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Payroll technician skills for your resume and career

Updated January 8, 2025
3 min read
Payroll technician example skills
Below we've compiled a list of the most critical payroll technician skills. We ranked the top skills for payroll technicians based on the percentage of resumes they appeared on. For example, 9.1% of payroll technician resumes contained payroll system as a skill. Continue reading to find out what skills a payroll technician needs to be successful in the workplace.

15 payroll technician skills for your resume and career

1. Payroll System

Here's how payroll technicians use payroll system:
  • Updated and maintained payroll accounts for military service members utilizing military payroll systems.
  • Worked independently and implemented new computer payroll system without interruption to payroll processing.

2. Human Resources

Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

Here's how payroll technicians use human resources:
  • Maintained Human Resources documents, and reviewed new incoming registrations.
  • Collaborated in comprehensive Human Resources audits.

3. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how payroll technicians use data entry:
  • Process data entry for new hires and terminations ensuring all appropriate documentation was received.
  • Experienced in data entry and confidential management of employee information.

4. Life Insurance

Here's how payroll technicians use life insurance:
  • Process DCRP /DCRP Life Insurance payment monthly and quarterly.
  • Supported Minnesota Life Insurance by responding to inquiries.

5. Kronos

Kronos is an employee time tracking software popular in the US.

Here's how payroll technicians use kronos:
  • Trained all hourly employees and supervisors on KRONOS program and ensured working hours were sent over correctly from KRONOS to Visions.
  • Provided Kronos and Lawson support to management concerning departmental payroll and timekeeping.

6. Payroll Data

Here's how payroll technicians use payroll data:
  • Verified and provided payroll data to management.
  • Created, submitted and viewed payroll preview to reconcile payroll data imported with ADP total before final submission of payroll.

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7. Accruals

Here's how payroll technicians use accruals:
  • Keep leave accruals up to date and accurate including posting Journal entries for the end of month processing.
  • Create and run reports including labor distribution reports, payroll register, and vacation accruals from Crystal Reports.

8. Payroll Transactions

Here's how payroll technicians use payroll transactions:
  • Processed semi-monthly payroll transactions as well as computed and performed audits.
  • Ensured proper backup and authorization for payroll transactions.

9. Payroll Procedures

Here's how payroll technicians use payroll procedures:
  • Streamlined inconsistencies in payroll procedures by developing Excel spreadsheets to better verify allocated time.
  • Updated and changed payroll procedures accordingly.

10. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how payroll technicians use customer service:
  • Improved customer service by completing direct-deposit training, which represented a majority of customer inquiries.
  • Maintained government client relationships by providing excellent customer service at all times.

11. Personnel Actions

A personnel action means any action taken which affects compensation, appointment, promotion, transfer, assignment, reassignment, reinstatement, evaluation of performance, layoff, dismissal, discipline, commendations, or any other action that affects the status of employment, etc. For example organizational reassignment, hiring an employee, or an employee leaving the company, are represented by separate personnel actions.

Here's how payroll technicians use personnel actions:
  • Receive and examine personnel actions and supplementary papers for appropriate information with payroll listing.
  • Process all type of personnel actions pertaining to leave, new hires, separations, promotions and other SF50 actions.

12. Calculation

Here's how payroll technicians use calculation:
  • Perform payroll calculations that are based on authorized and appropriately approved transactions data.
  • Provided payroll calculation and leave posting input for computer processing.

13. Timekeeping

Here's how payroll technicians use timekeeping:
  • Validated timekeeping debts and prepared letters to notify employees of indebtedness and mandatory involuntary deduction based on debt regulations.
  • Collected and summarized timekeeping information, requested overtime approvals and approval of time card discrepancies.

14. W-2

A W-2 form is also known as the Wage and Tax Statement. An employer is required to send this document to each employee and the IRS (Internal Revenue Service) yearly. A W-2 details the employee's annual wages and the taxes deducted from their paychecks. This does not include self-employed or contracted workers, who file taxes with separate forms.

Here's how payroll technicians use w-2:
  • Prepare, calculate, and process monthly payroll, as well as quarterly tax reports an annual W-2's.
  • Prepared quarterly and year-end tax reports and payments for state and federal government agencies and issued W-2's.

15. Payroll Deductions

Here's how payroll technicians use payroll deductions:
  • Assisted internal/external customer with payroll deductions, job verification and tax shelter annuities.
  • Researched payroll discrepancies to determine if supplemental or payroll deductions were needed.
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List of payroll technician skills to add to your resume

Payroll technician skills

The most important skills for a payroll technician resume and required skills for a payroll technician to have include:

  • Payroll System
  • Human Resources
  • Data Entry
  • Life Insurance
  • Kronos
  • Payroll Data
  • Accruals
  • Payroll Transactions
  • Payroll Procedures
  • Customer Service
  • Personnel Actions
  • Calculation
  • Timekeeping
  • W-2
  • Payroll Deductions
  • Financial Reports
  • Process Payroll
  • Child Support
  • Payroll Checks
  • Payroll Functions
  • Lawson
  • Journal Entries
  • General Ledger
  • Computer System
  • Payroll Issues
  • PeopleSoft
  • Direct Deposits
  • ADP
  • W-4
  • Payroll Reports
  • Automated Payroll
  • W2
  • TSP
  • Health Benefits
  • IRS
  • Reconcile Payroll
  • Payroll Taxes
  • Manual Checks
  • Payroll Accounts
  • Tax Levies
  • Collective Bargaining
  • DFAS
  • ACH
  • Voluntary Deductions
  • Payroll Actions
  • Health Insurance
  • Payroll Software
  • Maintaining Payroll
  • Dcps
  • Review Payroll

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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