Become A Payroll Clerk

* Process all Employee Change Notices weekly by verifying employee movement and job changes.
* Verify that pay rates are accurate, pay level, shift/crew, etc.
* Enter into Time and Attendance System for timely payroll processing.
* As required enter and maintain all hourly personnel data in the Time and Attendance System and prepare reports from system as needed.
* Establish and maintain personnel files, insuring appropriate content.
* Establish and maintain up-to-date records on all leaves of absence, i.e., FMLA, short and long-term disability, etc.
* Track time away from the plant on FMLA and apply legal guidelines as appropriate.
* Maintain Attendance point records and post.
* Daily Kronos Time and Attendance tie out.
* Vacation pay entry into Kronos and vacation tracking
* Track missed deductions and process deduction payments from employees.
* STD tracking and payment in Kronos.
* Weekly payroll closing through integration to Workday.
* Monthly split week payroll.
* Month end payroll entry closing.
* Monthly third-party vendor payment processing for Union dues, Pension, and Benefits.
* Coordinate with Human Resources Manager in planning events such as retirement parties, holiday meals, achievement recognitions, etc.
* Maintain anniversary postings.
* Assist Human Resources Manager on work of a confidential nature, including administration of hourly wage schedule, confidential correspondence and other project work as directed.
* Update and post when needed on employee communications boards.
* Help employees with contract interpretation.
* Performs other duties as assigned

* Prepares bi-weekly payroll for temporary and regular employeesMaintains files and financial records regarding payrollMaintains individual earning records, deductions, earned leave, and other necessary recordsProvides and maintains both computerized and compensated leave records for all district employeesReports all payroll taxes and deductions to appropriate agenciesEnsures payroll taxes and deductions are reconciled on a bi-weekly, monthly, and quarterly basisMaintains and updates payroll account code changes to align with new budgets, as neededMaintains proper tax forms, such as W
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* sPrepares and submits W2's electronically to Social Security AdministrationAbility to familiarize with District's accounting codes fan internal control measure]Maintains and monitors all payroll liability accountsMaintains accounts payable to employee flex benefits and other designationsEnsures time sheets and leave documents are accurate from Payroll Worksheet reportStore and maintain payroll files on hard and soft copies (soft copies on laser fiche)Prepare payroll Journal Entry for posting to BMS Finance.
* District Clerk to review before posting
* Maintains 403(b) retirement plans (compliance with audit requirements)Grant support duties include:Title Grants
* Prepare payroll expenditure reports for superintendent upon request.
* Update projectreporter codes in employee maintenance files when necessary (new grants)
* Will work cooperatively as a team with all central office staff, serving as a back-up as needed and when assigned by supervisor
* Relieves the receptionist duties while he/she is on break (rotation basis) as well as all other duties as assigned by the

* Maintains payroll information by assisting in the collection and entering of pay data.
* Performs timely entry of pay data related to payroll pay cycle processing.
* Check data for recording errors.
* Assist in the preparation of manual checks for distribution to employees.
* Verify timekeeping records and obtain supervisory approval of time card discrepancies.
* Distribute and collect timecards each pay period.
* Process manual time cards and worksheets to insure accurate wage payments.
* Maintains accurate reports/support of pay data entries to include updating timekeeping system, payroll system and internal documents as it pertains to pay data & payroll policies and procedures

* Maintain payroll information by collecting, calculating, and entering data.
* Prepare reports by compiling summaries of hours, earnings, taxes, deductions, leave, disability, and nontaxable wages using Microsoft Excel.
* Resolve payroll discrepancies by collecting and analyzing information.
* Provide payroll information by answering questions and requests.
* Maintain payroll operations by following policies and procedures; reporting needed changes.
* Maintain employee confidence and protects payroll operations by keeping information confidential.
* Contribute to team effort by accomplishing related results as needed.
* Complete additional projects as outlined by the Payroll Manager

* Process biweekly payroll; maintaining employee information in Visual Enterprise ERP system
* Provide NEO training to all employees for time keeping related to government compliance and Visual Enterprise ERP system
* Process employee withholding orders by responding to agencies, communicating with employees, and maintaining in payroll system
* Process temporary labor time cards and provide to agency
* Process employee expenses reports
* Process monthly credit card statements for employees and purchasing department
* Backup for other activities as assigned