A payroll clerk is a member of the HR team and is primarily responsible for keeping track of the employees' working hours and accurately calculating their salaries based on this information. They perform data entry, update, and maintain payroll records. They create timesheets, prepare payment statements, and issue paychecks.

They calculate bonuses, extra hours, benefits, taxes, and all that jazz. They clear away the doubts employees might have and investigate any inconsistency in calculations.

Now, in most job descriptions, you will find keen attention to detail as one of the important skills to have in order to be successful. As far as payroll clerks are concerned, though, this requirement weighs in extra. You do not want to be the reason why people fail to get the wages they are entitled to; this much is easy to see.

What Does a Payroll Clerk Do

Financial clerks do administrative work for many types of organizations. They keep records, help customers, and carry out financial transactions.

Learn more about what a Payroll Clerk does

How To Become a Payroll Clerk

A high school diploma or equivalent is typically required for most financial clerk jobs. These workers usually learn their duties through on-the-job training.

Learn More About How To Become a Payroll Clerk

Payroll Clerk Career Paths

Average Salary for a Payroll Clerk

Payroll Clerks in America make an average salary of $41,602 per year or $20 per hour. The top 10 percent makes over $55,000 per year, while the bottom 10 percent under $31,000 per year.
Average Payroll Clerk Salary
$41,602 Yearly
$20.00 hourly
$31,000
10 %
$41,000
Median
$55,000
90 %

What Am I Worth?

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How To Become a Payroll Clerk
How To Become a Payroll Clerk Career Overview

States With The Most Payroll Clerk Jobs

Mouse over a state to see the number of active payroll clerk jobs in each state. The darker areas on the map show where payroll clerks earn the highest salaries across all 50 states.

Average Salary: Job Openings:

Number Of Payroll Clerk Jobs By State

RankStateNumber of JobsAverage Salary
1California4,815$45,407
2Texas2,257$39,173
3Florida1,951$36,598
4New York1,635$48,223
5Illinois1,227$43,257
6Pennsylvania1,224$40,396
7Ohio1,213$39,513
8Michigan1,062$37,879
9Georgia974$40,870
10Washington972$45,608
11North Carolina952$35,991
12Massachusetts882$48,241
13Indiana869$37,214
14Minnesota837$45,491
15Virginia795$38,419
16Missouri772$37,531
17Tennessee729$33,935
18Wisconsin711$41,197
19Colorado687$45,122
20Oregon609$43,301
21Maryland583$40,293
22Connecticut498$51,618
23Kansas492$41,955
24Kentucky476$34,489
25Utah407$39,905
26South Carolina366$32,611
27New Jersey346$50,185
28Iowa281$38,590
29Nebraska278$40,386
30Oklahoma273$37,661
31Alabama267$36,283
32Louisiana222$34,263
33Idaho212$36,635
34New Mexico194$34,550
35Arkansas193$31,879
36Mississippi189$38,757
37Arizona181$39,607
38Delaware135$39,190
39New Hampshire121$48,114
40Alaska117$44,327
41West Virginia117$42,397
42South Dakota107$31,408
43Rhode Island93$44,461
44Hawaii89$36,814
45Nevada85$39,307
46Maine80$41,083
47Vermont78$45,993
48North Dakota70$40,663
49Wyoming57$46,061
50Montana20$36,441

Payroll Clerk Education

Payroll Clerk Majors

33.1 %

Payroll Clerk Degrees

Bachelors

34.1 %

Associate

31.4 %

High School Diploma

20.9 %

Top Colleges for Payroll Clerks

1. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

2. Northwestern University

Evanston, IL • Private

In-State Tuition
$54,568
Enrollment
8,451

3. University of Southern California

Los Angeles, CA • Private

In-State Tuition
$56,225
Enrollment
19,548

4. SUNY at Binghamton

Vestal, NY • Private

In-State Tuition
$9,808
Enrollment
13,990

5. Villanova University

Villanova, PA • Private

In-State Tuition
$53,308
Enrollment
6,819

6. San Diego State University

San Diego, CA • Private

In-State Tuition
$7,488
Enrollment
30,018

7. Bentley University

Waltham, MA • Private

In-State Tuition
$49,880
Enrollment
4,177

8. SUNY Farmingdale

Farmingdale, NY • Private

In-State Tuition
$8,306
Enrollment
9,394

9. Boston University

Boston, MA • Private

In-State Tuition
$53,948
Enrollment
17,238

10. SUNY Stony Brook

Stony Brook, NY • Private

In-State Tuition
$9,625
Enrollment
17,407

Top Skills For a Payroll Clerk

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 18.8% of payroll clerks listed data entry on their resume, but soft skills such as communication skills and math skills are important as well.

