BURKE+CO.
*******************
THE GIST:
Our client, two highly accomplished, married entrepreneurs are seeking an Executive Assistant/PersonalAssistant and hardcore operator to own execution across their business, investment, and personal domains. Leading a top early-stage venture firm with over 200 portfolio companies - more than 10 of which have achieved valuations exceeding $1B- alongside several other growing businesses, the principals require a high-agency partner capable of navigating significant volume and complexity. This role demands an individual who thrives in a high-performance ecosystem, maintaining exacting standards for systems and efficiency to seamlessly bridge the gap between a demanding professional schedule and a meticulously run household.
This is a career-making opportunity to have full ownership behind the scenes, ensuring that every moving part of the principals' world operates smoothly, cleanly, and reliably.
THE NITTY GRITTY:
Project Ownership
Take full ownership of defined outcomes across business and personal domains
Develop plans, set priorities, anticipate risks, and adapt quickly to deliver results
Communication & Documentation
Manage sensitive and time-critical communications with investors, founders, partners, vendors, staff, and personal contacts
Produce clear, concise, and well-formatted written communication and documentation
Scheduling & Logistics
Own complex calendars, meetings, and travel logistics
Prepare itineraries, bookings, and materials well in advance, proactively flagging issues
Operating Systems
Design and maintain clean, standardized systems across all operational areas
Keep tools such as Asana, Airtable, Notion, Google Drive, and SOPs structured, current, and easy to navigate
Vendor & Staff Management
Source, vet, hire, and manage vendors and household or business staff
Set clear expectations and hold others accountable to work quality and deadlines
Events & Meetings
Plan and execute investor meetings, professional gatherings, and family events with precision & high level of taste
Household & Property Operations
Apply professional operating standards to household and property management
Maintain SOPs for cleaning, maintenance, supplies, and service providers
Respond to & resolve household emergencies or urgent matters
THE ESSENTIALS:
5+ years of experience supporting senior executives in tech in both a business & personal capacity
Deep knowledge of and experience running systems using project tools (G Suite, Asana, Airtable, Notion, AI)
A genuine obsession with detail, structure, and operational excellence
A track record of owning results
Ability to work outside traditional business hours, depending on needs
Exceptional written and verbal communication skills
A “no task too small” mindset and pride in enabling others to perform at their best
Ability to take direct feedback and integrate it immediately
THE CHERRY ON TOP:
Opportunity to have true ownership across venture, early-stage businesses, and a professionally managed household
Work alongside two uber-impressive entrepreneurs in a high-impact role
LOCATION: San Francisco, CA (Hybrid - 2 to 3 days onsite)
COMPENSATION: Base salary: $175,000/yr - $195,000/yr + benefits (e
xact compensation will vary based on skills, experience, and expertise)
What are you waiting for? BURKE UP! Email your resumes today to *********************
You can view our other open jobs at ******************* (Refer a friend + get a taste of our generous referral program!)
$175k-195k yearly 5d ago
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Premier Executive Underwriter - Personal Risk (HNW)
National African-American Insurance Association (Naaia
Personal assistant job in San Diego, CA
A leading insurance provider is seeking an experienced Executive Underwriter in San Diego, California. This role involves selecting risks for high-value accounts and leading account management to ensure growth and retention. The Executive Underwriter will work closely with producers to analyze customer needs, develop tailored insurance solutions, and stay ahead of industry trends. Candidates should possess strong skills in risk assessment and the ability to build effective producer relationships.
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$54k-82k yearly est. 4d ago
Executive Personal Assistant to Family Office
Pocketbook Agency
Personal assistant job in Los Angeles, CA
JRN: 2301
A private family office in Brentwood, CA is seeking a dynamic, detail-oriented Executive PersonalAssistant to oversee day-to-day operations and ensure the seamless management of both business and select personal matters. The ideal candidate brings deep experience supporting senior leadership within real estate development, family office management, or a similarly hands-on, entrepreneurial environment.
This position requires a seasoned professional who thrives on organization, handles multiple priorities with ease, and leads with professionalism, warmth, and discretion. The successful candidate will have 10+ years of relevant experience as a high-level Executive PersonalAssistant, a proactive mindset, and a demonstrated ability to anticipate needs before they arise.
You'll serve as the central point of coordination for the Principals, managing operations, communications, and special projects with precision. This is a hands-on role for someone who is equally comfortable leading complex initiatives as they are managing the smaller, day-to-day details that keep both the office and household running smoothly.
