Legal Assistant jobs at Pennsylvania State Treasurer

- 60 jobs

Legal Assistant 2
State of Pennsylvania 2.8
Legal assistant job at Pennsylvania State Treasurer
Do you thrive in high stakes situations? Are you able to facilitate the best results from others and provide direction and guidance to those in need? If so, the Department of Community & Economic Development (DCED) may have the career path you have been searching for! The Pennsylvania Office of Small Business Advocate is actively seeking a driven and detail-oriented professional to join our initiative in providing specialized administrative legal support to our attorney's and leadership team as we assist small businesses with their utilities. Find your passion in public service and apply today! DESCRIPTION OF WORK As a Legal Assistant 2, you will provide high level legal support and administrative expertise surrounding legal documents, while also assisting with drafting, formatting, and finalization of documents for the Legal Operations Unit. You will assist with the management of specialized internal legal systems for submission of annual and quarterly reporting, both internally and externally, working directly with and in compliance with all internal legal case management programmatic systems. In addition, you will be responsible for daily legal document delivery and pickup, to include copying and distributing legal documents to the appropriate parties. Your role will be instrumental in supporting and maintaining all trial and pretrial matters and obtaining, assembling, and organizing documents pertinent to litigation and settlement. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: * Full-time employment * Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. * Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. * Salary: Selected candidates who are new to the employment with the Commonwealth of Pennsylvania will begin employment at the non-negotiable starting annual salary of $45,907. * You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: * One year as a Legal Assistant 1; or * Four years of responsible clerical, investigative or enforcement work including one year of legal clerical support experience; or * An equivalent combination of experience and training. Additional Requirements: * You must possess four years of experience working in a legal office. * You must possess four years of experience providing legal administrative support to attorneys. * You must possess four years of experience preparing legal documents, managing case files, and handling confidential information with accuracy and professionalism. * You must possess four years of experience conducting legal research. * You must be able to perform essential job functions. Preferred Qualifications (not required): * Paralegal experience How to Apply: * Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). * If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. * Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. * Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: * Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): * 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. Learn more about our Total Rewards by watching this short video! See the total value of your benefits package by exploring our benefits calculator. Health & Wellness We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.* Compensation & Financial Planning We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life Balance We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.* Values and Culture We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving. Employee Perks Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships. For more information on all of these Total Rewards benefits, please visit ********************* and click on the benefits box. * Eligibility rules apply. 01 Have you been employed by the Commonwealth of Pennsylvania as a Legal Assistant 1 for one or more years full-time? * Yes * No 02 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 03 How many years of full-time responsible clerical, investigative, or enforcement work do you possess? * 4 years or more * 3 but less than 4 years * 2 but less than 3 years * 1 but less than 2 years * Less than 1 year * None 04 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 05 Do you possess one or more years of full-time legal clerical support experience? * Yes * No 06 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 07 How much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting visiting ************* and clicking the Evaluation Services Link. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. * 120 or more credits * 90 but less than 120 credits * 60 but less than 90 credits * 30 but less than 60 credits * Less than 30 credits * None 08 Have you completed six or more college credits in the legal field (such as civil litigation, legal research and writing, business law, or other related areas)? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If you answer "Yes" to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting ************* and clicking the Evaluation Services Link. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. * Yes * No 09 Additional Requirement- Do you have four years of experience working in a legal office? * Yes * No 10 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 11 Additional Requirement-Do you have four years of providing legal administrative support to attorneys? * Yes * No 12 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 13 Additional Requirement-Do you have four years of experience preparing legal documents, managing case files, and handling confidential information with accuracy and professionalism? * Yes * No 14 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 15 Additional Requirement-Do you have four years of experience conducting legal research? * Yes * No 16 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 17 Preferred Criteria-Do you have previous experience working as a Paralegal? * Yes * No Required Question Employer Commonwealth of Pennsylvania Address 613 North Street Harrisburg, Pennsylvania, 17120 Website ****************************
$45.9k yearly 9d ago
Judicial Assistant - Part-Time
Montgomery County, Pa 3.9
Norristown, PA jobs
This is a professional position working within a judge's chambers within the Courthouse. Daily administration of Judge's chambers tasks include processing all legal documents and correspondences; scheduling and follow through to completion all criminal, civil, family and juvenile matters; providing secretarial support to the law clerk; normal administrative duties. Work requires a high degree of confidentiality and discretion. * Channels signing matters (civil, criminal and family) through the chambers, forwarding to the proper person or department, copying the appropriate parties. * Drafts miscellaneous orders. * Drafts and prepares verdict sheets for both civil and criminal trials; replaces appropriate pages in the Judge's civil and criminal charge book after trial. * Prepares divorce decrees, returning to the Prothonotary after the judge signs the documentation. * Drafts miscellaneous civil and criminal orders. * Types all orders, opinions, letter and memos for the Judge and Law Clerk. * Reviews all orders from the courtroom; determines if further judicial action is required. Maintains record of action taken. * Maintains Judge's calendar; creates chambers schedule ensuring no conflicts; makes necessary adjustments. * Addresses cancellations, late arrivals or emergencies that may occur. Notifies Court Services of Judge's schedule (including changes), when trials settle/plea, are rescheduled, etc. * Readies appropriate files for scheduling of hearings; schedules conferences when necessary. * Responsible for keeping up to date on policies and procedures adopted by Judges and Court Administration. * Processes incoming mail - dates and reads all documents; distributes to the appropriate person or department. * Ensures all supplies are available in chambers. * Files law books in the appropriate place. * Maintains records for appeals, outstanding criminal matters, post-trial motions, and appealable and interlocutory civil argument matters. * Performs related work as required. * Non-remote work required. Education and Credentials * College Degree preferred (not required), or other related field required, or an equivalent combination of education and experience may be substituted. * Paralegal Certificate preferred (not required), or other related field required, or an equivalent combination of education and experience may be substituted. Experience and Skills * General knowledge of legal standards. * Must possess ability to record, convey and present information, explain procedures and follow instructions. * Shorthand and clear handwriting. * Ability to utilize computer software/hardware and other office equipment such as a Dictaphone and phone system, necessary to carry out essential functions. * Ability to carry out assignments requiring organization of materials and development of procedures. * Ability to communicate effectively orally and in writing. * Ability to establish and maintain effective working relationships. * Must possess initiative and problem-solving skills. * Must possess ability to function independently and exercise good judgement. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * Regularly required to stand; walk; sit; and talk and hear. * Significant and repeated use of a keyboard. * Occasionally required to lift and/or move up to 25 pounds. * Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
$40k-51k yearly est. 7d ago
Court Reporter
County of Lancaster 3.9
Lancaster, PA jobs
