Personal assistant work from home jobs

Our client is looking for a Virtual Personal Assistant to perform administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, make travel arrangements (domestic and international) and assist with other duties when required. To ensure success as a Virtual Personal Assistant, you should exhibit excellent communication and organizational skills, and demonstrable experience in a secretarial role. Responsibilities Reporting to senior management and performing administrative duties Scheduling appointments, maintaining calendar, and sending reminders Book and manage travel arrangements Attend meetings as needed, taking notes, and tracking action items Prepare communications such as memos, emails, reports, and other correspondence Ordering supplies as needed Manage high priority and confidential information. Ability to make independent decisions, addressing the best way to handle specific tasks Experience 3 years of administrative support experience required; experience as a Virtual Personal Assistant a plus Experience in creating documents and spreadsheets, using office software such as MS Word, Excel and PowerPoint Advanced typing and organizational skills Extensive experience in appointment scheduling software such as MS Outlook Excellent written and verbal communication skills Exceptional communication and interpersonal skills Benefits 100% Remote Work from Home Part-time Equal Opportunities Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable PLEASE NOTE: Optimere is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US.

Estate Manager/Executive/Personal Assistant Los Angeles-based literary writer husband and publisher wife seek an Estate Manager/Executive/Personal Assistant to ensure the smooth running of their primary home in the Hollywood Hills and to assist with personal and professional tasks. Limited oversight of couple's second home in Hawaii is also required. Looking for a sophisticated individual-tech savvy, efficient, personable, highly organized and articulate. You will be representing the principals in everything you do, including answering the phone, composing emails, writing letters, dealing with vendors and greeting guests. Salary negotiable, depending on experience. Some of the more particular personal requirements and duties are: Superior organizational skills, as well as the ability to multi-task within an environment where both individuals work from home Fluency with Mac, Apple devices, MS Office, Excel, Quicken is essential as is the ability to maintain household accounts, and conduct internet research Strong understanding of budgeting and financial management Care of a lovely terrier, who requires trips to the vet on occasion and daily walks (a responsibility often shared with the owners) Supervision of home, housekeeper, gardeners and vendors 8:30 am to 5:30 pm, Monday-Friday, with occasional weekend work Assisting principals in coordinating appointments, travel arrangements, events and meetings Running errands Reviewing mail daily; reconciling statements and paying bills. Staying at the primary residence 24/7 whenever principals travel (very light). Having a car with valid driver's license Handling confidential matters Possessing an excellent command of the English language, both spoken and written Salary negotiable depending upon experience.

Job DescriptionBenefits: Bonus based on performance Opportunity for advancement Tuition assistance Happyian is the first European owned company of its kind. We need experiences, versatile, thinking outside the box employees! We are currently looking for remote personal assistant /scheduler who would take care of scheduling, organizing notes from therapy and other files, and managing clinical director schedule. This is position that will start as a part-time 20 hours a week and once prospective candidate masters scheduling department and starts managing clinic director schedule will turn into a full-time position. Scheduling department Job responsibilities Oversee scheduling department, matches notes, and creates appointment Manages client and staff schedule Manages daily notes and clients calendars Organizes staff and client confidential information Organizes drive Help in maintaining client and staff schedules. Provides workplace services and administrative support for creating a supportive and comfortable atmosphere for employees, and clients Personal assistant Duties Receiving and sorting incoming inquires Update folders on drive with new accounts or missed information Managing personal and work appointments for the clinic director Following templates and pre-filling assessments, intakes, and reports for clients Organizing clinic director schedule to ensure best productivity Write through reports on current activity and outstanding clinical tasks Accountability: Maintain punctuality for assigned tasks start and end times. Maintain a professional demeanor and appearance when representing the company Professional Development: Attend company trainings as required Uphold all ethical guidelines per company handbook This is a remote position.