  • Data Entry, 18.8%
  • Payroll System, 10.4%
  • Photocopying, 6.7%
  • Excellent Organizational, 6.5%
  • Customer Service, 6.0%
  • Other Skills, 51.6%

Choose From 10+ Customizable Payroll Clerk Resume templates

Zippia allows you to choose from different easy-to-use Payroll Clerk templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Payroll Clerk resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

Payroll Clerk Resume
Payroll Clerk Resume
Payroll Clerk Resume
Payroll Clerk Resume
Payroll Clerk Resume
Payroll Clerk Resume
Payroll Clerk Resume
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Payroll Clerk Resume
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Payroll Clerk Resume
Payroll Clerk Resume
Payroll Clerk Resume
Payroll Clerk Resume

Payroll Clerk Demographics

Payroll Clerk Gender Distribution

Female
Female
88%
Male
Male
12%

After extensive research and analysis, Zippia's data science team found that:

  • Among payroll clerks, 87.6% of them are women, while 12.4% are men.

  • The most common race/ethnicity among payroll clerks is White, which makes up 61.7% of all payroll clerks.

  • The most common foreign language among payroll clerks is Spanish at 76.0%.

Work Experience Programs For Payroll Clerks

Virtual work experience programs replicate work at top companies and help you gain the skills to be successful when applying and working there. In only a few hours, learn the relevant tools necessary to complete a typical work day at that company. Virtual work experience programs are 100% free, open-access, and self-paced. No experience or application is required!

Tax Program

Company: KPMG AU

Cost: Free

Duration: 5-6 hours

Career Catalyst: Tax Program

Company: KPMG U.S.

Cost: Free

Duration: 3-4 hours

Audit Program

Company: Grant Thornton Australia

Cost: Free

Duration: 5-6 hours

Digital Assurance Program

Company: PwC Switzerland

Cost: Free

Duration: 5-6 hours

Commercial Banking Program

Company: JPMorgan Chase

Cost: Free

Duration: 5 hours

Corporate Tax Program

Company: PwC Switzerland

Cost: Free

Duration: 7-8 hours

Global Banking & Markets Program

Company: HSBC

Cost: Free

Duration: 5-6 hours

Corporate Investment Banking Program

Company: Standard Bank

Cost: Free

Duration: 5.5 hours

Audit & Assurance Program

Company: KPMG AU

Cost: Free

Duration: 5-6 hours

Financial Audit Program

Company: PwC Switzerland

Cost: Free

Duration: 5-6 hours

Online Courses For Payroll Clerk That You May Like

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Payroll calculations - federal income tax, social security, Medicare - Payroll journal entries posted to ledger accounts...

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Best States For a Payroll Clerk

Some places are better than others when it comes to starting a career as a payroll clerk. The best states for people in this position are Connecticut, New Jersey, Massachusetts, and New York. Payroll clerks make the most in Connecticut with an average salary of $51,618. Whereas in New Jersey and Massachusetts, they would average $50,185 and $48,241, respectively. While payroll clerks would only make an average of $48,223 in New York, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Connecticut

Total Payroll Clerk Jobs:
498
Highest 10% Earn:
$74,000
Location Quotient:
1.34

2. Minnesota

Total Payroll Clerk Jobs:
837
Highest 10% Earn:
$58,000
Location Quotient:
1.13

3. Washington

Total Payroll Clerk Jobs:
972
Highest 10% Earn:
$58,000
Location Quotient:
1.19
Full List Of Best States For Payroll Clerks

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Top Payroll Clerk Employers

Most Common Employers For Payroll Clerk

RankCompanyAverage SalaryHourly RateJob Openings
1U.S. Census Bureau$53,477$25.71167
2City of Houston$46,183$22.2018
3UPS$46,109$22.1722
4Patterson-UTI Energy$43,827$21.0716
5AT&T$42,799$20.5818
6Chicago Public Schools$42,174$20.2822
7ADP$42,173$20.2847
8Costco Wholesale$41,859$20.1228
9The GEO Group$41,648$20.0235
10Robert Half$40,924$19.68677

Payroll Clerk Videos