Payroll administrator jobs in Reno, NV - 1,022 jobs

Payroll Specialist - Onsite, Walnut Creek About the Company A leading Bay Area contractor providing electrical and technology infrastructure solutions for commercial and institutional projects. Decades in business, strong backlog, and a tight, collaborative finance team. Why this role True impact: You own weekly payroll that keeps employees paid accurately and on time - field (union) and office. Grow beyond payroll: Partner with a hands-on Controller who will develop you on GL, reporting, and project accounting over time. Benefits that actually benefit: Employer-paid medical/dental/vision (currently at no cost to the employee; dependent coverage historically included), 401(k) match (~3-5%), bonus eligibility. What you'll do Run weekly, multi-entity, union and non-union payroll end-to-end Review and validate timecards; reconcile rates, OT, fringes, deductions; resolve discrepancies with PMs/field admins. Prepare/submit union reports & monthly benefit remittances; maintain craft/class codes, fringes, dues, and reciprocity rules. Process payroll liabilities: taxes, garnishments, 401(k), HSA/FSA where applicable; remit on schedule; maintain proof of filings. Support certified payroll and prevailing wage reporting when required (public/tenant-improvement jobs). Post payroll to the GL, reconcile payroll accounts, and partner with Accounting on job cost allocations. Assist with W-2 year-end, audit requests, workers' comp, and process documentation; cross-train with AP/Accounting as bandwidth allows. Drive continuous improvement of payroll processes and controls (calendars, checklists, exception dashboards). What you'll bring 3+ years of payroll; union payroll in CA strongly preferred. Strong command of deductions, fringes, multi-locality/multi-state payroll, and agency portals (EDD/IRS). High accuracy under tight deadlines; proactive communicator with PMs/field. Onsite in Walnut Creek (primary). SF office available as needed.

Jewish Family and Children's Services (JFCS) has served the San Francisco Bay Area for 175 years. We offer world-class services to support individuals and families across all stages of life, including adoption, mental health, senior care, disability services, financial assistance, Holocaust education, and youth development. Our mission and work are rooted in Jewish values, and we serve people of all faiths and backgrounds. Seniors At Home offers a wide range of services to help older adults live safe, healthy, and independent lives, including home care, personal assistant services, companionship, and specialized dementia and palliative care. We provide the Bay Area's leading continuum of care for aging adults. POSITION SUMMARY: Under the supervision of the Business Office Manager, the Payroll and Billing Coordinator provides administrative support for the payroll and billing operations for Seniors At Home, with 60-70% of the role focused on payroll‑related responsibilities. This includes assisting with weekly payroll preparation and data entry, reviewing and verifying weekly time and attendance records, identifying and resolving discrepancies, and responding to payroll questions in a timely and professional manner. The role helps ensure accurate, compliant, and efficient payroll processing in coordination with HR and Finance. In addition to payroll responsibilities, the Payroll and Billing Coordinator also supports client billing and insurance submission activities, assists with revenue‑related data entry and basic reconciliations, and provides general business office and administrative support for the SAH program and JFCS headquarters. COMPENSATION AND BENEFITS: Pay Range: $25.00 - $28.00 per hour (depending on experience) Employment Type: full‑time, non‑exempt position with benefits Employer 403(b) retirement match plus additional employer contribution (subject to eligibility) Cafeteria benefits plan that lets you customize coverage to fit your needs, with options like health insurance, FSAs, retirement plans, and wellness programs 16 holidays (10 federal and up to 6 Jewish holidays), annually 3 weeks of vacation and 2 weeks of sick leave, annually ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: Reviews and processes weekly timesheet data for approximately 250 homecare workers and personal assistants, ensuring accurate recording of work hours at the appropriate pay and bill rates Works closely with Staffing Coordinators, Homecare Managers, HR Representatives/Payroll team, homecare workers, and personal assistants to reconcile all payroll questions or discrepancies, ensuring that all payroll‑related issues are addressed in coordination with the HR Business Partner and that responses are provided as directed by the HR Business Partner and the Business Office Manager In coordination with the Business Office Manager, works with department supervisors and homecare staff to improve compliance with billing procedures, including but not limited to: incomplete timesheet data, unverified client visits, billing and pay rates, opening and closing of paperwork Assists with the preparation of invoices for all client charges across Seniors At Home program components Manages billing for long‑term care insurance, including pulling invoices, preparing weekly care logs, coding and reconciling invoices, and ensuring compliance with insurance processes Generates payroll and billing reports for interdepartmental communication or processing (e.g., stipend reports, training reports, billing and payroll dashboards) and prepares additional monthly and quarterly reports as requested by the Business Office Manager JOB QUALIFICATIONS: High School diploma or equivalent required; Associate's Degree in Business, Communication, or related is strongly preferred A minimum of 3 years of full‑time experience in payroll processing in a high‑volume, detail‑oriented environment Hands‑on experience with basic billing or invoicing process Experience with database management or data tracking systems preferred Basic knowledge of California payroll practices and wage‑and‑hour requirements, including overtime, meal/rest periods, and accurate timekeeping, or the ability to learn these quickly with guidance Intermediate proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) is required Experience with CRM platforms, and/or case management software preferred All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status. JFCS is an Equal Opportunity Employer. #J-18808-Ljbffr

Who are we? Our mission is to scale intelligence to serve humanity. We're training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation, semantic search, RAG, and agents. We believe that our work is instrumental to the widespread adoption of AI. We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. We like to work hard and move fast to do what's best for our customers. Cohere is a team of researchers, engineers, designers, and more, who are passionate about their craft. Each person is one of the best in the world at what they do. We believe that a diverse range of perspectives is a requirement for building great products. Join us on our mission and shape the future! Why This Role: Cohere seeks a Payroll Manager to own and scale our global multi-country payroll operations across North America, Europe, and APAC. In this role you will be responsible for ensuring accurate, timely, and compliant payroll processing as we continue to grow rapidly across jurisdictions. You will partner closely with Finance, People, Legal, and regional external providers to build a global payroll function. This is an opportunity for a hands‑on, detail‑oriented payroll leader who thrives in a high‑growth environment, is comfortable navigating ambiguity, and can design scalable processes that support a distributed workforce. In this role you will manage: Payroll Operations Own end‑to‑end payroll processing for all global entities and employee populations, including full‑time employees, contractors, and international transfers. Ensure timely and accurate payroll cycles (bi‑weekly, semi‑monthly, monthly) across multiple jurisdictions. Validate payroll inputs (compensation changes, bonuses, commissions, benefits, leave, etc.) and review calculations. Oversee payroll reconciliations and perform monthly payroll‑related close activities (payroll‑related journal entries, accruals, and variance analyses). Serve as the primary point of contact for payroll queries from employees and internal stakeholders. Systems & Process Optimization Lead process improvements to increase accuracy, scalability, and automation of payroll workflows. Partner with People Ops to transition and modernize our global HRIS and payroll systems including platform implementation. Develop and maintain robust documentation, including global playbooks, country‑level SOPs, and integration maps to support future scale. Act as a subject‑matter expert for payroll system integrations with other platforms (e.g., accounting software, benefits administration). Implement and monitor KPIs to measure payroll process efficiency and accuracy. Compliance & Controls Ensure compliance with local tax regulations, and statutory reporting requirements across supported countries. Maintain and enhance internal controls over payroll, including segregation of duties, approvals, documentation standard. Manage audits (financial, tax, and internal) requiring payroll support. Stay current on global payroll legislation changes and coordinate implementation of required updates. Conduct periodic internal audits and risk assessments to identify control gaps. External Vendor Management Manage relationships with global payroll providers, PEOs, and local in‑country partners. Evaluate vendor performance and partner on RFP efforts with Procurement. This career opportunity may be a good match for you if you have: 6-10 years of progressive payroll experience. 3+ years of experience managing global payroll across multiple countries. CPP, CPA, or similar certification. Expertise in US and Canadian payroll compliance. Experience with EMEA/APAC payroll jurisdictions is a strong plus. Strong understanding of payroll accounting, including payroll accruals, reconciliations, and month‑end close processes. Proven experience implementing or upgrading payroll systems and process improvements. Deep attention to detail, high ownership, and an ability to operate in a fast‑paced, scaling environment. Excellent communication skills and comfort interacting with colleagues at all levels. If some of the above doesn't line up perfectly with your experience, we still encourage you to apply! We value and celebrate diversity and strive to create an inclusive work environment for all. We welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs. Full‑Time Employees at Cohere enjoy these Perks: 🤝 An open and inclusive culture and work environment 🧑💻 Work closely with a team on the cutting edge of AI research 🍽 Weekly lunch stipend, in‑office lunches & snacks 🦷 Full health and dental benefits, including a separate budget to take care of your mental health 🐣 100% Parental Leave top‑up for up to 6 months 🎨 Personal enrichment benefits towards arts and culture, fitness and well‑being, quality time, and workspace improvement 🏙 Remote‑flexible, offices in Toronto, New York, San Francisco, London and Paris, as well as a co‑working stipend ✈️ 6 weeks of vacation (30 working days!) #J-18808-Ljbffr