Job Title: Virtual Personal Travel AssistantCompany: Destination KnotEmployment Type: Remote About Us: Destination Knot is a full-service travel company dedicated to delivering curated, stress-free vacation planning services. From luxury getaways to family vacations and milestone celebrations, our team is committed to creating personalized travel experiences backed by care, knowledge, and professionalism. Job Description: We are seeking a motivated and client-focused Virtual Personal Travel Assistant to join our remote team. In this role, you will support Travel Advisors by helping manage client communications, coordinate trip logistics, and organize travel-related tasks. This is an ideal position for someone who loves travel, enjoys working behind the scenes, and is looking to grow with a supportive team. Key Responsibilities:Assist with booking confirmations, itinerary updates, and document preparation Help manage calendars, payment reminders, and client timelines Communicate professionally with clients regarding trip details or updates Track supplier communications and follow up on requests or changes Organize and maintain client records and travel preferences Support the team with administrative and customer service tasks as needed Qualifications:Strong attention to detail and multitasking abilities Excellent communication and customer service skills Comfortable with email, online tools, and cloud-based platforms Ability to work independently and stay organized Passion for travel and hospitality No prior travel industry experience needed-training provided Compensation & Benefits:Remote and flexible work schedule Personalized training and ongoing support Income-earning potential based on project support, client interaction, and team performance Access to exclusive travel industry discounts and perks after training Opportunities for career growth into travel advising or operations How to Apply: If you enjoy organization, love helping others, and are excited about working in the world of travel, we'd love to hear from you. Apply today and take the next step with Destination Knot!$45,000 - $60,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

This opportunity involves working directly with an entrepreneur who operates several ventures, including sports programs, real estate projects, and additional business developments. The day-to-day responsibilities vary widely and may include administrative tasks, errands, coordination, and light assistance on a private property. Our work environment values adaptability, reliability, and strong organizational habits. Because the entrepreneur manages several ventures at once, the role offers exposure to many different tasks and opportunities for expanded responsibilities over time. Job Description This role supports a busy entrepreneur across multiple ventures. You'll handle a mix of structured tasks and short, focused assignments, both remotely and occasionally in person. Ideal for someone intuitive with strong pattern recognition who enjoys staying one step ahead and keeping operations running smoothly. Responsibilities include (but are not limited to): Running errands, coordinating deliveries, and handling local tasks Scheduling appointments, managing reminders, and basic coordination Assisting with research for business, real estate, and future projects Property maintenance hiring/accounts (landscaping, animal care, car service, general upkeep) Shopping, deliveries, shipping items, etc. Preparing basic documents, notes, and organizational support Assisting the business owner directly with day-to-day needs as they arise Qualifications Ideal Candidate: Reliable, organized, and responsible Honest, loyal, and conscientious Strong communicator Intuitive with excellent pattern recognition Comfortable shifting between remote work and local tasks Able to manage changing priorities Has reliable transportation Additional Information Hours: ~15 hours per week to start (may increase as the business expands and trust develops) Location: Combination of remote tasks and local on-the-go support Reports To: Business Owner / Entrepreneur

Primary responsibilities of the Remote Personal Assistant will include providing the Principals with information support at any time; performing research, data collection & analysis; ensuring the smooth running of the home office; performing administrative and household tasks remotely; and working closely with existing staff. PRIMARY DUTIES: Research & Exploration Collect information, perform research and data analysis as needed; provide suggestions to the Principals with the best solution to solve problems. Observe and participate in the daily work to continuously optimize the workflow & process, improve team efficiency, and reduce the interventions by Principals. Household & Home Office: Schedule and work closely with other staff on various household projects. Maintain a household vendor list. Build strong relationships with vendors. Coordinate household staff and assist with monthly schedules. Identify and oversee various household projects as needed. Assist in maintaining the inventory of all household supplies (light bulbs, batteries, cleaning supplies). Maintain and update household manuals. Maintain an approved product list for home and personal items, including sourcing information. Monthly/weekly purchase order submission, get approval, place orders, and track delivery status. Prepare and submit expense reports. Prepare home for occasional events. Coordinate with vendors for holiday decor (Halloween, Christmas). Maintain Principals personal Google calendars (separate from professional calendars). Schedule personal appointments. Calendar items forwarded by Principals. Update and maintain Google Contacts. Ensure information is synced to phones. Maintain a filing system for household needs (e.g., car registrations, maintenance contracts, warranties, contractor bids, etc.). Email a daily activities report to Principals. Purchase gifts, develop and maintain gift tracker, and review and audit receipts. Keep track of birthdays and other important dates. Work with travel concierge and accountant as needed. Plan and coordinate the familys activities and events. Assist with personal archival projects. HR Responsibilities: Assist the HR team of the family office for household staff hiring. Conduct phone/video interviews and determine the qualification of candidates. REQUIREMENTS: Bachelors degree or above. Proven experience working as a personal assistant is required. Excellent learning ability and has a passion for exploration, research, and analysis. Experience working in the Hospitality industry or a family office is preferred. Vault-like ability to maintain confidentiality and be ultra discreet. Demonstrate excellent email etiquette, concise and accurate communications. Maintain strictest confidences--never disclose Principals contact information. Flexibility to work weekends and evenings. Must be very technically savvy. Experience with G-suite. Resourceful in terms of internet search and online shopping. Strong work ethic, reliable, punctual, and honest. Practical and efficient. Comfortable with iPhone or Android, including texting, camera phone, and smartphone apps. Highly organized, meticulous, detail-oriented, and thorough. Able to multitask and prioritize well. Positive attitude, team player, capable of working well with a vast array of high-quality vendors. Personable, gracious, and polite, with excellent people skills. Excellent command of the English language, both written and spoken. Proactively identifies and resolves problems. Able to work independently but takes direction well from Principals. Flexible and able to accommodate spontaneous changes to routines and plans. Long-term intent. Must be legally authorized to work in the United States without sponsorship for employment visa status. Able to pass an extensive background check, credit, and reference checks. Willing to take a pre-employment psychological exam and drug screen.

