Administrative Assistant jobs at PCL Construction

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Administrative Assistant plays a key role in supporting Clayco's Operations team and senior leadership. This individual will deliver high-level administrative support, ensure smooth daily operations, and act as a communication hub across departments and regional offices. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, detail-oriented, and capable of managing multiple priorities with professionalism and discretion. The Specifics of the Role Provide daily administrative support to Operations executives and internal team members. Manage calendars, coordinate meetings, prepare agendas, and maintain conference room schedules. Draft, edit, and proofread correspondence, reports, and presentations. Maintain organized and accurate electronic filing systems, data entry, and document archives. Assist with contract execution, invoice processing, and departmental documentation. Handle sensitive and confidential information with absolute discretion. Serve as a key liaison between departments, regional offices, and external partners. Triage and prioritize incoming requests, calls, emails, and inquiries. Coordinate business travel, accommodations, itineraries, and transportation. Support cross-functional communication to ensure timely follow-up and operational alignment. Assist in planning internal meetings, events, and company activities, including invitations, catering, and logistics. Support marketing, proposal development, and light PR/communications needs as required. Oversee general office organization and supplies to maintain a streamlined, efficient workspace. Manage archiving, scanning, and electronic document systems to ensure accessibility and accuracy. Requirements Self-starter with a solutions-driven mindset. Highly organized with strong time-management abilities. Comfortable managing multiple priorities with a sense of urgency. Strong attention to detail and commitment to delivering high-quality work. Excellent verbal and written communication skills. Positive, collaborative team player who embraces change and challenges. Comfortable learning and adopting new software and systems. Previous administrative, office coordination, or executive support experience. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint Some Things You Should Know Our clients and projects are nationwide No other builder can offer the collaborative design-build approach that Clayco does. We work on creative, complex, award-winning, high-profile jobs. The pace is fast! Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Discretionary Annual Bonus: Subject to company and individual performance. Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

GCM CONTRACTING SOLUTIONS, INC. Executive Assistant to Executive Leadership Fort Myers, FL | Full-Time | On-Site | Competitive Salary + Benefits What We Offer • Competitive salary commensurate with experience ($100,000 - $150,000+ typical range for high-level professionals) • Comprehensive health, dental, and vision insurance • 401(k) with employer match • Paid vacation and holidays • Professional growth opportunities within a dynamic design-build firm • Collaborative company culture built on integrity, innovation, and teamwork About the Company At GCM Contracting Solutions, we believe the most meaningful achievements happen when people come together to build, innovate, and create something that endures. Headquartered in Fort Myers, Florida, GCM is a nationally recognized design-build general contractor known for innovation in concrete construction, tilt-wall design, and large-scale commercial and marine projects. For over 35 years, we've been shaping the built environment with precision, performance, and partnership. Our integrated divisions-Construction, Concrete, Engineering, and Development-work seamlessly together to deliver turnkey excellence from concept to completion. Beyond traditional design-build, GCM is a leader in automated storage technology through its ASAR (Automated Storage and Retrieval) division-the engineering innovation behind the world's first fully automated dry-stack marina. This patented system is redefining how boats and vehicles are stored, retrieved, and protected, merging automation, sustainability, and design ingenuity. At GCM, our success is built on collaboration, craftsmanship, and accountability. We cultivate a team-driven culture that values creativity, precision, and shared accomplishment. Every project represents a collective pursuit of excellence-guided by integrity, innovation, and a commitment to delivering results that stand the test of time. From the jobsite to the boardroom, GCM is more than a construction firm-it's a place where people, technology, and vision unite to create lasting impact. The Role You'll Play We are seeking an experienced and highly sophisticated Executive Personal Assistant to provide exceptional support to the President, Vice President, and Business Development Executive of GCM Contracting Solutions. This pivotal position requires an individual with impeccable judgment, organizational mastery, and the ability to manage professional, confidential, and time-sensitive matters with discretion and precision. You will serve as a trusted partner and operational liaison, ensuring executive priorities are met and communication flows seamlessly across departments. This is a role for a polished, detail-oriented professional with a proven track record in executive support-someone who can anticipate needs, manage competing priorities with confidence, and navigate complex situations with poise, professionalism, and tact. The ideal candidate thrives in a fast-paced, team-oriented environment, balancing initiative and humility while fostering collaboration across the organization. You'll represent the executive office with integrity, grace, and precision, helping drive alignment, efficiency, and excellence throughout the company. Key Responsibilities • Manage complex calendars, travel logistics, and meeting coordination for three executives • Serve as a strategic gatekeeper, ensuring leadership time aligns with top priorities • Prepare executive correspondence, reports, and presentations • Support investor, client, and partner relations with professionalism and accuracy • Facilitate communication across departments to drive alignment and progress • Manage confidential materials, contracts, and sensitive correspondence • Coordinate expense reports, vendor management, and administrative tasks • Organize internal and client-facing events, meetings, and team functions • Represent leadership with discretion, integrity, and cultural alignment Experience You Bring • 7+ years of experience supporting senior executives or C-suite leaders • Emotionally intelligent, service-oriented, and adaptable • Prior experience in construction, design-build, real estate, or professional services preferred • Highly organized, resourceful, and calm under pressure • Exceptional writing, communication, and interpersonal skills • Tech-savvy-proficient with Microsoft 365, Teams, Outlook, and project management tools Training Includes: • Company orientation and leadership integration sessions • Hands-on systems training (Outlook, CRM, project management, and scheduling software) • Executive communication and time management coaching • Mentorship from GCM's senior leadership team • One-on-one professional development sessions with a business coach focused on leadership, communication, and strategic support skills • Ongoing learning opportunities in executive administration, construction operations, and organizational management This program equips you with the insight, composure, and confidence to represent leadership effectively, anticipate needs, and thrive in GCM's fast-paced, excellence-driven environment. Full Key Result Areas (KRA) Based Job Description 1. Executive Coordination and Administrative Excellence • Manage and prioritize multiple executive calendars, travel, and communications • Anticipate needs and prepare meeting materials, reports, and presentations • Track and follow up on action items from meetings to ensure completion • Maintain confidentiality with all executive communications and sensitive data • Serve as liaison between executives and internal departments for coordinated communication flow 2. Cross-Departmental Collaboration and Communication • Facilitate alignment meetings and assist with project coordination between departments • Support communication between field and office teams by tracking executive directives • Draft, distribute, and maintain executive-level correspondence and updates • Coordinate cross-functional deadlines and ensure all stakeholders are informed 3. Operational & Logistical Support • Coordinate travel, itineraries, accommodations, and expense reporting • Manage credit card reconciliations, reimbursements, and budget tracking • Maintain organized digital and physical filing systems for efficient retrieval • Support event planning, client visits, and internal functions with logistical precision 4. Team Collaboration and Support Culture • Serve as a communication bridge between executives and their direct reports • Collaborate with other administrative and marketing staff to ensure smooth information flow • Reinforce brand, tone, and professionalism in all client and internal interactions • Identify opportunities to streamline administrative processes and improve productivity • Step in to support team tasks or project organization as needed 5. Confidentiality, Professionalism, and Representation • Handle sensitive business and personnel information with strict confidentiality • Communicate with diplomacy and professionalism across all contacts • Uphold GCM's standards for written and verbal communication • Maintain composure in high-pressure environments and manage competing priorities gracefully Pay Transparency It is GCM's intent to pay all team members competitive wages that are fair, motivational, and equitable. Actual compensation packages are based on several factors unique to each candidate, including skill set, experience, certifications, and location. Typical range for this position: $100,000 - $150,000 annually, plus performance-based incentives and benefits. Join Our Team

Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Perform general administrative tasks such as filing, typing, copying, and scanning. Provide support to the project team in managing day-to-day construction operations. Maintain a high level of organization in document management and control. Copy, scan, and order drawings for projects as requested. Assist with the processing of RFIs and change order tracking. Effectively prioritize and manage multiple tasks in a fast-paced, time-sensitive environment. Understand and follow operating procedures within company and jobsite guidelines. Required Skills/Abilities Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam. Strong organizational and priority management skills. Excellent interpersonal, verbal, and written communication skills. Strong administrative writing and reporting skills. Competence in managing processes and analyzing information. Ability to solve problems efficiently and effectively. High level of professionalism and integrity. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Sacramento office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

Oldcastle APG, a CRH Company, is North America's leading provider of innovative outdoor living solutions that enable customers to Live Well Outside. The manufacturer's portfolio of premier building products inspires endless possibilities while providing enduring outdoor spaces where people can connect, reflect and recharge. Award-winning brands include Belgard hardscape, Echelon Masonry, MoistureShield composite decking, RDI railing, Catalyst™ Fence Solutions, Sakrete packaged concrete, Amerimix mortar, Pebble Technology International pool finishes, Lawn & Garden mulches and landscape features, and Techniseal sands and sealant technologies. Job Summary Seeking a highly proficient Executive Assistant to support executive leadership at CRH Americas Building Products. This role will report to the Executive Assistant to the President of the company and assist supporting 2-3 C-Suite/VPs. Must have exceptional interpersonal, communication and computer skills. Seeking someone with years of experience supporting and collaborating with executives managing multiple priorities, calendars, and projects. Must have an ability to get along with colleagues, great aptitude for solving problems, finding solutions, and adapting in a demanding environment. Job Location This is an ‘in-office' role in the Perimeter area of Atlanta with flexibility to work from home when needed. Job Responsibilities Provide high level executive support including: Assist in preparation of PowerPoint Presentations for various meetings and committees Maximizing the time by organizing and routing correspondence; collecting and analyzing information; initiating phone calls on their behalf, etc. Coordinating training sessions, managing communications, assisting with identifying and coordinating team training programs, etc. Complex calendar management Extensive travel planning including domestic and international Reservation management On and off-site meeting planning - including all logistics (catering, agenda, facilities, communications, transportation) Review expense reports Personal Assistance (running quick errands and other related tasks when necessary) Coordinating tasks and covering for other Executive Assistants when appropriate Other duties as assigned Job Requirements 10+ years of experience working as an Executive Assistant in a corporate environment Work within a diverse team, fostering a culture of trustworthiness with the ability to communicate with tact and diplomacy and maintain a high level of confidentiality Ability to travel to a few events per year to assist with event planning and coordination Attributes Comfortable managing confidential information with professionalism and discretion Self Starter Confident Has energy and gets energy from helping others Organized and detail-oriented Team player Can lead but also can be part of a team of Executive Assistants working on a large event Adaptable and willing to take on any task, big or small - has a do anything mindset (vs “not my job”) Strong problem-solving skills and the ability to respond to sensitive inquiries effectively. Excellent interpersonal and written communication skills Handle assigned tasks and special projects as needed, ensuring deadlines are met Ability to work independently and under the pressure of deadlines Calm under pressure and able to manage multiple priorities What CRH Offers You Highly competitive base pay Comprehensive medical, dental and disability benefits programs Group retirement savings program Health and wellness programs An inclusive culture that values opportunity for growth, development, and internal promotion About CRH CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization. If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest! Oldcastle APG, a CRH Company, is an Affirmative Action and Equal Opportunity Employer. EOE/Vet/Disability CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