Responsibilities
Executive Support
Manage complex calendars, scheduling, and travel arrangements for the principal and senior team.
Handle email management, correspondence, and document preparation with discretion and professionalism.
Maintain organized filing and digital record-keeping systems, ensuring accuracy and accessibility across all platforms.
Assist with project tracking and reporting, including maintaining spreadsheets, budgets, and timelines in Excel. Prepare meeting materials, gather background information, and document clear, actionable notes.
Review and reconcile invoices and expenses, ensuring accuracy and prompt resolution of discrepancies.
Draft, edit, and proofread professional correspondence, presentations, and reports with exceptional attention to detail.
Conduct research and provide summaries to support business decisions and project execution.
Office Operations
Oversee general office management, supplies, and vendor relationships.
Support ongoing office buildout and relocation, coordinate with contractors, designers, and vendors as needed.
Implement efficient organizational systems and tech workflows to streamline operations.
PersonalAssistance
Coordinate personal appointments, household scheduling, and travel arrangements.
Provide occasional on-site support at the family's residence, including troubleshooting tech issues or assisting with personal logistics.
Handle sensitive information with the utmost confidentiality and care.
Qualifications
10+ years of experience as an Executive Assistant or Executive/PersonalAssistant, ideally within a family office, real estate firm, or entrepreneurial environment.
Exceptional computer and technology proficiency: Excel, Word, Outlook, DocuSign, and digital filing systems.
Experience managing office buildouts, moves, or residential renovation projects strongly preferred.
Impeccable attention to detail, with excellent organizational and communication skills.
Takes initiative and proactively anticipate needs, consistently thinking one step ahead to ensure seamless operations.
Maintain a professional demeanor and proactive attitude while operating effectively in a small, entrepreneurial environment.
Demonstrate exceptional written and verbal communication skills
Location: onsite in Brentwood, Los Angeles.
Compensation and benefits: $130-150K DOE, medical, dental, and vision insurance, 401(k), and PTO.
$130k-150k yearly 4d ago
Executive Personal Assistant - UHNW
Confidential Jobs 4.2
Personal assistant job in Los Angeles, CA
PersonalAssistant & Creative Operations Associate
Confidential | Los Angeles, CA (On-Site)
Employment Type: Full-Time
Reports To: High Profile Artist
Role Overview
We are seeking an exceptional PersonalAssistant to support a globally recognized, high-profile artist. This is not a traditional PA role and not a 9-5 job. It is an immersive, fast-paced position for someone who is highly capable, deeply adaptable, and thrives in dynamic, high-expectation environments.
The ideal candidate is a jack-of-all-trades: sharp, resourceful, technically proficient, socially sophisticated, and unflappable under pressure. You will be trusted with a wide range of personal, professional, logistical, technical and creative tasks, many of which may be unfamiliar at first. What matters most is your ability to figure things out independently, execute quickly, and deliver exceptional results with minimal instruction and without excuses.
You will spend significant time with the artist, often in close quarters, so this role requires someone who is not only competent, but cool, well-mannered, emotionally intelligent, and enjoyable to be around.
For the right ambitious, curious, and driven person, this is a rare opportunity to learn, grow, and operate at an elite level.
Key Responsibilities
Personal & Administrative Support
Manage complex scheduling, travel, and logistics with frequent changes
Coordinate flights, hotels, transportation, and itineraries, often on short notice
Handle emails, messages, and calls with professionalism and discretion
Manage personal tasks and errands as needed
Track details, deadlines, and follow-ups without reminders
Creative & Art Operations
Support art-related logistics including installations, packing, shipping, and coordination
Assist with exhibition preparation, studio organization, and documentation
Take high-quality photographs for documentation, reference, and internal use
Assist with layout, editing, and organization of materials using Adobe InDesign
Maintain organized records of artworks, files, and assets
Technical & Digital Support
Confidently operate MacOS and Apple devices
Troubleshoot tech issues across devices, software, and platforms
Maintain clean, well-organized digital systems and folders
Learn new tools and workflows quickly
Research & Execution
Research vendors, services, locations, and resources
Vet options and present clear recommendations
Resolve issues independently, including scheduling conflicts, errors, or service problems
Travel & On-the-Ground Support
Travel frequently, including evenings and weekends
Support extended workdays, events, and location-based needs
Remain composed, discreet, and professional in all settings
Required Skills & Qualities
Strong MacOS and Apple ecosystem proficiency
Advanced organizational skills and attention to detail
Confident using Adobe InDesign; other Adobe tools a plus
Strong photography skills with a good eye for composition and detail
Calm under pressure; adaptable to changing priorities
Excellent judgment and common sense
Discreet, trustworthy, and emotionally intelligent
Comfortable handling both administrative and personal tasks
Clear, direct communicator across text, email, and phone
Creative taste paired with operational discipline
Experience & Background
Experience supporting a senior executive, artist, founder, or high-profile individual preferred
Background in creative, art, design, or cultural environments strongly preferred
Proven ability to manage multiple priorities independently
Schedule, Travel & Physical Requirements
Non-traditional schedule required
Frequent travel required, including nights and weekends
Must be Los Angeles-based and available on-site
Ability to lift, move, and handle materials when needed
Valid passport required or ability to obtain one
Reliable transportation required
Who This Role Is For
This role is for someone who:
Is highly competent and self-directed
Has strong work ethic and high standards
Can balance creative work with operational execution
Thinks ahead and catches issues early
Is comfortable with responsibility, trust, and proximity
This role is not a fit for someone seeking fixed hours, narrow scope, or heavy direction.