We are seeking a motivated and detail-oriented Remote Personal Travel Assistant to join our team. This role is ideal for individuals who enjoy helping others, have a passion for travel, and want the flexibility to work from home. You will assist clients in planning and organizing their travel experiences, including flights, accommodations, and activities, while delivering excellent customer service. Responsibilities Assist clients with booking flights, hotels, cruises, and vacation packages Provide personalized travel recommendations based on client preferences Handle scheduling, reservations, and itinerary management Research destinations, travel regulations, and special offers Communicate with clients via phone, email, or messaging platforms Deliver exceptional customer service to ensure a seamless travel experience Requirements Strong communication and organizational skills Basic computer literacy and ability to use online booking tools (training provided) Detail-oriented with the ability to multitask Customer service mindset and problem-solving abilities No prior travel industry experience required Benefits Work remotely with a flexible schedule Travel discounts and perks Ongoing support and development resources Opportunity to grow within the travel industry

Personal Assistant… This high-profile Executive is seeking a strategic, flexible, and hard-working Personal Assistant. This role offers the rare opportunity to work alongside a powerhouse professional to contribute to the important work they do. Truly, there are few roles that offer the chance to work with someone of this caliber. Property Oversight: Manage the daily operations and maintenance of multiple residences and properties. Conduct regular visits, identify and address issues proactively, and coordinate with trusted vendors and contractors to ensure each property is impeccably maintained Event & Engagement Coordination: Plan and execute private events, meetings, and social & holiday gatherings. Prepare invitations, correspondence, and related logistics on behalf of the executive and family. Personal Assistance & Errands: Handle a range of personal tasks and errands, including shopping, gift procurement, and other assignments to support the executive's professional and personal commitments. Manage social media marketing for rental properties Work in collaboration with another Executive to meet changing priorities and allow for alignment in schedules and priorities BACKGROUND & QUALIFICATIONS… Proven experience as a Personal or Executive Assistant. Experience in a family office environment is a plus! Ability to maintain confidentiality and exercise discretion at all times. Demonstrated ability to earn trust and provide value to a family unit Thrives in a fast pace, accustomed to managing constantly pivoting priorities Highly organized, self-starter that finds common ground with a variety of personalities Bilingual in Spanish is a plus Reside in San Antonio, Texas or willing to relocate. Will travel within a 2-hour radius of Sa Antonio; but primarily work remote. Vehicle provided. CONTACT: Holly Esquivel, CPC | Senior Director Direct: 210-807-5602 Email: hesquivel@deaconrecruiting.com Madeline Isaacs | Talent Acquisition Specialist Direct: 210-807-5604 Email: mcantu@deaconrecruiting.com SAN ANTONIO, TEXAS Rich in history, San Antonio is the home of five Spanish Catholic missions and the site of the Alamo Known for the annual “Fiesta” celebration, Fiesta is San Antonio's signature event that commemorates the Battle of the Alamo and the Battle of San Jacinto that led to Texas' independence from Mexico. Celebrated every April, Fiesta encompasses over 100 events and boasts attendance of nearly 3 million Warm climate year-round, 30-minutes to the Texas Hill and Wine Country, 3-hours to Texas area beaches, 1-hour to neighboring Austin Metro. Top Rated Texas School Districts - Alamo Heights ISD, Northeast ISD and Northside ISD Major Sport tickets include the NBA's San Antonio Spurs, San Antonio FC professional soccer club, annual San Antonio Stock Show & Rodeo as well as the Baseball Double-A affiliate San Antonio Missions. Enjoy theater and major act music tours at the AT&T Center, the Tobin Center and the Majestic Theater Attractions for the whole family including Morgan's Wonderland and Inspiration Island, SeaWorld, Six Flags, The Doseum and the San Antonio Zoo. Enjoy the arts at the San Antonio Museum of Art, the McNay Art Museum, the Witte Museum, the Briscoe Western Art Museum and get outside at the San Antonio Botanical Gardens, Hemisphere Park and the San Antonio Japanese Tea Gardens. Community hospitality while still offering the benefits of living in one of the largest cities in Texas.