Our focus is growth. Is yours? Barrett Business Services, Inc. (BBSI) helps business owners focus on their business. We offer outsourced HR, risk consultation, payroll administration, insurance, and recruiting to small-and medium-sized businesses. We combine expert knowledge with industry leading solutions allowing business owners to focus on their core business while building stronger companies. The BBSI Payroll Specialist position is a key member of the business unit team that consults on a broad range of organizational and management areas. The primary objective of the Payroll Specialist is to process perfect and timely payrolls for around 60-80 clients with a variety of pay periods, pay cycles, and payroll complexities. Additionally, the Payroll Specialist will work closely with clients to understand their payroll and accounting systems and processes to help identify and recommend process improvements. The successful candidate must demonstrate strong business acumen and possess an entrepreneurial spirit with a genuine desire to proactively and consistently deliver value to our clients and internal teams. This position reports to the Area Manager and works in partnership with other positions within the business unit, branch and corporate office. Duties and Responsibilities Run high volume perfect and timely on- and off-cycle payrolls (800+ employees) for multiple client companies Become an expert in new client onboarding, BBSI payroll, CRM (Salesforce), timekeeping and HRIS systems. Identify systems options to achieve better results for clients and BU members Perform on-site client payroll training, HRP web training and use of all feature functionalities relevant to client Become subject matter expert on client data including turnover, ongoing or seasonal headcount fluctuations, time & attendance, building payroll bridges, import & export requirements, prevailing wages, job costing, certified payroll, standard & custom reporting requirements of client companies Desired Skills and Experience Minimum 5 years of payroll experience - ideally in a multi-client, fast-paced, demanding environment Strong client service orientation and superb customer service skills Demonstrated experience in process improvement and streamlining - within prior role or department Experience as a bookkeeper or accountant desirable Must be self-driven to succeed and help drive success for our business owners Knowledge of wage and hour laws and taxability of wages. Exposure to workers' compensation claims management helpful. Effective communicator with individuals at all levels within an organization Professional appearance and demeanor; excellent verbal and written communication skills Exceptional time management skills and ability to work collaboratively in a team setting, with minimal supervision Systems experience including proficiency in MS Office, particularly Outlook, Excel and Word. Experience in CRM, Citrix preferred, HRP software experience a big plus Associate's degree preferred; advanced degree is a plus CPP or FPC designation highly preferred MS Office experience Approximately 10% of time to be spent out of the office (local travel within 50 miles of office) for client visits and onsite training For individuals with these requirements, this position offers: The stability of working for a publicly traded, growth-oriented company Phenomenal work environment where we work hard, have fun, promote growth and development, and build great relationships with solid business professionals Opportunity to impact the success and growth of client companies and BBSI Knowledge that you are working for a results-oriented organization Experience interacting with professionals in multiple industries Salary and Other Compensation: The starting pay range for this position is $28.00-$38.00/Hr. Factors which may affect starting pay within this range may include geography, skills, education, experience, certifications and other qualifications of the candidate. This position is also eligible for incentive pay in accordance with the terms of the Company's plan. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, health savings account, flexible savings account, dental insurance, vision insurance, 401(k) retirement plan, accidental death and dismemberment, life insurance, voluntary life insurance, voluntary disability insurance, voluntary accident, voluntary critical care, voluntary hospital indemnity, legal, identity & fraud protection, commuter benefits, pet insurance, employee stock purchase program, and an employee assistance program. Paid Time Off: 40 hours of paid sick leave annually (additional sick/front loading/accrual, if any, based on state or regional requirements); vacation accrues up to 80 hours in the first year, up to 120 hours in years 2-4, and up to 160 hours in the fifth year; 6 paid holidays annually, 4 paid volunteer days annually. Diversity and Inclusion are critical parts of our corporate culture. BBSI strives to create a workplace where everyone feels included and empowered to bring their full, authentic selves to work, and is treated fairly. BBSI is an equal opportunity employer and makes employment decisions on the basis of merit. If you meet the above requirements, we welcome the opportunity to learn more about you. For more information, visit us at www. bbsi.com Please apply via this posting and not by contacting our local or corporate offices. Click here to review the BBSI Privacy Policy: *********************************** California applicants: to see how we protect your data, visit our website at *********************************************************

Our client is a fast-growing, tech-forward transportation platform is currently seeking a temporary Payroll Specialist with strong union payroll experience. They operate in a high-volume, high-growth environment and are seeking a sharp, detail-oriented professional to join their team. This person will manage complex payroll processes for union and non-union employees, ensure full compliance with union agreements, and support the company through continued growth and operational change. The ideal candidate is proactive, tech-savvy, curious, and thrives in fast-paced environments. **Please note this is a hybrid, 6-month contract role w/ potential conversion based in Redwood City, CA. Pay will be $35-$42/hr.** Key Responsibilities: Process end-to-end payroll for union and non-union employees across multiple states. Interpret and apply collective bargaining agreements (CBAs), ensuring accurate calculations of wages, premiums, deductions, and benefits. Audit payroll regularly to ensure accuracy and compliance with federal, state, and union regulations. Work closely with HR, Operations, and Finance to gather payroll inputs and resolve discrepancies quickly. Maintain and update employee records, timekeeping data, and labor allocations. Support internal and external audits, responding to inquiries promptly and accurately. Recommend process improvements to streamline payroll workflows and enhance efficiency. Assist with special projects involving payroll systems, reporting, and state-by-state compliance updates. Qualifications: 2-4+ years of payroll experience, including direct experience processing union payroll. Previous experience working in start-up or high-growth environments. Strong understanding of CBAs, union rules, pay scales, and benefit structures. Proficient with payroll systems (e.g., CHR, ADP, Paylocity, Workday, or similar). Excellent communication skills and ability to collaborate cross-functionally. Strong experience with Excel, including formulas, data validation, and spreadsheet management. Comfortable navigating a fast-paced, tech-driven environment. Comfortable working overtime as needed, especially during peak payroll cycles or month-end close. Experience with high-volume, multi-state payroll environments. Exceptional attention to detail, accuracy, and confidentiality. Fast learner with strong problem-solving and analytical skills. Please submit your resume for consideration! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