Compensation:
Base Salary: $100,000 - $125,000/year
Healthcare: Medical, dental, and vision coverage
401(k): Eligibility after 60 days (employee contributions only)
Paid Time Off: 15 days annually + flex holiday of your choice
EEO Statement:
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
$100k-125k yearly 4d ago
Personal Assistant
Confidential-Job Hiring
Personal assistant job in Fremont, CA
A visionary, widely respected leader in the creative world is seeking an exceptional PersonalAssistant, someone who thrives at the intersection of artistry, strategy, and precision. This is a rare opportunity to operate at the center of a deeply collaborative culture.
If you excel at bringing order to complexity, navigating high-level environments with grace, and moving seamlessly between creative and operational worlds, this role offers an extraordinary platform to shine.
You will be the executive's trusted anchor and strategic partner, protecting time, orchestrating priorities, and ensuring that both business operations and family life flow smoothly. Working in tandem with the business team, you'll keep communication tight, timelines aligned, and projects moving forward with clarity and intention. Your ability to anticipate needs, handle sensitive matters with discretion, and maintain calm in a fast-moving environment will be essential.
Primary Responsibilities
Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism
Manage a highly dynamic, multi-layered calendar that integrates professional demands and family commitments
Coordinate domestic and international travel with meticulous attention to detail
Serve as a strategic liaison to the business team, streamlining communication, aligning schedules, and supporting cross-functional workflows
Prepare materials, briefs, and communications that keep the executive informed, prepared, and focused
Foster a collaborative, solutions-driven culture across creative, business, and operations partners
Support family-related appointments, logistics, and special events
Handle personal errands and ad hoc projects with precision
Build and maintain streamlined organizational systems that enable efficiency across all aspects of life
Who You Are
8-10 years supporting senior leaders, ideally within creative industries or fast-paced, high-profile environments
Exceptionally organized, proactive, calm under pressure, and skilled at navigating multiple simultaneous priorities
A strong communicator who collaborates effectively with business teams and cross-functional partners
Discreet, emotionally intelligent, and trusted to manage highly sensitive information
A committed team player who thrives in a unified, purpose-driven culture
Adaptable, resourceful, and solutions-oriented, with a natural ability to anticipate needs and pivot gracefully as priorities evolve
The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.
Responsibilities
Coordinate and schedule calendar appointments
Manage all incoming and outgoing communications
Schedule travel
Planning events
Qualifications
Bachelor's degree or equivalent
Ability to handle multiple tasks while staying organized
Ability to travel
$39k-60k yearly est. 3d ago
Personal Assistant
Career Group 4.4
Personal assistant job in Atherton, CA
A prominent private family is seeking a PersonalAssistant to provide high-level support across personal, family, and business priorities. This role offers the opportunity to work closely with the family, their Chief of Staff, and Estate Manager, supporting board and advisory work, a foundation, and household operations. We are seeking a highly organized, proactive, and resilient professional who can thrive in a fast-paced, dynamic environment with direct communication and the ability to take feedback constructively.
***This is primarily an on-site role (70% on-site at Atherton, with occasional needs in Portola Valley and Sonoma); some remote flexibility available. Travel required for domestic and international trips.
Responsibilities
Manage complex personal and business calendars, appointments, and meetings, including board and advisory commitments.
Coordinate children's activities, including researching coaches/extracurriculars, registrations, and schedules.
