Personal Assistant remote jobs

Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you! We are seeking a skilled Virtual Executive/Personal Assistant who is capable of managing the account and client relationship and must be located in the US only. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients. In addition to having the opportunity to work with our clients, you will be connected to the rest of our Victory Staffing Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company mission, vision, and values. Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team! EXPECTATIONS Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner Demonstrate an exceptional work ethic and a positive attitude in all interactions Must reside in the USA. Ensure all communication reflects the company's values and level of professionalism Embrace Victory Staffing values, standards, and contribute to a thriving company culture Take Ownership of Client Satisfaction Lead and manage client accounts and interactions Understand and anticipate client needs while also communicating progress and updates Address challenges and problem solve without compromising quality of service Demonstrate a commitment to excellence in high-quality work and attention to detail Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service. Operational Responsibilities: Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service Effectively manage tasks, projects, and deadlines to always meet client expectations Maintain open communication with the client, external stakeholders, and the Victory Staffing team Provide the utmost care with keeping sensitive and confidential information private and secure at all times RESPONSIBILITIES Manage email by prioritizing and filtering messages, and ensuring timely responses Manage complex schedules that require proactive calendar coordination and reminders Handle and anticipate complex issues and resolve in a timely and professional manner Able to plan and coordinate details for meetings, conferences, or events Prepare presentations and materials, and conduct project research when necessary Maintain updated CRMs, analyze trends, and identify helpful insights for decision making Effectively collaborate with others to accomplish tasks and complete projects Strong communication skills and the ability to draft or edit all forms of correspondence Establish trust and use discretion when handling sensitive and confidential information Be familiar with scheduling, project management, and CRM tools and software Handle other administrative support tasks as requested GENERAL QUALIFICATIONS Must reside and be authorized to work in the United States At least 2 years of the demonstrated experience outlined above At least 2 years of experience working full-time in a virtual role Available at least 20 hours per week to support high-touch, deliverable-focused clients. TECHNICAL QUALIFICATIONS Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients. Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues. Experience making travel arrangements and handling last minute changes. Experience with high-volume email inboxes and calendar management. Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools. Package Details

Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.

Job DescriptionBenefits: Wellness resources Employment Type: Full-Time (40 hours per week) Compensation: Competitive salary based on experience ($20 - $30 per hour, DOE) About Health Atlast: Health Atlast is a multi-specialty healthcare franchise dedicated to providing integrative and holistic medical services. Our mission is to revolutionize healthcare by offering a seamless patient experience through chiropractic, medical, physical therapy, acupuncture, massage therapy, and moreall under one roof. We are seeking a highly organized and proactive Executive Personal Assistant to provide high-level support to our CEO. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels at managing administrative, business, and personal tasks with discretion and efficiency. Key Responsibilities: Executive Support: Manage the CEOs schedule, appointments, and calendar with precision. Coordinate and confirm business meetings, travel arrangements, and event logistics. Prepare reports, presentations, and correspondence as needed. Assist with drafting emails and handling communication on behalf of the CEO. Screen and prioritize incoming calls, messages, and requests. Business Operations Support: Conduct research, compile data, and prepare briefs for meetings. Assist in managing confidential business and legal documents. Track and follow up on action items, deadlines, and key business initiatives. Coordinate with internal teams, franchisees, and external partners as directed. Personal Assistance: Handle personal errands and administrative tasks to ensure smooth daily operations. Oversee household scheduling, vendors, and appointments if necessary. Assist with organizing events, reservations, and travel logistics. Project Management & Coordination: Support the execution of strategic projects and initiatives. Organize files, records, and key business documents. Liaise with key executives, including franchisees, medical professionals, and business associates. Qualifications & Experience: 3+ years of experience as an Executive or Personal Assistant to a C-level executive or business owner. Strong organizational, multitasking, and problem-solving skills. Exceptional written and verbal communication abilities. High level of discretion and professionalism when handling confidential matters. Proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and project management tools. Tech-savvy with the ability to manage digital communications and scheduling software. Ability to work under pressure, anticipate needs, and adapt to changing priorities. Experience in healthcare, franchising, or business operations is a plus. Bachelors degree preferred but not required. Work Environment & Schedule: Location: Work will be performed in the West Los Angeles area (90066). Hours: Full-time (40 hours per week), Monday - Friday, with occasional flexibility for urgent matters. Hybrid Flexibility: While primarily in-person, some remote work may be possible based on schedule and tasks. Why Join Health Atlast? Be part of an innovative and growing healthcare franchise that is changing lives. Work closely with a dynamic CEO and leadership team. Gain valuable experience in a fast-paced, mission-driven organization. Competitive compensation and opportunities for professional growth. How to Apply: If you are an experienced Executive Assistant who thrives in a dynamic environment and is looking for an opportunity to work closely with a visionary CEO, wed love to hear from you! Please submit your resume as well as a cover letter explaining why you would like to contribute to the Health Atlast mission. We look forward to hearing from you!

