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Payroll specialist jobs in New Jersey - 133 jobs

  • Payroll Specialist

    Pride Health 4.3company rating

    Payroll specialist job in Paramus, NJ

    Job Title: Payroll Assistant We are seeking a detail-oriented and dependable Payroll Assistant to join our team. This role will support the payroll processing function for both hourly and salaried employees, assist with wage garnishments, and ensure benefits deductions are processed accurately. The ideal candidate will be proactive, organized, and capable of maintaining data accuracy in a fast-paced environment. Key Responsibilities: Process payroll for both hourly and salaried employees in a timely and accurate manner Enter and manage wage garnishments Review and process payroll transfer reports Verify and maintain accurate benefit deduction records Conduct regular audits to ensure payroll data integrity Support leadership with accounting-related tasks and special projects Qualifications: Minimum of 3 year of payroll experience High School Diploma or GED required; Bachelor's Degree preferred Proficiency in Microsoft Office (especially Excel, Word, Outlook) Experience with QuickBooks and payroll platforms (e.g., PayChoice or Payroll Associates) preferred Strong attention to detail and ability to handle confidential information Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors
    $41k-49k yearly est. 22h ago
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  • Senior Payroll Analyst

    Bcforward 4.7company rating

    Payroll specialist job in Fairfield, NJ

    Payroll Analyst - Union Payroll | Onsite | Fairfield, NJ We are hiring an experienced Payroll Analyst to join our team in Fairfield, NJ (100% onsite). This is a full-time opportunity supporting complex union and non-union payroll operations in a fast-paced, high-visibility environment. What You'll Do: Process end-to-end weekly and bi-weekly payroll for union and non-union employees Audit Time & Attendance data for policy and regulatory compliance Administer union benefits, deductions, and CBA-related payroll requirements Utilize Dayforce and Workday for payroll processing, reporting, and troubleshooting Analyze payroll data using advanced Excel (Pivot Tables, VLOOKUP, formulas) Investigate and resolve payroll discrepancies with HR, Finance, and Operations Support audits, maintain internal controls, and recommend process improvements Ensure compliance with federal, state, and multi-state payroll regulations What We're Looking For: 3+ years of payroll experience with significant union payroll exposure Hands-on experience with Dayforce and Workday (required) Strong multi-state payroll knowledge (California a plus) Advanced Excel skills (Pivot Tables, VLOOKUP, complex formulas) Highly analytical, detail-oriented, and proactive mindset Bachelor's degree preferred 📍 Location: Fairfield, NJ (100% onsite) 💰 Salary: $75,000 - $90,000 + comprehensive benefits
    $75k-90k yearly 2d ago
  • PEO Payroll Specialist

    Extensishr

    Payroll specialist job in Iselin, NJ

    Who We Are: ExtensisHR, one of the largest Professional Employer Organizations (PEOs) in the U.S. with client employees in all fifty states, is looking for talented people to join our team. If you want to contribute your talents, make a bigger impact, and be part of the growing PEO & HRO industry, we are interested in talking to you. Our renowned industry leadership in customer service starts with our people. You can contribute to delivering on our brand promise of helping organizations succeed through our people-first approach in solving customer's ever-evolving HR needs. Our HR offerings include personalized services for HR, employee benefits, payroll and taxes, employer risk, compliance, and employee management. Today, we manage over $3 billion in employment-related costs annually-and we are growing every day. For more information about the company visit ******************* Who You Are: The Payroll Specialist will be reporting to the Payroll Manager and be responsible for accurate and timely completion of client payrolls. Client maintenance is an essential duty including entering and verifying new employees, changes, and terminations. You will also respond to client inquiries on payroll processing issues and maintaining a filing of employee and client data requirements. What You'll Do: Utilize internal systems, resources, and import files to enter and process payrolls accurately, while meeting internal deadlines. Maintain client quality survey scores in support of key initiatives. Respond to any client questions or issues related to payroll input and processing. Consistently expand and refine knowledge and skills related to the system and internet product, ensuring performance remains at the highest level. Keep current with Federal and State tax changes as they occur. Accurately complete any incoming employee maintenance, ensuring all changes, new hires and terminations are completed prior to payroll processing. Verify I-9 information submitted by the client for accuracy and compliance. Help support the documentation of processes and procedures as needed for the payroll department. Maintain filing of employee and client data in the appropriate system folders. Perform other related duties as assigned. What You Bring: Associate or bachelor's degree and/or relevant work experience. 3+ years in a role handling payroll for multiple clients/locations. FPC or CPP is a plus. PEO experience is a plus. PrismHR and Salesforce experience is a plus. Ability to work under pressure within stated deadlines. Attention to accuracy and detail. Strong interpersonal and communication skills. Ability to work independently and as part of a team. Computer proficiency, Microsoft office, and other payroll software programs. Strong organizational, planning and time management skills. What We Offer: At Extensis, we recognize there are many factors that influence your overall satisfaction both at work, and in your personal life. Under our You, Supported program, we provide a perfect mixture of compensation, benefits, company culture, and resources to our employees that help you reach a happier, more balanced life. Some of these offerings include: Competitive compensation to reward you for your hard work every day. Progressive Paid-Time Off Program for you to enjoy time out of the office, including time off for volunteering and life events. Group Medical, Dental, Vision and Life insurance to encourage a healthy lifestyle available from day one. Pretax Spending Accounts to ease taxes on health and dependent care expenses. Extensive professional development programs to help you get to where you want to go in your career. Discounts in retail and entertainment. A social and community outreach committee that promotes a fun inclusive culture through in-office events and networking opportunities. Complimentary coffee and snacks to keep you fueled and productive throughout the day. ExtensisHR is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
    $46k-66k yearly est. Auto-Apply 2d ago
  • Payroll Specialist II