Provide administrative support for the foundation.
Handle personal errands, shopping, gifting, returns, packages, and home inventory management.
Support light meal prep and on-demand errands (coffee, meals, etc.).
Manage pets' schedules, veterinary appointments, and related logistics.
Assist Chief of Staff with events, interior design projects, and household initiatives as needed.
Plan and coordinate domestic and international travel, including flights, accommodations, itineraries, and pre-trip preparation.
Collaborate as part of the household and executive support team, including liaising with housekeepers, nannies, and other staff.
Ensure confidentiality and discretion at all times while maintaining a professional and solutions-oriented approach.
Requirements
5-8 years of relevant PersonalAssistant experience who has supported personal/family tasks.
Comfortable with 24/7 accessibility and able to handle direct, concise communication.
Degree highly preferred.
Must be located near Atherton, CA and have reliable transportation.
Willingness and ability to travel domestically and internationally, including Europe; prior experience supporting families with global travel is a plus.
Highly organized, proactive, and resilient, with strong problem-solving skills and the ability to take feedback and adapt.
Team player who can collaborate effectively with Chief of Staff, Estate Manager, and other household staff.
Compensation & Benefits
Salary: $120,000-$180,000 depending on experience
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San
Francisco Fair Chance Ordinance.
California applicants, please view our Privacy Notice here:
https://careergroupcompanies.com/california-privacy-notice/.
Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
$38k-51k yearly est. 5d ago
Practice Assistant
Us Tech Solutions 4.4
Personal assistant job in Redwood City, CA
Working Title: Practice Coordinator
Duration: 6 months Contract
Hourly Pay: $25.00/hr.
For your understanding - Do not Submit If:
• Only MA clinical experience (no admin focus)
• Only call center or customer service background
• Epic experience outdated or minimal (pre-2021 or basic check-in only)
• No prior authorization history
• Only insurance verification or basic referrals
• Failed probation in similar roles
• No specialty clinic experience
*Update 12/8*:
Must-Haves:
• Heavy prior authorization experience (daily, high volume)
• Epic/APeX experience specifically for auths, referrals, WQs
• Specialty clinic background (orthopedics strongly preferred; surgery/pain/other specialties acceptable)
• High-volume clinic experience (100+ calls/day or heavy WQs)
• Multi-provider scheduling + surgery scheduling exposure
• Strong communication, detail orientation, and reliability
*Update 12/4:
The manager is specifically looking for candidates with:
- Recent Epic/APeX experience (must be hands-on)
- Specialty clinic background, ideally orthopedics or surgical subspecialties
- High-volume scheduling experience across multiple providers
- Referrals, authorizations, and work queue management
- Experience in large health systems such , Stanford, Sutter, PAMF, etc.
- Strong communication and customer service skills in patient-facing roles
- Ability to multitask and stay organized in a fast-paced clinic environment
- Professional, reliable work history in medical administrative roles*
Nice-to-Haves:
• Experience in major systems: Stanford, Sutter, PAMF
• Imaging authorization experience (MRI/CT/X-ray)
• Pre-op coordination (labs, clearances, documentation)
Job duties: Front desk, Back office, PC, Surgery scheduling
Soft skills/characteristics needed: Well organized, excellent communication, must be proficient in Epic/APeX and Microsoft Office Suite. Able to multitask and be detail oriented.
Estimated number of patients in clinic per day or calls per day if call center: 30-50
Specific number of year's experience? A college degree with 6 months of experience or 2 years of healthcare admin experience
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Recruiter Details:
Name: Gaurav Kejriwal
Email: **************************************
Job ID: 25-55298
$25 hourly 2d ago
Assistant, C-Suite
Lionsgate 4.8
Personal assistant job in Santa Monica, CA
Lionsgate is seeking a highly organized and adaptable Assistant, C-Suite. This role reports directly to the Executive Assistant to the Chief Executive Officer and will provide key administrative and operational support to both the CEO and Vice Chairman, while also serving as a secondary resource to the broader C-suite executive support team. This is an excellent opportunity for a highly motivated individual interested in the business side of the industry, looking to grow within a high-performing, collaborative environment.