Our client is a NYC based executive who runs a non-profit is looking for an experienced executive assistant/personal assistant to provide personalized support in tasks related both to the work of the non-profit as well as in tasks related to the executive's home and personal needs. This position varies from day to day, and may include such things as making and receiving phone calls and emails; planning and managing the executive's calendar; assisting with matters related to the executive's homes (for example, online shopping and returns of furniture or other household items as well as coordinating repairs with maintenance professionals); assisting with personal matters (for example, coordinating invitations and communications related to social events as well as day to day online shopping and returns). We are looking for someone who will work in an extremely well-organized fashion, be responsive and timely, as well as proactive in ensuring that the executive's needs are met and in keeping the executive up to date on the status of matters. This individual also has to be extremely strong in interpersonal communication skills, both verbally and in writing, with the ability to speak and write in a professional yet personable manner, no matter who they are communicating with. Our ideal candidate is great at keeping multiple projects moving at the same time while tracking the status of each project and keeping the executive up to date on that status. Additionally, this candidate should be able to work in a calm and measured manner, no matter how busy things get. This is an exciting opportunity to work closely with a busy executive, while working alongside other staff out of an office in this executive's beautiful home in NYC's Upper East Side as well as remotely. ESSENTIAL FUNCTIONS: These statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Calendar Management: Efficiently managing the executive's calendar, scheduling appointments, meetings, and conference calls while considering priorities and minimizing conflicts. Communication: Facilitating clear and concise communication, including drafting emails, memos, and other correspondence on behalf of the executive. Travel Arrangements: Coordinating travel arrangements, including flights, accommodations, and itineraries, to ensure smooth trips. Task Prioritization: Identifying and prioritizing tasks, ensuring deadlines are met, and adjusting schedules as necessary to accommodate urgent matters. Information Management: Organizing and maintaining information and documents (both electronically and physically), and ensuring easy access when required. Meeting Support: Preparing meeting agendas and materials, and possibly participating in meetings to take notes and assist with follow-up actions. Project Coordination: Assisting in the coordination and management of various business and personal projects, liaising with others to ensure successful execution. Shopping and Returns: Managing purchases and returns on behalf of the executive, ensuring accurate orders, tracking shipments, and handling returns or exchanges as needed. Mostly done online but may be required to visit stores or showrooms as well. Miscellaneous Support: Providing ad hoc assistance such as personal errands, research, and other tasks to enhance the executive's productivity and work-life balance. REQUIRED AND PREFERRED QUALIFICATIONS: What is needed to be hired. Required Skills & Experience: Bachelor's degree in business or communications preferred 2-4 years of experience in a similar role PAY RANGE: $30-35/Hour SCHEDULING REQUIREMENTS This is a full-time role with standard business hours, but note that some scheduling flexibility will be needed (for example, to support some after-hours events). LOCATION REQUIRMENTS This position is based in New York City and requires a combination of remote work at the executive's office, and on-site support in the executive's residence located in Manhattan's Upper East Side. Candidates must reside within a reasonable commuting distance to Manhattan to reliably accommodate in-person work requirements. The role may involve frequent presence in these locations as well as some local travel within the NYC area for errands and in-person coordination. Our client is an equal employment opportunity employer and considers all applicants without regard to race, color, religion, national origin, ancestry, citizenship, gender, pregnancy, age, physical or mental disability, genetic information, service in the uniformed services, or any other basis protected by federal, state or local law.

Job DescriptionBenefits: Bonus based on performance Opportunity for advancement Tuition assistance Happyian is the first European owned company of its kind. We need experiences, versatile, thinking outside the box employees! We are currently looking for remote personal assistant /scheduler who would take care of scheduling, organizing notes from therapy and other files, and managing clinical director schedule. This is position that will start as a part-time 20 hours a week and once prospective candidate masters scheduling department and starts managing clinic director schedule will turn into a full-time position. Scheduling department Job responsibilities Oversee scheduling department, matches notes, and creates appointment Manages client and staff schedule Manages daily notes and clients calendars Organizes staff and client confidential information Organizes drive Help in maintaining client and staff schedules. Provides workplace services and administrative support for creating a supportive and comfortable atmosphere for employees, and clients Personal assistant Duties Receiving and sorting incoming inquires Update folders on drive with new accounts or missed information Managing personal and work appointments for the clinic director Following templates and pre-filling assessments, intakes, and reports for clients Organizing clinic director schedule to ensure best productivity Write through reports on current activity and outstanding clinical tasks Accountability: Maintain punctuality for assigned tasks start and end times. Maintain a professional demeanor and appearance when representing the company Professional Development: Attend company trainings as required Uphold all ethical guidelines per company handbook This is a remote position.