One of our biggest engineering clients is looking for a Payroll Specialist to work fully on-site in Pasadena. They are looking for candidates fully comfortable with the payroll process who will bring energy and passion to the office. Essential Duties & Responsibilities: Responsible for setting up new hire information, and EDD Benefit Audits. Assist in maintaining payroll operations according to company policies and procedures. Audit and process Data entry relative to payroll and the input of time sheets. Assist in preparing and distributing pay checks. Maintain employee payroll files including updating and filing documents. Answer employee questions regarding payroll issues. Garnishment processing, mail out orders, request checks from AP. Employee Customer service, phone calls, emails. Preparation of benefit reports and/or input of benefit deductions. General office duties, i.e. filing, copying, phones. Performs other duties as assigned by management. Must-Haves: High school diploma or equivalent required. Associates degree or more preferred. 2+ years of previous Payroll experience (experience with Construction Payroll department preferred, but not required). Strong aptitude for learning new systems and programs. Excellent communication skills, including good phone etiquette. Solid computer skills, including advanced proficiency in Microsoft Word & Excel. 2+ years of Data Entry experience. Advanced MS Excel and proficiency in MS Word. Compensation: $32/hr - $35/hr Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

PS is redefining the way the world travels. We build and operate private airport terminals that transform commercial air travel into a seamless luxury experience. Currently serving guests at Los Angeles International Airport (LAX), Hartsfield-Jackson Atlanta International Airport (ATL), and Paris Charles de Gaulle (CDG), with new terminals underway at Dallas Fort Worth International Airport (DFW) and Miami International Airport (MIA), PS is pioneering a new global standard in hospitality. Far from the crowds and chaos of the public airport, PS offers members the privacy, ease, and security of the private flight experience while flying commercial. With exclusive partnerships with TSA and U.S. Customs and Border Protection, guests move effortlessly through line-free departures and arrivals. Every moment is carefully orchestrated by our expert team - private TSA screening, dedicated customs and immigration services, and luxury chauffeur transfers across the airfield directly to or from your aircraft. Inside our private terminals, guests enjoy serene suites, chef-prepared dining, spa services, and personalized attention, while our Control Room coordinates discreetly with government, airline, and security partners to ensure unmatched efficiency, safety, and peace of mind. At PS, waiting in lines, crowded terminals, and luggage hassles give way to quiet elegance, service with heart and inspired experiences. We are building more than terminals - we are shaping a new way to travel. If you're passionate about luxury hospitality and excited to be part of something extraordinary, join us as we expand to new markets and reimagine the future of travel with PS. The Role PS is seeking a highly organized Human Resources professional with knowledge in both payroll and benefits administration. The Payroll & Benefits Administrator will play a critical role in supporting payroll processes, benefits programs, and leave of absence administration across multiple PS locations. This role ensures compliance, accuracy, and a seamless employee experience while partnering closely with employees, managers, and external vendors. This role reports to Corporate HR Manager with a close relationship with Payroll & Benefits Specialists. Responsibilities & Expectations Payroll Administration Process initial bi-weekly payroll in ADP WFN for all PS locations, ensuring accurate and timely payment of wages and in partnership with Payroll Specialist. Audit payroll reports, deductions, garnishments, and accrual balances to ensure compliance with federal, state, and local wage and hour laws. Support entity code transitions, new location setups, and tax filings. Partner with Accounting/Finance on reconciliations and payroll reporting. Benefits Administration Provide support in administering health, dental, vision, 401(k), COBRA, and ancillary benefit programs. Act as liaison with carriers (Cigna, NYL, IGOE, Forma, etc.) to resolve escalations and employee inquiries. Provide support in administering benefits of enrollment, open enrollment, and life event changes in ADP. Track and monitor compliance requirements (ACA filings, 5500 filings, mandatory census). Leave of Absence (LOA) & Compliance Support various elements of LOAs, including FMLA, CFRA, ADA, PDL, and workers' compensation in compliance with state/federal laws. Ensure accurate LOA documentation. Support rollout of compliance-related initiatives (IIPP, WVPP, arbitration agreements, etc.). Employee Support Serve as a point of contact for payroll and benefit-related employee questions. Provide guidance on plan options, eligibility, and enrollment. Support new hire onboarding and offboarding processes related to payroll and benefits. Requirements 1-2 years of payroll and/or benefits administration experience (multi-state preferred). Strong knowledge of ADP Workforce Now/Payroll Knowledge required. Familiarity with federal and state compliance laws (ACA, ERISA, COBRA, FMLA, CFRA, PDL, etc.). Excellent communication and interpersonal skills Excellent attention to detail, organizational skills, and ability to manage sensitive information. Strong interpersonal and communication skills with a service-oriented mindset. Self-motivated and naturally curious with the ability to achieve results in high-energy, fast, paced changing environment Qualifications 1-2 years of payroll and/or benefits administration experience (multi-state preferred). Familiarity with Human Resource Information Systems (HRIS), ADP, workday, etc. Thorough knowledge of benefits and payroll related laws and regulations Employee Benefits Employee benefits include medical, dental, vision, life insurance, long-term and short-term disability 401K retirement plan with company matching. Health and Dependent care FSA and HSA with company matching 12 Days of PTO, 6 Days of PSL. Monthly gym membership and cell phone reimbursement A great career path with promotion opportunities Hybrid position (2 Days remote, 3 Days office)