Responsibilities
Provide day-to-day administrative and operational support to the CEO and Vice Chairman under the guidance of the Executive Assistant to the CEO
Assist with managing calendars, scheduling meetings, and preparing meeting materials
Coordinate travel arrangements and itineraries as needed
Help with organizing documents, decks, reports, and incoming materials such as scripts and screenings
Support internal and external meetings by setting up in-person or virtual spaces and capturing key follow-up items
Act as a liaison and point-of-contact on behalf of the executive office when needed
Partner closely with the Executive Assistant to ensure high-level priorities and day-to-day details are aligned and executed smoothly
Provide backup support to the Executive Assistants of the C-suite, stepping in as needed to ensure continuity during busy periods or absences
Assist with ad hoc tasks and special projects across the executive team, including research, prep materials, and event support
Uphold the highest standards of professionalism and confidentiality across all responsibilities
Be available after hours for urgent, time-sensitive needs, as required
Qualifications and Skills
Bachelor's Degree in Business Administration with focus in Finance, Economics, Marketing, etc.
Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint)
Strong verbal and written communication skills
Meticulous attention to detail and highly organized
Ability to multitask, manage shifting priorities, and remain calm under pressure
Comfortable working in a dynamic, fast-paced environment with senior-level executives
A team player with a can-do, no-task-too-small attitude and eagerness to learn from a seasoned Executive Assistant
Nice to Haves
1+ years of relevant administrative or assistant experience, ideally in the entertainment, media, or creative industries
Experience supporting multiple executives or working in a “floater” or cross-functional support role
Passion for the entertainment industry and an interest in executive leadership operations
Familiarity with industry workflows such as production, agencies, or talent relations
About Lionsgate
Lionsgate (NYSE: LION) is one of the world's leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio's bold and entrepreneurial culture.
Our Benefits
Full Coverage - Medical, Vision, and Dental
Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day
401(k) company matching
Compensation
$43,000 - $45,000
EEO Statement
Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.
$43k-45k yearly 3d ago
Dermatology Physican Assistant
Hoag Health 4.8
Personal assistant job in Newport Beach, CA
Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management.
Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy.
This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes.
Details:
Fulltime position. Schedule is Monday - Friday
Outpatient-based position working in clinic setting
Clinic location: Irvine, CA
Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator
Compensation:
Competitive Compensation Package
Base guaranteed salary
Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match)
Generous paid time off policy
CME stipend of $2,000 annually
Malpractice coverage provided
Hoag Health qualifies for public student loan forgiveness
Qualifications:
Has prior dermatology experience
Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill
Thrives in a focused specialty environment rather than general or cosmetic dermatology
Values patient continuity and the opportunity to build long-term, meaningful relationships
Appreciates working with autonomy while supported by a highly collaborative team
Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements
Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California
Current and active DEA licensure
Current BLS and ACLS certification
Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must.
Epic EMR experience is preferred but not required
Contact:
Steven Yi
Physician Consultant
******************
$31k-36k yearly est. 5d ago
Executive Personal Assistant
Set Active 4.3
Personal assistant job in Beverly Hills, CA
SET Active is a fast-paced, growing women's athleisure startup, known for delivering elevated everyday essentials designed for movement, comfort, and lifestyle. We're a small but mighty team with big ambitions, and we're looking for a strategic, solutions-oriented, and collaborative Executive PersonalAssistant to support our leadership team and help keep our operations running smoothly.
About the Role
The Executive PersonalAssistant will provide high-level administrative and personal support to the COO and CBO, ensuring their professional and personal responsibilities are efficiently managed. This role requires discretion, excellent organization, and the ability to anticipate needs in a fast-moving startup environment.
Key Responsibilities
Executive Administrative Support
Manage and maintain the COO and CBO's professional calendars.
Schedule, prioritize, and coordinate meetings, events, and travel arrangements.
Draft correspondence, prepare documents, and maintain organized records.
PersonalAssistance
Travel Arrangements: Book personal travel including flights, hotels, car rentals, and create detailed itineraries.
Calendar & Appointments: Schedule personal appointments such as medical visits, family events, and social activities.
Errands: Handle personal errands such as dry cleaning, returns/exchanges, mailing, and deliveries.
Event Planning: Organize personal events including birthdays, dinners, and family gatherings; manage guest lists, vendors, and logistics.
Shopping & Gifts: Assist with personal shopping, gift purchasing and wrapping, and preparation of holiday or special occasion cards.
Children's Activities: Coordinate school tours, extracurricular activities, and healthcare appointments.
Document Management: Maintain personal documents including insurance, legal papers, and travel visas.
Vehicle Management: Schedule car maintenance, gas, and car wash appointments.
Home Management: Support household needs including housekeeping coordination, home maintenance, vendor management, filter/tech upkeep, parking, and renewals.