Our client is looking for a Virtual Personal Assistant to perform administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, make travel arrangements (domestic and international) and assist with other duties when required. To ensure success as a Virtual Personal Assistant, you should exhibit excellent communication and organizational skills, and demonstrable experience in a secretarial role. Responsibilities Reporting to senior management and performing administrative duties Scheduling appointments, maintaining calendar, and sending reminders Book and manage travel arrangements Attend meetings as needed, taking notes, and tracking action items Prepare communications such as memos, emails, reports, and other correspondence Ordering supplies as needed Manage high priority and confidential information. Ability to make independent decisions, addressing the best way to handle specific tasks Experience 3 years of administrative support experience required; experience as a Virtual Personal Assistant a plus Experience in creating documents and spreadsheets, using office software such as MS Word, Excel and PowerPoint Advanced typing and organizational skills Extensive experience in appointment scheduling software such as MS Outlook Excellent written and verbal communication skills Exceptional communication and interpersonal skills Benefits 100% Remote Work from Home Part-time Equal Opportunities Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable PLEASE NOTE: Optimere is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US.

open to residents of the United States only. Remote Personal Assistant Aniesispharma is a rapidly growing pharmaceutical company based in New York City. We specialize in developing innovative and life-changing medications for patients around the world. Our team is dedicated to making a positive impact on people's lives through our products and services. Job Description: We are seeking a highly organized and motivated individual to join our team as a Remote Personal Assistant. This is a part-time, remote position that offers flexibility and the opportunity to work from anywhere. As a Personal Assistant, you will be responsible for providing administrative and personal support to our CEO and other team members. Responsibilities: - Manage and maintain CEO's calendar, scheduling appointments, and coordinating meetings - Handle all incoming and outgoing communication, including emails, phone calls, and mail - Organize and maintain important documents, files, and records - Book travel arrangements and accommodations for business trips - Assist with personal tasks such as managing personal appointments and errands - Conduct research and prepare reports as needed - Collaborate with team members to ensure tasks and projects are completed efficiently and on time Requirements: - Proven experience as a Personal Assistant or similar role - Excellent organizational and time-management skills - Strong communication and interpersonal skills - Proficient in Microsoft Office and Google Suite - Ability to work independently and remotely - High level of confidentiality and discretion - Bachelor's degree preferred but not required Why Work for Us: - Flexible work schedule and the ability to work remotely - Opportunity to work with a dynamic and growing company - Competitive compensation and benefits package - Collaborative and supportive team environment If you are a self-starter with a strong attention to detail and a passion for making a difference, we would love to hear from you. Apply now to join our team as a Remote Personal Assistant at Aniesispharma!

Primary responsibilities of the Remote Personal Assistant will include providing the Principals with information support at any time; performing research, data collection & analysis; ensuring the smooth running of the home office; performing administrative and household tasks remotely; and working closely with existing staff. PRIMARY DUTIES: Research & Exploration Collect information, perform research and data analysis as needed; provide suggestions to the Principals with the best solution to solve problems. Observe and participate in the daily work to continuously optimize the workflow & process, improve team efficiency, and reduce the interventions by Principals. Household & Home Office: Schedule and work closely with other staff on various household projects. Maintain a household vendor list. Build strong relationships with vendors. Coordinate household staff and assist with monthly schedules. Identify and oversee various household projects as needed. Assist in maintaining the inventory of all household supplies (light bulbs, batteries, cleaning supplies). Maintain and update household manuals. Maintain an approved product list for home and personal items, including sourcing information. Monthly/weekly purchase order submission, get approval, place orders, and track delivery status. Prepare and submit expense reports. Prepare home for occasional events. Coordinate with vendors for holiday decor (Halloween, Christmas). Maintain Principals personal Google calendars (separate from professional calendars). Schedule personal appointments. Calendar items forwarded by Principals. Update and maintain Google Contacts. Ensure information is synced to phones. Maintain a filing system for household needs (e.g., car registrations, maintenance contracts, warranties, contractor bids, etc.). Email a daily activities report to Principals. Purchase gifts, develop and maintain gift tracker, and review and audit receipts. Keep track of birthdays and other important dates. Work with travel concierge and accountant as needed. Plan and coordinate the familys activities and events. Assist with personal archival projects. HR Responsibilities: Assist the HR team of the family office for household staff hiring. Conduct phone/video interviews and determine the qualification of candidates. REQUIREMENTS: Bachelors degree or above. Proven experience working as a personal assistant is required. Excellent learning ability and has a passion for exploration, research, and analysis. Experience working in the Hospitality industry or a family office is preferred. Vault-like ability to maintain confidentiality and be ultra discreet. Demonstrate excellent email etiquette, concise and accurate communications. Maintain strictest confidences--never disclose Principals contact information. Flexibility to work weekends and evenings. Must be very technically savvy. Experience with G-suite. Resourceful in terms of internet search and online shopping. Strong work ethic, reliable, punctual, and honest. Practical and efficient. Comfortable with iPhone or Android, including texting, camera phone, and smartphone apps. Highly organized, meticulous, detail-oriented, and thorough. Able to multitask and prioritize well. Positive attitude, team player, capable of working well with a vast array of high-quality vendors. Personable, gracious, and polite, with excellent people skills. Excellent command of the English language, both written and spoken. Proactively identifies and resolves problems. Able to work independently but takes direction well from Principals. Flexible and able to accommodate spontaneous changes to routines and plans. Long-term intent. Must be legally authorized to work in the United States without sponsorship for employment visa status. Able to pass an extensive background check, credit, and reference checks. Willing to take a pre-employment psychological exam and drug screen. OUR CORE VALUES: Principals First: Always put our principals needs and interests first. Learn from mistakes: Admit mistakes upfront. Learns and grows from mistakes. Conscientious: Attention to detail. Finishes duties mindfully, effectively, and promptly. Dedication: Shows a deep commitment to the role and the company. Accountable: Takes ownership of tasks and completes thorough due diligence. Independent: Thinks and acts independently. Able to be self-taught and keep improving. Resilience: Never complains or shies away from work. Welcome harsh feedback and can thrive under pressure. Job Type: Full-time Pay: $62,400.00 - $102,000.00 per year Benefits: Health insurance Paid time off Schedule: 8 hour shift Monday to Friday Work Location: Remote