Compensation Range: $57,382.65 - $86,073.00 Our full-time positions come with an array of excellent benefits including comprehensive healthcare coverage, a pension plan, flexible spending accounts and even a tuition reimbursement program. At Lancaster County, we understand the importance of work-life balance. That's why we offer paid time off for sick, vacation and holidays, an employee assistance program, and family medical leave. If you're passionate about making a difference, apply today to join us in serving the community! Job Description: JOB SUMMARY This is a full-performance-level reporting position that requires the taking, transcribing and processing of verbatim court and other judicial proceedings via stenographically or utilizing voice writing equipment. Work is performed by use of state-of-the-art computerized equipment to report, transcribe and edit proceedings prior to proofreading, certifying and distribution of transcripts to applicable parties. REPORTING RELATIONSHIPS Official Court Reporters report to the Director of Court Reporters. There are currently 14 Official Court Reporters. ESSENTIAL JOB FUNCTIONS Ability to operate a court reporting steno machine or voice writing equipment. Ability to record verbatim notes of testimony of court and other judicial proceedings; utilizes state-of-the-art computer-aided transcription and/or other equipment to produce transcripts; interrupts proceedings as necessary to ensure accuracy and completeness of the record; determines correct spelling of names, terminology and other specifics of testimony. Transcribes notes of verbatim testimony; completes a separate sheet of names, addresses, terms used and other factual data from the testimony to ensure accuracy of spellings, language, etc; proofreads rough drafts and/or utilizes a proofreader at individual reporter's expense; makes corrections needed to produce timely and final transcripts to comply with Rule 4000. Processes data from computer-aided transcription devices; utilizes court-reporter-specific software program to translate either steno notes or voice notes into English; utilizes currently available computer hardware and techniques to produce a electronic and/or hard copy transcript directly from computer system. Be able to fill out billing forms within time limits and keep accurate and detailed records to comply with Rule 4000. Be subject to a very flexible schedule with occasional reassignment at the last minute. Ability to sit for very long periods of time. Perform a variety of clerical and administrative tasks including answering of phones and basic scheduling requirements. Be willing to work as part of a team of reporters in order to fulfill the needs of all judicial officers of the court and possess excellent communication skills. Must have knowledge of principles and processes for providing customer and personal services. This includes customer needs, assessment, meeting quality standards for services and evaluation of customer satisfaction. Must possess tact, good judgment, poise, initiative and maintain a professional appearance at all times. Possess excellent organizational skills to permit the production of transcripts within strict time limitations. Work well under pressure. Ensures accuracy of transcripts; maintains records on status of workload; provides necessary information to detail staff personnel for binding, lodging, filing, noticing and forwarding of transcripts to judges, attorneys and other authorized personnel, as outlined in current "How To Do It" manual; when questions arise, compare final transcript to original steno notes and/or voice notes of testimony and, if necessary, make additions, deletions, or supplementations to the record; catalogues and maintains records of notes, electronic and backup files and also maintains exhibits as required in the Exhibit Rule in assigned cases; performs related tasks as required. Work remotely as required and function within the guidelines of the telecommuting policy. OTHER SPECIFIC TASKS OR DUTIES Ability to communicate professionally with court, non-court personnel, and visitors. Ability to work independently and as a team member. Timely answer questions from various court offices when asking for clarification or assistance. Ability to cover phone and general secretarial duties when assistance is needed during breaks and absences of secretarial staff. A proofreader is required to check for accuracy within transcripts before final product is produced. Must be able to implement Rule 4000 guidelines and abide by all conditions therein. Be willing and able to work remotely within the requirements of the telecommuting guidelines when needed. Perform other duties as assigned. MINIMUM QUALIFICATIONS Education requirement is an RPR (Registered Professional Reporter) or NVRA (National Verbatim Reporters Association) certificate and/or Court Reporting associate's degree diploma and/or the meeting of minimum qualifications and skills for standard court reporting certification: 225 Q&A, 200 jury charge, 180 literary - all at 95% accuracy. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of terminology and practices employed in the judicial system. Knowledge of principles, procedures and practices of civil and criminal trials, hearings and related court activities. Thorough knowledge of English grammar, spelling, punctuation and usage. Skill in taking verbatim testimony stenographically or through voice writing technology of judicial proceedings involving multiple speakers, specialized testimony, emotional circumstances and similar factors. Skill in editing and proofreading verbatim testimony. Ability to safeguard stenographic and voice writing notes and proper backing up of proceedings as required by PA Rule 4000. Must be able to furnish adequate equipment for the efficient performance of duties and be proficient in utilzing such equipment. Such equipment would be a steno machine or voice writing equipment, computer with court reporting software and a printer. REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES This position requires a pre-employment background check as required by policy to perform the duties. The National Court Reporters' Association (RPR) and the National Verbatim Reporters' Association (NVRA) confirms the entry-level designation upon those who pass an examination and participate in mandatory continuing education programs. Although voluntary, the designation is recognized as a mark of distinction in the field. PHYSICAL REQUIREMENTS/WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to sit, sometimes for long periods of time. The employee has to be able to communicate with court and non-court personnel. The employee is frequently required to go from one location to another, i.e. courtroom, chambers and/or non-court offices. In addition to possessing speed and accuracy, court reporters must have excellent listening skills and hearing, good English grammar and vocabulary, and punctuation skills. Ability to regularly lift and/or move equipment and/or office supplies and exhibits weighing up to ten pounds. Occasionally there may be some lifting involving boxes of records, exhibits and/or office supplies. Ability to operate a steno machine or voice writing equipment, transcribe and edit using specific software, and basic computer skills related to court reporting software. The County of Lancaster offers comprehensive benefits to our employees. Read more about our benefits here. Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.
$57.4k-86.1k yearly Auto-Apply 9d ago
Legal Assistant
City of Philadelphia 4.6
Philadelphia, PA jobs
A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here. What we offer Impact - The work you do here matters to millions. Growth - Philadelphia is growing, why not grow with it? Diversity & Inclusion - Find a career in a place where everyone belongs. Benefits - We care about your well-being. Agency Description The City of Philadelphia Law Department acts as general counsel for the entire City government structure. We provide legal advice to all City officials, employees, departments, agencies, boards, and commissions concerning any matters related to the exercise of their official powers. The Law Department's civil practice includes unique issues involving public interest in business, health, safety, commerce, civil rights, taxation, and community development. We employ more than 220 attorneys and 100 professional staff to support seamless operations, reduce legal liability for the City, and challenge threats to quality of life impacting the taxpayers of Philadelphia. We are an ever-evolving Department where all are empowered to reach their full potential, to collaborate with clients as true partners, and to see their work have a real impact on the city of Philadelphia. We celebrate the diversity of our staff, the City's workforce, and the residents whom we serve and promote an environment of comradery, accountability, and inclusiveness. The Tax & Revenue Unit represents the City, as plaintiff, seeking to collect taxes and certain other amounts owed to the City, and represents the City as defendant in cases where taxpayers dispute their liabilities. The Department of Revenue is responsible for collecting all taxes due to the City and to the School District of Philadelphia, and for collecting water and sewer charges and certain other debts to the City. From time to time, the Law Department seeks professional services providers to assist it in its work, including third-party collection services. The Department of Revenue is selected to administer these contracts, in conjunction with the Law Department's Tax Unit, because of its expertise in the field of taxation and because of its experience in hiring tax collectors. Job Description Position Summary The Law Department's Tax Unit seeks to hire a Legal Assistant to work with Tax Unit's Water Litigation Division, primarily on rent sequestration. Essential Functions Serve as liaison between high level officials/department heads, taxpayers and water customers, and others to facilitate disputes and resolutions in the City's interest. Collaborate with revenue department regarding customer needs, data sharing, increased revenue, reduced costs, and improved communications. Engage in court communications to ensure efficient performance of enforcement programs. Work with inventory maintenance both building and reviewing for appropriateness with respect to court and client. Collaborate with other Tax Unit staff to ensure efficient handling of cases. Monitor enforcement program performance. Develop statistical reporting and communicate findings to allow stakeholders to better monitor and strategize collection efforts. Competencies, Knowledge, Skills and Abilities Excellent written and oral communication Excellent organizational skills Excellent time management skills Ability to work in a demanding and fast-paced setting Ability to work collaboratively with diverse team members Experience with Word and Excel Ability to promptly learn to use custom City applications (Prism, Basis2, Case II/4D) required Qualifications Preferred candidate will possess a bachelor's degree, paralegal certificate or equivalent and have three or more years' experience in a legal setting, preferably in a law firm or an in-house legal department. Additional Information TO APPLY: Interested candidates must submit a cover letter and resume. Salary Range: $44,153 to $60,554 - Commensurate with education and experience Any questions related to this position should be directed to Frances Ruml Beckley, Chief Deputy City Solicitor, at [email protected] . Discover the Perks of Being a City of Philadelphia Employee: Transportation : City employees get unlimited FREE public transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. Parental Benefits: The City offers its employees 8 weeks of paid parental leave. We offer Comprehensive health coverage for employees and their eligible dependents. Our wellness program offers eligibility into the discounted medical plan Employees receive paid vacation, sick leave, and holidays Generous retirement savings options are available Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth! *The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to [email protected] . For more information, go to: Human Relations Website: ******************************************************
$44.2k-60.6k yearly 20h ago
Legal Assistant
City of Philadelphia, Pa 4.6
Philadelphia, PA jobs
