How to hire a payroll and accounts payable manager

How to hire a payroll and accounts payable manager, step by step

Here's a step-by-step payroll and accounts payable manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a payroll and accounts payable manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new payroll and accounts payable manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the payroll and accounts payable manager you need to hire. Certain payroll and accounts payable manager roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A payroll and accounts payable manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, payroll and accounts payable managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of payroll and accounts payable managers and their corresponding salaries.

   Type of Payroll And Accounts Payable Manager	Description	Hourly rate
   Payroll And Accounts Payable Manager		$22-39
   Team Manager	Team managers primarily manage the daily activities of their members. Their role includes setting targets, implementing guidelines, and supporting employees to solve any issues that may arise... Show more	$21-73
   Desk Manager	A desk manager's responsibilities focus on facilitating communication and performing organizational support tasks to maintain the smooth flow of operations at offices. Although the extent of their duties primarily depends on their company or employment industry, it usually includes handling calls and correspondence, answering inquiries, resolving issues and concerns, forwarding calls and messages, arranging appointments and schedules, organizing files, and overseeing various communication materials... Show more	$21-61

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Purchase Orders
   • Vendor Invoices
   • Reconciliations
   • Financial Statements
   • General Ledger Accounts
   • Payroll Processing
   • Journal Entries
   • ADP Payroll
   • Accounts Payables
   • Accounts Payroll
   • Payroll Functions
   • Payroll System
   • Payroll Data
   • Expense Reports

   Check all skills

   Responsibilities:

   • Manage the consolidation of multiple departments during process re-engineering, re-alignment and ERP implementation.
   • Prepare and process accounts payable checks, wire transfers and ACH payments.
   • Process the weekly check and ACH run, printing of check vouchers and relate support for management review and signature.
   • Upload general ledger for payroll reconciliation within QuickBooks program.
   • Verify incoming invoices for accuracy and input into QuickBooks.
   • Work with vendors and subcontractors coordinating job payments and reconciliations.

3. Make a budget

   Including a salary range in your payroll and accounts payable manager job description is a great way to entice the best and brightest candidates. A payroll and accounts payable manager salary can vary based on several factors:

   • Location. For example, payroll and accounts payable managers' average salary in south carolina is 45% less than in washington.
   • Seniority. Entry-level payroll and accounts payable managers earn 43% less than senior-level payroll and accounts payable managers.
   • Certifications. A payroll and accounts payable manager with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a payroll and accounts payable manager's salary.

   Average payroll and accounts payable manager salary

   $62,743yearly

   $30.16 hourly rate

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   Entry-level payroll and accounts payable manager salary

   $47,000 yearly salary

   Updated January 21, 2026

4. Writing a payroll and accounts payable manager job description

   A payroll and accounts payable manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a payroll and accounts payable manager job description:

   Payroll and accounts payable manager job description example

5. Preparing year end 1099 timely, review W-2’s processed by Payroll Company for accuracy.

6. Preparing documents for audits.

7. Performing compliances for unclaimed property checks

8. Special projects and other duties as assigned, including system implementations

PHYSICAL DEMANDS:

Sedentary work; exerting up to 50 pounds of force occasionally, and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move. May involve walking or standing for brief periods of time.




EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

• Must have knowledge of payroll and accounting software.

• Minimum 2 years of recent hands-on payroll experience.

• Good working knowledge of standard accounting/bookkeeping principles, practice, and techniques.

• Strong computer skills, including proficiency in Excel spreadsheet analysis.

• Strong knowledge of payroll protocols, particularly with IRS regulations, Federal, State, and local tax and labor laws, as well as IRS Sections 401k and 125.

• Ability to maintain data confidentiality with a strong sense of professional integrity.

• Highly analytical with exceptional organization and prioritization skills, and proven ability to meet hard deadlines.

• Strong commitment to customer service and ability to communicate concisely, both written and verbally.

• Proactive, flexible, assertive, with a creative approach to problem solving.

Company DescriptionHaymarket Center has emerged as a leader in the field of addictions and behavioral health treatment. We have done this through our evidence based interventions and state of the art programming geared towards strong outcomes. Our theme that captures the spirit of Haymarket Center in 2017 and beyond is "Focus on Success." The message behind Focus on Success is one of participation by every Haymarket Center employee. Together, we are creating a company where teamwork and collaboration enable us to succeed, both individually and collectively. Haymarket Center is the largest not-for-profit community-based adult detoxification, residential, and outpatient substance abuse treatment facility in Chicago. Haymarket Center has continued to grow into a comprehensive alcohol and other drug treatment organization, licensed by the state of Illinois, which receives funding from the private sector, as well as city, county, state and federal agencies. The treatment programs are accredited by the Commission on Accreditation for Rehabilitative Facilities (CARF).