    CP Payroll, LLC Dba Connectpay

    Payroll specialist job in Caldwell, NJ

    Job Description About ConnectPay: ConnectPay provides comprehensive payroll and HR solutions specifically designed for small and medium-sized businesses. Our mission is to simplify payroll processes while ensuring full compliance with tax regulations, enabling our clients to focus on growing their businesses. At ConnectPay, we pride ourselves on combining cutting-edge technology with a personalized, human-first approach. We understand that every business is unique, so we tailor our services-including payroll processing, tax compliance, and HR support-to meet the specific needs of our clients. We believe that our employees are our most valuable asset. By fostering a culture of innovation, collaboration, and professional growth, we empower our team to deliver exceptional service and create meaningful daily impact for our clients. Responsibilities: Review and process payroll across multiple states. Maintain meticulous attention to detail, accurately complete tasks under deadline. Update and maintain CRM system. Initiate ongoing client enrollment, education, and onboarding. Effectively handle in-bound calls in a timely and friendly manner. Maintain confidentiality and acting with integrity while handling sensitive information. Perform other duties as assigned. Qualifications: Ability to work with web-based applications. Excellent organizational and time management skills. Articulate communicator in a variety of settings. Extraordinary attitude with client service orientation. Ability to prioritize information by analyzing critical issues and drawing accurate conclusions. Act with professionalism and urgency. Operate a 10-key with speed and accuracy. Knowledge of bookkeeping or payroll functions preferred Payroll Certification (FPC or CPP) a plus. Associate degree or equivalent. CP Payroll believes in fair and equitable pay. A reasonable estimate of this role's hourly rate range is $21-25/hr. The actual hourly range will depend on a variety of factors, including but not limited to a candidate's education, training, experience, location, and internal equity. In addition to base salary, all CP Payroll team members receive equity and participate in either an annual bonus plan, based on company and individual performance, or a role-based sales incentive plan. At CP Payroll, we are proud to offer a comprehensive team member benefits package, including 401(k) with company contributions, group medical, dental, and vision coverage, life insurance, short and long-term disability insurance, and flexible spending accounts. CP Payroll is an equal opportunity employer. We are committed to a work environment free from discrimination and harassment. All employment decisions are made without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other protected characteristic under applicable law. Powered by JazzHR WgI4CjWOxx
    $21-25 hourly 7d ago
  • Payroll Specialist

    Graymar Environmental Services

    Payroll specialist job in Cherry Hill, NJ

    GrayMar Environmental Services continues to grow its national footprint and remains firmly grounded in the values that define who we are. We embrace Respect, Integrity, Safe Work Practices, Excellence in Service, and a deep sense of Family. We call it RISE through Caring. Specializing in environmental remediation, hazardous material management, waste disposal, health and safety, and emergency response, we deliver comprehensive and sustainable services that help our clients manage risk, maintain compliance, and protect the environment. Our number one priority is safety, and we take pride in our highly skilled, dedicated team that works together to “Get the Job Done Safely!” Every employee is seen, heard, and valued-not as a number, but as a member of a family. Our company culture promotes ongoing learning, professional development, and long-term career growth, supported by robust benefits. These include wellness programs, incentives, bonuses, 401(k), health, dental, and vision coverage, life insurance, supplemental and flexible spending accounts. At GrayMar, inclusion is not just an initiative. It is integral to how we innovate and grow. Drawing strength from our different experiences and backgrounds, we foster an inclusive environment where every voice matters and look after the well-being of our colleagues every day. As we expand our reach across the country, we remain committed to providing exceptional service to our customers while building a workplace where people thrive, feel safe, and are proud to belong. Position Overview/Description The Payroll Specialist will work end-to-end payroll processing for a multi-state workforce using ADP Workforce Now, Essential or Managed Time. They will ensure the accuracy and integrity of payroll data through detailed reconciliation, analysis, and audit processes. This role validates payroll results, resolves discrepancies, and reconciles payroll-related accounts. This role requires deep experience with prevailing wage payrolls, certified payroll reporting, fringe/benefit calculations (where applicable), and compliance across various states, including but not limited to CA, WA, Oregon, AZ, TX, and NJ. The ideal candidate has worked within the waste management/environmental remediation industry or a similar field services environment with variable schedules, field timekeeping, per diem, and job-costing needs. Key Responsibilities Payroll Processing (ADP Workforce Now) Execute full-cycle, multi-state payroll on a weekly cadence; validate earnings, deductions, taxes, accruals, and garnishments. Maintain and audit employee data, pay rates, tax setups, direct deposits, and PTO balances in ADP Workforce Now. Reconcile payroll registers to GL; prepare payroll journal entries and support Finance with month-end close. Time & Attendance / Job Costing Import, validate, and reconcile time from field timekeeping systems (e.g., mobile app or timesheets), ensuring accurate job codes, shifts, per diem, and overtime calculations. Partner with Operations to resolve exceptions, missed punches, and allocation issues. Prevailing Wage & Certified Payroll Calculate prevailing wage rates, fringe benefits, and required differentials; ensure proper accrual or cash-in-lieu handling in alignment with contract requirements. Prepare and submit certified payroll reports (e.g., CA DIR, WA L&I) and maintain documentation for audits. Track apprenticeship ratios, classifications, and work types, where applicable. Multi-State Compliance Ensure compliance with state/local wage & hour rules (e.g., CA meal/rest periods & OT,WA paid sick leave, NJ state-specific requirements AZ/TX local taxes). Monitor tax jurisdictions, reciprocity, SUI updates, and local city taxes; coordinate with ADP Tax Services on registrations and notices. Benefits & Deductions Administer payroll deductions for medical, dental, vision, FSA/HSA, 401(k)/match, and post-tax deductions; reconcile vendor invoices against payroll. Support annual and off-cycle adjustments (benefits changes, bonuses, retro pay, PTO payouts). Reporting & Audits Analyze payroll data to identify variances, discrepancies, and trends; research and resolve issues promptly. Generate payroll and labor reports (headcount, OT trends, job costing, certified payroll, PTO liabilities). Support internal/external audits (DOL, state agencies, CPA); maintain secure payroll records in accordance with company and regulatory policies. Employee Service & Cross-Functional Collaboration Provide timely support to employees and managers regarding pay, direct deposits, and timesheet issues. Partner with HR, Finance, and Operations to continuously improve payroll accuracy and cycle efficiency. Education & Experience 3-5+ years of end-to-end, multi-state payroll Proficient in ADP Workforce Now. Direct experience with prevailing wage calculations and certified payroll reporting (e.g., CA DIR, WA L&I). Proven knowledge of wage & hour and tax compliance across nationwide, with knowledge in CA, WA, AZ, TX, and NJ. Strong Excel skills (pivot tables, vLOOKUP/XLOOKUP) and experience reconciling payroll to the GL. Detail-oriented with excellent problem-solving, confidentiality, and customer-service skills. Strongly Preferred Experience in waste management, environmental remediation, construction, or similar field services environment. Familiarity with fringe administration, and project-based/job costing. Exposure to PTO accrual policies, meal/rest period compliance (especially CA), and per diem practices. Fundamental understanding of Davis-Bacon/Service Contract Act (or analogous state prevailing wage frameworks). Associate's or Bachelor's in Accounting, Finance, HR, or related field preferred. Skills & Competencies Accuracy & Compliance Analytical & Reconciliation Skills Confidentiality & Integrity Partnering with Operations (field-first mindset) Process Improvement & Systems Savvy (ADP Workforce Now) Work Environment & Expectations Fast-paced environment with frequent changes and competing priorities. Availability outside standard business hours may be required. Must be highly accountable, process-driven, and performance-focused.. Benefits Comprehensive health benefits coverage after60 days of full-time employment 401K with company match STD, LTD, and life insurance, and other ancillary options Career path programs and company-paid training Wellness programs Recognition, Incentives, and Bonuses Health, dental, and vision coverage, Flexible spending accounts. Family culture with positive and safe work environments Disclaimer: This job description may not include all assigned duties, responsibilities, or aspects of the job described and may be amended at any time at the sole discretion of GrayMar Environmental Services, LLC. GrayMar Environmental Services LLC is an Equal Opportunity Employer. Employment opportunities at GrayMar are based on one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, religion, sex, pregnancy, childbirth or related medical conditions, national origin, age, veteran status, disability, genetic information, or any other characteristic protected by law.
    $46k-65k yearly est. Auto-Apply 28d ago
  • Payroll Coordinator