Withum is a place where talent thrives - where who you are matters.It's a place of endless opportunities for growth. A place where entrepreneurial energy plus inclusive teamwork equals exponential results. Explore different industries. Learn new skills. Connect with our diverse teams of professionals to gain insight into the career you envision. Your Career Starts with You. Experience the Transformative Power of Withum Plus You - that's the Power in the Plus! We are now accepting applications for Entry Level Payroll Auditor 2025. No CPA or audit experience required. This is a full-time entry level position with a long-term career path. We will provide you with the training necessary for you to be successful. How You'll Spend Your Time: Audit employer contributions made to trust funds (employee benefit plans) to verify employer compliance with contract requirements Communicate directly with employers to confirm scheduled appointments, coordinate requests for records, and discuss findings Travel to employer locations to conduct audits on site, or remotely, depending on client needs and travel constraints Work independently and under supervision to perform compliance testing, analyze payroll data, and reconcile with trust fund data sets Frequently work with managers and senior staff to resolve audit questions and challenges Prepare payroll audit reports for senior and/or management review Provide management with timely and accurate status reports on current work As you progress in this position, you will begin to provide training, coaching and guidance to new auditors and learn valuable leadership skills. Withum provides an extensive orientation program and training for all new employees to help ensure their long-term success, professional development, and career growth. The training program is several weeks. It is conducted in person when possible, and delivered remotely as needed. Our technology-driven approach allows this to be a very much hands-on and collaborative experience. The Kinds of People We Want to Talk to Reflect Many of the Following: Positive Thinker: an organized self-starter with a strong work ethic and eager to learn Effective Communicator: a professional in both written and verbal communication who can distill complex ideas into concise statements Ethically Responsible: ability to demonstrate resilience under pressure and passion to do the right thing placing personal and Firm integrity above all else Analytical: a resourceful critical thinker who can size up a situation, extract relevant information, and efficiently complete assignments Tech Savvy: proficient in MS Excel (logical formulas & pivot tables), Word, and Adobe Acrobat Flexible: comfortable traveling to employer locations, or performing audits remotely as needed (or hybrid of both) EDUCATION Withum requires all Payroll Auditor I team members to have a 4-year college degree. Although auditors typically have a business administration background, many come to us from the social sciences having honed critical thinking and communication skills in these disciplines. PROFESSIONAL DEVELOPMENT AT WITHUM We owe our success to the dedication and expertise of our team members who have helped build our robust payroll compliance program. We continually strive to position new staff for success and identify new leaders to keep pace with our growth. In fact, the majority of payroll audit management started their careers as staff auditors. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. For positions in California and Washington, the compensation for this position ranges from $53,000- $70,000. Final offer amounts are based on multiple factors such as the specific role, hiring location, as well as the individual's skills, experience and qualifications. In addition to the base compensation, Withum offers a competitive benefits package and bonus program (for eligible roles) based on individual and firm performance. For additional information on our benefits, visit our website at******************************** No sponsorship is available for this position. This is not a remote job! WithumSmith+Brown, PC is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, (including pregnancy), genetic information, marital status, domestic partnership status, familial status, affectional or sexual orientation, gender identity, citizenship status, national origin, disability or handicap, veteran status, weight, height, or any other classification protected by federal, state, or local law. Equal Employment Opportunity applies to all personnel practices, including (but not limited to) recruitment, hiring, training, promotion, termination, leaves of absence, compensation, discipline, evaluation, benefits, transfers, educational assistance, and social and recreational activities. Our goal is to establish and maintain a work environment free from discrimination, coercion, and harassment. While the firm will not hire or promote any person who is not qualified for a job, we wish for our firm to be known as one that welcomes all qualified applicants, including those historically discriminated against, such as women, minority, disabled, and veteran applicants at all job levels and encourages their hire and promotion.

Are you detail-oriented, organized, and motivated by keeping things running smoothly behind the scenes? Do you enjoy working with data, supporting operations, and ensuring processes stay accurate and efficient? As a Shop Admin, you will have the opportunity to support the daily operations of our fabrication facility through detailed data entry, documentation, and reporting. The Shop Admin plays a crucial role in ensuring that timecards, quality control logs, and production reports are accurate and up to date-helping our teams stay efficient and compliant. What you will do Support the fabrication shop with various administrative tasks, including data entry, document management, and maintaining reports. Execute daily tasks assigned by shop leadership and communicate updates as tasks are completed. Assist with daily shop timekeeping processes, including reviewing timecards for accuracy, verifying cost codes, and entering data into spreadsheets and third-party systems to ensure accurate job and phase allocation. Audit data across BuildCentrix, Smartsheets, and internal logs to ensure consistency and accuracy. Create and maintain various reports, such as weld inch productivity and timekeeping summaries, for leadership review. Maintain QC logs to track weld, torque, and other inspection activities for compliance and reporting. Transfer information from handwritten or carbon copy documents into digital records, ensuring accuracy, completeness, and consistency across all logs and reports. Create new employee profiles within systems and ensure accurate setup in BuildCentrix and related databases. Maintain organized file structures in Egnyte, ensuring all shop records and supporting documentation are properly stored and accessible. Monitor and maintain fabrication office supplies (paper, pens, etc.), restocking as needed. Print, scan, and file various shop-related documents and reports. Support the fabrication shop with other administrative tasks and projects as business requires. Education, Skills & Experience 1-2 years of administrative or data entry experience preferred; construction or manufacturing environment experience a plus. High school diploma or GED required; additional coursework in business or office administration preferred. Demonstrated experience in Microsoft Excel including entering, filtering, and maintaining tables. Strong attention to detail and organizational skills. Ability to manage multiple data sources with accuracy and consistency. Comfortable working independently while supporting multiple team members. Excellent communication skills and willingness to ask questions for clarity. Compensation & Company Benefits Include This is a full-time, non-exempt position that is based in Sparks, NV. The compensation for this role is $21.00 - $25.00 per hour and is based on experience and skillset. The standard work schedule is Monday through Friday, from 6:00am - 2:30pm and may occasionally require Saturdays based on business needs. The work schedule/role includes one 30-minute unpaid lunch break and two separate paid rest breaks. Health: Medical / Dental / Vision / Life & Disability Insurance / FSA Well-Being: Robust Maternity & Paternity Leave / EAP / Paid Holidays / PTO / Sick Leave / Interactive Breakroom Financial Wellness: 401k w/ Employer Contribution / Employee Referral Bonus / “Positive Pulse” Community Investment: Volunteer Opportunities / Team Building Activities / Employee Activities Physical Requirements As a Shop Admin in the Mechanical Contracting Industry, there are certain physical requirements you should be aware of. These requirements ensure that you are capable of performing the necessary tasks safely and effectively. Reasonable accommodations may be provided to qualified applicants who may not be able to fulfil certain aspects of the role. The key physical requirements for this role are outlined below: This role may involve working at a desk, computer, or standing for prolonged periods of time, which could vary from 6-8 hours daily. This role may be required to handle physical paperwork, files, office supplies, and use office equipment like a computer, mouse, keyboard, and calculators. While the role is predominantly desk-based, there might be instances were standing or moving around the office is required. This role does not typically involve heavy lifting, however lifting lightweight items such as files or other office supplies up to 50lbs may be required. Who We Are: At SVM, we are more than just a leading mechanical contractor specializing in design-build commercial HVAC, plumbing, piping, service/maintenance, and 24-hour emergency services. We're a team dedicated to supporting the Bay Area, Sacramento, and Nevada regions with trusted expertise and an unwavering commitment to delivering exceptional experiences at every level. Our success is built on a collaborative culture that values teamwork, innovation, and doing the right thing. We take pride in fostering an inclusive and welcoming environment where every team member feels supported, valued, and empowered to grow. At SVM, we believe our people are our greatest asset, and we prioritize their development, well-being, and success. Our state-of-the-art fabrication facility reflects our dedication to quality and efficiency. By leveraging cutting-edge 3D design and manufacturing technology, we detail and fabricate ductwork, piping, and pre-skidded equipment to execute projects with precision and excellence. At SVM, we don't just focus on work-we focus on balance. We encourage a life-work approach that allows our team to thrive both personally and professionally. We are committed to helping our team members grow, stay curious, and work collaboratively to tackle any challenge. With the support of peers, managers, and executive leadership, our team is equipped to succeed and build meaningful careers. The statements above reflect the general nature and level of work expected for this role. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. The company reserves the right to modify, add, or remove responsibilities as needed to meet business and organizational needs.

