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Payroll specialist skills for your resume and career

Updated January 8, 2025
3 min read
Payroll specialist example skills
Below we've compiled a list of the most critical payroll specialist skills. We ranked the top skills for payroll specialists based on the percentage of resumes they appeared on. For example, 13.4% of payroll specialist resumes contained customer service as a skill. Continue reading to find out what skills a payroll specialist needs to be successful in the workplace.

15 payroll specialist skills for your resume and career

1. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how payroll specialists use customer service:
  • Provided outstanding customer service to assigned customers base providing timely and accurate feedback to appropriate questions relative to salon location.
  • Delivered unsurpassed internal and external customer service with field offices and associates through quick responses on various payroll matters

2. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how payroll specialists use data entry:
  • Managed multiple scheduling and payroll processes to include information gathering, related calculations, and data entry into internal payroll systems.
  • Ensured accurate processing of payroll, provide timely and accurate financial information, participated in data entry payroll.

3. Payroll Data

Here's how payroll specialists use payroll data:
  • Managed bi-weekly payroll operations by entering employee payroll data into ADP vendor payroll database; maintained relations with provider.
  • Delivered payroll services in various client company structures while accurately analyzing payroll data supplied by clients.

4. Human Resources

Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

Here's how payroll specialists use human resources:
  • Coordinate with Human Resources Information Management concerning employee information to ensure appropriate payments, deductions and adjustments to employees.
  • Created and implemented new procedures for payroll and human resources which increased accuracy and efficiency for payroll processing.

5. ADP Workforce

Here's how payroll specialists use adp workforce:
  • Processed payroll using ADP Workforce Now for a total of 275 employees on a bi-weekly basis including hourly and salary.
  • Led implementation process from ADP PC/Payroll to ADP Workforce Now Time & Attendance with minimum interruption to business needs.

6. Kronos

Kronos is an employee time tracking software popular in the US.

Here's how payroll specialists use kronos:
  • Utilized KRONOS for timekeeping and to administer security access.
  • Handled all FMLA, insurance, employee benefits and processing the payroll on bi-weekly bases through the KRONOS timekeeping system.

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7. Multi-State Payroll

Here's how payroll specialists use multi-state payroll:
  • Process bi-weekly Multi-State payroll for the organization.
  • Process Multi-State Payroll for 1300 railroad employees Process quarterly profit share Verify and process direct deposit file.

8. Manual Checks

Manual checks are payments issued to employees outside an organization's payroll system. It usually occurs for early and late payments, often due to terminations, resignations, job orders, and late submission of requirements.

Here's how payroll specialists use manual checks:
  • Process manual checks as required in accordance to company policy and State and Federal.regulations.
  • Maintained manual check requests and expedited processing to ensure client satisfaction.

9. HRIS

Here's how payroll specialists use hris:
  • Collaborate with the HRIS System Administrator to ensure system integrity and accuracy and develop improvements.
  • Performed salary administration including annual review maintenance and entered payroll changes into HRIS database.

10. PTO

Paid time off or often referred to as PTO, is given in most companies or agencies intended for their employees. Although there are many benefits and time offs given for employees such as vacation leave, sick leave, maternity or paternity leave, bereavement leave, PTO is when the worker is given time to have a break or not go to work for essential purposes. This kind of agreement happens every year, wherein the workers are paid to have a break from work. Not all employers give such an offer, depending on the status of the company.

Here's how payroll specialists use pto:
  • Formulated and delivered multiple payroll related reports including, PTO, travel & expense, vacation/sick/float; prepared quarterly/annual evaluations.
  • Developed training manual and power point presentation for flexible vacation time policy improving accuracy of PTO and flexible day off reporting.

11. Work Ethic

Here's how payroll specialists use work ethic:
  • Promoted to Accounting Specialist position within nine months of hire based on performance and work ethic.
  • Recognized for good and quick work ethics, completed short term assignment successfully*

12. Reconciliations

Here's how payroll specialists use reconciliations:
  • Assumed responsibility for reconciliations resulting in the clearing of several aged outstanding items to ensure a smooth transition to Sovereign.
  • Prepared payroll journal entry and provided guidance in general ledger reconciliations pertaining to payroll general ledger accounts and labor expense distribution

13. Excellent Organizational

Here's how payroll specialists use excellent organizational:
  • Maintained good verbal and written communication skills with excellent organizational and time management skills as well.

14. Timekeeping

Here's how payroll specialists use timekeeping:
  • Manage a bi-weekly payroll in accordance with established processes, including auditing timekeeping records for compliance with established standards and policies.
  • Gather and analyze information to handle sensitive customer issues regarding timekeeping and salary with respect to union and non-union positions.

15. Payroll Transactions

Here's how payroll specialists use payroll transactions:
  • Review payroll transactions for accuracy and completeness, verifies against appropriate documentation and process as necessary.
  • Performed daily payroll department operations to ensure all payroll transactions are processed accurately and timely.
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List of payroll specialist skills to add to your resume

Payroll specialist skills

The most important skills for a payroll specialist resume and required skills for a payroll specialist to have include:

  • Customer Service
  • Data Entry
  • Payroll Data
  • Human Resources
  • ADP Workforce
  • Kronos
  • Multi-State Payroll
  • Manual Checks
  • HRIS
  • PTO
  • Work Ethic
  • Reconciliations
  • Excellent Organizational
  • Timekeeping
  • Payroll Transactions
  • General Ledger
  • W-2
  • Accruals
  • Direct Deposits
  • Journal Entries
  • Payroll Issues
  • Payroll Checks
  • Reconcile Payroll
  • Strong Customer Service
  • Calculation
  • UltiPro
  • Payroll Deductions
  • Payroll Reports
  • Payroll Processing System
  • Child Support Orders
  • Payroll Software
  • Review Payroll
  • PeopleSoft
  • Payroll Functions
  • ACH
  • Payroll Taxes
  • Taxation
  • Status Changes
  • Benefit Deductions
  • Payroll Accounts
  • W4
  • Wage Garnishments
  • W2
  • W-4
  • Tax Laws
  • Payroll Procedures
  • Tax Levies
  • Payroll Adjustments
  • Tax Returns

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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