We are currently seeking an Personal Assistant to support our leadership executives and their families. This group oversees a large number of family-owned businesses and often travels together. This role is responsible for assisting these individuals in all organizational aspects of their business and personal lives. Candidates must be willing to travel for extended periods of time as well as one-off and special events. This role assists multiple members of the family and will grow over time as the need arises. PRIMARY RESPONSIBILITIES (BUT NOT LIMITED TO): Traveling with family and/or individuals to both business and personal related functions; Working with travel contacts to book work-related and personal travel arrangements including ground; transportation, private planes, hotels, and other reservations for to ensure smooth travel for all; Handling tasks such as organizing meals, reservations, grocery shopping, mail pickup, packing and unpacking during travel, organizing laundry when traveling, and other entry-level administrative work, with a professional and positive attitude; Running various errands during the week and occasionally on weekends; Answering, transferring, and screening incoming calls during some activities and events; Helping with managing both personal and professional calendars; Acting as liaison between primaries and vendors; Managing households, including scheduling and overseeing regular services, deliveries, and installations; Filing, photocopying, following-up for signatures, and keeping track of documents. This is not a typical 9 - 5 position. Occasionally involves work on nights and weekends. REQUIREMENTS: Strong relational skills; Strong communication skills; Strong presentation skills; Requires heavy travel; Experience with Outlook and scheduling functions; Must own a car, have a valid license and clean driving record; Must have a valid passport and can travel abroad; Must have a clean criminal record and be drug free; Must be vaccinated for Covid-19. THE IDEAL CANDIDATE: Is humble, kind, calm, hardworking and a good team player; Must be very flexible, hands on and a multitasker; Must be able to communicate and act extremely professionally with executives and family members; Must be able to handle hectic work schedules, have high endurance and be willing to work long and odd hours. The ideal candidate will be easy-going, organized, smart and focused. This is a demanding position - includes work at nights and on weekends. Position is ideal for anyone who is interested in business. This is a great opportunity for growth. Absolute discretion and confidentiality is required - will be required to do a background check and sign a confidentiality agreement.

Gigawatts Electric is seeking a dynamic and resourceful Personal Assistant to provide dedicated support to our executives and contribute to the overall efficiency of our operations. In this role, you will be responsible for managing day-to-day activities, organizing schedules, and assisting with various administrative tasks. The Personal Assistant will serve as a key point of contact, ensuring that communications and workflow are seamless and effective. You will handle travel arrangements, coordinate meetings, and prepare necessary documentation while maintaining confidentiality and professionalism. If you are a proactive individual with excellent organizational skills and a passion for supporting leadership teams, we invite you to apply and join our vibrant team at Gigawatts Electric. Responsibilities Manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize relevant documents, reports, and materials for meetings. Act as a liaison between executives and internal/external contacts, ensuring effective communication. Handle confidential information with discretion and maintain accuracy in record-keeping. Coordinate logistics for events and meetings, including venue booking and catering arrangements. Assist with personal errands and tasks as needed to facilitate the executive's workload. Support special projects and initiatives by conducting research and providing administrative assistance. Requirements High school diploma or equivalent. Proven experience as a personal assistant or in a similar administrative role. Exceptional organizational skills and attention to detail. Strong verbal and written communication abilities. Proficiency in Microsoft Office Suite and other relevant software. Ability to multitask and prioritize effectively in a fast-paced environment. High level of discretion and confidentiality when handling sensitive information. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays) Training & Development Work From Home Wellness Resources

