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Payroll assistant skills for your resume and career

Updated January 8, 2025
4 min read
Payroll assistant example skills
Below we've compiled a list of the most critical payroll assistant skills. We ranked the top skills for payroll assistants based on the percentage of resumes they appeared on. For example, 15.7% of payroll assistant resumes contained data entry as a skill. Continue reading to find out what skills a payroll assistant needs to be successful in the workplace.

15 payroll assistant skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how payroll assistants use data entry:
  • Assisted accountants with financial statement preparation: data entry from source documents, preparation of bank reconciliations, administrative support.
  • Performed initial new hire data entry including W-2 and direct deposit information with efficiency and accuracy.

2. Payroll System

Here's how payroll assistants use payroll system:
  • Collaborated in transitioning from a hand-written payroll system to an electronic (database) payroll system
  • Managed proprietary payroll system and collaborated with corporate payroll weekly to audit reports for accuracy.

3. Payroll Data

Here's how payroll assistants use payroll data:
  • Performed closely with payroll manager to review payroll data for accuracy.
  • Prepared weekly and monthly payroll data and distribution information.

4. Human Resources

Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

Here's how payroll assistants use human resources:
  • Maintained working relationship with Benefits, Compensation, Regional Human Resources departments and Corporate Accounting.2.
  • Communicate actively with Operations, Human Resources and Billing to review cross-departmental impacts.

5. ADP

Automatic Data Processing, Inc. (ADP) is a US provider of human resource management software and services. A personnel management system with which daily human resources processes are manageable and easily accessible. It fusion human resources as a discipline and its basic HR activities, and processes with the mastery of information technologies.

Here's how payroll assistants use adp:
  • Prepared miscellaneous financial and operational reports in ADP upon request.
  • Back up for recording tax liabilities in ADP Tax Center and update tax deposit and liability worksheets for quarterly tax reconciliation.

6. Payroll Checks

Here's how payroll assistants use payroll checks:
  • Sorted payroll checks by specific job for distribution to management
  • Managed timely distribution of payroll checks.

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7. Kronos

Kronos is an employee time tracking software popular in the US.

Here's how payroll assistants use kronos:
  • Entered data into the company's ABRA and KRONOS Systems.
  • Check worksheet for accuracy and enter calculated commissions into Kronos.

8. Process Payroll

Here's how payroll assistants use process payroll:
  • Process Payroll related forms with extreme accuracy and confidentiality.
  • Process payroll for all types of clients with multiple divisions, departments, states, earnings, deductions, etc.

9. HRIS

Here's how payroll assistants use hris:
  • Created and maintained person, employee, job and tax deduction records for all employees in the HRIS Banner system.
  • Viewed, keyed, posted and monitored time and labor, absences and leave balances in PeopleSoft HRIS system.

10. Direct Deposits

Here's how payroll assistants use direct deposits:
  • Researched different payroll options and maintained direct deposits as a payroll assistant.
  • Verified payroll direct deposits and uploaded payroll register into accounting software.

11. Financial Reports

Here's how payroll assistants use financial reports:
  • Generated & analyzed financial reports.
  • General office duties: fax, file, make copies and prepare financial reports.

12. Child Support Orders

Here's how payroll assistants use child support orders:
  • Complete wage garnishment interrogatories/orders and child support orders.
  • Respond to employee requests on bi-weekly deductions such as medical and dental, retirement, garnishments and child support orders.

13. PTO

Paid time off or often referred to as PTO, is given in most companies or agencies intended for their employees. Although there are many benefits and time offs given for employees such as vacation leave, sick leave, maternity or paternity leave, bereavement leave, PTO is when the worker is given time to have a break or not go to work for essential purposes. This kind of agreement happens every year, wherein the workers are paid to have a break from work. Not all employers give such an offer, depending on the status of the company.

Here's how payroll assistants use pto:
  • Assisted with the payroll process, time cards input and personal time off (PTO).
  • Processed all the payroll, vacation hours and PTO for the workers in every department.

14. General Ledger

Here's how payroll assistants use general ledger:
  • Generated and maintained financial statement reports, ensured proper accounting of general ledger transactions and prepared monthly general ledger reconciliations.
  • Compiled and analyzed financial information to prepare entries to accounts such as general ledger accounts documenting business transactions.

15. W-2

A W-2 form is also known as the Wage and Tax Statement. An employer is required to send this document to each employee and the IRS (Internal Revenue Service) yearly. A W-2 details the employee's annual wages and the taxes deducted from their paychecks. This does not include self-employed or contracted workers, who file taxes with separate forms.

Here's how payroll assistants use w-2:
  • Balanced individual W-2 totals to federal identification numbers monthly.
  • Updated requested payroll deductions including W-2 information.
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List of payroll assistant skills to add to your resume

Payroll assistant skills

The most important skills for a payroll assistant resume and required skills for a payroll assistant to have include:

  • Data Entry
  • Payroll System
  • Payroll Data
  • Human Resources
  • ADP
  • Payroll Checks
  • Kronos
  • Process Payroll
  • HRIS
  • Direct Deposits
  • Financial Reports
  • Child Support Orders
  • PTO
  • General Ledger
  • W-2
  • Payroll Deductions
  • W-4
  • Manual Checks
  • Payroll Reports
  • PeopleSoft
  • Payroll Functions
  • Payroll Operations
  • Journal Entries
  • Payroll Issues
  • Insurance Coverage
  • Social Security
  • Reconcile Payroll
  • Payroll Software
  • I-9
  • Front Desk
  • Employment Verifications
  • Payroll Transactions
  • QuickBooks
  • Expense Reports
  • Payroll Adjustments
  • Wage Garnishments
  • Tax Levies
  • Payroll Changes
  • W2
  • W4
  • Background Checks
  • A/P
  • Tax Forms
  • Process Paperwork
  • Payroll Taxes
  • Computer System
  • Review Payroll
  • Time Card
  • ACH

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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