for garnishments, tax levies and short-term disability.
  • Processed garnishments, child support, tax levies, union dues and health care deductions.
  • Ensured accuracy of all deductions, including child support, tax levies and student loans.
  • Ensured that court ordered support, garnishments, and tax levies were paid out correctly.
  • Set up garnishments, tax levies, child supports and maintain accurate records accordingly.
  • Process employees' court ordered garnishments and tax levies per state and federal guidelines.
  • Review and process any employee garnishments, tax levies or child support ensuring compliance.
  • Generate payments to outside vendors (Garnishments, Tax Levies and United Way).
  • Processed various deductions, GW, CS, Tax levies and student loans.
  • Enter and ensure accuracy of all withholding orders, garnishments and tax levies.

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47. Paychex

low Demand
Here's how Paychex is used in Payroll Administrator jobs:
  • Administered payroll services using ADP and PayChex systems to ensure the proper deductions and premiums where needed.
  • Manage and produce payroll for three companies (approximately 325 employees) utilizing PAYCHEX Preview.
  • End of the year W-2 review and Semi-Monthly/Yearly audit of taxes paid by PayChex.
  • Reviewed and posted semi-monthly payroll into PayChex Preview, HRO Benefits, and TLO.
  • Process payroll for seventeen Midwest chapters, using PayChex.
  • Coordinated with Paychex representative the timely processing of Bi-weekly and Semi-Monthly payrolls.
  • Managed companies transition of payroll platforms from Paychex to OrchestrateHR/BlueOcean.
  • Maintained confidential records and payroll information on Paychex payroll database.
  • Handled conversion from Paychex to a new payroll provider that was implemented across the entire Boston archdiocese (IOI Pay).
  • Review various reports in Paychex and RIS to make sure employees has the correct orders and rates before processing payroll.
  • Process and input employee maintenance (hires, terms, pay changes, deductions, etc) into Paychex.
  • Enter and verify HR documentation into Paychex, I.e New hires, benefit changes, banking, etc.
  • Prepared weekly payrolls for 75 employees, freelancers and union members for both ADP & Paychex processing.
  • Processed payroll manually for the company initially, and oversaw the implementation of payroll information to Paychex.
  • Provided Payroll input for successful conversion/implementation of new payroll system from AS400/Paychex to Software Plus in 2005.
  • Work with Paychex Preview, HR and Time and Labor; Responsible for employee benefits and 401k.
  • Posted to cash receipts and disbursements using Safeguard System / payroll system with Paychex, Inc.
  • Managed the weekly transmission process of payroll to Paychex, a 3rd-party payroll processing service.
  • Designed training documents and trained 32 employees on Paychex systems and payroll policy and procedures.
  • Generated payroll reports using Paychex, ADP software and excel spreadsheets used to debit accounts.

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48. Rate Changes

low Demand
Here's how Rate Changes is used in Payroll Administrator jobs:
  • Coordinated hourly holiday pay rate changes according to the contact and processed payroll with required stipulations for all paychecks/direct deposits available.
  • Maintain rate changes, garnishments, dues, 401k, and all other deductions, process monthly Union reports including fringes.
  • Prepare employee resolution letters regarding to: employee claims, adjustments, rate changes, and changes in organizational procedures.
  • Ensured the integrity of the payroll data including data related to new hires, terminations, transfers and rate changes.
  • Entered new hires through applicant data; process terminations, transfers and pay rate changes in the JD Edwards system.
  • Input all payroll changes, new hires, terminations, garnishments, address changes, rate changes, etc.
  • Process rate changes, pay raises, deductions, vacation, holidays, direct deposit issues and check replacements.
  • Collaborate with Benefits department to perform mass benefit rate changes, open enrollment and Year-end compensation adjustments.
  • Process employee work status and rate changes that occur during the pay period which affect gross earnings.
  • Calculated initial prevailing wage rates and yearly rate changes then entered rates into Open System software.
  • Calculated wage payments for new hires, terminations, rate changes and retro pay for processing.
  • Maintain the ProBusiness database for all upgrades, tax rate changes, begin New Year process.
  • Monitor tax rate and SUI rate changes coordinating with vendor to update timely and accurately.
  • Maintained employee database, including new hires, terminations, transfers and pay rate changes.
  • Prepared reports, processed rate changes, and organized data in CRM tool, SmartSearch.
  • Developed strategic method to increase processing for new hires, terminations, and rate changes.
  • Maintained employee information, including rate changes, garnishments and tax deductions in SAP system.
  • Monitor payroll tax procedures, including Rate Changes from in state and out of states.
  • Calculate shift differentials, pay rate changes, overtime pay, and benefit accruals.
  • Enter employee position changes with pay rate changes in the Time Clock Plus System.