A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here. What we offer * Impact - The work you do here matters to millions. * Growth - Philadelphia is growing, why not grow with it? * Diversity & Inclusion - Find a career in a place where everyone belongs. * Benefits - We care about your well-being. Agency Description The City of Philadelphia Law Department acts as general counsel for the entire City government structure. We provide legal advice to all City officials, employees, departments, agencies, boards, and commissions concerning any matters related to the exercise of their official powers. The Law Department's civil practice includes unique issues involving public interest in business, health, safety, commerce, civil rights, taxation, and community development. We employ more than 220 attorneys and 100 professional staff to support seamless operations, reduce legal liability for the City, and challenge threats to quality of life impacting the taxpayers of Philadelphia. We are an ever-evolving Department where all are empowered to reach their full potential, to collaborate with clients as true partners, and to see their work have a real impact on the city of Philadelphia. We celebrate the diversity of our staff, the City's workforce, and the residents whom we serve and promote an environment of comradery, accountability, and inclusiveness. The Tax & Revenue Unit represents the City, as plaintiff, seeking to collect taxes and certain other amounts owed to the City, and represents the City as defendant in cases where taxpayers dispute their liabilities. The Department of Revenue is responsible for collecting all taxes due to the City and to the School District of Philadelphia, and for collecting water and sewer charges and certain other debts to the City. From time to time, the Law Department seeks professional services providers to assist it in its work, including third-party collection services. The Department of Revenue is selected to administer these contracts, in conjunction with the Law Department's Tax Unit, because of its expertise in the field of taxation and because of its experience in hiring tax collectors. Job Description Position Summary The Law Department's Tax Unit seeks to hire a Legal Assistant to work with Tax Unit's Water Litigation Division, primarily on rent sequestration. Essential Functions * Serve as liaison between high level officials/department heads, taxpayers and water customers, and others to facilitate disputes and resolutions in the City's interest. * Collaborate with revenue department regarding customer needs, data sharing, increased revenue, reduced costs, and improved communications. * Engage in court communications to ensure efficient performance of enforcement programs. * Work with inventory maintenance both building and reviewing for appropriateness with respect to court and client. * Collaborate with other Tax Unit staff to ensure efficient handling of cases. * Monitor enforcement program performance. * Develop statistical reporting and communicate findings to allow stakeholders to better monitor and strategize collection efforts. Competencies, Knowledge, Skills and Abilities * Excellent written and oral communication * Excellent organizational skills * Excellent time management skills * Ability to work in a demanding and fast-paced setting * Ability to work collaboratively with diverse team members * Experience with Word and Excel * Ability to promptly learn to use custom City applications (Prism, Basis2, Case II/4D) required Qualifications Preferred candidate will possess a bachelor's degree, paralegal certificate or equivalent and have three or more years' experience in a legal setting, preferably in a law firm or an in-house legal department. Additional Information TO APPLY: Interested candidates must submit a cover letter and resume. Salary Range: $44,153 to $60,554 - Commensurate with education and experience Any questions related to this position should be directed to Frances Ruml Beckley, Chief Deputy City Solicitor, at *************************. Discover the Perks of Being a City of Philadelphia Employee: * Transportation: City employees get unlimited FREE public transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. * Parental Benefits: The City offers its employees 8 weeks of paid parental leave. * We offer Comprehensive health coverage for employees and their eligible dependents. * Our wellness program offers eligibility into the discounted medical plan * Employees receive paid vacation, sick leave, and holidays * Generous retirement savings options are available * Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. * Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth! * The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to *****************. For more information, go to: Human Relations Website: ******************************************************
$44.2k-60.6k yearly 4d ago
Legal Assistant 2
State of New York 4.2
Albany, NY jobs
Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person. Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position. Review Vacancy Date Posted 12/08/25 Applications Due12/19/25 Vacancy ID204348 * Basics * Schedule * Location * Job Specifics * How to Apply NY HELPYes AgencyPublic Service, Department of TitleLegal Assistant 2 Occupational CategoryOther Professional Careers Salary Grade17 Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF) Salary RangeFrom $63361 to $80655 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? Yes Telecommuting allowed? Yes County Albany Street Address 3 Empire State Plaza City Albany, NY StateNY Zip Code12223 Duties Description The Legal Assistant 2, Grade 17, will work in the Office of General Counsel (OGC) and will perform duties include, but are not limited to: * Drafting legal documents such as affidavits and correspondence to be reviewed by OGC attorneys and reviewing correspondence, captions, and docket entries for accuracy. * Assisting in the final preparation of legal documents for State and federal litigation (ensuring documents are properly formatted, preparing tables of authorities/contents for briefs or reports, bookmarking, preparing certifications of compliance with procedural requirements, monitoring word count limitations, etc.). * Preparing and filing/uploading legal documents in court dockets, requiring familiarity with New York State Courts Electronic Filing (NSYCEF), Federal Court Case Management/Electronic Case Files (CM/ECF), and Public Access to Court Electronic Records (PACER) electronic filing systems, and applying knowledge of where to find relevant State and federal procedural and filing rules. * Preparing and filing electronic legal documents or electronic documents used by other administrative agencies, such as the Federal Energy Regulatory Commission or Department of Energy. * Organizing and preparing large administrative records for court filings, preparing indexes or table of contents for administrative or litigation records, and responding to subpoenas and other discovery requests; filing and serving "paper" documents when required. * Assisting in the review of records or document production in various cases and investigatory matters. * Assisting OGC attorneys in customer complaint appeal cases. * Performing legal research, requiring familiarity with Westlaw, online, and hardcopy sources. * Obtaining documents from other publicly available dockets, platforms, and data sources. * Interacting with NYS Archives and NYS Library staff and resources. * Applying redaction software functions to protect information in particular contexts. * Tracking relevant court dates and maintaining litigation calendar, which requires the ability to search and track case information in NYSCEF and the PACER service system for litigation filings. * Working independently and as part of a diverse, interdisciplinary team; prioritizing and managing different work streams and schedules. * Supervising, guiding, or reviewing work of lower-level support/legal assistant staff, as appropriate. Minimum Qualifications General Public Non-Competitive (NY HELPS)*: Three years of full-time experience as a Paralegal or Legal Assistant, where you were responsible for applying knowledge of the law and legal procedures in rendering direct assistance to lawyers, clients, and courts; preparing and interpreting legal documents and forms; researching, compiling, and using information from legal materials to provide both written and verbal comments on their findings; and/or analyzing and handling routine procedural problems independently with minimal attorney oversight. Substitutions: Either 1. An associate degree (or higher) in paralegal/legal assistant/legal studies program or a certificate in a paralegal/legal assistant/legal studies program where the degree was granted from a regionally accredited college or university, or one approved by the American Bar Association (ABA) AND one year of experience as a Paralegal/Legal Assistant OR 2. An associate degree in any field where the degree was granted from a regionally accredited college or university, or one approved by the American Bar Association (ABA) AND two years of experience as a Paralegal/Legal Assistant OR 3. Graduation from an accredited (ABA approved) law school with a degree required for NYS Bar will be accepted AND two years of full-time experience as a Paralegal/Legal Assistant. 55-b/c: Candidates who are currently eligible, who meet the qualifications listed in the "Non-Competitive (NY HELPS)" section above are encouraged to apply. If interested in this position and applying using your 55-b/c status, please provide a copy of your current 55-b/c eligibility letter. Civil Service List Candidates on the Legal Assistant 2 list have been canvassed and do not need to apply to this posting. Transfer Current New York State employee with one year or more of permanent, competitive service, or 55-b/c service as a Legal Assistant 2, Grade 17; OR current New York State employee with one year or more of permanent, contingent permanent, or 55-b/c service in a qualifying title and eligible for transfer* under section 70.1 of the Civil Service Law. If you are a current New York State employee on the eligible list and not reachable, you may be eligible for transfer. Candidates are encouraged to access GOT-IT on the Civil Service website (************** to determine transfer eligibility. Additional Comments About the Department: The New York State Department of Public Service (DPS or Department) works to: ensure safe, affordable, and reliable access to electric, gas, steam, water, and telecommunications services at just and reasonable rates for New York State customers, protect the natural environment, reduce greenhouse gas emissions via transmission and siting of renewable energy resources, and augment the resiliency of utility infrastructure. Learn more about DPS and how you can make a difference by checking out our video and more at: ******************************************** Additional Comments: * This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified. Equal Opportunity Employer: The Department of Public Service is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by contacting the Designee for Reasonable Accommodations (DRA) and Americans with Disabilities Act Coordinator which can be found under the Accessibility Link on the Department's webpage at ******************* Some positions may require additional credentials or a background check to verify your identity. Name Human Resources Management - KP Telephone Fax Email Address ********************* Address Street 3 Empire State Plaza City Albany State NY Zip Code 12223 Notes on ApplyingPlease send a resume and cover letter to ********************* or fax to Human Resources Management at *************. Please reference "Legal Assistant 2, posting 00258" when applying.