Head of Stock Admin page is loaded## Head of Stock Adminlocations: Fremont, South Bldg, California - USAposted on: Posted Todayjob requisition id: NX-2898**Job Description:**The Head of Stock Admin plays a critical role in managing Nextpower's global equity programs and supporting key compensation initiatives. This position directs the day-to-day administration, governance, and analytics of the company's equity plans.The ideal candidate is a detail-oriented, data-driven professional with deep experience in equity administration, strong collaboration skills, and a passion for maintaining accuracy, compliance, and transparency across all reward programs.**Key Responsibilities****Equity Program Management*** Oversee administration of the company's equity programs, including stock options, RSUs, and ESPPs.* Partner closely with Finance and Stock Administration to ensure accurate data inputs, compliance with internal controls, and proper accounting treatment.* Compile and validate quarterly equity grant data for submission to the Board of Directors for approval.* Maintain and monitor the equity pool, tracking share utilization, burn rate, and forecasting future equity needs.* Oversee the equity management system, ensuring data integrity, timely updates, and accurate reporting.* Partner with Finance on equity reconciliation, forecasting, and budgeting to support business planning.* Collaborate with Legal to ensure compliance with plan documents, company policies, and global regulatory requirements.* Prepare internal process documentation, support audit requests, and maintain governance materials.* Educate employees and leaders on the structure, value, and long-term benefits of equity awards.**Compensation Support & Analytics*** Support the Total Rewards team during annual merit, bonus, and equity review cycles, focusing on data accuracy and system readiness.* Perform compensation and equity data analysis to identify trends, insights, and opportunities for improvement.* Assist with market benchmarking, job leveling, and pay equity studies.* Partner with HR Business Partners and Finance to validate compensation data and ensure alignment across systems.* Support preparation of communication materials, dashboards, and leadership presentations.**Finance Partnership & Internal Controls**Finance partnership* Partner with Finance on compensation and equity-related forecasting, accruals, and reconciliation.* Understanding of ASC 718 for stock-based compensation expense calculations and reporting* Support monthly/quarterly and year-end close activities related to equity compensation.* Assist in preparation of schedules for quarterly and annual financial reporting, including footnote disclosures and proxy tables Compliance & controls* Maintain robust internal controls to ensure consistency and compliance in all compensation and equity data flows.* Drive continuous process improvements to enhance efficiency, accuracy, and governance.* Support external audits ensuring compliant equity records**Analytics, Compliance & Reporting*** Provide analytical insights to support compensation and equity decision-making.* Generate and maintain reports on grant activity, burn rate, equity pool status, and financial impacts.* Ensure compliance with global labor, tax, and securities laws, as well as pay transparency regulations.* Partner with Finance and Legal to support audits, filings, and executive compensation disclosures.**Qualifications****Education & Experience*** Bachelor's degree in business, Finance, HR, or related field* 12+ years of experience in equity compensation administration and compensation analytics, ideally in a public or pre-IPO company.* Strong understanding of equity accounting principles, reconciliation processes, and reporting requirements.* Experience working with Finance, Legal, and Stock Administration partners.* Familiarity with HRIS and equity management platforms such as Workday, Fidelity, and E\*TRADE.* Exposure to compensation processes including merit, bonus, and total compensation reviews.* Experience in SEC compliance: Section 16 filings, Form 4 reporting, 10-K/Q disclosures, proxy statement**Skills & Competencies*** Advanced Excel and analytical skills; strong focus on accuracy and data integrity.* Deep understanding of equity program management, burn rate tracking, and internal controls.* Ability to communicate complex information clearly and effectively to various audiences.* Strong organizational and project management skills with a focus on cross-functional execution.* Comfort operating in a dynamic, fast-growing, and global organization.**Key Attributes*** Exceptional attention to detail - ensures precision in data, documentation, and reporting.* Demonstrates integrity and discretion when handling confidential information.* Analytical and process-driven, with a mindset for continuous improvement and operational excellence.* Collaborative communicator who fosters alignment across HR, Finance, Legal, and leadership.* Proactive, organized, and adaptable, thriving in a high-growth, fast-paced environment.* Strategic thinker who connects data insights to business impact.* Passionate about fairness, transparency, and employee ownership, reflecting Nextpower's culture and mission.Pay is based on market location and may vary based on factors including experience, skills, education and other job-related reasons. The annual salary range for this position is $210,000 to $230,000. At Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we're building the foundation for the world's next generation of clean energy infrastructure.Nextpower is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.# **We are Nextpower**[](blob:********************************************************************************** / 1:21 #J-18808-Ljbffr

HEDIS Administrative Specialist (Onsite) Schedule: Full-time, onsite Contract Duration: Through April 2026 We are seeking a detail-oriented HEDIS Administrative Specialist to support a high-volume HEDIS project through April 2026. This role provides essential administrative and operational support to a healthcare quality team, ensuring medical records are accurately processed, organized, and tracked throughout the HEDIS season. This is a fully onsite position and requires daily presence in the Long Beach, CA area. Key Responsibilities Scan, organize, and manage incoming medical records for review and abstraction Upload and track medical records from CDs, USBs, and electronic file transfers Assist with outgoing mail, including member mailers and project materials Prepare and ship headsets and other administrative supplies as needed Contact provider offices to request, follow up on, and track medical record submissions Maintain accurate logs and documentation related to record retrieval and processing Provide general administrative support to the HEDIS project team as needed Qualifications Prior administrative or clerical experience required Healthcare, medical office, insurance, or HEDIS experience strongly preferred Strong attention to detail and organizational skills Ability to manage repetitive, detail-heavy tasks in a fast-paced environment Professional communication skills (written and verbal) Proficiency with Microsoft Office and basic computer systems Ability to work fully onsite in Long Beach, CA through April 2026 Ideal Candidate Profile Reliable, punctual, and comfortable with long-term project work Organized and process-driven Comfortable handling sensitive or confidential information Willing to support a team in a deadline-driven healthcare environment

Job Title: MQ Administrator Job Type: Contract Work Schedule: On-site Rate: $60-w2 ,Based on experience Open to C2C candidates as well. Responsibilities We are looking for a MQ administrator with extensive experience with messaging -IBM MQ, active MQ, streaming kafka. Must be able to work independently. Primary skills: Messaging and streaming Automation exp nice to have Tools: confluent Kafka About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Pramod Kumar (pramod.k@maxonic.com/ *************** for more details.

Who We Are At LX Pantos America, we're all about making logistics simple and reliable. We help move goods across the globe - whether it's shipping, warehousing, or managing the entire supply chain. We work closely with LG and other leading global companies to support their logistics operations and deliver smart, reliable solutions every step of the way. With offices and operations around the world, we're growing fast - and we're looking for great people to grow with us. At LX Pantos America, you'll find a team that's supportive, hard-working, and always up for a challenge. If you're someone who's ready to learn, contribute, and be part of something bigger, we'd love to have you on board. Role Overview We are seeking a highly organized and proactive Warehouse Administrator to support daily warehouse operations, including inventory control for both physical and system stocks (WMS), customer communication, and inbound/outbound freight scheduling. This role will also manage general warehouse administration to ensure smooth, efficient, and compliant logistics operations. The ideal candidate is detail-oriented, adaptable, and equipped with strong communication, Excel, and Outlook skills. Candidates with 2-7 years of experience in warehouse supervision or logistics are preferred. This position requires the ability to problem-solve in a fast-paced environment, respond effectively to schedule changes, and uphold safety and operational standards. If you excel in dynamic settings and enjoy keeping logistics moving efficiently, we encourage you to apply. Key Responsibilities Inventory & WMS Support: Assist in maintaining accurate physical and system inventory records, ensuring alignment between warehouse activities and WMS data. Customer Communication: Serve as a primary point of contact for customers, providing timely updates on freight status, delivery/pickup schedules, and special handling requirements. Inbound/Outbound Scheduling: Coordinate daily freight schedules, manage changes, and communicate updates promptly to drivers, customers, and internal teams. Warehouse Operations Support: Provide support for warehouse floor operations as needed. Operational Coordination: Support warehouse supervisors in monitoring workflow, resolving issues, and ensuring all processes meet safety and compliance standards. Vendor & Carrier Coordination: Work closely with carriers, vendors, and internal teams to ensure efficient freight management, including confirming appointments and tracking shipment progress. Administrative Support: Manage general warehouse administrative tasks such as documentation, filing, reporting, and preparing operational updates. Problem Resolution: Identify operational issues proactively and support solutions that improve accuracy, efficiency, and overall warehouse performance. Qualifications Forklift operating experience preferred; certification is a plus but not required. Strong communication, organizational, and multitasking abilities. Proficiency in Excel, Outlook, and general computer applications. 2-7 years of experience in warehouse supervision, logistics, or inventory/operations administration (preferred). Experience with WMS or inventory systems (preferred). Ability to adapt in a fast-paced environment and respond effectively to operational changes. Strong problem-solving skills and excellent attention to detail. Preferred Qualifications (Nice-to-Have) Business-level Korean proficiency strongly preferred for communication with Korean HQ, customers, or partners. Benefits Medical, Dental, Vision Insurance Plan 401K Plan w/ Employer Match Life Insurance Plan Paid Time Off, Paid Holidays Location: Irvine, CA Work Hours: Mon-Fri, 8:00 AM to 5:00 PM