Office & Facilities Support
Kitchen & Supplies Management: Monitor and restock groceries and kitchen essentials; ensure appliances are maintained.
Office Supplies & Mail Handling: Manage inventory and restocking of office supplies; handle incoming/outgoing mail and packages.
Facilities & Vendor Coordination: Serve as liaison with vendors for office and facility needs, including Wi-Fi, appliances, and maintenance.
Culture & Team Support
Coordinate office celebrations and team events, such as birthdays, milestones, last-day treats, new team member lunches, and team-building activities.
$66k-107k yearly est. 38d ago
Anthropologie Personal Stylist - Part-Time
Urban Outfitters 4.4
Personal assistant job in Reno, NV
Anthropologie is growing and opening a new location in Reno, NV! We are looking for a Personal Stylist to join this team. Interested? Apply now!
The Personal Stylist cultivates the overall service and selling culture in the store and drives sales by developing authentic customer connections, offering expert styling advice and providing an individualized experience with curated product recommendations.
Role Responsibilities
Customer Experience
Contributes to upholding a service culture that demonstrates extraordinary service to cultivate an environment where all customers feel welcome, heard and valued
Leads by example in relationship building, styling, and networking with customers; educates the store team and the customer on the benefits of the personal styling role and program
Generates impromptu and formal appointment opportunities to cultivate customer relationships and drive key metrics
Advocates for technology usage and encourages the team to transact in the moment, upsell, and clientele
Teamwork + Mentorship
Contributes to an inclusive environment by helping to amplify all voices, actively seeking and advocating different perspectives
Identifies personal styling knowledge gaps amongst the team and actions accordingly; facilitates regional and brand styling initiatives or trainings
Utilizes brand resources to share relevant apparel styling and product knowledge with the team to elevate associate confidence in servicing and outfitting the customer
Visual + Business Operations
Reviews store business to understand buying trends, influence apparel outfitting and selling decisions, and to drive apparel and accessories department business
Capitalizes on walk-in traffic and identifies business-driving opportunities through outreach and networking; actions opportunities in partnership with store leadership to drive incremental sales for the store and achieve company and outreach goals
Partners with visual team to support mannequin outfitting updates to showcase new arrivals and best sellers
Upholds accountability and productivity for zoned personal styling hours; contributes to a customer-first philosophy and is flexible in supporting service in zone coverage
Communication + Relationships
Communicates customer insights and shopping patterns to the leadership team and styling team through regional or brand communication platforms
Cultivates productive relationships with leadership and selling team that contributes to a collaborative, customer-centric environment; maintains open communication to identify and act on business needs in the moment
Contributes to positive team morale through brand and store initiatives such as the SPARKED Journal, employee recognition, and team building activities
Collaborates with store leadership in identifying and curating events and experiences that are reflective of the interests of the local customer and surrounding community to drive brand engagement
Role Qualifications
Anthro brand fan
2+ years of experience building customer relationships or clienteling
Passion for apparel styling
Ability to work flexible hours to meet the needs of the store including nights, weekends, and holidays
The Perks
URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit ****************************************
Pay Range USD $16.00 - USD $18.00 /Hr.
$16-18 hourly Auto-Apply 34d ago
Personal Assistant/ Caregiver
Your Home Assistant LLC 3.4
Personal assistant job in Scotts Valley, CA
Job DescriptionBenefits:
401(k) matching
Flexible schedule
Opportunity for advancement
Now Hiring: Compassionate Caregivers & PersonalAssistants Start ASAP! Job Types: Full-Time & Part-Time
Pay: $16.50 $20.00 per hour
Join the supportive and growing team at Your Home Assistant where your care makes a real difference every day! Were looking for compassionate, reliable caregivers and personalassistants to help our clients live safely and comfortably in their own homes.
Whether you're an experienced caregiver or new to the field, we provide paid hands-on training and a flexible schedule to match your availability. Start as soon as this week!
Why Youll Love Working with Us:
Weekly Pay Get paid every Friday
ALL Shifts Available Days, nights, weekends
Flexible Scheduling
Overtime Offered
Mileage Reimbursement
Tri-Annual Bonuses
Paid Hands-On Training No experience needed
PPE Kits Provided
Supportive, Engaged Team
Real Growth Opportunities
What Youll Do:
Assist with personal hygiene (bathing, showering, dressing, grooming, eating)
Remind clients to take prescribed medications
Support mobility needs (transfers, walking, transportation to appointments)
Help with daily living tasks and routines
Plan and prepare meals according to dietary needs
Shop for groceries or accompany clients while shopping
Perform light housekeeping (laundry, dishes, tidying up)
Report unusual incidents or changes in condition promptly
Act quickly and responsibly in emergencies
Provide companionship and meaningful engagement throughout the day
Responsibilities vary based on client needs and may include additional non-medical support.