$63.4k-80.7k yearly 8d ago
Legal Assistant
Winona County
Winona, MN jobs
until 4:00 p.m. October 28, 2025. starts at $27.47/hour (DOQ) with advancement up to $35.20/hour. Characteristics of Class: Under direction and with considerable latitude for independent judgment, an employee in this class performs responsible legal clerical work for the County Attorney's Office, involving filing, answering the telephone and dealing with the public. Performs related work as required. Work is performed in an office setting. Examples of Duties: Any one position may not include all the duties listed, nor do the examples listed in their relative order of importance include all the duties which may be found in positions of this class. Prepares a wide variety of correspondence and reports as drafted by attorneys. May prepare correspondence, applying an acquired knowledge of departmental operations and procedures. Schedules appointments, hearings, and witness conferences, to eliminate schedule conflicts for the County Attorneys. Greets the public, takes telephone calls, reads correspondence, and provides information. Gathers material for review by County Attorney or Assistant County Attorney's, examines reports for accuracy and completeness, and identifies errors. Assembles materials related to cases and updated files. Deals with specialized matters, providing technical information to inquiries that come into the office. May act as receptionist. Establishes and maintains records systems to record departmental activities, the collection of fees, cost allocations, use of materials and a wide range of related matters. Prepares letters, petitions, resolutions, contracts, bonds, criminal complaints, highway deeds, orders, affidavits, petitions for judicial commitments and other documents as requested. Operates office equipment including copy machines, calculator, microfilm machine, and personal computers. Any other duties as assigned. Required Knowledge, Skills, and Abilities: Any combination of training and experience providing the following knowledge, skills, and abilities. For Pre-Employment: A combination of education and experience equivalent to high school graduation, plus one year of legal secretary education and six months experience; OR Two years responsible experience as a legal secretary with a private legal firm, or public agency directly involved with legal processes; OR A Bachelor's degree in paralegal studies; OR A Paralegal certification. Must possess and maintain a valid driver's license or evidence of equivalent transportation. Must pass a personal background investigation. Ability to follow departmental procedures, county policies, and rules concerning confidentiality. Ability to make independent decisions. Ability to establish and maintain positive, effective working relationships with staff members, representatives from other agencies and the general public. Knowledge of computers and computer-based programs such as Prosecutor by Karpel, Microsoft Office (Word, Excel, Access, Power Point and Outlook). Ability to organize work efficiently and operate under time constraints. Ability to accurately and rapidly process detailed information. Demonstrate effective verbal and written communication skills. For full job classification including ADA requirements, click here. For a copy of the benefit statement for this position, click here.
$27.5-35.2 hourly 60d+ ago
LEGAL SECRETARY II
Onondaga County (Ny 3.6
Syracuse, NY jobs
01170 Competitive DISTINGUISHING FEATURES OF THE CLASS The work involves responsibility for the performance of secretarial functions and complex legal clerical tasks designed to support the operation of the Law Department or District Attorney's Office. This title differs from Legal Secretary I by virtue of its responsibilities for frequently exercising independent judgment and decision making, supervising other clerical employees, and processing the more difficult and technical documents. An employee in this class trains clerical staff in the use of office equipment, work procedures, and secretarial practices. Supervision may be exercised over a small number of clerical employees. General supervision is received from an attorney or administrator. Does related work as required. TYPICAL WORK ACTIVITIES Prepares and types the more difficult legal correspondence, briefs, petitions, statements, reports, and various other legal documents. Maintains confidential, litigation, and general office files. Proofreads completed work to ensure quality and accuracy. Answers telephone calls, takes messages and responds to requests for routine information in accordance with departmental procedures. Schedules meetings, hearings, and court dates for attorneys and maintains appointment calendar. Assembles supportive materials and documents to be used for research and the preparation of legal papers. Coordinates the activities of other clerical personnel to ensure timely completion of work. Acts as receptionist for attorney, greeting visitors and scheduling appointments. Prepares complex legal forms and memos. Performs related clerical duties. FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS Thorough knowledge of legal terminology, the general course of legal proceedings, and legal forms. Thorough knowledge of law office practices and procedures. Good knowledge of the functions and capabilities of word processing equipment and software for legal documents. Ability to understand and carry out complex written and oral instructions. Ability to establish and maintain effective working relationships with attorneys, clients, other employees, and the general public. Ability to supervise and train clerical employees. Ability to prepare complex letters, memoranda, and legal forms independently. MINIMUM QUALIFICATIONS Promotion: * One (1) year of permanent competitive class status in the title of Legal Secretary I. Open Competitive: * Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor's degree and one (1) year of work experience, or its part time equivalent, in a legal environment, which must have included typing or word processing of letters and documents, or one (1) year of work experience which included reviewing and processing legal documents such as contracts; or, * Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate's Degree and two (2) years of work experience, or its part time equivalent, in a legal environment, which must have included typing or word processing of letters and documents, or two (2) years of work experience which included reviewing and processing legal documents such as contracts; or, * Four (4) years of work experience, or its part time equivalent, which must have included typing or word processing of letters and documents, one (1) year which must have been in a legal environment or one (1) year of work experience which included reviewing and processing legal documents such as contracts; or, * An equivalent combination of education and experience as described in A, B or C. Revised
$36k-42k yearly est. 11d ago
LEGAL SECRETARY I
Onondaga County (Ny 3.6
Syracuse, NY jobs
01160 Competitive DISTINGUISHING FEATURES OF THE CLASS The work involves responsibility for the performance of secretarial functions and routine legal clerical tasks designed to assist a staff of attorneys in the Law Department, a Legal Division, or the District Attorney's Office. An employee in this class prepares and types confidential legal documents including briefs, petitions, motions, orders, opinions, notices, and other legal correspondence. The work is performed in accordance with general instructions regarding objectives, policies, and procedures. Supervision is not a function of this class. General supervision is received from an attorney or administrator. Does related work as required. TYPICAL WORK ACTIVITIES Prepares and types general and legal correspondence, briefs, petitions, statements, reports, and various other legal documents. Maintains confidential, litigation, and general office files. Proofreads completed work to ensure quality and accuracy. Answers telephone calls, takes messages and responds to requests for routine information in accordance with departmental procedures. Schedules meetings, hearings, and court dates for attorneys and maintains appointment calendar. Acts as receptionist for attorney, greeting visitors and scheduling appointments. Prepares routine legal forms and memos. Performs related clerical duties. FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS Good knowledge of legal terminology, the general course of legal proceedings, and legal forms. Good knowledge of law office practices and procedures. Good knowledge of the functions and capabilities of word processing equipment and software for legal documents. Ability to understand and carry out complex written and oral instructions. Ability to establish and maintain effective working relationships with attorneys, clients, other employees, and the general public. Ability to prepare routine letters, memoranda, and legal forms. MINIMUM QUALIFICATIONS Promotion: * Three (3) years of permanent competitive class status in the title of Typist I in the District Attorney's Office or the Law Department; or, * Two (2) years of permanent competitive class status in the title of Typist II in the District Attorney's Office or the Law Department. Open Competitive: * Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor's degree and six months of work experience, or its part time equivalent, in a legal environment, which must have included typing or word processing of letters and documents, or six months of work experience which included reviewing and processing legal documents such as contracts; or, * Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate's Degree and one (1) year of work experience, or its part time equivalent, in a legal environment, which must have included typing or word processing of letters and documents, or one (1) year of work experience which included reviewing and processing legal documents such as contracts; or, * Three (3) years of work experience, or its part time equivalent, which must have included typing or word processing of letters and documents, one (1) year which must have been in a legal environment or one (1) year of work experience which included reviewing and processing legal documents such as contracts; or, * An equivalent combination of education and experience as described in A, B or C. Special Note: Possession of a Paralegal Certification will be deemed equivalent to one (1) year of work experience, or its part time equivalent, in a legal environment. 10/23 Revised