Primary responsibilities of the Remote Personal Assistant will include providing the Principals with information support at any time; performing research, data collection & analysis; ensuring the smooth running of the home office; performing administrative and household tasks remotely; and working closely with existing staff. PRIMARY DUTIES: Research & Exploration Collect information, perform research and data analysis as needed; provide suggestions to the Principals with the best solution to solve problems. Observe and participate in the daily work to continuously optimize the workflow & process, improve team efficiency, and reduce the interventions by Principals. Household & Home Office: Schedule and work closely with other staff on various household projects. Maintain a household vendor list. Build strong relationships with vendors. Coordinate household staff and assist with monthly schedules. Identify and oversee various household projects as needed. Assist in maintaining the inventory of all household supplies (light bulbs, batteries, cleaning supplies). Maintain and update household manuals. Maintain an approved product list for home and personal items, including sourcing information. Monthly/weekly purchase order submission, get approval, place orders, and track delivery status. Prepare and submit expense reports. Prepare home for occasional events. Coordinate with vendors for holiday decor (Halloween, Christmas). Maintain Principals personal Google calendars (separate from professional calendars). Schedule personal appointments. Calendar items forwarded by Principals. Update and maintain Google Contacts. Ensure information is synced to phones. Maintain a filing system for household needs (e.g., car registrations, maintenance contracts, warranties, contractor bids, etc.). Email a daily activities report to Principals. Purchase gifts, develop and maintain gift tracker, and review and audit receipts. Keep track of birthdays and other important dates. Work with travel concierge and accountant as needed. Plan and coordinate the familys activities and events. Assist with personal archival projects. HR Responsibilities: Assist the HR team of the family office for household staff hiring. Conduct phone/video interviews and determine the qualification of candidates. REQUIREMENTS: Bachelors degree or above. Proven experience working as a personal assistant is required. Excellent learning ability and has a passion for exploration, research, and analysis. Experience working in the Hospitality industry or a family office is preferred. Vault-like ability to maintain confidentiality and be ultra discreet. Demonstrate excellent email etiquette, concise and accurate communications. Maintain strictest confidences--never disclose Principals contact information. Flexibility to work weekends and evenings. Must be very technically savvy. Experience with G-suite. Resourceful in terms of internet search and online shopping. Strong work ethic, reliable, punctual, and honest. Practical and efficient. Comfortable with iPhone or Android, including texting, camera phone, and smartphone apps. Highly organized, meticulous, detail-oriented, and thorough. Able to multitask and prioritize well. Positive attitude, team player, capable of working well with a vast array of high-quality vendors. Personable, gracious, and polite, with excellent people skills. Excellent command of the English language, both written and spoken. Proactively identifies and resolves problems. Able to work independently but takes direction well from Principals. Flexible and able to accommodate spontaneous changes to routines and plans. Long-term intent. Must be legally authorized to work in the United States without sponsorship for employment visa status. Able to pass an extensive background check, credit, and reference checks. Willing to take a pre-employment psychological exam and drug screen.