Hi, I hope you are doing well! We have an opportunity for SmartComm Administrator with one of our clients for Los Angeles, CA. Please see the job details below and let me know if you would be interested in this role. If interested, please send me a copy of your resume, contact details, availability, and a good time to connect with you. Title: SmartComm Administrator Location: Los Angeles, CA Terms: Long Term Contract Job Details: The SmartComm Administrator is responsible for the overall maintenance configuration and administration of the Smart Communications platform This role involves managing system integrations designing and maintaining communication templates and ensuring the platform operates efficiently and securely to meet the organizations business and customer engagement needs Key Responsibilities Administer and configure the Smart Communications platform to ensure optimal performance security and compliance Manage system integrations between SmartComm and other enterprise applications such as CRM systems eg Salesforce policy management systems eg Guidewire and customer databases Design configure and maintain SmartComm templates for generating highquality documents and multichannel communications eg print email and web Handle administrative activities including managing user access resource ownership version control and workflow processes Monitor and analyze application logs to identify and resolve SmartCommrelated issues in a timely manner Maintain comprehensive documentation of system configurations processes and integrations for auditability and knowledge sharing Work closely with business analysts and stakeholders to gather requirements and implement solutions that meet evolving business needs Collaborate with development teams to support a DevOps approach for application updates and deployments particularly in a cloud environment eg Azure or AWS Act as a subject matter expert for the Smart Communications platform providing technical guidance and training to endusers and team members Thank you! Amit Jha Senior Recruiter | BeaconFire Inc. 📞 ************** 📧 ***********************

The Nuclear Company is the fastest growing startup in the nuclear and energy space creating a never before seen fleet-scale approach to building nuclear reactors. Through its design-once, build-many approach and coalition building across communities, regulators, and financial stakeholders, The Nuclear Company is committed to delivering safe and reliable electricity at the lowest cost, while catalyzing the nuclear industry toward rapid development in America and globally. About the role The Payroll Manager will own the end-to-end payroll function for the organization, ensuring accurate, timely, and compliant payroll processing across all entities and jurisdictions. This is a hands-on role responsible for both day-to-day execution and building scalable processes, controls, and systems as the company grows. Additionally, the Payroll Manager will lead the successful transition to the new payroll platform, support the implementation of a new T&E program, and serve as the primary subject matter expert for payroll, taxation, and related compliance. This role offers the opportunity to build a best-in-class payroll and expense platform in a fast-paced, mission-driven environment. Responsibilities Payroll Operations Leadership: Oversee and execute the full payroll cycle (e.g., hourly, salaried, bonus, and overtime) for all employees, ensuring accurate and timely payments in accordance with company policies, employment agreements, and applicable laws. Maintain payroll calendars, cutoffs, and checklists to support predictable and reliable close routines. Compliance, Controls, and Tax Management: Ensure compliance with federal, state, and local wage and hour laws, payroll tax regulations, and garnishment requirements. Establish, document, and maintain internal controls over payroll and related processes, including approvals, reconciliations, and segregation of duties, in alignment with SOX/COSO expectations as the company matures. Systems Implementation and Process Improvement: Lead the payroll workstream for the transition to the new payroll platform, including requirements definition, configuration support, testing, data validation, and go-live readiness. Continuously assess and improve payroll processes, integrations with ERP/HRIS and timekeeping systems, and documentation to drive efficiency, accuracy, and auditability. Time & Attendance, T&E, and Expense Management: Own the operational processes for time and attendance capture, expense report review, and T&E policy enforcement. Partner with Finance and HR to roll out a new T&E software solution (e.g., Concur, Expensify, Ramp, or similar), ensuring alignment with company policies and proper coding to departments, projects, and cost centers. Payroll Accounting, Reporting, and Reconciliation: Collaborate with the Accounting team to prepare and review payroll-related journal entries, account reconciliations, and variance analyses (wages, taxes, benefits, bonuses, and accruals). Provide routine and ad hoc payroll reports and analytics to Finance, HR, and leadership, including headcount, labor costs, overtime trends, and other key metrics. Vendor and Stakeholder Management: Serve as the primary point of contact for external payroll, tax filing, and T&E vendors. Partner closely with HR/People Operations, Finance, and business leaders to resolve issues, support audits, and respond to employee inquiries with a high level of service and professionalism. Experience Professional Experience: 5+ years of progressive, hands-on payroll experience, including multi-state payroll processing; at least 2 years in a role with primary ownership of payroll operations or payroll leadership. Education: Bachelor's degree in Accounting, Finance, Business, Human Resources, or a related field, or equivalent practical experience. Technical Knowledge: Strong understanding of U.S. payroll practices, wage and hour regulations, payroll tax requirements, and related compliance obligations (federal, state, and local). Demonstrated experience with payroll accounting, reconciliations, and coordination with the general ledger. Software Proficiency: Proficiency with modern payroll systems and HRIS platforms; experience with at least one mid-market platform (e.g., Gusto, ADP, Paychex, Paylocity, etc.). Advanced Microsoft Excel skills (VLOOKUP/XLOOKUP, pivot tables, reconciliations, and data analysis). Execution and Ownership: Proven track record of owning the payroll process end-to-end, meeting tight deadlines, managing sensitive data with discretion, and resolving complex payroll issues with minimal supervision. Preferred Experience: Prior experience transitioning from one payroll provider to another. Experience supporting or leading implementation of a T&E platform (e.g., Concur, Expensify, Ramp, Navan, or similar). Prior experience in a high-growth, start-up or scale-up environment with evolving policies and structures. Experience in the Power/Energy/Utility, industrial services, or capital projects sectors. Familiarity with ERP systems and integrations between payroll, HRIS, T&E, and financial systems. Benefits Competitive compensation packages 401k with company match Medical, dental, vision plans Generous vacation policy, plus holidays Estimated Starting Salary Range The estimated starting salary range for this role is $118,000 - $140,000 annually less applicable withholdings and deductions, paid on a bi-weekly basis. The actual salary offered may vary based on relevant factors as determined in the Company's discretion, which may include experience, qualifications, tenure, skill set, availability of qualified candidates, geographic location, certifications held, and other criteria deemed pertinent to the particular role. EEO Statement The Nuclear Company is an equal opportunity employer committed to fostering an environment of inclusion in the workplace. We provide equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. We prohibit discrimination in all aspects of employment, including hiring, promotion, demotion, transfer, compensation, and termination. Export Control Certain positions at The Nuclear Company may involve access to information and technology subject to export controls under U.S. law. Compliance with these export controls may result in The Nuclear Company limiting its consideration of certain applicants. Recruiting Fraud Alert Your safety is our priority. We want to ensure your job search stays secure. Please note that the team at The Nuclear Company only communicates through ******************************* email addresses. We will never ask for payments or sensitive financial information at any stage of our recruitment process. For your peace of mind, please verify all openings and submit your applications directly through our official careers page: Careers