$36k-42k yearly est. 27d ago
Legal Assistant - Affirmative & Special Litigation Unit
City of Philadelphia, Pa 4.6
Philadelphia, PA jobs
A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here. What we offer * Impact - The work you do here matters to millions. * Growth - Philadelphia is growing, why not grow with it? * Diversity & Inclusion - Find a career in a place where everyone belongs. * Benefits - We care about your well-being. Agency Description The City of Philadelphia Law Department acts as general counsel for the entire City government structure. We provide legal advice and representation to all City officials, employees, departments, agencies, boards, and commissions concerning any matters related to the exercise of their official powers. The Law Department's civil practice includes unique issues involving public interest in business, health, safety, commerce, civil rights, taxation, and community development. We employ more than 220 attorneys and 100 professional staff to support seamless operations, reduce legal liability for the City, and challenge threats to quality of life impacting the taxpayers of Philadelphia. We are an ever-evolving Department where all are empowered to reach their full potential, to collaborate with clients as true partners, and to see their work have real impact on the city of Philadelphia. We celebrate the diversity of our staff, the City's workforce, and the residents whom we serve and promote an environment of comradery, accountability, and inclusiveness. The Litigation Group includes the Affirmative & Special Litigation Unit, Civil Rights Unit, Tort Litigation Unit, Code Enforcement Unit, Labor & Employment Unit and Appeals Unit. The Affirmative & Special Litigation Unit develops and asserts affirmative claims on behalf of the City in furtherance of public policy objectives and, where appropriate, to enforce the rights of Philadelphia residents. The Unit represents the City and its officials in commercial and property-related litigation, as well as cases involving challenges to City powers and ordinances, election laws, and certain state and federal constitutional and civil rights claims. The Unit provides proactive legal advice and prelitigation counseling (including alternative dispute resolution) to numerous City officials and departments. The Unit's cases are filed in both the federal and state courts. Cases frequently involve requests for class certification or preliminary injunctive relief and may involve high monetary exposure and/or significant ramifications for the City and its residents. Job Description Position Summary The position of Legal Assistant provides an opportunity for a legal assistant to support attorneys on a wide variety of complex civil litigation matters. This position requires strong communication, organization, and project management skills. Typical tasks include but are not limited to: factual research regarding ongoing cases and potential litigation, preparing certain litigation documents, e-filing, case file organization and management, document review, and preparation of deposition notices and subpoenas. The role may also include some administrative tasks such as scheduling and processing of settlements and vendor payments. All Unit members are expected to work collaboratively with other Unit and Law Department colleagues on all matters in a manner that reflects the Law Department's focus on fostering and maintaining a collegial, inclusive, and professional environment that values all forms of diversity. Essential Functions In addition to the Position Summary, responsibilities may include, but are not limited to: * Preparing certain court filings and exhibits for depositions, hearings, and trial * Tracking and organizing case files * Assisting in all aspects of the discovery process in civil litigation * Assisting attorneys with Tables of Contents and Tables of Authorities and other tasks related to briefs and motions * Participating in meetings with clients, stakeholders, and opposing counsel Competencies, Knowledge, Skills and Abilities * Ability to foster and maintain a collegial, inclusive, and professional work environment * Strong interpersonal skills, including the ability to work on teams and collaborate with colleagues and clients * Strong analytical and problem-solving skills * Attention to detail and ability to prepare and review legal documents and correspondence with precision and accuracy * Ability to handle multiple tasks and deadlines efficiently * Ability to communicate information and ideas in writing and orally so others will understand * Strong organizational skills, including ability to effectively manage multiple deadlines and tasks * Strong research skills, including ability to identify reliable news sources and effectively summarize and organize information * Proficiency in online legal research tools and government/court databases * Experience managing case files, tracking deadlines, and organizing records * Strong skills in Microsoft Office Suite (Word, Excel, Outlook, Powerpoint) Qualifications * Candidates must have an associate degree in paralegal studies or a bachelor's degree. * Prior experience as a paralegal/legal assistant, particularly with a litigation focus, is preferred. Additional Information TO APPLY: Interested candidates must submit a cover letter and resume. Salary Range: $44,153 to $60,554- Commensurate with education and experience Any questions related to this position should be directed to Lydia Furst, Chief Deputy City Solicitor, Affirmative & Special Litigation Unit (*********************). Discover the Perks of Being a City of Philadelphia Employee: * Transportation: City employees get unlimited FREE public transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. * Parental Benefits: The City offers its employees 8 weeks of paid parental leave. * We offer Comprehensive health coverage for employees and their eligible dependents. * Our wellness program offers eligibility into the discounted medical plan * Employees receive paid vacation, sick leave, and holidays * Generous retirement savings options are available * Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. * Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth! * The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to *****************. For more information, go to: Human Relations Website: ******************************************************
$44.2k-60.6k yearly 60d ago
Legal Assistant - Tort Litigation Unit
City of Philadelphia 4.6
Philadelphia, PA jobs
A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here. What we offer Impact - The work you do here matters to millions. Growth - Philadelphia is growing, why not grow with it? Diversity & Inclusion - Find a career in a place where everyone belongs. Benefits - We care about your well-being. Agency Description The City of Philadelphia Law Department acts as general counsel for the entire City government structure. We provide legal advice to all City officials, employees, departments, agencies, boards, and commissions concerning any matters related to the exercise of their official powers. The Law Department's civil practice includes unique issues involving public interest in business, health, safety, commerce, civil rights, taxation, and community development. We employ more than 260 attorneys and 100 professional staff to support seamless operations, reduce legal liability for the City, and challenge threats to quality of life impacting the taxpayers of Philadelphia. We are an ever-evolving Department where all are empowered to reach their full potential, to collaborate with clients as true partners, and to see their work have real impact on the city of Philadelphia. We celebrate the diversity of our staff, the City's workforce, and the residents whom we serve and promote an environment of comradery, accountability, and inclusiveness. The Litigation Group includes the Affirmative & General Litigations Unit, Civil Rights Unit, Tort Litigation Unit, Code Enforcement Unit, Labor & Employment Unit and Appeals Unit. The Law Department's Tort Litigation Unit represents agencies and employees of the City of Philadelphia Department in civil tort litigation. Examples of the Unit's litigation work include representing police officers in motor vehicle accidents involving a police pursuit, defending the Water Department from claims for property damage due to a water main break, and City agencies in premises liability claims. The Unit works to ensure that legitimate claims are settled quickly at as low a cost as possible, and claims lacking merit are vigorously defended at trial or arbitration. The Tort Litigation Unit is a collegial, fast-paced, challenging Unit in which Legal Assistants play an integral role in our practice. With appropriate training and supervision, our Legal Assistants are expected to independently initiate and manage the investigation of tort claims, draft Discovery answers and assist in trial. Job Description Position Summary The Legal Assistant will work with approximately four trial attorneys and be responsible for sending out investigation requests to City departments and following up ensure that the City timely responds to Discovery requests. The Legal Assistant will assist in the drafting of Discovery answers, interview City inspectors, police officers and motor vehicle operators as well as conduct investigation to determine such things as property ownership, contractor or utility work (e.g., excavations) and background investigation of claimants. The Legal Assistant will assist with trial preparation and may be called upon to prepare deposition digests, subpoena requests, process settlements and judgments and other tasks as deemed appropriate by supervisors. Excellent organizational, oral and written communication as well as inter-personal skills are required coupled with the ability to manage numerous assignments. City residency is required within six months of employment. Essential Functions Duties of a Legal Assistant in the Tort Litigation Unit primarily consist of investigating and answering Discovery in civil tort claims filed in the Court of Common Pleas of Philadelphia - Civil Trial Division. Duties primarily include but are not limited to: Processing settlement agreements and updating databases as required Managing our mandated reporting to the Centers for Medicare and Medicaid Services with claims information Duties may also include: Sending requests for information to relevant City agencies and