Payroll assistant job description

FrankCrum, voted by its employees as a Top Workplace in Tampa Bay for more than 10 years in a row, is a Professional Employer Organization (PEO) based in Clearwater, Florida. FrankCrum employs approximately 400 people who serve over 4,000 businesses by offering a full range of HR services, including payroll, employee benefits, HR consulting services and workers' compensation insurance. Our PEO is a family culture that encourages people to feel at home, collaborate, and respect each other and we live by our Pillars of Excellence which are Integrity, Prosperity, and Affinity!

The Role You'll Play to Create Success

We are happy to announce a full-time Payroll Assistant position filled with many exciting opportunities! In this role, you will have the opportunity to impact FrankCrum business everyday by performing E-Verify, keying employee data and assisting with basic payrolls.

1. Coordinates and processes E-Verify for clients.
2. Performs new and existing employee data maintenance.
3. Assists with basic payrolls.
4. Assists with indexing.
5. Assist with other duties as needed.

The Attributes We Seek

Keys to success in this position include a high school diploma and customer service experience. Excel, Outlook, and Adobe knowledge and bilingual a plus.

Our Competitive Benefits

Along with this great opportunity, FrankCrum also provides exceptional benefits from top carriers including:

• Health Insurance is $0 paycheck cost for employee's coverage and only $150/month for family!
• Dental and Vision Insurance
• Short Term Disability and Term Life Insurance at no cost to the employee
• Long Term Disability and Voluntary Term Life Insurance
• Supplemental insurance plans such as Accidental, Critical Illness, Hospital Indemnity, Legal Services and Pet Insurance
• 401(k) Retirement Plan where FrankCrum matches 100% of the first 4% the employee contributes, and the employee is immediately vested in the employer match
• Employee Assistance Program at no cost to the employee
• Flexible Spending Accounts for Medical and Dependent Care Reimbursement
• Health Savings Account funded by FrankCrum
• Paid time off and holiday pay
• Education reimbursement up to $5,250 tax free per calendar year
• PTO cash out
• Tickets at Work and access to the Corporate America Family Credit Union
• Employee and client referral bonus program
• Paid volunteer time

What's Special About FrankCrum

FrankCrum, a family-owned business-to-business entity since 1981 made of several companies: FrankCrum Corporate (a professional employer organization), FrankCrum Staffing, Frank Winston Crum Insurance Company, and the FrankCrum Insurance Agency - all based in Clearwater, Florida. This "family of employer solutions" employs more than 400 people who serve over 4,000 clients throughout the United States. FrankCrum employees are trained to deliver high value through exceptional customer service and treat clients and coworkers like family. By living by our Brand Pillars (Integrity, Affinity, and Prosperity) employees are recognized at quarterly events for exceptional customer service and milestones in tenure.

The FrankCrum headquarters spans 14 acres and includes a cafe, subsidized for employees. Menus include made-to-order breakfast, hot lunch options and even dinners that can be ordered to-go, all at very affordable prices. The cafe also plays host to monthly birthday and anniversary celebrations, eating and costume contests, and yearly holiday parties. Through the input of its own employees, The Tampa Bay Times has recognized FrankCrum as a Top Place to Work for more than 10 years in a row! FrankCrum also supports several community efforts through Trinity Cafe, the Homeless Empowerment Program, Angel Tree, and Clearwater Free Clinic!

If you want to play this role to positively impact our clients' day-to-day business, then apply now!

FrankCrum is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

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Support payroll functions with bi-weekly processing in UltiPro. Perform duties related to payroll including recording hours worked, maintaining payroll records and processing payroll in accordance with federal, multi-state and local laws. Answer questions for employees as needed.
* Support Payroll functions in the efficient operation of bi-weekly payroll processing.

* Perform duties related to payroll including recording hours worked, processing time records, maintaining payroll records and processing payroll in accordance with federal, multi-state and local laws.

* Assist with review and analyzation of payroll data and reports for accuracy and resolve discrepancies in UltiPro.

* Compile timecards and upload files into UltiPro.

* Response to inquiries regarding hours worked, overtime, deductions and other pay items.