About ITS Logistics Are you ready to unleash your potential and be a part of one of the fastest growing, exciting, logistics companies in the US? ITS Logistics is a premier Third-Party Logistics company that provides creative supply chain solutions. With the highest level of service, unmatched industry experience and work ethic, and a laser focus on innovation and technology-our purpose is to improve the quality of life by delivering excellence in everything we do. At ITS, we invest in your personal and professional growth, providing the tools, resources, and support you need to unleash your full potential, collaborate with like-minded teammates, and seize limitless opportunities. By joining our all-star team, you will be part of an organization that values your unique skills, encourages your drive for excellence, and recognizes your unwavering commitment to achieving our shared goals. We empower our team members to become champions in their respective fields by nurturing a culture of collaboration, competition, and unyielding resilience. We believe that together, we can conquer any challenge and achieve remarkable victories. Want to learn more about ITS Logistics? Check out our website! ********************* About the Position This position reports to the Payroll Director and is primarily responsible for the settlement and processing of pay for the Company's drivers and processing the pay of office staff. About the Accountabilities Utilize software system to accurately calculate and settle pay, including base pay, hourly pay, overtime, earned differential, reimbursements, retros and bonus pay Collect, inspect, image, and upload driver delivery paperwork for billing processing Perform necessary tasks to complete payroll for ITS Team members Perform audit functions to ensure 100% pay accuracy upon completion of each pay cycle Create, manage, and maintain templates to transfer Driver Pay Data from TMS system to Payroll System Project Implementation as needed Maintain payroll garnishments Financial employment verification California Driver Meal Period Audit Compliance Hour and Wage Logs as requested by Management Deadline driven reporting to business units Send out weekly applicable excel reports Monitor/audit Enterprise E-time timecards to ensure hourly pay compliance Meeting and managing non-negotiable deadlines related to payroll processing Access Badges for Employees Activate and terminate driver EFS and Employee Cash cards Calculate termination pay(s) Off-cycle payroll adjustments and processing About the requirements The ideal candidate will have a strong competitive spirit and be accustomed to working in a very fast-paced, team-oriented environment. Additional attributes we seek include: Previous payroll processing experience preferred Experience with ADP Workforce Now and Enterprise E-time preferred Excellent relationship building skills Energetic, positive attitude Excellent problem solving and analytical skills Excellent written and verbal communication skills Excellent computer skills; Excel, Word, Outlook, etc. TMS proficiency a plus. Effectively handle multiple tasks simultaneously, efficiently and effectively prioritize activities Evaluate existing processes; identify improvement opportunities Strong work ethic

About Us ITC Worldwide Advisors, LLP is a rapidly growing, modern provider of professional services to the middle market, operating globally. Our mission is to instill confidence in a world of change. Enable Transformation while doing more with less! Our exceptional people are the cornerstone of our unique culture and talent experience. Responsibilities * Understand clients' needs and expectations, their business and industry, accounting and control systems, employees, company values, and industry-related GAAP and GAAS issues. * Develop an understanding of the ITC audit automation approach and ERP tools. * Assess risks and evaluate the client's internal control structure. * Perform substantive tests and tests of internal controls to identify and resolve accounting or reporting issues. *Prepare financial statements under prescribed formats. Required Skills and Qualifications * Completion of 90+ credit hours towards a B.A. / B.S. degree or equivalent from an accredited university in Accounting or Finance. * You must have passed your ACCA, CPA, CFA, or CIMA exam. N.B: We kindly request you to complete a brief survey. Your feedback will help us enhance the candidate experience and ensure we attract the best talent. **************************** **************************** **************************** Next Steps: Once you have completed the survey, please proceed with your job application as instructed. Learn more:****************************************************************

