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How to hire a pbx operator

Pbx operator hiring summary. Here are some key points about hiring pbx operators in the United States:

  • There are currently 17,375 pbx operators in the US, as well as 30,866 job openings.
  • Pbx operators are in the highest demand in San Antonio, TX, with 8 current job openings.
  • The median cost to hire a pbx operator is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new pbx operator to become settled and show total productivity levels at work.

How to hire a pbx operator, step by step

To hire a pbx operator, consider the skills and experience you are looking for in a candidate, allocate a budget for the position, and post and promote the job opening to reach potential candidates. Follow these steps to hire a pbx operator:

Here's a step-by-step pbx operator hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a pbx operator job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new pbx operator
  • Step 8: Go through the hiring process checklist

What does a pbx operator do?

A PBX operator is an individual who works in an office environment and is responsible for answering incoming calls and transferring calls to other individuals within the organization. PBX operators are required to provide excellent customer service and must handle basic questions of customers, such as hours of operation, directions, and direct phone numbers for individuals and departments. They should know how to use the private branch exchange switchboard that can include new connections for long-distance and transmit messages. PBX operators must also perform various tasks such as typing, checking, and recording information.

Learn more about the specifics of what a pbx operator does
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  1. Identify your hiring needs

    First, determine the employments status of the pbx operator you need to hire. Certain pbx operator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    A pbx operator's background is also an important factor in determining whether they'll be a good fit for the position. For example, pbx operators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

    Here's a comparison of pbx operator salaries for various roles:

    Type of PBX OperatorDescriptionHourly rate
    PBX Operator$11-17
    Telecommunication OperatorA Telecommunication Operator handles all incoming calls and transfers them when necessary to appropriate quarters. As a Telecommunication operator, you will be tasked with responding to inquiries, answering messages, and passing along communication to the right individuals... Show more$14-24
    Communications OperatorA communications operator is responsible for receiving incoming calls from customers and clients and transferring them to the appropriate department for their needs and concerns. Communications operators perform administrative duties, such as organizing directory, updating customers' information on the database, and pulling-up reports... Show more$11-19
  2. Create an ideal candidate profile

    Common skills:
    • Customer Service
    • Patients
    • Emergency Codes
    • Reservations
    • Front Desk
    • Phone Calls
    • Emergency Situations
    • Telephone Calls
    • Telephone Switchboard
    • Wake-Up Calls
    • Two-Way Radio
    • Computer System
    • In-House Calls
    • Transferring Calls
    Check all skills
    Responsibilities:
    • Manage incoming calls from switchboard and delivery of accurate messages to appropriate individuals in timely manner
    • Process all guest reservations including guest follow up obtaining all necessary information and accurately entering it into computer system.
    • Utilize the features of the PBX consoles, headsets, telephones and other relate equipment.
    • Direct call to guest rooms, staff, or departments through the switchboard or PBX system.
    • Deliver patient messages, up holding HIPAA standards, and perform special projects assign by multiple departments.
    • Operate a multi-line telephone console system, alerting system and TDD system for the deaf and hearing-impair.
    More pbx operator duties
  3. Make a budget

    Including a salary range in the pbx operator job description is a good way to get more applicants. A pbx operator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

    For example, the average salary for a pbx operator in Nebraska may be lower than in North Dakota, and an entry-level engineer typically earns less than a senior-level pbx operator. Additionally, a pbx operator with lots of experience in the field may command a higher salary as a result.

    Average pbx operator salary

    $14.40hourly

    $29,942 yearly

    Entry-level pbx operator salary
    $24,000 yearly salary
    Updated December 14, 2025

    Average pbx operator salary by state

    RankStateAvg. salaryHourly rate
    1California$35,459$17
    2Nevada$32,939$16
    3Pennsylvania$31,095$15
    4Wisconsin$31,048$15
    5District of Columbia$30,710$15
    6Michigan$29,897$14
    7New Jersey$29,213$14
    8Utah$28,921$14
    9Colorado$28,565$14
    10Kansas$28,106$14
    11Texas$27,386$13
    12New Mexico$27,302$13
    13Missouri$26,678$13
    14Arizona$26,578$13
    15Louisiana$25,246$12
    16Virginia$23,443$11
    17Florida$23,075$11

    Average pbx operator salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1Colusa Casino Resort$35,179$16.91
    2HEI Hotels & Resorts$34,561$16.627
    3Hilton Grand Vacations$34,351$16.512
    4Sutter Health$34,328$16.503
    5Nugget Casino Resort$34,147$16.42
    6Radisson Hotels International Inc$33,758$16.23
    7Emanate Health$33,660$16.18
    8Hyatt Hotels$33,626$16.1711
    9Fantasy Springs Resort Casino$33,420$16.07
    10Wyndham Hotels & Resorts$33,146$15.94
    11Hard Rock Hotel & Casino Sioux City$33,101$15.911
    12Prime Healthcare$32,387$15.574
    13St. Joseph Mantua$32,294$15.53
    14del Lago Resort & Casino$32,225$15.49
    15Dignity Health$32,181$15.473
    16Fairmont Schools$31,969$15.372
    17Scripps Health$31,896$15.33
    18Pala Casino Spa and Resort$31,880$15.33
    19Piedmont Healthcare$31,779$15.286
    20The Henry Ford$31,739$15.26
  4. Writing a pbx operator job description

    A good pbx operator job description should include a few things:

    • Summary of the role
    • List of responsibilities
    • Required skills and experience

    Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a pbx operator job description:

    Pbx operator job description example

    1.Answer incoming guest room calls, internal housekeeping calls and outgoing calls, including radio communications.