Who We Serve:
Your Home Assistant supports individuals of all ages within their homesincluding seniors, growing families, busy professionals, and those recovering from medical procedures. Every day and every client is differentbut your impact is always meaningful.
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
$16.5-20 hourly 17d ago
Adult Primary Care APC (Nurse Practitioner / Physician Assistant)
Northern Nevada Hopes 4.6
Personal assistant job in Reno, NV
We're looking for an experienced Adult Primary Care PA or APRN to join our Medical Provider Team and make a difference in our community!
Our Physician Assistant or Advanced Practice Registered Nurse
under the supervision of the Medical Directors, is responsible for ensuring the efficient treatment of patients. HOPES has an integrated team model approach to patient care. Part of the Provider's responsibility will include participation in organization wide Patient Centered Medical Home activities to enhance patient care.
This PA or APRN will be licensed in the State of Nevada (or eligible) with a specialty in adult primary care as well as Board certified (or eligible). They will practice evidence-based and team based medical care. They will be an excellent, experienced primary care provider with a heart for our mission and our patients. Success in this role requires superb communication and will help patients connect with their primary team and other services. This role requires that you be an "agility" expert-that means agility plus!
Are you passionate about helping others and looking to grow your career in a supportive, mission-driven environment? Join one of Northern Nevada's Best Places to Work - Northern Nevada HOPES!
At HOPES, we're more than just a healthcare provider - we're a team of changemakers dedicated to delivering affordable, high-quality medical, behavioral health, and support services to everyone in our community.
Purpose-Driven Work
Be part of a team that's transforming lives every day. Your work will directly contribute to improving health outcomes and building a stronger, healthier Northern Nevada.
People-First Culture
At HOPES, every team member is encouraged to bring their unique talents and perspectives to the table. Collaboration and innovation are at the heart of everything we do.
Career Growth & Development
We invest in your future by offering a mentorship program, leadership and soft-skills training, networking opportunities, and support for continuing education.
Exceptional Benefits
100% employer-paid health insurance
Life insurance options
3 weeks of PTO in your first year
12 paid holidays annually
Paid Parental Leave (after 12 months)
24/7 Employee Assistance Program
Loan Repayment Options: NHSC Loan Repayment Programs | Nevada Health Equity and Loan Assistance (HEAL) Program
Click HERE to view a full list of benefits
$22k-28k yearly est. 41d ago
Interventional Cardiologist Is Needed for Locums Assistance in NV
Weatherby Healthcare
Personal assistant job in Sparks, NV
If this opportunity sounds right for you, give us a call today to speak with an expert Weatherby consultant for details.
Must have active state license
BC or BE required
Days
ACLS required
Echo, stress, EKG, PTCA, catheter and stents
Credentialing needed
DEA needed
Paid malpractice insurance; pre-paid travel and housing expenses
Assignment details and time entry in online portal
Competitive compensation
24-hour access to your Weatherby Healthcare consultant
Charter member of NALTO
From $219.00 to $275.00 hourly
Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Please reach out to your consultant for more information."
Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************
$22k-31k yearly est. 13d ago
Analytics Assistant
First and Goal Events 4.1
Personal assistant job in Reno, NV
First and Goal Events has an Analytics Assistant opportunity open for a grab. The successful candidate will be a highly motivated, independent thinker who can instinctively manage projects without detailed supervision. They are a rising multidimensional star that has a focused and intellectual curiosity.
Duties and Responsibilities:
In-depth knowledge and experience with data management platforms, and the ability to examine different vendors for their applicability
Learn and improve our digital data tracking initiatives to further drive success
Proactively identify opportunities for data analysis and analysis to prioritize daily workflow
Work closely with the creative team to regularly test and incorporate opportunities to use dynamic creativity
Analyzing all of the brand's data inputs (ranging from syndicated to digital marketing data)
Support the Analysis Manager in applying statistical tests and segmentation techniques in media planning
Develops and maintains the brand's holistic performance dashboard and provides analysis to enable insight-based decision making
Unwavering commitment to precision and attention to detail
Qualifications
Bachelor's degree (B.S.) or equivalent in marketing, statistics, mathematics, economics, or disciplined experience in marketing/business analysis or related scientific/quantitative field experience
1-4 years of experience in marketing analysis / digital analysis
Excellent verbal and written communication skills
Working knowledge of with relevant software/systems, such as Google Analytics, DoubleClick Manager, Social Media Insights panels (LinkedIn, Facebook, Instagram, Twitter)
Proficient in advanced analytical skills such as projections, forecasts, regressions, and correlations of multiple variables, a plus
Ability to handle a large volume of work
Ability to work in collaboration with multidisciplinary teams
Additional Information
All your information will be kept confidential according to EEO guidelines.