    Apidel Technologies 4.1company rating

    Payroll specialist job in Parsippany-Troy Hills, NJ

    Job Description 1 Payroll Coordinator Open! Request Type: CW Duration: 3 months + / potential conversion Number of Openings -1 Work Style: Remote Preferred Time Zone: CST or EST (Work Schedule Required will be in CST: 8 5 CST; M - F) Job Type: Professional Department candidate will work in: HR Candidate will support the following location: Parsippany, NJ Shift Schedule: Work Schedule Required will be in CST: 8 5 CST; M - F Over Time: OT only available if approved by HM Hours Per Week: 40 Targeted Start Date: ASAP (Next Orientation Date/Approved Date for CWs is Monday, June 2nd 2025) NO JOB HOPPING IN RESUMES! Interview Process: Minimum of 2 Teams Interviews (30 mins most likely per interview round. Max interview duration - 60 mins per interview round) Pre-Hire Requirements: NO Drug Screen NO PCP Testing Required Background Check in Sterling - JG 3Plus Required Onboarding from Supplier Company Overview: Medical LLC is a global leader in diabetes care, dedicated to empowering people with diabetes to live their best lives through innovative solutions. With a legacy spanning over 100 years, is committed to advancing diabetes care through cutting-edge technology, strategic partnerships, and the passion of over 2,000 employees worldwide. Our headquarters is located in Parsippany, NJ, and we pride ourselves on fostering a collaborative and inclusive work environment. Why Work We believe in nurturing talent and providing opportunities for growth and development. Our employees enjoy a supportive work culture, competitive salaries, and comprehensive benefits. We are dedicated to making a positive impact on the lives of people with diabetes, and we invite you to join us in this meaningful mission. Position Overview: The Payroll Specialist will play a crucial role in ensuring accurate and timely payroll processing for our employees across the US and Canada. This position requires a detail-oriented individual with strong analytical skills and the ability to handle sensitive information with discretion. The Payroll Specialist will be responsible for overseeing the entire payroll cycle, ensuring compliance with local tax regulations, and providing exceptional support to employees regarding payroll inquiries. Requirements: US and Canada Payroll experience required; International experience preferred. Dayforce system experience REQUIRED. Minimum of 5+ years experience in payroll processing. Strong analytical skills and attention to detail. Excellent communication and interpersonal skills. Experience using Workday. Ability to handle sensitive and confidential information with discretion. Ability to work well independently. Exceptional organizational and time management abilities. Payroll Process: Oversee the end-to-end payroll processing cycle, including data input, calculations, and distribution of paychecks or direct deposits. Ensure compliance with all local payroll tax regulations and reporting requirements. Review payroll transactions and adjustments. Investigate and work with a sense of urgency to resolve errors or warnings. Resolve any inquiries and transactions in a timely, accurate fashion. Manage time and attendance reporting. Assist employees with questions and concerns regarding payroll. Possess in-depth knowledge of payroll tax functions, including but not limited to reconciliation and responding to and resolving state inquiries. Experience with system implementation. Compliance and Reporting: Prepare payroll-related reports for government agencies, as required. Participate in internal and external audits related to payroll. Join Medical LLC and be part of a team that is making a difference in the world of diabetes care. Apply today to contribute to our mission and grow your career with us!
    $37k-48k yearly est. 6d ago
  • Payroll Specialist

    Us Tech Solutions 4.4company rating

    Payroll specialist job in Paramus, NJ

    + To perform complete payroll processes and activities in accordance with established protocols and procedures. **Responsibilities:** + Responsible for coordinating and processing the various types of pay transactions for biweekly exempt and non-exempt employees, such as payroll adjustments, rate changes, direct deposits, garnishments, and other payroll functions. Responsible for auditing and posting payroll. Responsible for electronic fund transfers (EFT), reversals and stop payments. Requires ability to work independently with minimal direct supervision. Ability to work cooperatively with varied members of the system. Ability to handle frequent interruptions and adapt to changes in workload and work schedule due to telephone calls and walk-ins. Ability to set priorities, make effective decisions, and respond quickly to requests. Ability to exercise judgment and meet pre-determined deadlines. **Job Requirements:** **Experience:** + Minimum of 3 years of payroll experience required. Workday Experience highly preferred. **Skills:** + Workday is a must have **Education:** + High school diploma or equivalent. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
    $46k-60k yearly est. 35d ago
  • Global Payroll Specialist -Domestic, Asia, Europe