Job DescriptionBenefits: Flexible schedule Opportunity for advancement We are seeking an organized and proactive Remote Office/Personal Assistant to join our team! The ideal candidate will be detail oriented, tech savvy, and possess excellent interpesonal skills to handle a variety of tasks including calendar management, bill tracking, and client communication. Tou will be stepping into a role with many hats to keeps things running smoothly. This position is fully remote. Responsibilities Create and maintain a comprehensive calendar of due dates, renewals, deadlines, recurring transactions, and important events. Set reminders to follow up as needed for information, to maintain relationships, etc. Monitor tax filings and payments due, including quarterly sales tax, annual returns, etc. Monitor vehicle fleet for registration renewals, inspections, maintenance, oil changes, insurance, and parking tickets. Track bills using QuickBooks and monitor due dates. Review and pay bills by credit card and ACH from different accounts and save confirmations. Remind clients of upcoming unpaid bills, overdue payments, and send monthly statements. Track invoices that are overdue beyond 30, 60, 90, and 120 days, and follow up accordingly. Communicate with clients, vendors, and agencies via phone and email. Organize information in a spreadsheet and/or Monday board. Save and organize contacts. Open, scan, rename, and digitally organize files in Dropbox. Review incoming scanned mail and flag for urgency and action items. Interface with city and (NY and FL) state agencies such as the Department of Buildings (DOB), DMV, Department of Finance (DOF), and others as needed. Book appointments, make reservations and register for events as needed. Send professional emails, follow up on responses, and gather additional information as required. Prepare and complete paperwork, including filling out PDF forms accurately. Use cloud based software including Outlook, DropBox, QuickBooks Online, and Microsoft Office Suite. Qualifications Strong organizational skills, excellent communication skills, and a good attitude. Knowledge of Mac computers and comfortable using different platforms and tools. Ability to work well independently, handle multiple tasks and prioritize efficiently. Familiarity with basic accounting principles. Familiarity with the construction industry, or trades such as plumbing or HVAC preferred but not required. This is a remote position.

Job Title: Virtual Personal Travel AssistantCompany: Destination KnotEmployment Type: Remote About Us: Destination Knot is a full-service travel company dedicated to delivering curated, stress-free vacation planning services. From luxury getaways to family vacations and milestone celebrations, our team is committed to creating personalized travel experiences backed by care, knowledge, and professionalism. Job Description: We are seeking a motivated and client-focused Virtual Personal Travel Assistant to join our remote team. In this role, you will support Travel Advisors by helping manage client communications, coordinate trip logistics, and organize travel-related tasks. This is an ideal position for someone who loves travel, enjoys working behind the scenes, and is looking to grow with a supportive team. Key Responsibilities:Assist with booking confirmations, itinerary updates, and document preparation Help manage calendars, payment reminders, and client timelines Communicate professionally with clients regarding trip details or updates Track supplier communications and follow up on requests or changes Organize and maintain client records and travel preferences Support the team with administrative and customer service tasks as needed Qualifications:Strong attention to detail and multitasking abilities Excellent communication and customer service skills Comfortable with email, online tools, and cloud-based platforms Ability to work independently and stay organized Passion for travel and hospitality No prior travel industry experience needed-training provided Compensation & Benefits:Remote and flexible work schedule Personalized training and ongoing support Income-earning potential based on project support, client interaction, and team performance Access to exclusive travel industry discounts and perks after training Opportunities for career growth into travel advising or operations How to Apply: If you enjoy organization, love helping others, and are excited about working in the world of travel, we'd love to hear from you. Apply today and take the next step with Destination Knot!$45,000 - $60,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

This opportunity involves working directly with an entrepreneur who operates several ventures, including sports programs, real estate projects, and additional business developments. The day-to-day responsibilities vary widely and may include administrative tasks, errands, coordination, and light assistance on a private property. Our work environment values adaptability, reliability, and strong organizational habits. Because the entrepreneur manages several ventures at once, the role offers exposure to many different tasks and opportunities for expanded responsibilities over time. Job Description This role supports a busy entrepreneur across multiple ventures. You'll handle a mix of structured tasks and short, focused assignments, both remotely and occasionally in person. Ideal for someone intuitive with strong pattern recognition who enjoys staying one step ahead and keeping operations running smoothly. Responsibilities include (but are not limited to): Running errands, coordinating deliveries, and handling local tasks Scheduling appointments, managing reminders, and basic coordination Assisting with research for business, real estate, and future projects Property maintenance hiring/accounts (landscaping, animal care, car service, general upkeep) Shopping, deliveries, shipping items, etc. Preparing basic documents, notes, and organizational support Assisting the business owner directly with day-to-day needs as they arise Qualifications Ideal Candidate: Reliable, organized, and responsible Honest, loyal, and conscientious Strong communicator Intuitive with excellent pattern recognition Comfortable shifting between remote work and local tasks Able to manage changing priorities Has reliable transportation Additional Information Hours: ~15 hours per week to start (may increase as the business expands and trust develops) Location: Combination of remote tasks and local on-the-go support Reports To: Business Owner / Entrepreneur