We are searching for a personable, thorough appointment setter to contact prospective executives and clients via telephone and e-mail. The appointment setter's responsibilities include ascertaining whether potential clients might be interested in our products and services and then scheduling a time for a follow-up visit, either in person or via telephone. Familiarizing yourself with essential details of our products and services. Calling prospective clients using a list of phone numbers provided to you. Accepting calls from prospective clients as they arise. Fielding basic questions and concerns about the products and services we offer. Scheduling a consultation between the prospective client and a Sales Representative. Keeping a detailed log of calls, including those which were not answered. Attempting to contact prospective clients who you have been unable to contact. Informing the Manager of recurrent product-related complaints that warrant addressing. Requirements: High school diploma or equivalent. Proven experience as an appointment setter, sales representative, or similar will be advantageous. Computer literate. Top-notch verbal, written, and interpersonal skills. Outstanding listening skills and attention to detail. Excellent phone etiquette. Professional and courteous disposition. Persuasive and results-oriented. Available to work flexible or remotely

Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you! We are seeking a skilled Virtual Executive/Personal Assistant who is capable of managing the account and client relationship and must be located in the US only. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients. In addition to having the opportunity to work with our clients, you will be connected to the rest of our Victory Staffing Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company mission, vision, and values. Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team! EXPECTATIONS Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner Demonstrate an exceptional work ethic and a positive attitude in all interactions Must reside in the USA. Ensure all communication reflects the company's values and level of professionalism Embrace Victory Staffing values, standards, and contribute to a thriving company culture Take Ownership of Client Satisfaction Lead and manage client accounts and interactions Understand and anticipate client needs while also communicating progress and updates Address challenges and problem solve without compromising quality of service Demonstrate a commitment to excellence in high-quality work and attention to detail Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service. Operational Responsibilities: Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service Effectively manage tasks, projects, and deadlines to always meet client expectations Maintain open communication with the client, external stakeholders, and the Victory Staffing team Provide the utmost care with keeping sensitive and confidential information private and secure at all times RESPONSIBILITIES Manage email by prioritizing and filtering messages, and ensuring timely responses Manage complex schedules that require proactive calendar coordination and reminders Handle and anticipate complex issues and resolve in a timely and professional manner Able to plan and coordinate details for meetings, conferences, or events Prepare presentations and materials, and conduct project research when necessary Maintain updated CRMs, analyze trends, and identify helpful insights for decision making Effectively collaborate with others to accomplish tasks and complete projects Strong communication skills and the ability to draft or edit all forms of correspondence Establish trust and use discretion when handling sensitive and confidential information Be familiar with scheduling, project management, and CRM tools and software Handle other administrative support tasks as requested GENERAL QUALIFICATIONS Must reside and be authorized to work in the United States At least 2 years of the demonstrated experience outlined above At least 2 years of experience working full-time in a virtual role Available at least 20 hours per week to support high-touch, deliverable-focused clients. TECHNICAL QUALIFICATIONS Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients. Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues. Experience making travel arrangements and handling last minute changes. Experience with high-volume email inboxes and calendar management. Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools. Package Details

Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.

Job DescriptionBenefits: Flexible schedule Opportunity for advancement We are seeking an organized and proactive Remote Office/Personal Assistant to join our team! The ideal candidate will be detail oriented, tech savvy, and possess excellent interpesonal skills to handle a variety of tasks including calendar management, bill tracking, and client communication. Tou will be stepping into a role with many hats to keeps things running smoothly. This position is fully remote. Responsibilities Create and maintain a comprehensive calendar of due dates, renewals, deadlines, recurring transactions, and important events. Set reminders to follow up as needed for information, to maintain relationships, etc. Monitor tax filings and payments due, including quarterly sales tax, annual returns, etc. Monitor vehicle fleet for registration renewals, inspections, maintenance, oil changes, insurance, and parking tickets. Track bills using QuickBooks and monitor due dates. Review and pay bills by credit card and ACH from different accounts and save confirmations. Remind clients of upcoming unpaid bills, overdue payments, and send monthly statements. Track invoices that are overdue beyond 30, 60, 90, and 120 days, and follow up accordingly. Communicate with clients, vendors, and agencies via phone and email. Organize information in a spreadsheet and/or Monday board. Save and organize contacts. Open, scan, rename, and digitally organize files in Dropbox. Review incoming scanned mail and flag for urgency and action items. Interface with city and (NY and FL) state agencies such as the Department of Buildings (DOB), DMV, Department of Finance (DOF), and others as needed. Book appointments, make reservations and register for events as needed. Send professional emails, follow up on responses, and gather additional information as required. Prepare and complete paperwork, including filling out PDF forms accurately. Use cloud based software including Outlook, DropBox, QuickBooks Online, and Microsoft Office Suite. Qualifications Strong organizational skills, excellent communication skills, and a good attitude. Knowledge of Mac computers and comfortable using different platforms and tools. Ability to work well independently, handle multiple tasks and prioritize efficiently. Familiarity with basic accounting principles. Familiarity with the construction industry, or trades such as plumbing or HVAC preferred but not required. This is a remote position.