    Ieee 4.9company rating

    Payroll specialist job in Piscataway, NJ

    Global Payroll Specialist -Domestic, Asia, Europe - 250377: KNW-B20 Description Job Summary The overall purpose of this position is to ensure the complete and accurate processing of IEEE's biweekly US Domestic payroll as well as the monthly IEEE International payrolls for India, Japan, Singapore, Austria, Germany and China, while continuously analyzing current payroll policies and procedures for compliance and improvement. The candidate this position is primarily responsible for the payroll processing with minimal to no supervision. This position also serves as 2nd lead in all Payroll Audits, both Internal and External as well as 3rd Lead in all special Projects related to the payroll system upgrades and enhancements. The position reports to the Sr. Payroll Manager with limited supervision and serves as 3rd lead subject matter expert "SME" for the Payroll Department on the ADP WFN payroll system and ADP Streamline Global payroll system. The candidate also serves as the subject matter expert "SME" for all payroll matters related to the 401k & Defined Contribution plans. This role acts as a liaison between the Payroll Department and the Benefits Department including employee leaves of absence and any process and system enhancements. This includes payroll calculations, accrual updates, and ensuring payroll compliance. Key Responsibilities Process domestic payroll with minimal supervision extreme confidentiality, high detail, and precise accuracy while adhering to all payroll policies / procedures and government regulations. Assure that all IEEE employees are paid accordingly. Ensure payments, tax withholding, and deductions are processed with extreme accuracy. Process salary payments such as retro's, bonuses, commissions, severance, vacation payouts, employee referrals, and night differential. Adhere to state regulations and procedures when processing wage garnishments. Assist and be the back-up for processing the International Global payroll with minimal supervision and extreme confidentiality. Engage with all global payroll vendors on processing and reporting matters ensuring all country regulations are in compliance Serve as subject matter expert and backup (after Sr Payroll Analyst) for the Payroll Department on Payroll systems. (i. e. , electronic time & attendance system (Enterprise eTIME) and the 401K & Defined Contribution Retirement Plan Contributions (including excess contribution calcualations). Payroll processing of payments to include: tax withholding, and deductions are processed with extreme accuracy. Record and process wage/salary payments such as retro's, bonuses, commissions, severance, vacation payouts, employee referrals, and night differential. Adhere to state regulations and procedures when processing wage garnishments. Reconcile and adjust quarterly reports for T. Rowe-Price. Process bi-weekly benefit deductions, 401K and DCRP Plan contribution wires. Process all International wire transfers for payroll processing and invoicing Assist Sr Global Payroll Analyst in preparing retirement plan projection tables for senior management and highly compensated employees. Reconcile forfeiture & suspense accounts for 401K & DCRP Plans with T. Rowe Price and provide information to the Accounting DeptReceive and Process bi-weekly 401K loan extract reports from T. Rowe Price and HR, including new loans and loan payoffs Assists Sr Global Payroll Analyst with all payroll matters and inquiries related to the 401K and Defined Benefit PlanAssist Sr Global Payroll Analyst with special projects as needed, such as the conversion and implementation of the new ADP Workforce Now payroll system and future system upgrades, ADP Etime upgrade and Global Payroll vendor conversion and upgrade Liaison with the Benefits Dept for all Employee Leaves of Absence. This includes payroll and accrual calculations and ensuring compliance for All leaves Travel Information 5-10% Domestic Qualifications Education Must have domestic and international payroll experience. Bachelor's degree or equivalent experience Some completed course work in Accounting Pref6-10 years Global Payroll RequiredComputer-based knowledge of Excel spreadsheets, Visio Flowcharts and PowerPoint presentations and other MS Office products RequiredLicenses and Certifications APA Payroll Certifications or working towards within one year PrefSkills and Requirements A strong customer service work ethic Ability to answer phones promptly and be able to answer questions regarding payroll policies / procedures Strong organizational skills with attention to detail Ability to initiate processes that involve streamlining and efficiencies Strong written and verbal skills Ability to communicate, interact and work effectively and cooperatively with employees from diverse ethnic and educational backgrounds Maintain extreme confidentiality with all aspects of the job as well as exercise extreme discretion Moderate critical thinking and problem solving Ability to work on assigned projects with Managers direction and minimal supervision Strong Accounting and math skills beneficial Technical ability on system upgrades and conversions Commitment to maintain all employee files and payroll reports in accordance to federal regulations and preserve them in an audit ready format Other Requirements:As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply. PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status. For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category I - Office Positions. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. ===============================================Disclaimer: This is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. Min: $69,000. 00 Max: $86,000. 00 Job: Accounting Primary Location: United States-New Jersey-Piscataway Schedule: Full-time Job Type: Regular Job Posting: Dec 31, 2025, 8:00:39 AM
    $69k-86k yearly Auto-Apply 7h ago
  • Payroll Specialist

    Topaz HR

    Payroll specialist job in West Orange, NJ

    Topaz HR Advisory is a dynamic outsourced HR firm serving companies across diverse industries, specializing in a broad spectrum of HR and employee relations projects. We are looking for an experienced and detail-driven Payroll Specialist to process and manage payroll for multiple clients across various industries. The ideal candidate has 1-3 years of payroll experience, strong technical skills, and the ability to manage competing deadlines while delivering exceptional client service. This role requires a high level of accuracy, confidentiality, and a strong grasp of multi-state payroll regulations and systems. Location: West Orange, NJ Salary Range: $65,000 - $85,000 Employment Type: Full-Time, On-site Key Responsibilities Process accurate and timely payroll for multiple clients on varying payroll schedules (weekly, bi-weekly, semi-monthly, etc.). Manage multiple payroll systems and portals (e.g., ADP, Paychex, Paycom, Fingercheck, etc.) across client accounts. Review and verify employee timecards, PTO, bonuses, commissions, and deductions for each client. Ensure compliance with federal, state, and local wage and hour laws, including multi-state payroll rules. Maintain up-to-date and organized payroll records for all client accounts. Prepare payroll reports and respond to internal or external audit requests. Coordinate with clients' HR or finance teams regarding onboarding, terminations, garnishments, and benefit deductions. Reconcile payroll discrepancies and proactively identify and resolve issues. Provide excellent client support by responding to questions regarding payroll, taxes, withholdings, and system navigation. Stay current on payroll and tax law updates and advise clients accordingly. Physical Demands The physical demands and work environment described here are representative of those an employee encounters while performing the essential functions of this job. Sitting for extended periods of time, computer usage including data entry for much of the workday, regular phone communication, handling paperwork and documentation, and participating in meetings. Qualifications 1-3 years of payroll experience, including experience with multi-client or multi-company payroll processing. Strong working knowledge of payroll systems. Experience handling payroll across multiple states and industries. Experience with International Payroll Experience with International Book Keeping High proficiency in Microsoft Excel and experience working with spreadsheets and data imports. Exceptional attention to detail, problem-solving skills, and organizational abilities. Ability to handle sensitive and confidential information with integrity. Excellent written and verbal communication skills; client-service orientation. FPC or CPP certification preferred but not required. Familiarity with benefits administration and payroll-related compliance tasks preferred. Experience working in a payroll service bureau, PEO, or outsourced HR/payroll environment preferred but not required. Compensation The published salary range is used as a guide to provide prospective candidates with a level of compensation that is competitive with today's market. The salary range for this position is a good faith estimate that allows for flexibility to align with various levels of experience, education, and performance. EEO Statement We are an Equal Opportunity Employer, and we do not discriminate on the basis of race, color, religion, gender, national origin, age, disability, or any other status protected by applicable law. We value and are committed to creating an inclusive environment for all employees. Please Note: Topaz HR is conducting this search on behalf of one of our clients. The employer's name will be disclosed during the interview process, and all hiring decisions will be made directly by the client.
    $65k-85k yearly Auto-Apply 34d ago
  • Payroll Manager