We are seeking a motivated and detail-oriented Remote Personal Travel Assistant to join our team. This role is ideal for individuals who enjoy helping others, have a passion for travel, and want the flexibility to work from home. You will assist clients in planning and organizing their travel experiences, including flights, accommodations, and activities, while delivering excellent customer service. Responsibilities Assist clients with booking flights, hotels, cruises, and vacation packages Provide personalized travel recommendations based on client preferences Handle scheduling, reservations, and itinerary management Research destinations, travel regulations, and special offers Communicate with clients via phone, email, or messaging platforms Deliver exceptional customer service to ensure a seamless travel experience Requirements Strong communication and organizational skills Basic computer literacy and ability to use online booking tools (training provided) Detail-oriented with the ability to multitask Customer service mindset and problem-solving abilities No prior travel industry experience required Benefits Work remotely with a flexible schedule Travel discounts and perks Ongoing support and development resources Opportunity to grow within the travel industry

Gigawatts Electric is seeking a dynamic and resourceful Personal Assistant to provide dedicated support to our executives and contribute to the overall efficiency of our operations. In this role, you will be responsible for managing day-to-day activities, organizing schedules, and assisting with various administrative tasks. The Personal Assistant will serve as a key point of contact, ensuring that communications and workflow are seamless and effective. You will handle travel arrangements, coordinate meetings, and prepare necessary documentation while maintaining confidentiality and professionalism. If you are a proactive individual with excellent organizational skills and a passion for supporting leadership teams, we invite you to apply and join our vibrant team at Gigawatts Electric. Responsibilities Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize relevant documents, reports, and materials for meetings. Act as a liaison between executives and internal/external contacts, ensuring effective communication. Handle confidential information with discretion and maintain accuracy in record-keeping. Coordinate logistics for events and meetings, including venue booking and catering arrangements. Assist with personal errands and tasks as needed to facilitate the executive's workload. Support special projects and initiatives by conducting research and providing administrative assistance. Requirements High school diploma or equivalent. Proven experience as a personal assistant or in a similar administrative role. Exceptional organizational skills and attention to detail. Strong verbal and written communication abilities. Proficiency in Microsoft Office Suite and other relevant software. Ability to multitask and prioritize effectively in a fast-paced environment. High level of discretion and confidentiality when handling sensitive information. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays) Training & Development Work From Home Wellness Resources

We are currently seeking an Personal Assistant to support our leadership executives and their families. This group oversees a large number of family-owned businesses and often travels together. This role is responsible for assisting these individuals in all organizational aspects of their business and personal lives. Candidates must be willing to travel for extended periods of time as well as one-off and special events. This role assists multiple members of the family and will grow over time as the need arises. PRIMARY RESPONSIBILITIES (BUT NOT LIMITED TO): Traveling with family and/or individuals to both business and personal related functions; Working with travel contacts to book work-related and personal travel arrangements including ground; transportation, private planes, hotels, and other reservations for to ensure smooth travel for all; Handling tasks such as organizing meals, reservations, grocery shopping, mail pickup, packing and unpacking during travel, organizing laundry when traveling, and other entry-level administrative work, with a professional and positive attitude; Running various errands during the week and occasionally on weekends; Answering, transferring, and screening incoming calls during some activities and events; Helping with managing both personal and professional calendars; Acting as liaison between primaries and vendors; Managing households, including scheduling and overseeing regular services, deliveries, and installations; Filing, photocopying, following-up for signatures, and keeping track of documents. This is not a typical 9 - 5 position. Occasionally involves work on nights and weekends. REQUIREMENTS: Strong relational skills; Strong communication skills; Strong presentation skills; Requires heavy travel; Experience with Outlook and scheduling functions; Must own a car, have a valid license and clean driving record; Must have a valid passport and can travel abroad; Must have a clean criminal record and be drug free; Must be vaccinated for Covid-19. THE IDEAL CANDIDATE: Is humble, kind, calm, hardworking and a good team player; Must be very flexible, hands on and a multitasker; Must be able to communicate and act extremely professionally with executives and family members; Must be able to handle hectic work schedules, have high endurance and be willing to work long and odd hours. The ideal candidate will be easy-going, organized, smart and focused. This is a demanding position - includes work at nights and on weekends. Position is ideal for anyone who is interested in business. This is a great opportunity for growth. Absolute discretion and confidentiality is required - will be required to do a background check and sign a confidentiality agreement.