Working Title: Payroll Technician I/II Classification Title: Payroll Technician I/II Posting Details Priority Application Deadline (Posting will remain open until filled): Sunday, November 2, 2025 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Payroll Technician I: Under direct supervision, perform standardized duties necessary to appoint and pay Student Employees in the PeopleSoft and PIMS database. Provide high level of customer service to student employees, staff, faculty and management with walk-in customers at the front desk reception in Payroll. Provide information on payroll and personnel, and provide guidance and assistance on processing routine matters such as answering questions and communicating established policies and procedures to customers. Run daily pay warrant register reports to share with campus Disbursement Team via a secured folder. Create new hire packets, answer phone and look up employees in system to determine appropriate Payroll Technician and transfer voicemails. Distribute in-coming mail. Assist with employee verifications. Process Absence Management timesheet data entry if necessary. Filing of Payroll documents such as paper timesheets, Student Employment Payroll Transaction forms, and other such documents. Fill out and return employee verification forms. Assist with New Hire Orientations. High volume of filing of Payroll documents and record retention process. Process a high volume of payroll invoices for the College of Continuing Education for their immediate pay faculty instructors. Maintain and monitor employee leave records; run queries; review, audit, reconcile and correct data; compute net pay; process time reporting records, leave accruals, entitlements, judgments, levies, garnishments, and wage withholding orders; enter payroll and personnel transactions; prepare documents; verify and audit information in preparation for release of payment; respond to payroll requests; and may prepare basic reports and worksheets. Payroll Technician II: Under general supervision of the Director of Payroll Services, the Payroll Technician II processes a wide range of confidential, technical payroll and personnel transactions. Ensures timely and accurate pay for assigned units across campus. Such transactions include calculating pay for staff, management, tenure and tenured track faculty, temp faculty, student assistants, instructional students, and graduate student employees across various pay plans within the CSU i.e. annual, 10/12 pay plans, 11/12 pay plans, academic year, summer session pay, and special consultants. Employment status transactions such as promotions, demotions, appointments, probationary, leave of absence, reclassifications, retirements, and separations. The incumbent will also handle a wide variety of troubleshooting, resolution and answering questions across all collective bargaining units on campus, state and federal laws, technical letters, MOU's and policies. Calculate and process complex workers compensation, disability, leave with/out pay, AWOL, military leave, garnishments and court ordered wage withholding orders. Calculates leave accruals and updates the campus ERP/HRIS PeopleSoft system. Incumbent will learn and update two databases, Payroll Input Management System (PIMS at the SCO) and PeopleSoft CHRS for all transactions. The Payroll Technician works closely with the State Controller's Office, other state agencies, serves as a member within the campus Payroll team and takes lead work direction from the Payroll Lead. FLSA: Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range: Dependent on qualifications, salary not expected to exceed $4,500 per month. Classification skill level will be determined by management based on the candidate's experience. CSU Classification Salary Range: Payroll Technician I: $3,738 per month - $5,446 per month Payroll Technician II: $4,037 per month - $5,881 per month Best-in-class Benefits: Click here to learn more CSU Total Compensation: Click here to learn more Salary Grade/Range: 1 Recruitment Type: Regular (Probationary) Time Base: Full-Time Pay Plan: 12 months Work Hours: Monday - Friday 8:00 am - 5:00 pm. Schedule negotiable. May be eligible for a partial telework schedule, upon management approval, following a 6 months training period. Department Information Payroll Services is responsible for processing all documentation associated with the issuance of payroll warrants to all employees including special consultants, casual workers and student assistants. The State of California State Controller's Office has responsibility for actually issuing all payroll warrants. Payroll Services also has responsibility for coordinating all leave credits for employees who are eligible for accruing paid leave credits. ***************************************************************************** Payroll Technician I: Minimum Qualifications Knowledge: Working knowledge of general office methods, practices and procedures. Abilities: Ability to acquire working knowledge of, and independently select and apply, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Ability to, or acquire the skill to, use web browsers, electronic calendaring programs, ERP/HRIS, and data management systems. Ability to audit and reconcile data; interpret and apply written rules and regulations; establish and maintain effective working relationships with others; exercise tact, courtesy and good judgment in responding to others; use current computer word processing and spreadsheet software programs; perform mathematical calculations; accurately enter data; follow oral and written instructions; communicate effectively with others; and read and write at a level appropriate to the position. Experience: Equivalent to one year of general administrative experience in payroll and human resources recordkeeping and data entry which has provided the above knowledge and abilities. Education: Any equivalent combination of education and experience which provides the required knowledge and abilities Required Qualifications 1. Knowledge of general payroll procedures 2. Ability to interpret policies and procedures and apply sound decisions under direct supervision. 3. Knowledge of personal computer software such as Microsoft Office, i.e. Excel, Word, PowerPoint, ERP/HRIS and data management systems. 4. Communicate clearly and effectively, orally and in writing using good business English and appropriate terminology. 5. Ability to work in a fast-paced environment and have good customer services skills. 6. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: Ability to complete the background check process. Preferred Qualifications 7. Understanding of University policy regarding employment of student employees. 8. Ability to coordinate and prioritize workload to meet firm processing deadlines. 9. PeopleSoft and PIMS experience Payroll Technician II: Minimum Qualifications Knowledge: Thorough knowledge of general office methods, practices and procedures. Thorough knowledge of, or the ability to acquire quickly, policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Abilities: In addition to the Payroll Technician I abilities, must be able to: select and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines; organize work, set priorities, and meet critical deadlines; establish and maintain effective working relationships with others; perform mathematical calculations; work independently; make sound decisions and recommendations regarding payroll activities; use current computer word processing and spreadsheet software programs, web browsers, electronic calendaring programs, ERP/HRIS, and data management systems; and read and write at a level appropriate to the position. Experience: Equivalent to two years of payroll and personnel experience which has provided the above knowledge and abilities. Education: Any equivalent combination of education and experience which provides the required knowledge and abilities. Required Qualifications 1. Knowledge of general payroll procedures 2. Ability to interpret policies and procedures and apply sound decisions under direct supervision. 3. Knowledge of personal computer software such as Microsoft Office, i.e. Excel, Word, PowerPoint, Outlook, Teams, ERP/HRIS and other payroll data management systems. 4. Communicate clearly and effectively both orally and in written form using appropriate business English language and terminology. 5. Ability to work in a fast-paced environment exhibiting good customer services skills. 6. Ability to interpret pay practices and policies, then apply business math skills to employee paychecks (e.g. the ability to correctly calculate salaries, disability payments, percentages, fractions) 7. Excellent organization and time management skills to handle a heavy workload, changing priorities, and competing deadlines. 8. Ability to collaborate and work with other state agencies. 9. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: Ability to complete the background check process. Preferred Qualifications 10. Experience working in an institution of higher education 11. PeopleSoft or State Controller's PIMS database experience 12. Experience in navigating pay policies in a union environment Documents Needed to Apply (2) Resume Cover Letter Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State proudly serves as a Hispanic-Serving Institution (HSI), Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and is recognized by the California Legislative Assembly as a Black-Serving Institution. The university enrolls around 31,000 students from the Greater Sacramento Region, throughout California, across the nation, and around the world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California's capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety. As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit *********************************************************************************************************** The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit ***************************************************************************************************************** Jeanne Clery Campus Safety Act Notification: Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at ************************** . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at **************. Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

BASIC FUNCTION: Under the direction of an assigned supervisor, plan, organize and perform complex and highly detailed work in the preparation, review, and processing of payroll. Prepare, calculate, analyze, and file a variety of reports related to district payrolls. Assist human resources staff with defined and flexible benefits related to payroll. DISTINGUISHING CHARACTERISTICS: Performs specialized work which requires unique knowledge and skills to process payrolls with accuracy and efficiency. ESSENTIAL DUTIES & RESPONSIBILITIES: The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified, and not all duties listed are necessarily performed by each employee in this classification. 1. Plan, organize, and participate in the preparation of payrolls in accordance with established regulations, timelines, policies, and procedures; assure salaries are accurate and in compliance with all applicable regulations, policies, and collective bargaining agreements. 2. Set-up of new employee payroll accounts in the payroll information system and appropriate retirement system; updating the payroll information system, and assist employees with accessing payroll self-service. 3. Calculate individual pay information for employees; compute adjustments, payroll docks, and retroactive payments; balance and post information to the payroll system; process garnishments for State and federal tax agencies as required by law. Contact employees to make arrangements for repayment of overpayments or adjustments to previous pay warrants that were found to be inaccurate.ng to maintain currency and proficiency in field. 4. Reconcile monthly billings, file quarterly tax reports; assist with payment of unemployment insurance and workers' compensation taxes; establish deductions and deduction registers for insurance premiums, tax shelter annuities, organizational dues, other voluntary payroll deductions. 5. Assist senior payroll staff in the planning, organizing, and coordination of the payroll process; prepare and distribute information to employees regarding changes to the payroll process; ensure checks are canceled and reissued as needed in a timely manner. Initiate collaborative efforts to resolve any reported, perceived or confirmed pay errors. 6. Prepare, compute, and submit reports related to district payrolls, federal and State tax deductions, State disability and unemployment insurance, voluntary benefit deductions as required. Prepare and submit reports under the affordable care act and other agencies as required. 7. Audit hours for substitute, part-time faculty, temporary, and regular employees; monitor retiree wages to assure earnings or hour limitations are not exceeded; monitor employee hours and compensation for retirement system eligibility as appropriate. 8. Assist auditors with employee compensation information and other payroll data as required. 9. Provide retirement information for CalPERS and CalSTRS as required; maintain and provide information regarding costs for optional retirement programs and incentives; provide information and documentation of other payroll related costs. 10.Participate in payroll and retirement professional development and training to maintain proficiency as required. 11.Perform other job-related duties as assigned. Please click here to view the full job description. EDUCATION AND EXPERIENCE: Any combination equivalent to an associate degree in accounting, finance, or a related field and two years of payroll or accounting. Certificates, Licenses, Special Requirements: Certain assignments may require a valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program. IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts(transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. FOREIGN TRANSCRIPTS: Candidates submitting foreign transcripts must include a U.S. evaluation and translation from a NACES member organization. Please attach the documents to your online application. RANGE 20 ON THE CLASSIFIED SALARY SCHEULE: Salary placement is at Step 1. Please click here to review current salary schedule. For Additional inquiries please contact: Gina Snow HR Recruiter Phone: ************ Email: ********************** Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.