* As directed by Legal and Human Resources Departments, set up and assist with the administration of garnishments and domestic records.

* Work with Human Resources to ensure new employees are set up correctly in the payroll system and changes in positions, pay rates, pay status, etc. are implemented on a timely basis for payroll processing.

* Assist with payroll record maintenance including PTO requests.

* Maintain pay card program.
* Perform other duties as assigned.
*
* Perform other duties as assigned.

Position applies company approved payroll policies and processes in carrying out responsibilities. Exceptions or questions are referred to Payroll Manager or designate Sr. Management.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma, associate degree, and 1-2 years of experience in payroll, human resources or accounting. Experience working in payroll systems such UltiPro, ADP, People Soft or other Human Capital Management (HCM) preferred.

Specific skills required:

Some knowledge of payroll processing and applicable laws and regulations.

Accurate data entry and arithmetic skills

Experience in using Microsoft Excel

Attention to detail and service-oriented

Ability to maintain confidentially with high standard of professionalism and work ethic

Advanced written and verbal communication skills. Ability to read, analyze, and interpret general business correspondence. Create correspondence and memos; ability to interpret documents. Ability to effectively communicate information individually and in group situations to customers, co-workers and staff. Must be approachable and effective with communicating with all levels in the organization.

Ability to add, subtracts, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

Ability to apply reasonable understanding in carrying out instructions in written, oral or diagram form. Ability to define problems, collect data, establish facts, and draw valid conclusions. Data entry skills with accuracy. Exceptional project direction skills. Excellent organizational and record keeping skills. Attention to detail.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

No travel required.

_Full- Time Payroll Assistant_

*Akash Management*, LLC is a restaurant leading company while doing business as Carl's Jr, Pieology Pizzeria, Arby's and Kentucky Fried Chicken. Our Commitment to Winning: “We outperform everyone in everything that we do with relentless hunger to always be on top” We constantly innovate, use technology, and employ a highly trained work force that is focuses on delivering the best restaurant experience for our guest.

POSITION PURPOSE:

The Payroll Assistant, under general supervision of the Vice President of Human Resources, performs a variety of administrative functions in support of the payroll department. Duties include but are not limited to maintaining confidential records, onboarding support/trouble shooting with field operators, processing garnishments, some VoE's, and coordinating with outside payroll resources. This position provides general information and supports all field operations.

DUTIES & RESPONSIBILITIES:

· Answer phones calls

· Answer emails

· Prepare for weekly meetings

· Assist field operators with new hire onboarding and troubleshooting when needed.

· Assist daily with creating labels and tracking of manual checks.

· Log and track forms

· Primary contact for inquiries and phone calls.

· Always maintain a high level of confidentiality due to the sensitive nature of the information within the department.

· Process incoming mail, determine any action necessary, and route and file documents to the appropriate area/individual.

· Process Garnishments, LOA's, some VoE's

· Log and track Direct Deposit Enrollment Forms.

· Process enrollments, changes, and cancellations.

SKILLS, KNOWLEDGE & ABILITIES (SKA's) -

· Basic competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.

· Thorough knowledge of English grammar, spelling, and punctuation.

· Excellent communication skills: ability to effectively communicate information in a clean and understandable manner, both verbally and in writing.

· Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.

· Demonstrated ability to maintain a high degree of confidentiality.

· Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the office with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.

· Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies.

· Thorough knowledge of office methods, procedures, and practices.

· Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.

· Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.

· Ability to respond to routine inquiries and explain standard policies and procedures to others.

· Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.

· Possesses a customer-oriented and service-centered attitude.

· Ability to act as a front-line contact with field employees.

· Demonstrated competence in effectively presenting standard information in writing.

· Regular and reliable attendance is required.

PREFERRED QUALIFICATIONS:

· Experience in a Payroll department environment desirable

· Fluent in Spanish preferred (read, write, speak)

· Experience with Paychex Flex a plus but not required

PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects.

Job Type: Full-time

Pay: $17.00 - $23.00 per hour

Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Physical setting:
* Office
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday

Experience:
* Payroll: 1 year (Preferred)
* Paychex: 1 year (Preferred)

Work Location: One location