    Noor Staffing Group

    Payroll specialist job in Princeton, NJ

    **Job Title: Payroll Manager** **Position Type:** Part Time, Contract Opportunity (3 days a week; Monday through Wednesday, 9 am to 5 pm) **Organization:** Noor Staffing Group LLC **Job Summary:**We are seeking an experienced and motivated Payroll Manager to oversee our payroll operations. This pivotal role is essential in ensuring that our staff is compensated accurately and on time, while also guaranteeing compliance with all payroll-related laws and regulations. The ideal candidate will be instrumental in implementing innovative payroll practices that contribute to our organization's overall success and enhance our staff's satisfaction. **Key Responsibilities:** - Take charge of all payroll processes, ensuring the precise preparation, timely processing, and seamless distribution of payroll for our dedicated team members.- Maintain unwavering compliance with federal, state, and local payroll regulations, as well as tax requirements, safeguarding the integrity of our payroll system.- Uphold meticulous employee records and payroll documentation, managing changes in salaries, garnishments, and benefits deductions with care and precision.- Provide insightful payroll reports and analyses to support effective budgeting and auditing processes.- Collaborate closely with the HR team to accurately track employee time off, sick leave, and attendance records.- Develop, refine, and clearly communicate payroll policies and procedures, ensuring all staff are well-informed and compliant.- Address payroll inquiries and resolve issues efficiently, fostering a trusting relationship with employees.- Conduct regular audits to ensure the accuracy and integrity of payroll processes and systems, continuously seeking areas for improvement.- Manage payroll software systems, driving efficiency through implementation and upgrades.- Empower administrative staff with training and support on payroll processes and systems, cultivating a knowledgeable team. **Qualifications:** - Bachelor's degree in accounting, finance, business administration, or a related field is preferred.- A minimum of 5 years of experience in payroll management, particularly in non-profit or healthcare settings using Paycom software. - Strong grasp of payroll laws, regulations, and compliance issues. - Proficiency in payroll software and Microsoft Office Suite (especially Excel). - Payroll transition is a huge plus. - Exceptional organizational skills and a keen eye for detail, with the ability to juggle multiple tasks and meet tight deadlines.- Excellent interpersonal and communication skills, enabling effective collaboration within a diverse team. - A steadfast commitment to confidentiality and ethical management of sensitive information. - Hourly rate of $35-$40/hr, DOE
    $35-40 hourly 60d+ ago
  • Payroll Manager

    Tristrux

    Payroll specialist job in Clifton, NJ

    Payroll Manager Job Summary: The Payroll Manager will prepare, process and oversee the organization's payroll functions, ensuring that pay is processed accurately, on time, and in full compliance with government regulations. Duties and Responsibilities: Implement, maintain, and review weekly payroll processing and accounting systems to ensure the timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions. Work closely with the CFO and CHRO and staff to ensure accurate and timely payroll updates, including new hires, terminations, and changes to pay rates. Prepare and maintain accurate records and reports of payroll transactions. Ensure compliance with federal, state, and local payroll, wage, and hour laws, as well as best practices. Facilitate audits by providing required payroll records and documentation to auditors. Ensure the accurate and timely filing of all state and federal payroll taxes. Research and document payroll tax-related questions and requirements. Perform other duties/special projects as assigned. Required Skills and Abilities: Extensive knowledge of payroll functions, including preparation, balancing, internal controls, and payroll taxes. Experience with Paycor Payroll/HRIS software desired. Multi-state payroll experience, including knowledge of California payroll laws (required). Ability to register for new tax jurisdictions as needed. Job costing and general ledger experience a must. Knowledge and understanding of prevailing wage requirements. Knowledge of FLSA compliance and calculations. Excellent organizational skills with strong attention to detail. Strong analytical and problem-solving skills. Strong supervisory and leadership abilities. Proficiency with Microsoft Office Suite and payroll-related software. Education and Experience: Bachelor's degree in Accounting, Business Administration, or a related field is required. A minimum of five to seven years of relevant experience is required. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. This job description in no way states or implies that these are the only duties to be performed by the employee(s)incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. These duties and responsibilities are essential job functions and requirements and are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at-will" relationship.
    $66k-92k yearly est. 7d ago
  • Senior Payroll Specialist

    Mindlance 4.6company rating

    Payroll specialist job in Woodcliff Lake, NJ

    Performs all activities necessary to process the company's payrolls, including maintaining related records, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management Process payroll for 1,100 employees and related affiliates. Verify accuracy of W-4 and Direct Deposit Consent forms and enter into ADP PayForce payroll system. Process special payroll requirements such as FMLA/STD leave compensation, sales incentive compensation, overtime, garnishments, gross-ups, etc. Review and verify timecard entries in the Enterprise eTime time & attendance system. Maintain master control file including employee year-to-date totals. Prepare pay period journal entries using ADP G/L and ADP payroll reports. Maintain Payroll mailbox (ie. respond to employee inquiries, process requests, etc.). File pay period work papers and forms in employee files. Ensure timecard and Time Off approvals are received in eTime. Calculation of pays (new hires, terminations, retroactive adjustments) Creation of files/spreadsheets for positive pay, payroll data entry, etc. Heavy email communications in Lotus Notes system Requirements: Experience running and reviewing pay detail (ie. employment changes, pay calculations, garnishment processing, etc.). Proficiency in using MS Excel, Lotus Notes (or similar email application), Time & Attendance system, ADP PayForce (or similar payroll application) is required. Also must possess excellent communication and organizational skills, have the ability to multi-task (flexibility is a must), demonstrate an understanding of payroll related concepts, 7+ years' experience processing payroll and hold a bachelor's degree in Accounting, Human Services, or other similar discipline. Note: • Experience with payroll and/or time & attendance system implementations a must • Must be available to work up to 45 hours per week Qualifications Requirements: Experience running and reviewing pay detail (ie. employment changes, pay calculations, garnishment processing, etc.). Proficiency in using MS Excel, Lotus Notes (or similar email application), Time & Attendance system, ADP PayForce (or similar payroll application) is required. Also must possess excellent communication and organizational skills, have the ability to multi-task (flexibility is a must), demonstrate an understanding of payroll related concepts, 7+ years' experience processing payroll and hold a bachelor's degree in Accounting, Human Services, or other similar discipline. Note: • Experience with payroll and/or time & attendance system implementations a must • Must be available to work up to 45 hours per week
    $60k-86k yearly est. 2d ago
  • Payroll Manager