Benefits: Flexible schedule Opportunity for advancement Job SummaryWe are seeking an organized and proactive Remote Office/Personal Assistant to join our team! The ideal candidate will be detail oriented, tech savvy, and possess excellent interpesonal skills to handle a variety of tasks including calendar management, bill tracking, and client communication. Tou will be stepping into a role with many hats to keeps things running smoothly. This position is fully remote. Responsibilities Create and maintain a comprehensive calendar of due dates, renewals, deadlines, recurring transactions, and important events. Set reminders to follow up as needed for information, to maintain relationships, etc. Monitor tax filings and payments due, including quarterly sales tax, annual returns, etc. Monitor vehicle fleet for registration renewals, inspections, maintenance, oil changes, insurance, and parking tickets. Track bills using QuickBooks and monitor due dates. Review and pay bills by credit card and ACH from different accounts and save confirmations. Remind clients of upcoming unpaid bills, overdue payments, and send monthly statements. Track invoices that are overdue beyond 30, 60, 90, and 120 days, and follow up accordingly. Communicate with clients, vendors, and agencies via phone and email. Organize information in a spreadsheet and/or Monday board. Save and organize contacts. Open, scan, rename, and digitally organize files in Dropbox. Review incoming scanned mail and flag for urgency and action items. Interface with city and (NY and FL) state agencies such as the Department of Buildings (DOB), DMV, Department of Finance (DOF), and others as needed. Book appointments, make reservations and register for events as needed. Send professional emails, follow up on responses, and gather additional information as required. Prepare and complete paperwork, including filling out PDF forms accurately. Use cloud based software including Outlook, DropBox, QuickBooks Online, and Microsoft Office Suite. Qualifications Strong organizational skills, excellent communication skills, and a good attitude. Knowledge of Mac computers and comfortable using different platforms and tools. Ability to work well independently, handle multiple tasks and prioritize efficiently. Familiarity with basic accounting principles. Familiarity with the construction industry, or trades such as plumbing or HVAC preferred but not required. This is a remote position. Compensation: $800.00 - $1,100.00 per week

Aurora hires talented people with diverse backgrounds who are ready to help build a transportation ecosystem that will make our roads safer, get crucial goods where they need to go, and make mobility more efficient and accessible for all. We're searching for a Remote Assistance Specialist who will play a crucial role in expanding the remote operations team. This person will be responsible for safely monitoring and resolving trigger requests from fleet vehicles across public roads and closed course testing sites. In this role, you will Respond to and resolve in a timely manner a variety of trigger requests from the autonomous vehicle Safely send remote commands to autonomous vehicles for on road and closed course testing Log real time feedback regarding autonomy and platform performance during testing, to be delivered to engineers Triage and review of remote assist workflows that are key to performance metrics and compliance Escalate operational blockers with suggested solutions Demonstrate positive impact at Aurora by working on cross-functional projects as time permits Maintain up to date knowledge of how our self-driving technology works. Understand daily software and operational changes Work toward quantitative and qualitative goals that impact all of Vehicle Operations and Aurora Interact with the public as an ambassador for Aurora Required Qualifications Ability to constantly focus on a laptop monitoring proprietary tooling to aid autonomous vehicle operations Excellent communication skills, both written and verbal Keen attention to detail Ability to prioritize and make strategic decisions proactively Consistent focus on safety Ability to think critically Willingness to learn every day Valid U.S. driver's license with at least 5 years of driving history and a clean driving record, validated by MVR check Must pass initial and random drug and alcohol screenings 100% in office with the ability to travel as needed Available to work day or night shifts Ability to work early mornings or late nights, on rotating shifts Ability to work regular overtime and some weekends Desired Qualifications Experience in operations, technology, customer service, or automotive field Proficient in G-Suite Command line interface experience Interest and aptitude for technology tools - apps, gaming, adobe creative suite, etc. Experience working in a collaborative environment - team player The base hourly wage range for this position is $27.00-$39.00 per hour. Aurora's pay ranges are determined by role, level, and location. Within the range, the successful candidate's starting base pay will be determined based on factors including job-related skills, experience, qualifications, relevant education or training, and market conditions. These ranges may be modified in the future. The successful candidate will also be eligible for an annual bonus, equity compensation, and benefits. #LI-KM23 #Entry-Level