following up to meet rigid deadlines. Drafting answers to Discovery. Interviewing witnesses. Researching real property ownership or possession. Assisting attorneys with the logistics of case management, document preparation and trial. Competencies, Knowledge, Skills and Abilities Excellent organizational skills Effective and professional oral and written communication Client management skills Ability to manage numerous assignments. Strong commitment to diversity, equity, and inclusion; Strong interpersonal skills, including the ability to work on teams and collaborate with colleagues and clients; Qualifications The preferred candidate will possess an Associate's degree, paralegal certificate or equivalent and have experience in a legal setting. Additional Information TO APPLY: Interested candidates must submit a cover letter and resume. Salary Range: $44,153 to $60,554 - Commensurate with education and experience Any questions related to this position should be directed to Sean Kirby, Chief Deputy City Solicitor, Tort Litigation Unit ( [email protected] ). Discover the Perks of Being a City of Philadelphia Employee: Transportation : City employees get unlimited FREE public transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. Parental Benefits: The City offers its employees 8 weeks of paid parental leave. We offer Comprehensive health coverage for employees and their eligible dependents. Our wellness program offers eligibility into the discounted medical plan Employees receive paid vacation, sick leave, and holidays Generous retirement savings options are available Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth! *The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to [email protected] . For more information, go to: Human Relations Website: ******************************************************
$44.2k-60.6k yearly 20h ago
Legal Assistant - Affirmative & Special Litigation Unit
City of Philadelphia 4.6
Philadelphia, PA jobs
A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here. What we offer Impact - The work you do here matters to millions. Growth - Philadelphia is growing, why not grow with it? Diversity & Inclusion - Find a career in a place where everyone belongs. Benefits - We care about your well-being. Agency Description The City of Philadelphia Law Department acts as general counsel for the entire City government structure. We provide legal advice and representation to all City officials, employees, departments, agencies, boards, and commissions concerning any matters related to the exercise of their official powers. The Law Department's civil practice includes unique issues involving public interest in business, health, safety, commerce, civil rights, taxation, and community development. We employ more than 220 attorneys and 100 professional staff to support seamless operations, reduce legal liability for the City, and challenge threats to quality of life impacting the taxpayers of Philadelphia. We are an ever-evolving Department where all are empowered to reach their full potential, to collaborate with clients as true partners, and to see their work have real impact on the city of Philadelphia. We celebrate the diversity of our staff, the City's workforce, and the residents whom we serve and promote an environment of comradery, accountability, and inclusiveness. The Litigation Group includes the Affirmative & Special Litigation Unit, Civil Rights Unit, Tort Litigation Unit, Code Enforcement Unit, Labor & Employment Unit and Appeals Unit. The Affirmative & Special Litigation Unit develops and asserts affirmative claims on behalf of the City in furtherance of public policy objectives and, where appropriate, to enforce the rights of Philadelphia residents. The Unit represents the City and its officials in commercial and property-related litigation, as well as cases involving challenges to City powers and ordinances, election laws, and certain state and federal constitutional and civil rights claims. The Unit provides proactive legal advice and prelitigation counseling (including alternative dispute resolution) to numerous City officials and departments. The Unit's cases are filed in both the federal and state courts. Cases frequently involve requests for class certification or preliminary injunctive relief and may involve high monetary exposure and/or significant ramifications for the City and its residents. Job Description Position Summary The position of Legal Assistant provides an opportunity for a legal assistant to support attorneys on a wide variety of complex civil litigation matters. This position requires strong communication, organization, and project management skills. Typical tasks include but are not limited to: factual research regarding ongoing cases and potential litigation, preparing certain litigation documents, e-filing, case file organization and management, document review, and preparation of deposition notices and subpoenas. The role may also include some administrative tasks such as scheduling and processing of settlements and vendor payments. All Unit members are expected to work collaboratively with other Unit and Law Department colleagues on all matters in a manner that reflects the Law Department's focus on fostering and maintaining a collegial, inclusive, and professional environment that values all forms of diversity. Essential Functions In addition to the Position Summary, responsibilities may include, but are not limited to: Preparing certain court filings and exhibits for depositions, hearings, and trial Tracking and organizing case files Assisting in all aspects of the discovery process in civil litigation Assisting attorneys with Tables of Contents and Tables of Authorities and other tasks related to briefs and motions Participating in meetings with clients, stakeholders, and opposing counsel Competencies, Knowledge, Skills and Abilities Ability to foster and maintain a collegial, inclusive, and professional work environment Strong interpersonal skills, including the ability to work on teams and collaborate with colleagues and clients Strong analytical and problem-solving skills Attention to detail and ability to prepare and review legal documents and correspondence with precision and accuracy Ability to handle multiple tasks and deadlines efficiently Ability to communicate information and ideas in writing and orally so others will understand Strong organizational skills, including ability to effectively manage multiple deadlines and tasks Strong research skills, including ability to identify reliable news sources and effectively summarize and organize information Proficiency in online legal research tools and government/court databases Experience managing case files, tracking deadlines, and organizing records Strong skills in Microsoft Office Suite (Word, Excel, Outlook, Powerpoint) Qualifications Candidates must have an associate degree in paralegal studies or a bachelor's degree. Prior experience as a paralegal/legal assistant, particularly with a litigation focus, is preferred. Additional Information TO APPLY: Interested candidates must submit a cover letter and resume. Salary Range: $44,153 to $60,554- Commensurate with education and experience Any questions related to this position should be directed to Lydia Furst, Chief Deputy City Solicitor, Affirmative & Special Litigation Unit ( [email protected] ). Discover the Perks of Being a City of Philadelphia Employee: Transportation : City employees get unlimited FREE public transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. Parental Benefits: The City offers its employees 8 weeks of paid parental leave. We offer Comprehensive health coverage for employees and their eligible dependents. Our wellness program offers eligibility into the discounted medical plan Employees receive paid vacation, sick leave, and holidays Generous retirement savings options are available Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth! *The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to [email protected] . For more information, go to: Human Relations Website: ******************************************************
$44.2k-60.6k yearly 20h ago
Legal Assistant - Tort Litigation Unit
City of Philadelphia, Pa 4.6
Philadelphia, PA jobs
A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here. What we offer * Impact - The work you do here matters to millions. * Growth - Philadelphia is growing, why not grow with it? * Diversity & Inclusion - Find a career in a place where everyone belongs. * Benefits - We care about your well-being. Agency Description The City of Philadelphia Law Department acts as general counsel for the entire City government structure. We provide legal advice to all City officials, employees, departments, agencies, boards, and commissions concerning any matters related to the exercise of their official powers. The Law Department's civil practice includes unique issues involving public interest in business, health, safety, commerce, civil rights, taxation, and community development. We employ more than 260 attorneys and 100 professional staff to support seamless operations, reduce legal liability for the City, and challenge threats to quality of life impacting the taxpayers of Philadelphia. We are an ever-evolving Department where all are empowered to reach their full potential, to collaborate with clients as true partners, and to see their work have real impact on the city of Philadelphia. We celebrate the diversity of our staff, the City's workforce, and the residents whom we serve and promote an environment of comradery, accountability, and inclusiveness. The Litigation Group includes the Affirmative & General Litigations Unit, Civil Rights Unit, Tort Litigation Unit, Code Enforcement Unit, Labor & Employment Unit and Appeals Unit. The Law Department's Tort Litigation Unit represents agencies and employees of the City of Philadelphia Department in civil tort litigation. Examples of the Unit's litigation work include representing police officers in motor vehicle accidents involving a police pursuit, defending the Water Department from claims for property damage due to a water main break, and City agencies in premises liability claims. The Unit works to ensure that legitimate claims are settled quickly at as low a cost as possible, and claims lacking merit are vigorously defended at trial or arbitration. The Tort Litigation Unit is a collegial, fast-paced, challenging Unit in which Legal Assistants play an integral role in our practice. With appropriate training and supervision, our Legal