    Inizio Partners Corp

    Payroll specialist job in Jersey City, NJ

    Inizio Partners is a top-rated executive hiring and IT placement firm serving clients globally. Inizio's clients include Fortune 500 companies, consulting firms, defense contractors, startups, private equity & venture capital firms, etc. We are seeking a highly skilled Payroll Manager to take charge of our Nasdaq-listed client's payroll functions. We are looking for an individual who is experienced in payroll administration with a solid understanding of payroll regulations. Your primary responsibility will be to ensure effective service delivery through timely and accurate payments and withholdings for employees in the US, Canada, and Ireland. Additionally, you will maintain compliance, streamline payroll procedures for efficiency, and stay updated with current regulations and best practices. The candidate would be reporting to the Jersey City office 2 days/week. Responsibilities: Manage end-to-end payroll processing for all US, Canada, and Ireland employees Ensure compliance with applicable laws and payroll tax obligations Manage payroll controls and reconciliations of payroll data Oversee payroll workload to meet operational requirements Supports all internal and external audits and reviews relating to payroll operations Manages quarterly and year-end activities including wage reconciliation and W-2 production Supervise and coach payroll staff, providing training as needed Oversee payroll changes and system upgrades Identify, implement, and manage continuous improvement activities Maintains data integrity of payroll information Cross-function collaboration with internal business departments Assist with special projects Qualifications Solid understanding of federal, state, and local payroll laws, regulations, and compliance Ability to effectively manage multiple projects and tasks with competing deadlines Strong analytical and problem-solving skills to identify and resolve payroll discrepancies Demonstrated ability to implement best practices and operational efficiencies Excellent oral and written communication skills and ability to communicate effectively with key stakeholders Ability to handle sensitive situations and maintain a high degree of confidentiality Ability to work independently as well as part of a team Good judgment and decision-making skills Requirements: Bachelors degree in accounting or a Business-related concentration 7+ years of relevant payroll experience with a minimum of 5 years in a managerial role Expert knowledge of Ceridian Dayforce or other similar automated payroll software Proficient with Microsoft Office Suite or related software
    $66k-93k yearly est. 60d+ ago
  • Payroll Manager

    Clark Davis Associates 4.4company rating

    Payroll specialist job in Parsippany-Troy Hills, NJ

    This position is responsible for the overall operation of the Payroll Department, including the development and implementation of plans to meet the Company's objectives and to maximize cost savings, while providing a high level of customer service. This includes the management of periodic payroll processing as well as of the Company's long term incentive plans, including policy review and recommendations and the identification and implementation of process improvement opportunities, as well as ensuring the proper controls are in place to produce accurate financial reporting and to safeguard Company assets. The Manager - Payroll will oversee\s all functions of the Payroll Department, including but not limited to: administration of periodic payrolls and long term incentive plans, timely payroll tax filings, reconciliation of general ledger accounts, financial and operational analysis, management reporting and internal control implementation and testing. S/he will lead in the identification and development of best practices for functions within the Payroll department by identifying opportunities to leverage systems and/or improve processes to improve operational efficiency, enhance compliance, and/or increase cost savings while developing and monitoring metrics to measure outcomes and impacts on the business. Qualifications A Bachelor's degree in Accounting or related business field • Minimum of 8 years of payroll experience • Minimum of 4 years of demonstrated managerial experience leading teams including development of staff • Strong verbal and written communication skills • Strong analytical, organizational, troubleshooting and problem resolution skills • Ability to build and maintain partnerships at various staff and management levels and across various functions • Ability to work under pressure and multi-task within time-sensitive constraints • Proficiency in PeopleSoft HRMS and Microsoft Office • Payroll Certification (CPP) preferred • Familiarity with JD Edwards financial systems preferred • Global experience preferred Additional Information 100k-125k
    $66k-93k yearly est. 60d+ ago
  • Payroll Analyst