Allied seeks a Bilingual Administrative Assistant (English/Spanish) for its McGregor, Texas headquarters. This position is for an individual who has strong organizational skills, excellent welcome center/reception hospitality, and the ability to manage multiple administrative priorities with professionalism. This position directly supports our McGregor facility, the HR/Administration, the local EVP, and liaisons with other Allied campuses. Applicants with a great attitude, strong interpersonal skills and a zest for excellence and growth will thrive in this role. Allied Culture At Allied, we believe great service matters from the start and finish of everything we do. Going the distance for our clients begins with taking care of our team members. They are our most important asset. We invest in their continuous development, and recognize their contribution to our success. Great work starts with creating great work environments, promoting collaboration for a team dedicated to creating value worldwide. The Allied Team is highly resourceful, innovative, and competent with extensive experience. Our culture is open, accessible, adaptive and flexible, offering work-life balance, and empowering our people, because everyone's voice matters. We promote “we” over “me” and solutions oriented creative thinking. It's the Allied way. Responsibilities Welcome Center (Reception) Professionally greet visitors, guests and Allied team members utilizing exemplary hospitality skills. Monitor visitor entrances remotely when not physically present in the reception areas. Maintain visitor logs. Professionally answer incoming phone calls, providing the necessary information to callers or connecting callers to appropriate Allied team members. Able to be client centric and interact well with Allied team members, partners and potential clients. Incoming call volume can reach 15 per hour. Coordinate facility tour scheduling and the completion of related documentation. Provide information on safety requirements and distribute visitor/guest PPE (personal protective equipment) and tour aids. Maintain a welcoming and functioning office environment including associated areas. Administrative Duties Monitor office related supplies for ordering and restocking, including cleaning and paper supplies, printer and plotter supplies, snacks, beverages, etc. Works with the Facilities Coordinator on certain purchases. Order company related swag (mugs, hats, shirts, bags, bottles, pens, etc.) in coordination with other Allied offices and the marketing department. Maintain a clean, safe and organized work environment, including the lobby and reception areas, the cafe and training area, the upstairs conference rooms, and all public spaces. Organizes and directs janitorial resources. Update company events in calendars and company intranets, and schedule conference rooms for Allied team members. Inform staff of important information related to the office. Maintain information TVs and monitors for relevant information and messaging. Fulfill shipping and receiving requests for office related matters and collect mail and parcels from area boxes. Support in preparing travel arrangements ( including international travel) for Allied team members, partners and clients, utilizing company resources and programs. Support and Coordination Duties Assist office team members with general research, document management, compilation of data, preparation of reports and presentations, and other general office related items. Support, coordinate and actively participate in the planning and scheduling of McGregor based special events such as quarterly meetings, workshops, OMT meetings, and PR events, securing any needed resources, materials, equipment and food and beverage. Assist in HR related tasks, including onboarding events, company poll tabulations, maintenance of facility data, wellness programs and team development initiatives. Provide administrative support to the local EVP including strategy & development items and initiatives, Huddle and Allied University programs, scheduling appointments and events, and creative content support. Systems and Tools Proficiencies Utilize Allied's CRM system with increasing proficiency to manage information as part of handling phone calls and managing responsibilities. Utilize Google and Zoho office applications with increasing proficiency to administrative and support responsibilities. Utilize Allied's travel booking system with increasing proficiency to support travel itineraries. Respond to emails and messaging in a timely manner, and appropriately communicate messages and information to team members in different departments with conciseness and clarity. Manage confidential and sensitive information with discretion and integrity. Use appropriate professional judgment to keep abreast of any changes, issues, or concerns that may impact daily activities and/or schedules. Qualifications & Skills Bilingual in English/Spanish is required - working proficiency levels Prior experience as a receptionist or office administrative assistant First-rate organizational skills and detail-oriented Positive, professional demeanor with leadership potential Excellent interpersonal, communication and client service skills within and outside the organization Working knowledge of MS Office Applications, Google Suite Applications, and additional related software knowledge Strong spelling and grammar acumen Strong ability to manage a variety of tasks simultaneously Critical thinking, evaluation and analytical skills Talent and desire to work with high-pressure situations in fast paced environments Ability to work individually and in team environments Ability to thrive in a fast paced environment with a strong sense of urgency Bachelor's or Associates degree preferred - minimum high school diploma, certificate from college or technical school and willing to consider extensive experience over education where applicable. Allied is an equal opportunity employer. DFWP/EEOE

Control Air Enterprises LLC is looking for an experienced HVAC Account Assistant who can immediately join our Service Division at our headquarters in Anaheim, California. We're seeking a talented individual with 3+ years of HVAC experience to bring their expertise to our Account Assistant team. Want more? Step into the position and unlock a direct pathway to an Account Executive position, paving the way for your career growth and advancement within our team! While a Bachelor's Degree is a plus, it's not essential-what matters most is your proficiency and experience. Embrace a rewarding full-time role, Monday through Friday, and make an impact in a work environment where your skills are valued, and growth is encouraged. Responsibilities and skills needed: Maintain and grow positive relationships with clients. Generate and understand HVAC preventative maintenance & project proposals using company software program. All HVAC preventative maintenance and project generation to include securing material costs & compiling final proposal. Present an open line of communication on a regular basis to all accounts and maintain consistent contact, especially with key accounts. Support an existing client base through proactive engagement and effective solutions. Learn all software programs utilized in the day-to-day business operations of the company. Account Assistant role is 1:1 with Account Executive and collaborative in nature to best serve our clients. Must excel both as a collaborative sales team member and as a proactive, self-directed individual. Skills required include the following: Excellent customer service and relationship skills. Proficient in verbal and written communication skills. Highly organized. Computer proficiency in (Windows, MS Office, Excel, Outlook). Good planner and critical thinker with the ability to handle multiple tasks at once while maintaining high level of professionalism. Must be a great team player with the ability to lead by example and desire the opportunity for growth. Benefits include the following: $28-$32/hour Medical and dental benefits 401k retirement plan Life Insurance Long-Term Disability Insurance FSA Paid holidays PTO ESOP - Employee owned! Let's be honest- life is too short to work at a job that you don't love. So, do something about it! Come be a part of our team and work with us on industry defining projects. We are a family of passionate people, who are smart and kind, and have some pretty amazing skills. We love what we do, and love being California's Homegrown Mechanical Experts. A little bit about us. We have been in business for over 42 years, are a full mechanical contracting firm specializing in Major Construction, Tenant Improvement, Industrial, Plumbing, Retrofit, Service, Controls, Energy Commissioning and Detailing. Our divisions can handle a wide range of projects and services that include Design Build, Design Assist and Plan & Spec for facilities in the Medical, Entertainment, Laboratory, Hotel, Resort, Office, Government, Education, Civic and Commercial industries. Oh, we are also 100% employed owned (ESOP), have over 1,000 family members, and have one of the largest fabrication shops in California. Our corporate headquarters are in Southern California (Anaheim - just south of Los Angeles), conveniently located near several major freeways. We also have offices in San Diego and Hayward (Northern California). Our manufacturing facilities are located in Anaheim (Southern California) and Hayward (Northern California). We are always on the lookout for great people to join our team. As such, please refer to our website at ***************** to connect with us. We look forward to hearing from you! Equal Opportunity Employer, including disabled and veterans.