Assistants are expected to independently initiate and manage the investigation of tort claims, draft Discovery answers and assist in trial. Job Description Position Summary The Legal Assistant will work with approximately four trial attorneys and be responsible for sending out investigation requests to City departments and following up ensure that the City timely responds to Discovery requests. The Legal Assistant will assist in the drafting of Discovery answers, interview City inspectors, police officers and motor vehicle operators as well as conduct investigation to determine such things as property ownership, contractor or utility work (e.g., excavations) and background investigation of claimants. The Legal Assistant will assist with trial preparation and may be called upon to prepare deposition digests, subpoena requests, process settlements and judgments and other tasks as deemed appropriate by supervisors. Excellent organizational, oral and written communication as well as inter-personal skills are required coupled with the ability to manage numerous assignments. City residency is required within six months of employment. Essential Functions Duties of a Legal Assistant in the Tort Litigation Unit primarily consist of investigating and answering Discovery in civil tort claims filed in the Court of Common Pleas of Philadelphia - Civil Trial Division. Duties primarily include but are not limited to: * Processing settlement agreements and updating databases as required * Managing our mandated reporting to the Centers for Medicare and Medicaid Services with claims information Duties may also include: * Sending requests for information to relevant City agencies and following up to meet rigid deadlines. * Drafting answers to Discovery. * Interviewing witnesses. * Researching real property ownership or possession. * Assisting attorneys with the logistics of case management, document preparation and trial. Competencies, Knowledge, Skills and Abilities * Excellent organizational skills * Effective and professional oral and written communication * Client management skills * Ability to manage numerous assignments. * Strong commitment to diversity, equity, and inclusion; * Strong interpersonal skills, including the ability to work on teams and collaborate with colleagues and clients; Qualifications The preferred candidate will possess an Associate's degree, paralegal certificate or equivalent and have experience in a legal setting. Additional Information TO APPLY: Interested candidates must submit a cover letter and resume. Salary Range: $44,153 to $60,554 - Commensurate with education and experience Any questions related to this position should be directed to Sean Kirby, Chief Deputy City Solicitor, Tort Litigation Unit (********************). Discover the Perks of Being a City of Philadelphia Employee: * Transportation: City employees get unlimited FREE public transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. * Parental Benefits: The City offers its employees 8 weeks of paid parental leave. * We offer Comprehensive health coverage for employees and their eligible dependents. * Our wellness program offers eligibility into the discounted medical plan * Employees receive paid vacation, sick leave, and holidays * Generous retirement savings options are available * Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. * Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth! * The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to *****************. For more information, go to: Human Relations Website: ******************************************************
$44.2k-60.6k yearly 20d ago
Legal Secretary Trainee - Public Defenders Office
Westmoreland County (Pa 4.3
Greensburg, PA jobs
Westmoreland County is accepting applications for a Legal Secretary Trainee in the Public Defenders Office. The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. * Answer telephones; take messages and refer calls * Assist potential clients with the application process for representation * Utilize software specific to the department for creating files for criminal, juvenile and domestic cases * Provide general information as it relates to the Public Defender's Office * Responsible for the work for an assigned group of attorneys * Prepare letters, correspondence, memos and a wide variety of legal documents * Use legal software to enter data, docket cases, run court lists and get specific case information * Maintain and update files. * Prepare files for court and distribute * Must be able to type 50wpm Applications can be submitted to Dawn Brooks at ******************************** Miscellaneous Information Hours are 8:30 am to 4:00 pm Job Details Category County Jobs Status Open Posted August 1, 2025 Closing Open Until Filled Tools * Download County Application
$36k-53k yearly est. 27d ago
Legal Assistant/Paralegal County Attorney
Olmstead County 3.5
Rochester, MN jobs
Recognized as one of the best places to work in Southeast Minnesota for three consecutive years, at Olmsted County every role helps to foster a vibrant community where everyone thrives. Our employees are at the heart of everything we do, driving public service excellence and community well-being. We don't just offer a job, we offer a career filled with purpose, growth, and fulfillment. Our benefits package ensures your wellbeing, while career advancement opportunities and professional development empower you to reach your full potential. Join us, and you'll be part of a purpose-driven team where your work truly makes a difference. Together, we build a sustainable, healthy, and welcoming community.
$25k-36k yearly est. 5d ago
Legal Administrative Assistant
Polsinelli 4.8
Philadelphia, PA jobs
At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you! Polsinelli seeks a highly-professional candidate to immediately fill an onsite Legal Administrative Assistant position with experience in Commercial Litigation and Corporate transactions for their Philadelphia office. Successful candidates for this position must possess at least 7 years of relevant experience in a law firm. CORE RESPONSIBILITIES Experience with State and Federal Court e-filing is strongly preferred. Understanding of legal terminology, procedures, and local and state court rules. Must be able to work independently and in a team setting. Must be able to work in a fast-paced environment. Manage files, open new matters as attorneys request, and maintain all relevant document inclusions for the files. Responsible for various administrative tasks including strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail. Manage multiple attorneys' calendars and travel schedules. Must be comfortable acting as an executive assistant dealing with confidential matters. Demonstrated experience and expertise in client billing projects and reviews. Expert-level written and verbal communications skills. Strong decision-making capability. Candidates must be extremely proficient in working with the Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), particularly Outlook. Experience working with the following programs is beneficial: Interaction, iManage, Chrome River, Intapp, and Internet search engines. New technology/systems may be introduced from time to time, and so the candidates must be willing to learn. #LI-Onsite Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.
$47k-53k yearly est. 60d+ ago
Legal Secretary Trainee
Westmoreland County (Pa 4.3
Greensburg, PA jobs
JOB TITLE: Legal Secretary Trainee STARTING SALARY: $18.28 The purpose of the position is to answer telephones, provide assistance and info1mation, schedule and coordinate hearings and meetings, prepare correspondence and legal documents, record and transcribe hearings and documents, and maintain files. ESSENTIAL DUTIES AND RESPONSIBILITIES: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. * Answers telephones, takes messages, refers calls, and provides general information in response to inquiries concerning appointments, trial schedules, jury duty and other related matters. * Coordinates arbitration hearings and meetings, prepares and distributes notices, reviews praecipes. * Assists visitors to office, ascertains purpose of visit and directs them to appropriate individual and logs names as appropriate: may require visitors to complete forms, provide information; may take photo id's, or fingerprints for identification purposes. * Stamps and dates incoming mail, court orders, and documents, * Types a variety of letters, correspondence, legal documents, progress reports, memos, agendas, notices, subpoenas, complaints, investigative reports, schedules, and logs in prescribed formats. * Researches case histories and criminal histories utilizing dockets, files and computerized records systems. * Records and transcribes a variety of hearings and findings of fact. * Maintains and updates files, record systems, and computerized data bases. * Makes copies, assembles documents, files copies, distributes to other offices, and prepares outgoing mail as appropriate. * Schedules hearings and appointments for a variety of court related purposes. MINIMUM TRAINING AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: High school graduate with technical training in legal terminology and/or criminal justice, and five to eleven months practical experience in an office or legal environment, or any combination of education and experience that provides equivalent knowledge, skills, and abilities. MINIMUM PHYSICAL AND MENTAL ABILITIES TO PERFORM ESSENTIAL JOB FUNCTIONS: MATHEMATICAL ABILITY: * Ability to add, subtract, multiply, divide, calculate percentages, and measure data. LANGUAGE ABILITY AND INTERPERSONAL COMMUNICATION: * Ability to comprehend a variety of documents including court orders, court calendars, legal docwnents, policy and procedure manuals, computer handbooks, legal dictionaries and reference materials. * Ability to prepare a variety of documents including follow-up letters, notification letters, legal documents, schedules, reports, etc., using prescribed fonnat and conforming to all rules of punctuation, grammar, diction and style. * Ability to use legal terminology. * Ability to record and deliver information, explain court procedures and requirements and follow oral and written instructions. * Ability to communicate effectively with the general public, defendants, attorneys, judges, judicial staff, law enforcement personnel, supervisor, and co-workers. * Ability to comprehend importance of confidentiality of sensitive information and knowledge of persons authorized to have access to such records. ENVIRONMENTAL ADAPTABILITY: * Ability work effectively in an office environment. * Ability to effectively handle callers and visitors who may be hostile, threatening, and difficult. Westmoreland County is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. Job Details Category County Jobs Status Open Posted October 15, 2025 Closing Open Until Filled Tools * Download County Application