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49. Payroll Files

low Demand
Here's how Payroll Files is used in Payroll Administrator jobs:
  • Prepared each semi-monthly automated payroll files for electronic transmission to the outside payroll processing service.
  • Establish, organize and maintain employee records/payroll files while ensuring complete accuracy and confidentiality.
  • Generated monthly reports, maintained employee payroll files and prepared employment verification forms.
  • Maintain payroll files in accordance with company policy and government regulations.
  • Maintained all payroll files and supporting documentation.
  • Maintained payroll files and audit documentation.
  • Maintained confidential personnel and payroll files.
  • Received all payroll files including but limited to Labor Distribution Reports, Payroll Check Register, Certified Payroll, etc.
  • Transmitted payroll files timely and accurately, including reviewing and auditing payroll production uploads and submitting for processing to ADP.
  • Served as key project resource during weekly audits, reconciliation of imported payroll files, payroll entries and accruals.
  • Processed and reconciled bi-weekly payrolls; prepared, updated and maintained payroll files; and computed monthly publishing commissions.
  • Review all payroll changes and entries by Payroll Clerks for accuracy prior to sending payroll files to be processed.
  • Processed payroll for corporate offices and 40 sites and maintained Personnel and Payroll files for site 600 associates.
  • Processed all AFTRA, AFM, ATL/ BTL payroll, maintained payroll files and created weekly payment schedules.
  • Process Data Path payroll, prepare and maintain payroll files, and administer new hire paperwork.
  • Organize all payroll files including payroll reports; new hire information and existing employee data changes.
  • Processed the bi-weekly payroll files and checks for the hotels in my group of responsibility.
  • Manage payroll files to include incentives, new hires, terms and status change worksheets.
  • Printed paychecks, submitted checks for signature, and filed copies in employee payroll files.
  • Maintained employee payroll files, garnishment files, and worker's compensation and disability files.

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50. Monthly Basis

low Demand
Here's how Monthly Basis is used in Payroll Administrator jobs:
  • Created and Processed Vacation/Personal Liability Reports on a Monthly basis.
  • Provided compensation and labor analysis on a monthly basis.
  • Performed benefit reconciliations in a monthly basis.
  • Maintained/updated vacation accrual files on monthly basis.
  • Carried out reconciliation of payroll and other sales accounts on a monthly basis within the Canadian and US unit's timetable.
  • Processed monthly commission payments for about 400 sales professionals and submitted for final payment to payroll provider on a monthly basis.
  • Utilize critical thinking skills in handling patient and employee complaints along with developing the individual PSR schedule on a monthly basis.
  • Balance the Sub Ledger for the Garnishment account on a monthly basis and process the journal entries for month end reconciliation.
  • Entered data into a computerized payroll system to produce payments on a bi-monthly and monthly basis to employees on all campuses.
  • Update general ledger accounting on a weekly, bi-weekly and monthly basis to confirm all company payroll accounts are updated.
  • Maintained the company's payroll for 500 plus employees and processed it accordingly on a bi-weekly and semi- monthly basis.
  • Processed child support, garnishment, levies, and wage earner on a monthly, bi-weekly, and semi-monthly basis.
  • Maintain head count for all employees and sends out updated roster on monthly basis; Reviews payroll to ensure accuracy.
  • Process, balance and pay Union Fringe Benefits on a monthly basis to an average of ten different unions.
  • Research payroll cash account for variances on a monthly basis, communicate discrepancies to management, and provide solutions.
  • Monitor and process all hourly and overtime payroll consisting of over 1200 employees on a monthly and semi-monthly basis.
  • Processed 200-300 payroll, health insurance, tax withholding, garnishments and employee benefit documents on a monthly basis.
  • Conducted reconciliation of all time sheets on a bi-weekly and semi-monthly basis and consistently met all deadline requirements.
  • Reconcile weekly payroll edits, and reconcile Federal and State taxes on a monthly basis using MS Excel.
  • Prepare, transmit and audit payroll on a weekly and semi-monthly basis for 200+ employees in all states.