**Posting Title:** Administrative Assistant - Data Center **Reports To:** Project Executive **Salary Range:** $20.00/hour to $30.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE DATA CENTER TEAM** We build mission-critical data centers throughout the U.S. to ensure crucial information accessed by millions of people is always available and secure. For decades, CEI is a leading provider of design, installation and commissioning of 20M+ square feet of data center space totaling over 4 GW of electrical systems-including infrastructure built to support AI-driven technologies. **ABOUT THE ROLE** + Support the Interiors team that may consist of Senior Project Manager's, Project Managers, APM's and Project Engineers including information flow between office, field, vendors and general contractors. + Coordination of job start and job close + Contract routing + Data entry for weekly field employee hours, processing of material to purchasing agent + Work with personnel to assist in data entry for job tasks + Maintain and update job files, controlled forms/logs + Order drawings for field/office personnel + Phones, copying, scanning and shipping **Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks. **Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. **Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments. **ABOUT YOU** You have general administrative experience and bring a wide skillset that includes organizational, time management, and project manager skills. Working in a fast-paced environment and balancing different priorities is second nature to you. You are tech-savvy with experience in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook. **WHAT YOU WILL GAIN** As an Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network. You'll interact with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and general contractors. **MINIMUM QUALIFICATIONS** _Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying._ **Education:** High School Diploma or GED required. **Licensure/Certifications:** None required. **Experience:** Two (2) years of administrative experience required. Experience in the construction industry preferred. *Applicants must be authorized to work in the United States. This position is not eligible for sponsorship. \#LI-DM1 **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

**Posting Title:** Administrative Assistant - Data Center **Reports To:** Executive Assistant **Salary Range:** $24.00/hour to $28.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE DATA CENTER TEAM** We build mission-critical data centers throughout the U.S. to ensure crucial information accessed by millions of people is always available and secure. For decades, CEI is a leading provider of design, installation and commissioning of 20M+ square feet of data center space totaling over 4 GW of electrical systems-including infrastructure built to support AI-driven technologies. **ABOUT THE ROLE** + Support the Interiors team that may consist of Senior Project Manager's, Project Managers, APM's and Project Engineers including information flow between office, field, vendors and general contractors. + Coordination of job start and job close + Contract routing + Data entry for weekly field employee hours, processing of material to purchasing agent + Work with personnel to assist in data entry for job tasks + Maintain and update job files, controlled forms/logs + Order drawings for field/office personnel + Phones, copying, scanning and shipping **Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks. **Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. **Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments. **ABOUT YOU** You have general administrative experience and bring a wide skillset that includes organizational, time management, and project manager skills. Working in a fast-paced environment and balancing different priorities is second nature to you. You are tech-savvy with experience in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook. **WHAT YOU WILL GAIN** As an Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network. You'll interact with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and general contractors. **MINIMUM QUALIFICATIONS** _Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying._ **Education:** High School Diploma or GED required. **Licensure/Certifications:** None required. **Experience:** Two (2) years of administrative experience required. Experience in the construction industry preferred. *Applicants must be authorized to work in the United States. This position is not eligible for sponsorship. \#LI-DM1 **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Gray Construction is currently looking for an Administrative Assistant to join our Advanced Technology team in our Fullerton, CA office. Responsibilities Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, and Advanced Technology. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray. Who we want… (Requirements) The successful candidate will have bachelor's degree or four (4) years of experience in an administrative position(s); or the equivalent combination both. Experience in construction or engineering firm is highly preferred. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, Power Point, software, and e-mail. Experience with SharePoint is a plus. The selected candidate will have excellent communication skills. Must be physically present in the Fullerton, CA office. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. **Visa Sponsorship: This role is not eligible for visa sponsorship What we expect… (Essential Functions) Under the direction of the Vice President or his designee, this position will provide administrative support to the construction group, by performing the following duties: Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Vice President. Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service. Participate in the pool of candidates for receptionist backup. Provide general information and administrative support including scheduling meetings, maintaining, and coordinating calendars, booking travel and lodging, processing expenses, creating agenda and itineraries, and assisting with other needs of executives and board members, compile relevant documents, reports, and presentations for meetings to ensure executive preparedness. Independently answers questions and directs inquiries to appropriate personnel on behalf of manager. Prepare confidential correspondence, reports, and documents. Maintain professionalism and strict confidentiality with all materials. Handle all meeting logistics, including booking conference rooms, setting up IT, preparing agendas and presentation materials. Coordinate any follow-up actions as needed. Attend leadership meetings as needed to prepare agendas, take notes and follow-up on action items. Participate in Administrative Assistant workshops and retreats. Works closely with the Gray Leadership Team and coordinates activities and team-building events with the Advanced Technology Team. Build strong relationships with all team members of the Advanced Technology Team. Support Market Leader and Business Unit Leaders (BULs) in internal initiatives, ensuring team involvement. Update Advanced Technology team members resumes, ensuring template consistency in collaboration with marketing. Create spotlight slides for each team member, with plans to expand as the team grows, continue maintaining and organizing folder structures to promote overall organization. Organize the next market strategy meeting and market cycle agenda and department retreat. Collaborate with Marketing and Business Development for trade show and conference opportunities for the Advanced Technology Team. Support BULs and PXs during proposal phase, including updating resumes. Work with Proposal Manager and Business Development to develop a proposal library for past and future proposals. Monitor social media and alert Market Leaders to repost specific contact related to Advanced Technology. Create and maintain a customer list for holiday gifts. Create and maintain project milestone dates as week as key events (i.e. safety lunches, steel topping etc.…) Maintain a list of Gray Construction hotel rates. Champion team engagement initiatives Other duties may be assigned. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms, and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate, and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The wage range for this role takes into account a wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; certifications; as well as other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $23.71 to $32.20 hourly.

