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Payroll supervisor skills for your resume and career

Updated January 8, 2025
4 min read
Payroll supervisor example skills
Below we've compiled a list of the most critical payroll supervisor skills. We ranked the top skills for payroll supervisors based on the percentage of resumes they appeared on. For example, 8.8% of payroll supervisor resumes contained customer service as a skill. Continue reading to find out what skills a payroll supervisor needs to be successful in the workplace.

15 payroll supervisor skills for your resume and career

1. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how payroll supervisors use customer service:
  • Provide excellent customer service to all departments, establishing increased trust and communication between payroll and other departments.
  • Delivered excellent customer service and support by securely and efficiently transforming employee information into accurate and timely payments.

2. Payroll System

Here's how payroll supervisors use payroll system:
  • Evaluated internal workings of the department; digest and diversify the payroll system making recommendations for improvements in efficiency.
  • Managed and coordinated activities of multiple payroll systems and/or Payroll Specialists or Human Resource Managers at different locations.

3. Payroll Tax

Here's how payroll supervisors use payroll tax:
  • Supervised seven payroll coordinators responsible for payroll tax deposits and reporting, wage attachments and G/L payroll account reconciliation.
  • Streamlined preparation of Quarterly payroll taxes by reconciling every payroll period.

4. Reconciliations

Here's how payroll supervisors use reconciliations:
  • Created journal entries and account reconciliations for key benefit programs and maintained account reconciliations of liability accounts.
  • Develop all spreadsheets for tracking and maintaining current month-to-month General Ledger Account Reconciliations and Audit request.

5. Human Resources

Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

Here's how payroll supervisors use human resources:
  • Scheduled, prioritized and directed activities for posting of payroll information into Human Resources System.
  • Collaborated with the Human Resources and Benefit departments to provide accountability for all employee benefits.

6. Process Payroll

Here's how payroll supervisors use process payroll:
  • Process payroll for U.S. and Canada for approximately 400 employees ensuring a high level of accuracy and timely payment of wages.
  • Supervised and managed Payroll Administrators to compile and process payroll information and maintain records for more than 2,000 field staff employees.

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7. Multi-State Payroll

Here's how payroll supervisors use multi-state payroll:
  • Processed Multi-State payroll through ADP for approximately 800 employees and ensure that all payroll related deadlines were met.
  • Processed payroll for over 47 clients weekly including Multi-State payrolls.

8. Kronos

Kronos is an employee time tracking software popular in the US.

Here's how payroll supervisors use kronos:
  • Check all new hire information, ensuring accuracy of information completed in KRONOS system.
  • Process bi-weekly interface, ADP Demographic & ADP Time Export using KRONOS Connect.

9. Payroll Data

Here's how payroll supervisors use payroll data:
  • Created procedures for employee access to payroll data, maintaining confidentiality while increasing efficiency.
  • Coordinated payroll data between Universal Orlando and Seagram Shared Service Center.

10. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how payroll supervisors use data entry:
  • Eliminated redundant data entry and improved the accuracy and timeliness of changes in employee information.
  • Review appointment letters for data entry accuracy including calculation of deferred pay.

11. Journal Entries

Journal entries can be defined as an act of keeping or making records of any transactions either economic or non-economic. The journal entries are made in the accounting systems of an organization. The entries are filled with two main fields; debit and credit. The debit and credit must be equal at the end of a journal entry else it is not considered correct. The journal entries also keep the date of transactions and the names of the accounts that were affected by the transactions.

Here's how payroll supervisors use journal entries:
  • Prepared monthly reconciliation and journal entries for payroll accounts, benefits and company liability.
  • Initiated system generated expense reclassification eliminating lengthy manual journal entries.

12. W-2

A W-2 form is also known as the Wage and Tax Statement. An employer is required to send this document to each employee and the IRS (Internal Revenue Service) yearly. A W-2 details the employee's annual wages and the taxes deducted from their paychecks. This does not include self-employed or contracted workers, who file taxes with separate forms.

Here's how payroll supervisors use w-2:
  • Defined and maintained tax form definitions, tax reporting, electronic filing, tax form printing and W-2 company data parameters.
  • Perform maintenance to in-house computer system to prepare the payroll application for the W-2 production and master files for upcoming year.

13. HRIS

Here's how payroll supervisors use hris:
  • Acted as the HRIS backup running queries and reports as scheduled and upon request via PeopleSoft for management and key stakeholders.
  • Imported/exported files of 5 different non-interfaced programs ADP, MS Office, TECHSYS, Time Entry, and HRIS.

14. Payroll Operations

Here's how payroll supervisors use payroll operations:
  • Managed the payroll operations for the regulated and non-regulated companies for Management and Executive level employees.
  • Attend biweekly meetings and interact regularly with management and team members to constantly improve payroll operations.

15. Timekeeping

Here's how payroll supervisors use timekeeping:
  • Facilitated conversion of payroll and timekeeping systems to support management initiatives with no adverse impact on service to employees.
  • Managed installation of automated timekeeping systems in facilities, ensuring accurate, timely processing of time and attendance information.
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List of payroll supervisor skills to add to your resume

Payroll supervisor skills

The most important skills for a payroll supervisor resume and required skills for a payroll supervisor to have include:

  • Customer Service
  • Payroll System
  • Payroll Tax
  • Reconciliations
  • Human Resources
  • Process Payroll
  • Multi-State Payroll
  • Kronos
  • Payroll Data
  • Data Entry
  • Journal Entries
  • W-2
  • HRIS
  • Payroll Operations
  • Timekeeping
  • General Ledger Accounts
  • PTO
  • Direct Reports
  • Payroll Procedures
  • Taxation
  • Payroll Functions
  • External Auditors
  • Payroll Issues
  • Tax Filings
  • PeopleSoft
  • Direct Deposits
  • Payroll Checks
  • Payroll Accounts
  • Tax Returns
  • Child Support
  • Payroll Transactions
  • Financial Statements
  • W2
  • SOX
  • Manual Checks
  • Payroll Policies
  • Payroll Deductions
  • Tax Payments
  • UltiPro
  • Payroll Reports
  • Payroll Software
  • State Agencies
  • ACH
  • ADP Pcpw
  • Tax Reports
  • Review Payroll
  • Wage Garnishments
  • IRS
  • Tax Levies

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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