    Holman 4.5company rating

    Payroll specialist job in Maple Shade, NJ

    Holman is a family-owned, global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving What's Right throughout the last century. Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated, and creating positive, rewarding relationships all around. The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States. What will you be doing? Fully support and implement process improvement initiatives within the payroll function; identifying areas for improvement, analyzing current processes, and collaborating with relevant stakeholders to implement changes effectively. Facilitate the adoption of new tools and technology within the payroll department; researching and evaluating new software or systems, providing training to staff on their use, and ensuring smooth integration into existing processes. Extract payroll data and convert it into meaningful and useful information for analysis and reporting purposes. Prepare required documents for internal and third-party audits, as well as annual reporting, ensure accuracy, completeness, and compliance with relevant regulations and standards. Assist with the processing of regular payroll runs, including verifying tax payments and filings to ensure accuracy and compliance with regulations. Stay updated on legislative updates related to payroll and ensure compliance with all relevant regulations; monitor changes in tax laws, labor regulations, and other relevant legislation, and implement necessary adjustments to payroll processes. Ensure compliance with internal control procedures within the payroll function. Support Year End processes to ensure the integrity of tax filings. Provide support to payroll team members related to projects and required testing; assist with project planning, execution, and test activities to ensure successful implementation. Perform all other duties and special projects as assigned What are we looking for? Bachelor's degree in Accounting, Finance, Business Administration, or a related field (required) Additional education, certifications, or other distinctions are a plus Strong Microsoft Excel skills; proficiency in other desktop tools including MS Office Programs (i.e. Outlook, Word, PowerPoint, Project, Visio, SharePoint etc.) Proficiency with payroll software or human resources management system (HRMS); experience with Workday a plus Experience with enterprise resource planning (ERP) systems 2-4 years' experience in payroll administration, business analysis, or other related role Experience with payroll processing, tax filings, and compliance with relevant regulations Familiarity with process mapping, requirements gathering, and data analysis Breadth and depth of expertise in a technical or functional area; knowledge of work processes and tools is generally limited to own area of responsibility or department Collecting and analyzing raw data to identify trends, patterns, anomalies, and other helpful information. Reviewing and improving analytics processes, methods, and tools to increase efficiency, accuracy, and security #LI-CD1 At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That's why we are listening, open to learning new things - about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It's The Holman Way. At Holman, your total compensation goes beyond your paycheck. To position you for success and provide a rewarding career and better life for you and your family, Holman is proud to offer you the benefits you deserve; including protection against illness, disability, loss of work, or preparation for retirement. Below is a brief overview of the programs available to full-time employees (programs may vary by country or worker type): Health Insurance Vision Insurance Dental Insurance Life and Disability Insurance Flexible Spending and Health Savings Accounts Employee Assistance Program 401(k) plan with Company Match Paid Time Off (PTO) Paid Holidays, Bereavement, and Jury Duty Paid Pregnancy/Parental leave Paid Military Leave Tuition Reimbursement Benefits: Regular Full-Time We offer excellent benefits including health, vision, dental, life and disability insurance, and 401(k) with company match. Our time off benefits include Paid Time Off (PTO), paid holidays, bereavement, and jury duty. In addition, we offer paid pregnancy and parental leave, and supplemental paid military leave to eligible employees. Temporary or Part-Time In geographic areas with statutory paid sick leave, part-time and temporary employees will receive a paid sick leave benefit that meets the mandated requirements. Pay: We offer competitive wages that are commensurate with job-related skills, experience, relevant education or training, and geographic location, starting in the range of $60,800.00 - $86,640.00 USD annually for full time employees. The annual compensation range is comprised of base pay earnings. Artificial Intelligence Statement To maintain the integrity and authenticity of our hiring process, we kindly request that all candidates refrain from using artificial intelligence (AI) tools to generate, assist with, or enhance any part of their application materials (including resumes, cover letters, written and verbal responses, and images) or during any stage of the interview process. We value genuine, original work that reflects your personal experience, skills, and communication style. As part of our commitment to a fair and transparent evaluation process, please be advised that we may use technology to detect AI-generated content submitted by candidates. Candidates found to have used AI assistance in violation of this policy may be disqualified from consideration. Equal Opportunity Employment and Accommodations: Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you are a person with a disability needing assistance with the application process, please contact ************* This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
    $60.8k-86.6k yearly Auto-Apply 50d ago
  • Payroll Manager

    Perth Amboy Public Schools 4.3company rating

    Payroll specialist job in New Jersey

    Finance/Payroll Manager Attachment(s): Payroll Manager.docx
    $46k-58k yearly est. 14d ago
  • Payroll Specialist (ADP)

    Skillsource 3.3company rating

    Payroll specialist job in Scotch Plains, NJ

    Skill Source is a leading placement service specializing in manufacturing operations both on the production floor and front office. We work hard finding the right complimentary fit for both client and qualified candidates. We facilitate this by asking not just the right questions technically but the right questions to fit you personally. We have a substantial client base to work with so there is a very good chance we can find you the next step in a more satisfying career. Submit your hard earned resume today and let us see what we can do for you! Job Description My manufacturing client is looking for a direct hire, permanent placement Payroll Specialist. He/She MUST be proficient with ADP and "E-Time" and "Time & Attendance". He/She MUST have experience with managing BOTH hourly and salaried employees. He/She MUST have at least 3-5yrs experience (depending on size of company) Great work environment and company culture. Qualifications High School Diploma. Must be proficient with Word, Outlook, Excel, ADP and other payroll related programs. Additional Information These are permanent positions NOT contract! Excellent pay. Solid Benefits. Please feel free to review our other opportunities at ***************************
    $34k-42k yearly est. 2d ago
  • Payroll Analyst

    Outfront Media 4.7company rating

    Payroll specialist job in Fairfield, NJ

    About OUTFRONT We are one of North America's most innovative media companies. We leverage the power of creative excellence, unbeatable locations and smart audience data to change the game for advertisers. Our purpose as a company is to help people, places and businesses grow stronger. To do this, we make meaningful connections between brands and people when they are outside of their homes through one of the largest and most diverse sets of out-of-home assets including billboards, transit and mobile displays across the U.S. We connect diverse audiences across over 150 markets and conduct our business considering all our stakeholders, from clients and employees, to the communities where we operate. We are committed to creating a diverse and inclusive work environment that promotes the growth of our people. Come join our industry-leading team! What We Offer OUTFRONT offers a comprehensive benefits program including: Medical, Dental, Vision (including same and opposite-sex domestic partners) HSA and FSA plans, Family Benefits, Pet Benefits 401(k) Plan with an Employer Match Paid Time Off, Commuter Benefits, Educational Assistance Robust Diversity, Equity and Inclusion program including 7 Employee Resource Groups (ERGs) Job Summary: OUTFRONT Media is seeking an experienced, highly analytical, and forward-thinking Payroll Analyst to join our team in Fairfield, NJ. The ideal candidate will have 3+ years of payroll experience with union employees, and deep expertise in Dayforce and Workday payroll systems. This role requires a smart, independent thinker who can navigate complex payroll scenarios, analyze data with advanced Excel skills, and proactively identify process improvements. What You'll do: Process end-to-end payroll for union and non-union employees on weekly and bi-weekly schedules, ensuring accuracy, timeliness, and compliance. Audit Time & Attendance records for adherence to company policies and federal/state regulations. Administer union and non-union benefit payments and deductions, ensuring compliance with collective bargaining agreements and company policy. Utilize Dayforce and Workday for payroll processing, reporting, troubleshooting, and system optimization. Collaborate cross-functionally with HR, Finance, and Operations teams to resolve payroll issues and improve processes. Maintain detailed payroll records and documentation in compliance with federal, state, and local regulations. Analyze payroll data using advanced Excel skills (pivot tables, VLOOKUP, formulas) to validate and reconcile information. Investigate and resolve payroll discrepancies promptly, providing clear communication to managers and employees. Support audits, maintain internal controls, and recommend process enhancements. Anticipate payroll challenges and propose solutions to streamline operations. Flexible to work extended hours during peak payroll periods to ensure timely and accurate payroll processing What You Bring: Minimum of 3+ years of payroll experience with significant exposure to union payrolls and union-related benefits administration. Proven experience with Dayforce and Workday systems is required. Multi-state payroll knowledge with respect to compliance and taxation; knowledge of California payroll is a plus. Advanced Microsoft Excel skills, including pivot tables, VLOOKUP, and complex formulas for data analysis. Strong analytical, organizational, and problem-solving skills; ability to think independently and anticipate payroll issues. Exceptional attention to detail and accuracy in all aspects of payroll processing. Excellent communication skills and customer service orientation across all organizational levels. Ability to handle sensitive information with discretion and maintain confidentiality. Forward-thinking, proactive, and capable of recommending improvements to payroll processes. Bachelor's degree preferred The salary range for this role is $75,000-$90,000 per year. Compensation is determined during our interview process by assessing a candidate's experience and skills relative to internal peers and market benchmarks evaluated for the scope and responsibilities of the position. Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New Jersey Salary Transparency Law. To all Recruitment Agencies: OUTFRONT Media LLC does not accept agency and unsolicited resumes. Please do not forward resumes to our OUTFRONT Media employees or any other company location. OUTFRONT Media is not responsible for any fees related to unsolicited resumes. OUTFRONT Media Is An Equal Opportunity Employer All applicants shall receive equal consideration without regard to race, color, religion, gender, marital status, gender identity or expression, sexual orientation, national origin, age, veteran status or disability. Please refer to the OUTFRONT Media Affirmative Action policy statement.
    $75k-90k yearly Auto-Apply 48d ago
  • Global Payroll Specialist -Domestic, Asia, Europe