Join Our Team as an Administrative Assistant Denver, Colorado! Why Thompson Thrift? At Thompson Thrift, we pride ourselves on developing and managing communities where people love to live. Our commitment to excellence extends to our team members through initiatives like TT Serve, which supports personal growth and community outreach, and our Family Impact Program, which focuses on work-life balance. We offer opportunities for career advancement in a supportive and collaborative environment. What You'll Do: Provide general clerical, administrative, and secretarial support to facilitate company goals. Assist in the preparation of reports and presentations. Maintain and manage filing systems and ensure data confidentiality. Take and distribute meeting minutes; track and organize documents for future reference. Coordinate schedules, appointments, events, and travel arrangements. Support event coordination and ensure a safe and secure working environment. Our Ideal Candidate for this Role: Education: High school diploma or GED required; Associate's degree preferred. Experience: 1+ year in administrative or customer service roles. Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and SharePoint. Excellent customer service and communication skills. Strong organizational, problem-solving, and time management skills. Ability to manage multiple priorities under pressure. Team-oriented with a dependable and proactive work ethic. Annual Salary Range*: 70,000 - $80,000 Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. * The hourly or salary range is the range Thompson Thrift in good faith believes is the range of possible compensation for this role at the time of this posting. The Company may ultimately pay more or less than the posted range. This range is only applicable for jobs to be performed in Colorado. This range may be modified in the future. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.

GPLA, part of the DPR Family of Companies, is a leading firm in the field of structural engineering, dedicated to delivering innovative and efficient solutions for a wide range of construction projects. We are seeking a highly organized, details-driven, proactive Office Manager/Administrative Assistant to support our structural engineering team. This role focuses on behind-the-scenes administrative tasks and project coordination, ensuring smooth operations without front desk or receptionist duties. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Provide administrative support to project managers, engineers, detailers, and leadership team. Prepare and edit reports, proposals, and technical documents. Manage calendars, schedule meetings, and coordinate appointments. Assist in project documentation, tracking deliverables, and updating internal systems upon request. Process expense reports and purchase orders. Assist with internal event planning, such as team meetings and training sessions as needed, including virtual webinars and in-person lunch-and-learns. Research vendors, materials, and industry-related information as needed. Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships. Collaborate with local DPR teams responsible for administrative support, facilities, and leadership as needed. Coordinate with Marketing Lead on digital seal management and provide marketing support as needed Assist in organization and administration of GPLA participation of career fairs Coordinate onboarding of new hires and interns Provide mobility support as needed and serve as a backup for other administrative assistants Track and order PPEs for new hires/interns in coordination with Marketing. Required Skills and Abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and attention to detail. Excellent written and verbal communication abilities. Ability to prioritize tasks and work independently. Detail-oriented with a proactive approach to problem-solving Familiarity with project management software is a plus. Education and Experience Proven experience as an Administrative Assistant or in a similar role, ideally in an engineering or construction environment. 3+ years of administrative experience is required. Engineering and Construction industry knowledge a plus. Experience with project management software is preferred. Physical Requirements Ability to sit or stand at a desk and work from a computer for prolonged periods of time. Ability to lift a minimum of 15 pounds if needed. Anticipated starting pay range: $37.43- $61.54 Nothing is more important than your health and wellness. DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs for skilled craft and labor or experienced professionals and recent graduates. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