Benefits: Flexible schedule Opportunity for advancement Job SummaryWe are seeking an organized and proactive Remote Office/Personal Assistant to join our team! The ideal candidate will be detail oriented, tech savvy, and possess excellent interpesonal skills to handle a variety of tasks including calendar management, bill tracking, and client communication. Tou will be stepping into a role with many hats to keeps things running smoothly. This position is fully remote. Responsibilities Create and maintain a comprehensive calendar of due dates, renewals, deadlines, recurring transactions, and important events. Set reminders to follow up as needed for information, to maintain relationships, etc. Monitor tax filings and payments due, including quarterly sales tax, annual returns, etc. Monitor vehicle fleet for registration renewals, inspections, maintenance, oil changes, insurance, and parking tickets. Track bills using QuickBooks and monitor due dates. Review and pay bills by credit card and ACH from different accounts and save confirmations. Remind clients of upcoming unpaid bills, overdue payments, and send monthly statements. Track invoices that are overdue beyond 30, 60, 90, and 120 days, and follow up accordingly. Communicate with clients, vendors, and agencies via phone and email. Organize information in a spreadsheet and/or Monday board. Save and organize contacts. Open, scan, rename, and digitally organize files in Dropbox. Review incoming scanned mail and flag for urgency and action items. Interface with city and (NY and FL) state agencies such as the Department of Buildings (DOB), DMV, Department of Finance (DOF), and others as needed. Book appointments, make reservations and register for events as needed. Send professional emails, follow up on responses, and gather additional information as required. Prepare and complete paperwork, including filling out PDF forms accurately. Use cloud based software including Outlook, DropBox, QuickBooks Online, and Microsoft Office Suite. Qualifications Strong organizational skills, excellent communication skills, and a good attitude. Knowledge of Mac computers and comfortable using different platforms and tools. Ability to work well independently, handle multiple tasks and prioritize efficiently. Familiarity with basic accounting principles. Familiarity with the construction industry, or trades such as plumbing or HVAC preferred but not required. This is a remote position. Compensation: $800.00 - $1,100.00 per week

Personal Assistant… This high-profile Executive is seeking a strategic, flexible, and hard-working Personal Assistant. This role offers the rare opportunity to work alongside a powerhouse professional to contribute to the important work they do. Truly, there are few roles that offer the chance to work with someone of this caliber. Property Oversight: Manage the daily operations and maintenance of multiple residences and properties. Conduct regular visits, identify and address issues proactively, and coordinate with trusted vendors and contractors to ensure each property is impeccably maintained Event & Engagement Coordination: Plan and execute private events, meetings, and social & holiday gatherings. Prepare invitations, correspondence, and related logistics on behalf of the executive and family. Personal Assistance & Errands: Handle a range of personal tasks and errands, including shopping, gift procurement, and other assignments to support the executive's professional and personal commitments. Manage social media marketing for rental properties Work in collaboration with another Executive to meet changing priorities and allow for alignment in schedules and priorities BACKGROUND & QUALIFICATIONS… Proven experience as a Personal or Executive Assistant. Experience in a family office environment is a plus! Ability to maintain confidentiality and exercise discretion at all times. Demonstrated ability to earn trust and provide value to a family unit Thrives in a fast pace, accustomed to managing constantly pivoting priorities Highly organized, self-starter that finds common ground with a variety of personalities Bilingual in Spanish is a plus Reside in San Antonio, Texas or willing to relocate. Will travel within a 2-hour radius of Sa Antonio; but primarily work remote. Vehicle provided. CONTACT: Holly Esquivel, CPC | Senior Director Direct: 210-807-5602 Email: hesquivel@deaconrecruiting.com Madeline Isaacs | Talent Acquisition Specialist Direct: 210-807-5604 Email: mcantu@deaconrecruiting.com SAN ANTONIO, TEXAS Rich in history, San Antonio is the home of five Spanish Catholic missions and the site of the Alamo Known for the annual “Fiesta” celebration, Fiesta is San Antonio's signature event that commemorates the Battle of the Alamo and the Battle of San Jacinto that led to Texas' independence from Mexico. Celebrated every April, Fiesta encompasses over 100 events and boasts attendance of nearly 3 million Warm climate year-round, 30-minutes to the Texas Hill and Wine Country, 3-hours to Texas area beaches, 1-hour to neighboring Austin Metro. Top Rated Texas School Districts - Alamo Heights ISD, Northeast ISD and Northside ISD Major Sport tickets include the NBA's San Antonio Spurs, San Antonio FC professional soccer club, annual San Antonio Stock Show & Rodeo as well as the Baseball Double-A affiliate San Antonio Missions. Enjoy theater and major act music tours at the AT&T Center, the Tobin Center and the Majestic Theater Attractions for the whole family including Morgan's Wonderland and Inspiration Island, SeaWorld, Six Flags, The Doseum and the San Antonio Zoo. Enjoy the arts at the San Antonio Museum of Art, the McNay Art Museum, the Witte Museum, the Briscoe Western Art Museum and get outside at the San Antonio Botanical Gardens, Hemisphere Park and the San Antonio Japanese Tea Gardens. Community hospitality while still offering the benefits of living in one of the largest cities in Texas.

