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Become A Payroll Bookkeeper

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Working As A Payroll Bookkeeper

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $40,000

    Average Salary

What Does A Payroll Bookkeeper Do

Financial clerks do administrative work for many types of organizations. They keep records, help customers, and carry out financial transactions.

Duties

Financial clerks typically do the following:

  • Keep and update financial records
  • Compute bills and charges
  • Offer customer assistance
  • Carry out financial transactions

Financial clerks give administrative and clerical support in financial settings. Their specific job duties vary by specialty and by setting.

Billing and posting clerks calculate charges, develop bills, and prepare them to be mailed to customers. They review documents such as purchase orders, sales tickets, charge slips, and hospital records to compute fees or charges due. They also contact customers to get or give account information.

Gaming cage workers work in casinos and other gaming establishments. The “cage” in which they work is the central depository for money and gaming chips. Gaming cage workers sell gambling chips, tokens, or tickets to patrons. They count funds and reconcile daily summaries of transactions in order to balance books.

Payroll and timekeeping clerks compile and post employee time and payroll data. They verify and record attendance, hours worked, and pay adjustments. They ensure that employees are paid on time and that their paychecks are accurate.

Procurement clerks compile requests for materials, prepare purchase orders, keep track of purchases and supplies, and handle questions about orders. They respond to questions from customers and suppliers about the status of orders. They handle requests to change or cancel orders. They make sure that purchases arrive on schedule and that the items meet the purchaser’s specifications.

Brokerage clerks help with tasks associated with securities such as stocks, bonds, commodities, and other kinds of investments. Their duties include writing orders for stock purchases and sales, computing transfer taxes, verifying stock transactions, accepting and delivering securities, distributing dividends, and keeping records of daily transactions and holdings.

Credit authorizers, checkers, and clerks review the credit history, and get the information needed to determine the creditworthiness, of individuals or businesses applying for credit. Credit authorizers evaluate customers’ computerized credit records and payment histories to decide, based on predetermined standards, whether to approve new credit. Credit checkers call or write credit departments of business and service establishments to get information about applicants’ credit standing.

Loan interviewers, also called loan processors or loan clerks, interview applicants and others to get and verify personal and financial information needed to complete loan applications. They also prepare the documents that go to the appraiser and are issued at the closing of a loan.

New accounts clerks interview people who want to open accounts in financial institutions. They explain the account services available to prospective customers and help them fill out applications. They also investigate and correct errors in accounts.

Insurance claims and policy processing clerks process applications for insurance policies. They also handle customers’ requests to change or cancel their existing policies. Their duties include interviewing clients and reviewing insurance applications to ensure that all questions have been answered. They also notify insurance agents and accounting departments of policy cancellations or changes.

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How To Become A Payroll Bookkeeper

A high school diploma or equivalent is typically required for most financial clerk jobs. These workers usually learn their duties through on-the-job training.

Education

Financial clerks typically need a high school diploma or equivalent to enter the occupation. Employers of brokerage clerks may prefer candidates who have taken some college courses in business or economics and, in some cases, require a 2- or 4-year college degree.

Training

Most financial clerks learn how to do their job duties through on-the-job training. Some formal technical training also may be necessary; for example, gaming cage workers may need training in specific gaming regulations and procedures.

Advancement

Financial clerks can advance to related occupations in finance. For example, a loan interviewer or clerk can become a loan officer, and a brokerage clerk can become a securities, commodities, or financial services sales agent, after obtaining the required education and license.

Important Qualities

Communication skills. Financial clerks should have good communication skills so that they can explain policies and procedures to colleagues and customers.

Math skills. The job duties of financial clerks, including calculating charges and checking credit scores, require basic math skills.

Organizational skills. Strong organizational skills are important for financial clerks because they must be able to find files quickly and efficiently.

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Payroll Bookkeeper Career Paths