GPLA, part of the DPR Family of Companies, is a leading firm in the field of structural engineering, dedicated to delivering innovative and efficient solutions for a wide range of construction projects. We are seeking a highly organized, details-driven, proactive Office Manager/Administrative Assistant to support our structural engineering team. This role focuses on behind-the-scenes administrative tasks and project coordination, ensuring smooth operations without front desk or receptionist duties. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Provide administrative support to project managers, engineers, detailers, and leadership team. Prepare and edit reports, proposals, and technical documents. Manage calendars, schedule meetings, and coordinate appointments. Assist in project documentation, tracking deliverables, and updating internal systems upon request. Process expense reports and purchase orders. Assist with internal event planning, such as team meetings and training sessions as needed, including virtual webinars and in-person lunch-and-learns. Research vendors, materials, and industry-related information as needed. Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships. Collaborate with local DPR teams responsible for administrative support, facilities, and leadership as needed. Coordinate with Marketing Lead on digital seal management and provide marketing support as needed Assist in organization and administration of GPLA participation of career fairs Coordinate onboarding of new hires and interns Provide mobility support as needed and serve as a backup for other administrative assistants Track and order PPEs for new hires/interns in coordination with Marketing. Required Skills and Abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and attention to detail. Excellent written and verbal communication abilities. Ability to prioritize tasks and work independently. Detail-oriented with a proactive approach to problem-solving Familiarity with project management software is a plus. Education and Experience Proven experience as an Administrative Assistant or in a similar role, ideally in an engineering or construction environment. 3+ years of administrative experience is . Engineering and Construction industry knowledge a plus. Experience with project management software is preferred. Physical Requirements Ability to sit or stand at a desk and work from a computer for prolonged periods of time. Ability to lift a minimum of 15 pounds if needed. Anticipated starting pay range: $37.43- $61.54 Nothing is more important than your health and wellness. DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs for skilled craft and labor or experienced professionals and recent graduates. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Apply now Job Title: Administrative Assistant- Sonoma, CA Division: Distribution Posting Area: Operations + Manufacturing Looking for stability? Join Woodgrain! We're growing fast and offering lifetime careers in a supportive work environment. About Woodgrain: Woodgrain is one of the top millwork operations in the world, with locations throughout the United States and Chile. With 70 years of quality manufacturing craftsmanship and service, Woodgrain is a top producer of mouldings, doors, and windows, as well as a premier distributor of specialty building products. Woodgrain Inc. is headquartered in Fruitland, Idaho with six divisions and over 45 manufacturing and warehouse facilities in the United States and South America. Since 1954, Woodgrain is proud to be family owned and operated. Position Overview: The Administrative Assistant schedules appointments, gives information to callers, and relieves official of clerical work, administrative, and business details. Responsibilities: * Assists in researching, compiling and presenting of statistical reports, spreadsheets for general use and/or presentations• Routes incoming mail. Locates and attaches appropriate file to correspondence, to be answered by employer * Organizes and maintains file system, and files correspondence and other records * Answers and screens manager's telephone calls * Coordinates manager's work and travel schedules * Coordinates manager's work and travel schedules, meetings, conference calls and vendor meetings * Prepares UPS shipments, packages, and correspondence, including e-mail and faxes * Orders, maintains supplies, and arranges for office equipment maintenance * Other duties as described by manager Role Requirements: * Associates Degree or 2+ years of experience or a combination of education and experience in related field REQUIRED•Strong customer-centric focus * Proficiency in Microsoft Office Suite * Working knowledge of all office equipment * Exceptional customer services and communication skills Physical Demands: The employee is regularly required to sit, stand, and walk. Additionally, the employee must be able to frequently lift and/or move up to 10 pounds Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The general work environment is fast-paced, and at times, can be demanding. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Summary of Company Benefits: * Health, Dental, and Vision Insurance * Health Savings Account (HSA) * Flexible Spending Account (FSA) * 401(k) with a Company Match * Group Term Life Insurance and AD&D * Employer Paid Long-Term & Short-Term Disability * Voluntary Supplemental Hospital and Accident Plans * Employee Assistance Program * 8 Company Paid Holidays & 1 Floating Holiday * Paid Time Off (PTO) Woodgrain is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. Woodgrain is a drug, alcohol, and tobacco-free workplace. All offers of employment are contingent upon pre-employment background and drug screening, and some positions require a fitness for duty test.

Job Title: Administrative Assistant The Administrative Assistant performs a variety of administrative tasks to support managers, teams, or executives. Responsibilities include managing schedules, handling communications, organizing files, and performing data entry. The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Pay Rate - $15-$18 DOE* Key Responsibilities: Office Support: Answer and direct phone calls, respond to emails, and greet visitors professionally. Scheduling: Coordinate meetings, appointments, and travel arrangements for staff or executives. Document Management: Prepare, edit, and distribute documents, reports, and presentations. Data Entry: Maintain accurate records, databases, and filing systems (physical and digital). Inventory & Supplies: Monitor and order office supplies, ensuring resources are stocked. Meeting Support: Arrange meeting logistics, take minutes, and distribute follow-up materials. Communication Liaison: Act as a point of contact between departments, clients, or external partners. Project Assistance: Support special projects, research, or event planning as needed. Confidentiality: Handle sensitive information with discretion. Qualifications: Education: High school diploma or equivalent; associate or bachelor's degree preferred. Experience: 1-3 years of administrative or clerical experience (varies by employer). Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong written and verbal communication. Excellent time management and multitasking abilities. Attention to detail and problem-solving skills. Familiarity with office equipment (e.g., printers, scanners). Must pass pre employment drug screen. Work Environment: Typically work in an office setting, full-time (40 hours/week). May involve occasional overtime or travel, depending on the role. Benefit Packages available after 3 months. Healthcare, Dental, Eye, Life Insurance, paid holidays. 401 k after 6 months, with company match program. DFW / EOE Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Requirements QUALIFICATIONS: Minimum high school diploma or equivalent Minimum 1 year of administrative experience preferred. Excellent verbal and written communication skills. Commitment to excellence and high standards. Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. Strong interpersonal skills. Ability to understand and follow written and verbal instructions. Ability to deal effectively with a diversity of individuals at all organizational levels. Good judgment with the ability to make timely and sound decisions.. Creative, flexible, and innovative team player Ability to work independently and as a member of various teams and committees. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. Acute attention to detail. Demonstrated ability to plan and organize projects. COMPETENCIES: Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Written Communication--Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Organizational Support--Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. Attendance/Punctuality--Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. PHYSICAL DEMANDS AND WORK ENVIRONMENT: Continually required to stand, walk, sit, talk, and hear. Continually required to utilize hand and finger dexterity. Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard. Occasionally required to lift/push/carry items up to 30 pounds. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. We reserve the right to revise job duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Description $20 - $22 per hour