THE FIRM As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 26 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion. JOB DESCRIPTION As a Global Assist Specialist, you will be part of a team that delivers TOP ECHELON support to A&B employees and its clients. Candidates who apply should be eager to develop and apply the highest standards of excellence, must be highly organized and be attentive to detail on all assigned tasks. Candidates will be working with a wide spectrum of individuals and is expected to maintain open and professional communication. Candidates must demonstrate flexibility in their work schedule to meet the needs of the department when additional support for projects and/or overtime is required. The hours of this remote position will be Monday through Friday, 10:00 p.m. to 6:00 a.m. This schedule is subject to change based on the operating needs of the firm, and occasional in-office attendance may be required for mandatory meetings. ESSENTIAL DUTIES Providing professional, courteous, and helpful service to A&B employees and its clients. Creating and revising documents, which includes proofing work to ensure there are no grammar, punctuation or spelling errors. Converting documents to/from various formats. PDF to Word conversions, which includes formatting and applying styles using DocXtools. Generating Table of Contents and/or Table of Authorities. Transcribing various formats of audio files utilizing the Philips SpeechExec software. Generating document comparisons with the use of Litera Compare. Proofreading documents and apply redlining to suggested changes. Editing documents using track changes. Inserting cross-references and marking defined terms in documents. Applying bates labels, headers and footers, and bookmarks to PDFs. Preparing mail merge letters/labels and other documents. Producing flow charts, tables, spreadsheets, and presentations. Duplicating and creating CDs/DVDs/thumb drives and labels as needed (i.e., portable storage requests). Manage assigned tasks in Ivanti ITSM as directed by the Workflow Coordinator. Log and assign incoming work in Ivanti ITSM during the Workflow Coordinator's absence. Notary Services as needed. SKILLS NEEDED TO BE SUCCESSFUL Exceptional organization and time management. Effective and courteous communication across all levels. Strong commitment to client service and team collaboration. Ability to prioritize and manage multiple deadlines efficiently in a fast-paced environment. High level of clerical accuracy and attention to detail. Adaptability to changing priorities and workflow demands. Work rapidly and accurately to produce high-quality deliverables. Advanced proficiency in Microsoft Office and firm technologies. EDUCATION & EXPERIENCE Ability to understand procedures and instructions specific to the area of assignment as would be acquired during four years of high school. Associates or bachelor's degree is not required but preferred. 2-5 years of experience in a related environment. EQUAL OPPORTUNITY EMPLOYER Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices. The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time. Professional business references and a background screening will be required for all final applicants selected for a position. If you need assistance or an accommodation due to a disability you may contact *************************. Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.

We are seeking a Personal Vacation Stylist to join our team remotely. In this role, you will work directly with clients to design personalized itineraries, curate travel experiences, and provide exceptional service from the initial consultation through to the return home. Key Responsibilities Consult with clients to understand their travel preferences, budgets, and special requests. Research destinations, accommodations, transportation, and activities that align with client needs. Design and present customized travel itineraries with attention to detail and creativity. Handle travel arrangements including booking flights, hotels, tours, and transfers. Provide ongoing support to clients before, during, and after their trips. Stay informed about travel trends, destinations, and supplier updates. Qualifications Strong passion for travel and helping others create memorable experiences. Excellent communication and customer service skills. Highly organized with attention to detail. Ability to work independently in a remote environment. Previous experience in travel planning, hospitality, or customer service is a plus but not required Must be a citizen of the US, UK, Mexico, or Australia What We Offer Flexible remote work environment. Access to industry training and travel resources. Opportunities to grow within the travel industry. Supportive team culture focused on collaboration

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