Payroll Bookkeeper
Payroll Administrator Office Manager
Accounting Manager
7 Yearsyrs
Payroll Administrator Office Manager Accounting Manager
Assistant Controller
6 Yearsyrs
Payroll Administrator Office Manager Controller
Corporate Controller
12 Yearsyrs
Accountant Senior Accountant Controller
Accounting Director
11 Yearsyrs
Accountant Controller
Finance Controller
9 Yearsyrs
Accountant Tax Accountant Senior Tax Accountant
Tax Manager
8 Yearsyrs
Payroll Specialist Human Resources Generalist
Benefits Manager
8 Yearsyrs
Payroll Specialist Consultant Accounting Manager
Plant Controller
10 Yearsyrs
Payroll Specialist Consultant Senior Accountant
Accounts Payable Manager
7 Yearsyrs
Staff Accountant Finance Analyst Senior Accountant
Reporting Manager
8 Yearsyrs
Staff Accountant Human Resources Coordinator Executive Assistant
Office Manager Of Human Resources
6 Yearsyrs
Staff Accountant Finance Analyst Accounting Manager
Manager, Accounting Operations
7 Yearsyrs
Charge Bookkeeper Assistant Controller
Assistant Director Of Finance
7 Yearsyrs
Charge Bookkeeper Accountant And Office Manager Assistant Controller
Comptroller
6 Yearsyrs
Charge Bookkeeper Property Manager Administrative Manager
Human Resources Administration Manager
6 Yearsyrs
Human Resources Coordinator Benefit Specialist
Employee Benefits Manager
7 Yearsyrs
Human Resources Coordinator Executive Assistant Assistant Office Manager
Accountant And Office Manager
6 Yearsyrs
Accounts Receivable Specialist Cost Accountant Accountant And Office Manager
Account Human Resources Manager
6 Yearsyrs
Accounts Receivable Specialist Executive Assistant Office Manager/Administrative Assistant
Office And Operations Manager
6 Yearsyrs
Accounts Receivable Specialist Accounts Payable Supervisor Accounts Payable Manager
Account Operations Manager
6 Yearsyrs
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Help others decide if this is a good career for them

Average Length of Employment
Charge Bookkeeper 5.4 years
Bookkeeper 4.0 years
Payroll Bookkeeper 4.0 years
Payroll Technician 3.7 years
Payroll Officer 3.7 years
Accounting Clerk 3.4 years
Payroll Clerk 3.3 years
Payroll Specialist 3.1 years
Payroll Associate 3.0 years
Payroll Processor 3.0 years
Payroll Assistant 2.5 years
Top Careers Before Payroll Bookkeeper
Bookkeeper 15.7%
Cashier 6.1%
Secretary 3.1%
Assistant 2.6%
Accountant 2.4%
Teller 2.2%
Top Careers After Payroll Bookkeeper
Bookkeeper 16.2%
Accountant 4.6%
Cashier 4.6%
Manager 2.0%

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Top Skills for A Payroll Bookkeeper

  1. Income Tax Returns
  2. General Ledger Accounts
  3. Accounts Receivables
You can check out examples of real life uses of top skills on resumes here:
  • Proofed income tax returns for errors before they were filed
  • Prepare Analysis Schedules of payroll related general ledger accounts.
  • Process Bi Weekly Payroll for direct deposit, Accounts Receivables, and Accounts Payables.
  • Contributed to the successful implementation of electronic bookkeeping with QuickBooks.
  • Directed financial management functions including development of monthly/quarterly financial statements, financial forecasts, and budgets for various customers and clients.

Payroll Bookkeeper Demographics

Gender

Female

76.4%

Male

12.6%

Unknown

11.0%
Ethnicity

White

62.6%

Hispanic or Latino

16.4%

Black or African American

11.0%

Asian

6.5%

Unknown

3.5%
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Foreign Languages Spoken

Spanish

62.1%

Russian

6.9%

Portuguese

3.4%

Ukrainian

3.4%

German

3.4%

French

3.4%

Aramaic

3.4%

Burmese

3.4%

Tagalog

3.4%

Polish

3.4%

Thai

3.4%
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Payroll Bookkeeper Education

Schools

University of Phoenix

24.8%

Southern New Hampshire University

7.1%

Bergen Community College

6.2%

Northwood University

5.3%

Liberty University

5.3%

Nassau Community College

4.4%

Northern Essex Community College

4.4%

Monroe College

4.4%

American River College

3.5%

Community College of Philadelphia

3.5%

Madisonville Community College

3.5%

University of Central Florida

3.5%

Kennesaw State University

3.5%

Portland Community College

3.5%

Strayer University

3.5%

Alamance Community College

2.7%

Franklin University

2.7%

Naugatuck Valley Community College

2.7%

Rockhurst University

2.7%

New Hampshire Technical Institute

2.7%
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Majors

Accounting

42.0%

Business

26.0%

Health Care Administration

3.6%

Criminal Justice

2.8%

Finance

2.6%

Human Resources Management

2.6%

Liberal Arts

2.4%

General Studies

2.1%

Management

1.8%

Legal Support Services

1.8%

Psychology

1.8%

Computer Science

1.5%

Medical Assisting Services

1.5%

Nursing

1.4%

Education

1.4%

General Education, Specific Areas

1.1%

Sociology

1.0%

Information Technology

0.8%

Mathematics

0.8%

Human Services

0.8%
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Degrees

Other

32.3%

Bachelors

31.4%

Associate

20.9%

Masters

6.2%

Certificate

5.8%

Diploma

2.6%

License

0.8%

Doctorate

0.1%
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Top Payroll Bookkeeper Employers

Jobs From Top Payroll Bookkeeper Employers

Payroll Bookkeeper Videos

How To Enter Payroll Into QuickBooks - Detail

12 - Accounting for Payroll

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