Job Details Hiller Phoenix - Phoenix, AZDescription The Hiller Companies, LLC has an immediate opening for Administrative Assistant - Mining. If you are a dedicated professional with a passion for fire protection and safety, we invite you to apply today. The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standard of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance and repair of critical fire and life safety equipment. Our team remains laser-focused on one goal - making the world a safer place. Job Summary: The Administrative Assistant is responsible for maintaining operational efficiency and supporting various administrative functions. This position encompasses a wide range of clerical, organizational, and support tasks essential to the smooth operation of the office environment. The Administrative Assistant contributes significantly to the overall productivity and effectiveness of the business by managing day-to-day operations, facilitating communication, and providing crucial support to staff and management. Work Location: This position will be located in our Phoenix, AZ, office, supporting our West Coast mining operations. Key Responsibilities: Manage day-to-day office operations for the mine site (phone, mail, supplies, vendor coordination). Maintain mining site calendars and schedule meetings & safety trainings. Prepare, format and distribute Hiller Mining correspondence, memos and meeting minutes. Maintain electronic and physical filing systems (permits, drawings, equipment records, contracts). Coordinate travel for field staff as needed Support simple data entry and maintain dashboards/spreadsheets used by site leadership. Identify administrative process improvements (forms, workflows, digital filing). Back up other site admins or supervisors during absences; cross-train on critical tasks. Other duties as assigned by management. Qualifications What we are looking for: High School Diploma/GED required. Some college preferred. 2+ years experience in office administration English language fluency with excellent verbal and written communication skills. Exceptional customer service skills Proficiency with MS Office Suite, especially Excel and Word. Overall PC Proficiency with the ability to learn and master work specific programs. Strong organizational and time management skills with the ability to prioritize tasks and ensure accurate completion of assigned work. Physical Requirements: Must be able to sit for long periods of time Must be able to effectively use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines Must be able to perform some repetitive motions while using a computer While performing the duties of this job, the associate is regularly required to talk or hear. The associate frequently is required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms Hiller is a drug-free workplace, an equal opportunity employer and ADA compliant. We are proud to operate according to our Core Values: Passion to Perform, Trust to Act, Act Responsibly and Make It Fun. Most employee benefits start from the first day of employment, including: Competitive compensation package, including pay advancement opportunities for industry certifications and continuing education Comprehensive benefits package, including health, dental & vision insurance, retirement plans, company paid & voluntary life insurance, company paid short-term disability, voluntary long-term disability, critical illness & accident insurance and paid time off Company-provided training, tools and equipment, including $150 annual boot allowance for employees required to wear safety boots in their jobs Career advancement potential within a growing company. Join us in our mission to provide comprehensive fire protection solutions and peace of mind to our customers and together let's make the world a safer place.

One of Inc 5000's fastest growing companies, come join us! Our work environment is limitless, you matter to us, your great work will be recognized, and there are many opportunities for advancement. Davis Unlimited Information Technologies, Inc (DUIT) wants you! We have an opening for a System Administrator SkillBridge intern in our office headquarters. Davis Unlimited Information Technologies (DUIT)'s SkillBridge program is developed so the Service member not only obtain Industry skill sets, but also the skill sets required to meet customer's needs after completion of the SkillBridge program. We are looking to not only have the service member gain industry knowledge but also the knowledge required to employ them upon completion. The Path At our headquarters office in Maryland, we willassist retiring or transitioning Military Service members. DUIT has developed extensive SkillBridge job training and career development programs in the following career fields to enhance the opportunities for separating Service members: Program Manager Program Integrator Hardware Technician Acquisition Professional Network Engineer Software Engineer Cybersecurity Engineering IT Staffing All Applicants must have the following: approval from command and able to follow training plan requirements . Al l information provided is subject to verification. What you will get to do: System administrator: will get to use PowerShell Scripting, work within Microsoft Entra ID, Microsoft Azure, Microsoft Intune, and Microsoft Defender. The system administrator will learn security frameworks such as NIST SP 800-171 and CMMC. Requirements 5+ years administering Microsoft environments; 23+ years in Microsoft 365 GCC (GCC or GCC High) and Azure Government Strong PowerShell scripting for automation (Exchange Online, Entra ID, Intune, SharePoint, Graph) Hands-on with hybrid identity (Entra ID/Azure AD), Entra Connect/Cloud Sync, Conditional Access, MFA, PIM Endpoint management with Intune (Gov): device compliance, app protection, BitLocker, Autopilot, Windows Update for Business Email/collab: Exchange Online (mail flow, EOP, DKIM/DMARC/SPF), Teams (GCC nuances), SharePoint/OneDrive governance Security stack: Microsoft Defender for Endpoint/Office/Identity, Defender for Cloud/Cloud Apps, Sentinel basics (KQL) Azure (Gov): subscriptions/management groups, RBAC, VNets/NSGs, private endpoints, Key Vault, Storage/SAS, Backup/ASR Governance & compliance: Azure Policy, blueprints/landing zones (Gov), tagging, cost management, least-privilege design Backup/DR and change management (ITIL fundamentals); solid documentation skills GCC/Government Cloud Specifics Understanding of GCC vs GCC High boundaries, FedRAMP/NIST 800-171 alignment, and feature parity limitations Data residency/sovereignty and egress controls; third-party app restrictions in Gov tenants S/MIME, and certificate lifecycle basics CMMC (v2.0) Knowledge & Practices Working knowledge of CMMC Levels 12 and mapping to NIST SP 800-171/172 requirements Experience implementing and operating: Access control: role-based access, Conditional Access, device compliance, session controls Identification & authentication: MFA everywhere. Audit & logging: unified audit log, retention, Sentinel/Log Analytics queries & alerting; evidence collection. Splunk, Datadog or equivalent. Configuration management: secure baselines (STIG-informed), change tracking, policy as code (Azure Policy) Incident response: response procedures, post-incident reporting Data protection: Purview sensitivity labels, DLP (Exchange/SharePoint/Teams/endpoints), Information Barriers, eDiscovery Vulnerability & patch management across servers, endpoints, and cloud resources Contributing to SSPs, POA&Ms, and control evidence; supporting gap assessments and readiness for C3PAO audits Handling and safeguarding CUI, media protection, and secure file sharing within Gov boundaries Networking & Infrastructure Site-to-site VPN/ExpressRoute concepts for Gov, private DNS, split-tunnel considerations Zero Trust segmentation principles; endpoint and identity as security perimeter Automation & DevOps-Adjacent PowerShell modules (ExchangeOnlineManagement, Microsoft.Graph, Az, AzureAD/Entra), scheduled jobs, desired state configs CI/CD-style admin habits for scripts (version control, peer review), ARM/Bicep/Terraform (Gov aware) a plus Soft Skills Clear technical writing for auditors and leadership; ability to translate controls into actionable configurations Cross-team collaboration (Security, Compliance, Networking), vendor coordination, and user communication/training Certifications (Nice to Have) Microsoft: MS-102 (or MD-102), AZ-104, AZ-500, SC-200/300/400 Compliance/Security: Security+, CySA+, CISSP CMMC ecosystem: CCP/CCL (or equivalent training), experience with RPO/C3PAO engagements