    IEEE 4.9company rating

    Payroll specialist job in Piscataway, NJ

    The overall purpose of this position is to ensure the complete and accurate processing of IEEE's biweekly US Domestic payroll as well as the monthly IEEE International payrolls for India, Japan, Singapore, Austria, Germany and China, while continuously analyzing current payroll policies and procedures for compliance and improvement. The candidate this position is primarily responsible for the payroll processing with minimal to no supervision. This position also serves as 2nd lead in all Payroll Audits, both Internal and External as well as 3rd Lead in all special Projects related to the payroll system upgrades and enhancements. The position reports to the Sr. Payroll Manager with limited supervision and serves as 3rd lead subject matter expert "SME" for the Payroll Department on the ADP WFN payroll system and ADP Streamline Global payroll system. The candidate also serves as the subject matter expert "SME" for all payroll matters related to the 401k & Defined Contribution plans. This role acts as a liaison between the Payroll Department and the Benefits Department including employee leaves of absence and any process and system enhancements. This includes payroll calculations, accrual updates, and ensuring payroll compliance. Key Responsibilities * Process domestic payroll with minimal supervision extreme confidentiality, high detail, and precise accuracy while adhering to all payroll policies / procedures and government regulations. Assure that all IEEE employees are paid accordingly. * Ensure payments, tax withholding, and deductions are processed with extreme accuracy. Process salary payments such as retro's, bonuses, commissions, severance, vacation payouts, employee referrals, and night differential. Adhere to state regulations and procedures when processing wage garnishments. * Assist and be the back-up for processing the International Global payroll with minimal supervision and extreme confidentiality. Engage with all global payroll vendors on processing and reporting matters ensuring all country regulations are in compliance * Serve as subject matter expert and backup (after Sr Payroll Analyst) for the Payroll Department on Payroll systems. (i.e., electronic time & attendance system (Enterprise eTIME) and the 401K & Defined Contribution Retirement Plan Contributions (including excess contribution calcualations). * Payroll processing of payments to include: tax withholding, and deductions are processed with extreme accuracy. Record and process wage/salary payments such as retro's, bonuses, commissions, severance, vacation payouts, employee referrals, and night differential. Adhere to state regulations and procedures when processing wage garnishments. * Reconcile and adjust quarterly reports for T.Rowe-Price. * Process bi-weekly benefit deductions, 401K and DCRP Plan contribution wires. Process all International wire transfers for payroll processing and invoicing * Assist Sr Global Payroll Analyst in preparing retirement plan projection tables for senior management and highly compensated employees. * Reconcile forfeiture & suspense accounts for 401K & DCRP Plans with T.Rowe Price and provide information to the Accounting Dept * Receive and Process bi-weekly 401K loan extract reports from T. Rowe Price and HR, including new loans and loan payoffs * Assists Sr Global Payroll Analyst with all payroll matters and inquiries related to the 401K and Defined Benefit Plan * Assist Sr Global Payroll Analyst with special projects as needed, such as the conversion and implementation of the new ADP Workforce Now payroll system and future system upgrades, ADP Etime upgrade and Global Payroll vendor conversion and upgrade * Liaison with the Benefits Dept for all Employee Leaves of Absence. This includes payroll and accrual calculations and ensuring compliance for All leaves Travel Information * 5-10% Domestic Education * Must have domestic and international payroll experience. * Bachelor's degree or equivalent experience Some completed course work in Accounting Pref * 6-10 years Global Payroll Required * Computer-based knowledge of Excel spreadsheets, Visio Flowcharts and PowerPoint presentations and other MS Office products Required Licenses and Certifications * APA Payroll Certifications or working towards within one year Pref Skills and Requirements * A strong customer service work ethic * Ability to answer phones promptly and be able to answer questions regarding payroll policies / procedures * Strong organizational skills with attention to detail * Ability to initiate processes that involve streamlining and efficiencies * Strong written and verbal skills * Ability to communicate, interact and work effectively and cooperatively with employees from diverse ethnic and educational backgrounds * Maintain extreme confidentiality with all aspects of the job as well as exercise extreme discretion * Moderate critical thinking and problem solving * Ability to work on assigned projects with Managers direction and minimal supervision * Strong Accounting and math skills beneficial * Technical ability on system upgrades and conversions * Commitment to maintain all employee files and payroll reports in accordance to federal regulations and preserve them in an audit ready format Other Requirements: As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply. PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status. For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category I - Office Positions. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. =============================================== Disclaimer: This is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
    $56k-72k yearly est. 21d ago
  • Payroll Manager

    Perth Amboy Public Schools 4.3company rating

    Payroll specialist job in Perth Amboy, NJ

    Finance/Payroll Manager Attachment(s): * Payroll Manager.docx
    $46k-58k yearly est. 14d ago

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Top 10 Payroll Specialist companies in NJ

  1. Deloitte

  2. VTech

  3. Integrated Resources

  4. Verisk Analytics

  5. SkillSource

  6. IEEE Foundation

  7. Kuehne+Nagel

  8. Robert Half

  9. Mai Placement

  10. Topaz HR

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