    2.Proactively greet, interact, and assist resort staff in a professional manner to foster and promote a cooperative and harmonious work environment.

    3.Process wake-up calls for guests, record entries, properly log requestors name, time of call, date, room number, nature of request, and dispatches accordingly as necessary.

    4.Operate a console and all peripheral equipment.

    5.Contact executives via cellular telephone.

    6.Utilize overhead paging for casino guests.

    7.Responsible for properly executing all requests made by VIP Services, Executives, etc.

    8.Meet the demands of a fast-paced environment by using good judgment and the ability to multi-task.

    9.Knowledgeable of all pertinent property information and upcoming events, accurately responding to guest inquiries.

    10.Contribute to the delivery and measurement of excellent guest service consistent with the Company's core service standards and brand attributes that exceed guest expectations.

    11.Maintain confidentiality of department affairs.

    12.Contribute to a positive, empowering work environment through setting an example and consistency of day to day work habits.

    13.Respond to and resolve guest complaints in a timely manner and creatively solve problems with the ability to anticipate, recognize, evaluate, and resolve potential difficulties.

    14.Promote and develop or modify systems or practices that create problems or impede our commitment to unparalleled excellence in customer service in addition,

    stressing the importance of team oriented philosophies.

    15.Maintain effective communications with all hotel operational departments to effectively resolve situations impacting guest service or malfunctions of departmental equipment.

    16.Offer added services based on guest requests.

    17.Work closely with the Front Desk, Engineering and Housekeeping staff.

    18.During emergency situations, provide correct up to date information to staff, and guests.

    19.Own all requests and complaints; resolve issues immediately and follow up to ensure the guest's satisfaction.

    20.Address guest concerns and or complaints in a timely and professional manner

    21.Regular predictable attendance is required.

    22.Knowledgeable of and consistently follow Nugget policies and procedures as well as appropriate local, state and federal regulations.

    23.Communicate effectively with all levels of the Nugget team and guests.

    24.Perform work in a safe manner and maintain a safe environment for team member and guests.

    25.Immediately report unsafe conditions and team member or guest incidents to a member of the management team or Security.

    26.Maintain a positive and professional image when performing duties or representing the Nugget and encourage others to do the same.

    27.Other duties and responsibilities as assigned.


    REPORTING RELATIONSHIPS: PBX Supervisor

    MINIMUM REQUIREMENTS:

    EDUCATION LEVEL:

    High School diploma or equivalent is required.

    LANGUAGE:

    Effectively communicate with others both verbally and in written form using the English language.

    EXPERIENCE:

    Two years PBX or similar setting preferred

    SPECIAL SKILLS:

    PHSYICAL DEMANDS ANDWORK ENVIRONMENT

    Ability to walk, stand, or sitfor long periods of time

    Ability to lift, move, push,pull items up to 40 lbs.

    Fine finger manipulation.

    Work environment may includesmoke and variable temperature, lighting, and noise levels.

    Work may be performed indoorsand outdoors during special events.


    Company DescriptionNugget Casino Resort in Reno began operations in 1955 as a coffee shop across the street from our present location. Throughout the years, the Nugget has become a premier Hotel/Casino Resort in the Reno/Tahoe area. We have over 1,500 rooms, eight award-winning restaurants, 110,000 square feet of convention space, a world-class spa and over 2,000 employees.

    Today, the resort offers a competitive benefits package in a fun and friendly setting. We have a sterling reputation for the friendliest employees in the industry, who strive to provide the very best in guest services. Work for the best, come to the Nugget!
  5. Post your job

    There are a few common ways to find pbx operators for your business:

    • Promoting internally or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to meet candidates with the right educational background.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
    Post your job online:
    • Post your pbx operator job on Zippia to find and recruit pbx operator candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    Recruiting pbx operators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

    It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new pbx operator

    Once you have selected a candidate for the pbx operator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

    It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

    To prepare for the new pbx operator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a pbx operator?

Recruiting pbx operators involves both the one-time costs of hiring and the ongoing costs of adding a new employee to your team. Your spending during the hiring process will mostly be on things like promoting the job on job boards, reviewing and interviewing candidates, and onboarding the new hire. Ongoing costs will obviously involve the employee's salary, but also may include things like benefits.

The median annual salary for pbx operators is $29,942 in the US. However, the cost of pbx operator hiring can vary a lot depending on location. Additionally, hiring a pbx operator for contract work or on a per-project basis typically costs between $11 and $17 an hour.

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