GPLA, part of the DPR Family of Companies, is a leading firm in the field of structural engineering, dedicated to delivering innovative and efficient solutions for a wide range of construction projects. We are seeking a highly organized, details-driven, proactive Administrative Assistant/Office Coordinator to support our structural engineering team. This role focuses on behind-the-scenes administrative tasks and project coordination, ensuring smooth operations without front desk or receptionist duties. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Provide administrative support to project managers, engineers, detailers, and leadership team. Prepare and edit reports, proposals, and technical documents. Manage calendars, schedule meetings, and coordinate appointments. Assist in project documentation, tracking deliverables, and updating internal systems upon request. Process expense reports and purchase orders. Assist with internal event planning, such as team meetings and training sessions as needed, including virtual webinars and in-person lunch-and-learns. Research vendors, materials, and industry-related information as needed. Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships. Collaborate with local DPR teams responsible for administrative support, facilities, and leadership as needed. Coordinate with Marketing Lead on digital seal management and provide marketing support as needed Assist in organization and administration of GPLA participation of career fairs Coordinate onboarding of new hires and interns Provide mobility support as needed and serve as a backup for other administrative assistants Track and order PPEs for new hires/interns in coordination with Marketing. Required Skills and Abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and attention to detail. Excellent written and verbal communication abilities. Ability to prioritize tasks and work independently. Detail-oriented with a proactive approach to problem-solving Familiarity with project management software is a plus. Education and Experience Proven experience as an Administrative Assistant or in a similar role, ideally in an engineering or construction environment. 3+ years of administrative experience is . Engineering and Construction industry knowledge a plus. Experience with project management software is preferred. Physical Requirements Ability to sit or stand at a desk and work from a computer for prolonged periods of time. Ability to lift a minimum of 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Job Description Join S.J. Louis in Rockville, MN, as a Full Time Estimating Support Assistant and immerse yourself in an environment that thrives on innovation and excellence. You'll be part of a dedicated team that values each member's contribution, ensuring that every detail is meticulously handled. This onsite position offers a dynamic workspace where flexibility meets high performance, allowing you to grow alongside industry experts. With pay ranging from $18.00 to $23.00, your hard work and commitment will be rewarded as you support critical estimating efforts in the construction world. You can get great benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Competitive Salary, and Paid Time Off. If you're eager to contribute to a culture grounded in integrity and safety while solving real-world problems, this role is the perfect fit for you! Apply today and become an integral part of a forward-thinking team. S.J. Louis: Our Story S.J. Louis maintains a unique ability to service both public and private markets. Our history consists primarily of hard-bid public works projects across the nation. We are most commonly known for our impressive underground utility installation (Gravity Sewer, Storm Sewer, Watermain, Raw Watermain and Forcemain) deep, open-cut pipeline installation for pipe diameters thru 108". Over the years, S.J. Louis has continued to enhance the methods we utilize to perform our services. We take the necessary steps to ensure our underground utility services exceed expectations. S.J. Louis maintains an impressive list of owned equipment, utilizing it to service both public and private projects across the nation. What's your day like? As a Full Time Estimating Support Assistant at S.J. Louis in Rockville, MN, you'll play a vital role in our Estimating and Project Management teams by providing comprehensive administrative support. Your responsibilities will include assisting in the preparation of essential documents such as licensing, bonds, insurance, and pre-qualification paperwork. You will also monitor various sites for bidding opportunities, download and route plans and specifications, and distribute quotes or requests for information to the appropriate departments. Additionally, you will enter data into spreadsheets and maintain electronic records, while managing department schedules using the Outlook Calendar system. Serving as a backup to the Estimating Assistant during bid preparations will be key, as you engage with clients, engineers, and outside agencies as needed, contributing to special projects assigned by management. Join our team and help drive our commitment to excellence and innovation! What matters most To excel as a Full Time Estimating Support Assistant at S.J. Louis, candidates should possess a strong desire to engage in a continuous learning environment, reflecting our commitment to professionalism and growth. A minimum of one year of experience in administrative or support roles is preferred, highlighting the importance of previous experience in a fast-paced setting. Attention to detail is crucial, as you'll perform functions that require accuracy and efficiency. Proficiency in software such as Excel, Word, and Outlook is essential, allowing you to manage data effectively and maintain communication seamlessly within the team. Strong organizational skills will help you prioritize tasks and monitor schedules, ensuring that all deadlines are met. If you are a problem solver with a passion for innovation, you will thrive in this dynamic role that supports our high-performance team. Knowledge and skills required for the position are: Desire to work engage in a continuous learning environment 1 year of Administrative or support roles is preferred Attention to detail to perform functions efficiently and accurately Experience with ExcelWord and Outlook is required Are you ready for an exciting opportunity? If you think this role will suit your needs, great! Applying is a piece of cake. Good luck - we're excited to meet you! EOE/M/W/VET/DISABITY/DRUG-FREE/E-VERIFY EMPLOYER Job Posted by ApplicantPro