Personal assistant/office assistant resume examples from 2025
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How to write a personal assistant/office assistant resume
Craft a resume summary statement
A well-written resume summary is basically an elevator pitch. You are summing up your skills and experience in a few sentences to wow recruiters, hiring managers, and decision makers into giving you an interview. Here are some tips to putting your best foot first with your resume summary:
Step 1: Mention your current job title or the role you're pursuing.
Step 2: Include your years of experience in personal assistant/office assistant-related roles. Consider adding relevant company and industry experience as relevant to the job listing.
Step 3: Highlight your greatest accomplishments. Here is your chance to make sure your biggest wins aren't buried in your resume.
Step 4: Again, keep it short. Your goal is to summarize your experience and highlight your accomplishments, not write a paragraph.
These four steps should give you a strong elevator pitch and land you some personal assistant/office assistant interviews.Please upload your resume so Zippia’s job hunt AI can draft a summary statement for you.
List the right project manager skills
Use your Skills section to show you have the knowledge and technical ability to do the job. Here is how to make the most of your skills section and make sure you have the right keywords:
- Look at the job listing and skills listed. You need to include the exact keywords from the job description to get your resume in front of an actual human. Do you have those skills? Fantastic! Be sure to list them.
- Include as many relevant hard or technical personal assistant/office assistant skills as possible for each job you apply to.
- Be specific with the skills you have and be sure you are using the most up to date and accurate terms.
Here are example skills to include in your “Area of Expertise” on a personal assistant/office assistant resume:
- Customer Service
- Travel Arrangements
- Financial Statements
- Appointment Scheduling
- Front Desk
- QuickBooks
- Office Operations
- Office Equipment
- Real Estate
- Human Resources
- RUN Errands
- Bank Deposits
- Telephone Calls
- Office Management
- PowerPoint
- A/R
- Event Planning
- Office Systems
- A/P
- Expense Reports
- Property Management
- Office Procedures
- Bank Accounts
- Administrative Tasks
- Windows
- Word Processing
- Email Correspondence
- Data Management
- MLS
- Office Organization
Zippia’s AI can customize your resume for you.
How to structure your work experience
Next you should include your work experience. Structure your work experience section by listing your most recent experience first, followed by earlier roles in reverse chronological order.
Start with your job title, company name, city, and state on the left. Align dates in month and year format on the right-hand side.
Include only recent, relevant jobs. Avoid including work experience over 20 years to avoid ageism.
Beneath each job, you should have bullet points to emphasize why you're the perfect fit for the personal assistant/office assistant.
How to write personal assistant/office assistant experience bullet points
Your resume is your chance to show your biggest accomplishments. Don't just list your job responsibilities, instead take the opportunity to show why you're really good at what you do. Here is how you do that:
- Start with strong action verbs like managed, spearheaded, created, etc. Your goal is to show what you did and verbs will help demonstrate your contributions.
- Use numbers to quantify your achievements. Did you save time with a new report? Increase revenue? How large was the team you managed?
- Keep it concise. You're highlighting your achievements. Consider if all details you are sharing are relevant, or can be written more efficiently.
Here are examples from great personal assistant/office assistant resumes:
Work history example #1
Personal Assistant/Office Assistant
H&R Block
- Assisted with customer service, HR, and administration, including purchasing and distributing supplies for 7 offices.
- Managed sensitive business communications, data, and other information in a discreet and confidential manner.
- Utilized the Internet extensively to research information and identified and solved problems.
- Recorded staff updates and reproduced documents for Company SharePoint review.
- Recorded workers time in EDSNET payroll system.
Work history example #2
Office Manager And Legal Assistant
LAW OFFICES OF WINN SIMS
- Prepared tax/weekly payroll information for our office and provided information to accountant for weekly payroll and year-end tax reports.
- Communicated with health insurance, medical providers, and auto insurance adjusters regarding medical care and billing.
- Recorded all subpoenas in Marriott's Law Manager System.
Work history example #3
Key Holder
Starbucks
- Developed personal relationships with customers, emphasizing importance of delivering products catered to individual tastes while encouraging open lines of communication.
- Excelled in analyzing and adjusting work procedures for maximum efficiency.
Work history example #4
Hostess Cashier
Walmart
- Provided problem resolution involving issues with products and answering any questions and or concerns regarding products for deli and toys.
- Worked as a deli associate (prep, fryer, rotisserie, dishes) cashier and overnight remodel crew.
- Computed accurate sales prices for purchase transactions Expressed appreciation and invited customers to return to the store.
- Worked as front end cashier, handle financial transactions, debt and credit transactions.
- Cooked and prepared food for deli bar, maintained appropriate food temperatures and made specialty orders for customers.
Zippia’s AI can customize your resume for you.
Add an education section to your resume
The education section should display your highest degree first.
Place your education section appropriately on your resume. If you graduated over 5 years ago, this section should be at the bottom of your resume. If you just graduated and lack relevant work experience, the education section should go to the top.
If you have a bachelor's or master's degree, do not list your high school education. If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.
Here are some examples of good education entries for resumes:
High School Diploma
2014 - 2014
Bachelor's Degree in education
Northern Illinois University, DeKalb, IL
2006 - 2009
Highlight your personal assistant/office assistant certifications on your resume
Certifications can be a crucial part of your resume. Many jobs have required certifications.
To list, use the full name of the certification and the organization that issued it, along with the date of achievement.
If you have any of these certifications, be sure to include them on your personal assistant/office assistant resume:
- Medical Assistant
- Certified Nurse Assistant (CNA)
- Certified Medical Administrative Assistant (CMAA)
- International Accredited Business Accountant (IABA)
- Certified Professional - Human Resource (IPMA-CP)
- Nationally Certified Medical Office Assistant (NCMOA)
- Certified Legal Secretary Specialist: Executive Legal Secretary
- Certified Management Accountant (CMA)
- Microsoft Office Specialist Master Certification (MOS)
- Word 2010 Certification