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20 Most Common Skill for a Payroll Administrator

Income Tax Returns19.5%
ADP13.8%
Payroll System6.5%
General Ledger Accounts6.5%
Weekly Payroll5.3%
Journal Entries5.2%
Financial Statements4.8%
Data Entry3.7%

Typical Skill-Sets Required For A Payroll Administrator

RankSkillPercentage of ResumesPercentage
1
1
Income Tax Returns
Income Tax Returns
14.1%
14.1%
2
2
ADP
ADP
10%
10%
3
3
Payroll System
Payroll System
4.7%
4.7%
4
4
General Ledger Accounts
General Ledger Accounts
4.7%
4.7%
5
5
Weekly Payroll
Weekly Payroll
3.8%
3.8%
6
6
Journal Entries
Journal Entries
3.8%
3.8%
7
7
Financial Statements
Financial Statements
3.5%
3.5%
8
8
Data Entry
Data Entry
2.7%
2.7%
9
9
Customer Service
Customer Service
2.6%
2.6%
10
10
Child Support Orders
Child Support Orders
2.6%
2.6%
11
11
W-2
W-2
2.5%
2.5%
12
12
Kronos
Kronos
2.3%
2.3%
13
13
Manual Checks
Manual Checks
2.2%
2.2%
14
14
Direct Deposits
Direct Deposits
2.1%
2.1%
15
15
Payroll Data
Payroll Data
2%
2%
16
16
Payroll Deductions
Payroll Deductions
1.9%
1.9%
17
17
Payroll Records
Payroll Records
1.8%
1.8%
18
18
Employment Verifications
Employment Verifications
1.7%
1.7%
19
19
Payroll Information
Payroll Information
1.7%
1.7%
20
20
Payroll Checks
Payroll Checks
1.6%
1.6%
21
21
PTO
PTO
1.5%
1.5%
22
22
Human Resources
Human Resources
1.4%
1.4%
23
23
Payroll Issues
Payroll Issues
1.4%
1.4%
24
24
W2
W2
1.3%
1.3%
25
25
Ensure Accuracy
Ensure Accuracy
1.2%
1.2%
26
26
Peoplesoft
Peoplesoft
1.2%
1.2%
27
27
Wage Garnishments
Wage Garnishments
1.2%
1.2%
28
28
Weekly Basis
Weekly Basis
1.1%
1.1%
29
29
Workers Compensation
Workers Compensation
1.1%
1.1%
30
30
Special Projects
Special Projects
1%
1%
31
31
Payroll Department
Payroll Department
1%
1%
32
32
Quickbooks
Quickbooks
1%
1%
33
33
Setup
Setup
0.9%
0.9%
34
34
ACH
ACH
0.9%
0.9%
35
35
Hris
Hris
0.9%
0.9%
36
36
Expense Reports
Expense Reports
0.9%
0.9%
37
37
Tax Reports
Tax Reports
0.8%
0.8%
38
38
W-4
W-4
0.8%
0.8%
39
39
Payroll Software
Payroll Software
0.8%
0.8%
40
40
Personnel Files
Personnel Files
0.8%
0.8%
41
41
IRS
IRS
0.7%
0.7%
42
42
Fmla
Fmla
0.7%
0.7%
43
43
Unemployment Claims
Unemployment Claims
0.7%
0.7%
44
44
Status Changes
Status Changes
0.7%
0.7%
45
45
I-9
I-9
0.6%
0.6%
46
46
Tax Levies
Tax Levies
0.6%
0.6%
47
47
Paychex
Paychex
0.6%
0.6%
48
48
Rate Changes
Rate Changes
0.6%
0.6%
49
49
Payroll Files
Payroll Files
0.6%
0.6%
50
50
Monthly Basis
Monthly Basis
0.6%
0.6%

17,259 Payroll Administrator Jobs

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