We are seeking a Personal Vacation Stylist to join our team remotely. In this role, you will work directly with clients to design personalized itineraries, curate travel experiences, and provide exceptional service from the initial consultation through to the return home. Key Responsibilities Consult with clients to understand their travel preferences, budgets, and special requests. Research destinations, accommodations, transportation, and activities that align with client needs. Design and present customized travel itineraries with attention to detail and creativity. Handle travel arrangements including booking flights, hotels, tours, and transfers. Provide ongoing support to clients before, during, and after their trips. Stay informed about travel trends, destinations, and supplier updates. Qualifications Strong passion for travel and helping others create memorable experiences. Excellent communication and customer service skills. Highly organized with attention to detail. Ability to work independently in a remote environment. Previous experience in travel planning, hospitality, or customer service is a plus but not required Must be a citizen of the US, UK, Mexico, or Australia What We Offer Flexible remote work environment. Access to industry training and travel resources. Opportunities to grow within the travel industry. Supportive team culture focused on collaboration

Our Story: Short Story is an award winning, technology-powered retailer dedicated to petite women 5'4" and under. Our mission is to create a seamless shopping experience for millions of petite women so they can dress with effortless confidence. As a fast-growing startup, we're revolutionizing retail with a data-driven learning system that leverages customer feedback to create tailored products. We've been recognized by top publications like Forbes, Fortune and are backed by top investors who share our vision of building the world's next great consumer brand. Our Values: We're building a company with intention and purpose. Our culture thrives on data insights, exceptional commitment to fit, and the urgency to move quickly on what matters. ✨ Transform Lives. We're customer-first. Everything we create exists to give her confidence. ⚡️ Demand Excellence. We deliver only our best work, in Fit and Finish. We obsess about details others overlook. 💪 Embrace Challenges. We see obstacles as opportunities to invent better solutions. 💡 Think Differently. We get a thrill from finding better solutions others haven't seen. Who We Are: As a small team of fashionistas and storytellers, we're obsessed with making our clients happy. Our clients love this, and as a result, we've grown rapidly. Short Story is backed by YCombinator, a top tier VC that has incubated companies like Airbnb and Dropbox. We're looking for smart, passionate, and savvy individuals who believe in this mission to join our team! What You'll Do: We are looking for stylists who understand how important fit is for a petite woman. A successful Short Story stylist has a keen eye for style, figure flattering silhouettes, attention to detail, and great communication skills. You must work well individually and with others to be able to help clients find the clothing they'll love. You'll be helping to style clients using your creativity, knowledge, and thoughtfulness. You should be able to recommend outfits and recognize what works well together and what doesn't. Our petite clients are at the core of everything we do, and that should be reflected in your work. Day to Day: Use our platform to style hundreds of clients each month Curate well-coordinated boxes of styles to perfectly fit our clients Actively incorporate client feedback to improve recommendations Communicate directly with clients and own the development of your relationships Write thoughtful stylist notes to guide your clients through their petite style journey Be involved in inventory selection decisions Requirements: Qualified candidates must reside in California (excluding San Francisco, West Hollywood), Washington (excluding Seattle, SeaTac, Bellingham, Burien, Everett, King County unincorporated, Renton, Tukwila), Nevada, Texas, or Ohio. Must be currently authorized to work in the US At least 1 year of experience as a virtual stylist or other comparable online styling experience Must be able to work 25-29 hours per week Your Talents: Ability to interpret client profiles without working face-to-face with clients Impeccable writing and grammar Interest in fashion and ECommerce Knowledge about fashion trends Customer obsessed attitude Master of time management while working remotely and setting your own schedule Tech savvy More About the Role: This is a part-time, remote position Pay range: $15.00-$16.50/hour (depending on location), with opportunities to advance We're looking for Stylists who can work 29 hours per week, occasionally flexing down to 25 hours per week based on business needs What to Expect in the Hiring Process: Application submission Stylist Assessment First Interview (video) Second Interview (video) Offer Short Story is committed to providing equal employment opportunity and a work environment free of discrimination and harassment for all employees and applicants. We work diligently to ensure equal opportunity for all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, Veteran status, or other legally protected characteristics.