$18.3 hourly 1d ago
ECAB Paralegal
The New York County District Attorney's Office 4.3
New York, NY jobs
The New York County District Attorney's Office (DANY) has an opening for a Paralegal in its Early Complaint Assessment Bureau (ECAB). In this position the Paralegal is responsible for providing time-sensitive clerical support to DANY's Trial Bureaus and Case Management Unit. Responsibilities include but are not limited to: * Help to draft Criminal Court complaints. * Obtains case information and supporting arrest documents from Police or security personnel. * Prepares case summaries outlining the circumstances of arrests. * Interviews Police Officers or Security personnel to determine appropriate charges. * Assist with the processing of completed cases in the Complaint Room. * Maintain computerized records of all arrests pending the completion of a complaint. * Assist with the screening and assignment of arrests. * Provide administrative and technical support to Assistant District Attorneys. * Perform related tasks as assigned by supervisor. In addition to the Minimum Qualification Requirements, candidates must possess the following: * Level 1 - bachelor's degree from an accredited college. * Level 2 - bachelor's degree from an accredited college and one (1) year of experience either as a paralegal in the criminal justice field or equivalent. * Level 3 - bachelor's degree from an accredited college and two (2) years of experience either as a paralegal in the criminal justice field or equivalent. Preferred Requirements/Skills: * Ability to work weekends and holidays. * Ability to work overtime on short notice. * Previous clerical experience. * Proficient in Microsoft Word and Excel. * Ability to update and edit existing proprietary databases. * Ability to work with frequent interruptions and adapt to changes in workflow. * Ability to follow directions and apply proper policies, procedures, and guidelines. * Strong attention to detail and high concern for data accuracy. * Must be able to perform under pressure in a fast-paced environment, detail oriented and self-motivated and able to multi-task. * Ability to interact with all levels of staff, law enforcement representatives and outside visitors. How to Apply: * Apply with a Cover Letter and Resume. Hours/Shift: * Sunday - Thursday 8:00 AM - 4:00 PM. * May work weekends, nights and holidays as needed. Additional Information: * Current office employees: To be eligible for a transfer or promotion, staff must have already served at least one (1) year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position. * Authorization to work in the United States is required for this position. Minimum Qualification Requirements: * High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or * Education and/or experience which is equivalent to "1" above. Public Svc Loan Forgiveness: * As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at ***************************** Residency Requirement: * City Residency is not required for this position. The New York County District Attorney's Office is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
$40k-57k yearly est. Auto-Apply 25d ago
Paralegal
Delaware County, Pa 4.5
Media, PA jobs
Under general supervision of the Supervisory Paralegal Specialist, as well as the supervisors of the Violent Crime Unit, the Paralegal will: * Perform legal research: * Has a working knowledge of all important legal research tools, including electronic data retrieval, WESTLAW, etc. * With minimal supervision, researches basic legal questions and identifies and fully documents all applicable legal authority, prepares complete and accurate background histories, cite checks and Shepardizes. * Has an excellent understanding of issues involved in assigned matters. * Perform legal research: * Has a working knowledge of all important legal research tools, including electronic data retrieval, WESTLAW, etc. * With minimal supervision, researches basic legal questions and identifies and fully documents all applicable legal authority, prepares complete and accurate background histories, cite checks and Shepardizes. * Has an excellent understanding of issues involved in assigned matters. * Perform factual research: * Participates in pre-trial witness conferences, noting any deficiencies in case materials (e.g., missing documents, conflicting statements) and additional issues or other matters requiring investigation prior to trial. * Analyzes and presents regulatory, industry, medical or business information. * Uses the internet and computer databases competently to assist in factual research. * Summarizes and presents facts in appropriate format, such as memoranda, charts, tables and spreadsheets. * Digital legal documents: * As required, prepares and organizes trial documents, memoranda, reports, correspondence and trial exhibits. * Written work is consistently well-organized, clear, and persuasive with well-supported arguments. * Work is consistently free of errors in format, grammar, citation form, and punctuation. * Manage evidence: * Assumes responsibility for organization and logistics in the assembly of evidence and other documents. * Works with Litigation Support to organize evidence in databases. * Indexes documents received from third parties. * Effectively organizes data and develops trial exhibits such as statistical charts, graphs and timelines to be presented in court as corroborative evidence. * May present exhibits using trial presentation software in court. * Prepare materials for discovery: * Assumes responsibility for organization and logistics in the assembly of evidence and other documents for production as discovery. * Indexes documents produced in discovery. * Reviews discovery production for privileged content and redacts information as necessary. Qualifications Comprehensive knowledge and skill in fact gathering, problem analysis and the interpretation of laws, regulations and policies related to violent crime and firearms offenses. Thorough knowledge of legal principles and concepts to interpret,
$39k-51k yearly est. 38d ago
Law Enforcement Analyst - Intern
City of Eden Prairie, Mn 3.7
Eden Prairie, MN jobs
Law Enforcement Analyst- Intern (Part time) Pay: Starts at $22.00/hour (depending on qualifications) Deadline to Apply: Monday, December 29, 2025 at 8am Details * Part Time Internship (Part-time/Temporary/Seasonal Status), Non-Exempt * Located at Eden Prairie Police Department (8080 Mitchell Road, Eden Prairie, MN 55344) * Reports to Adult Investigations Sergeant * Typical hours are 20-25 hours per week, negotiable depending on schedule. Responsibilities The Law Enforcement Analyst Intern position assists in analyzing crime patterns and trends to assist with resource deployment for crime prevention and suppression and to aid the investigation process. The Law Enforcement Analyst Intern's primary position responsibilities and areas of impact are: * Support Investigations by creating databases for analysis, extracting and verifying pertinent information, managing and organizing information, providing leads, performing data mining and proactively developing targets for further investigation. * Support Patrol by analyzing crime trends, crime patterns and other data to assist in identifying and planning targeted enforcement activities. * Produce visual exhibits such as charts, maps and timelines via computer applications. * Create Eden Prairie based intelligence/activity bulletins to share timely information with department staff, city staff, community members and local businesses. While these areas are the primary focus of this position, we believe strongly in teamwork and employees will be called upon to perform a variety of duties as a part of their role with the City. Requirements * High school diploma required; must be pursuing or have recently completed a bachelor's or master's degree in a related field such Criminal Justice, Social Sciences, Analytics or similar. Previous internship preferred. * Advanced proficiency in MS Office required (Word, Excel, Access, PowerPoint, and Outlook), experience using mapping or computer-based analysis programs is preferred. * Work is performed in an office environment. This position requires the ability to lift and/or carry 25 lbs intermittently. Must have experience working independently with minimal supervision in a busy environment. Candidates must successfully complete and pass the City's evaluation of the pre-employment process prior to their first day of employment. Pre-employment processes for this position include professional reference checks, law enforcement background check, driver's license check, work verification, education verification and psychological evaluation. Skills * Able to convey a message to get a point across; communicates in a clear and concise manner; able to write clearly and succinctly; tailors message to a variety of communication settings and styles. * Ability to perform and/or coordinate several activities, responsibilities, and tasks simultaneously in a polite and professional manner; prioritizes what needs to get done; keeps things neat and orderly; utilizes tools for efficiency; factors several considerations when planning; establishes methods to ensure routine tasks are completed. * Ability to tackle a problem by using logical, systematic, sequential approach; makes a systematic comparison of two or more alternatives; notices discrepancies and inconsistencies in available information; identifies a set of features, parameters or considerations to take into account in analyzing a situation or making a decision. City of Eden Prairie Values We are a service organization. We take pride in what we do. We cultivate a supportive, encouraging and productive culture with a strong customer focus. We promote wellness and plan work/life balance into our goals. We value differences and foster inclusion. We achieve success by exhibiting our core values: collaboration, innovation, integrity, performance and relationships. To apply, visit *************** MN.gov and click on the Jobs tab. Please include a cover letter and resume with application.
$22 hourly 3d ago