$23k-29k yearly est. 1d ago
Life Engagement Assistant
Volante of Reno 4.3
Personal assistant job in Reno, NV
**Must be willing and able to Drive Community Bus/Van as Needed, up to 20% of Time**
**Must be at least 21 years of age for insurance purposes**
We are looking for a Life Engagement Assistant to join our team! Bring your infectious enthusiasm for creating memorable moments to help turn every day into an adventure for our residents.
What you'll be doing:
Working hand-in-hand with the Life Engagement Manager, you'll help establish a program of activities that stimulates the mind, body, and soul.
You'll foster a positive atmosphere with leisure activities that cater to the spiritual, cultural, physical, intellectual, and social needs of our residents, both within and outside the Community.
Promote residents' attendance at events and activities.
Assist in preparation of activity calendar and input of newsletter.
Conduct activity programs as assigned.
Drive community van and bus as needed.
Assist with decorations for holidays and special occasions.
Assist residents with gardening projects.
Arranges for appropriate spiritual activities as reflected by resident preferences.
What you'll bring to the table:
High school diploma or equivalent
One year of experience working with the elderly
Possess First Aid Certification, a valid license to drive a passenger vehicle and clean motor vehicle report.
What's in it for you:
We believe in taking care of our associates, just like they take care of our residents. Here are some of the perks we offer for eligible associates:
Time to recharge:
PTO Plan and holiday pay because we believe work-life balance and celebrating special occasions is important.
To keep you healthy:Comprehensive Medical, Dental, and Vision plans. You'll even have access to a Personal Health Advocate to be your right hand in things like coordinating care with providers, insurance coverage questions, and billing issues. Because mental health is being healthy, our EAP program is here to help when needed.
For the future and just in case:401k plan because retirement sounds pretty awesome. Plus, optional insurance coverage such as Accident & Critical Illness and Life & Disability. You can also opt in to have access to legal services to help with anything from will preparation to more complex legal issues.
For those you love:Domestic Partner Coverage and optional pet insurance are available.
Because we like to have fun:Regularly scheduled associate appreciation and fun events with games, food, and prizes. We take our work seriously but try not to take ourselves too seriously.
Career Development:We want you to stay with us for a long time. We provide opportunities for ongoing monthly education & CEU opportunities to enhance your skills.
$23k-29k yearly est. 3d ago
Wildcat Life Assistant
Western Nevada College 4.4
Personal assistant job in Carson City, NV
Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:
Once you start the application process, you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
If you need assistance or have questions regarding the application process, please contact:
Human Resources
**********************
**************
2201 West College Parkway
Carson City, NV 89703
Job Description
Wildcat Life Assistants serve as a resource to Student Life and all on-campus student clubs and organizations performing general office duties and assisting to further engage students. Wildcat Life Assistants promote and market all campus programming and activities in the Student Life Office as needed.
Minimum Qualifications:
Provide excellent customer service and excel at communicating with others
Demonstrate strong verbal and written communication skills
Exhibit leadership, initiative, dependability, discipline and enthusiasm
Experience using Microsoft Office Suite; experience with Google Docs a plus
Preferred Qualifications:
Associates Degree
Experience working in a Student Life Office preferred
Duties & Responsibilities:
Welcome and greet the public at the Student Center and around campus
Provide various services and referrals to the campus
Develop an expanded knowledge of Western Nevada College
Conduct campus tours for new students, schools, classes, and guests
Represent Western Nevada College during college events
Assist with duties and tasks related to events put on by various Western Nevada College departments, clubs and organizations
Work with diverse populations and provide tips on being a successful student
Connect students to faculty, academic advisors, staff, and college resources
Encourage involvement in college clubs/organizations and campus events
Promote and enhance the marketing efforts of all programming and events for WNC students
Maintain the Student Center service areas appearance and professionalism
Assist with a variety of office related tasks
All other duties as assigned
No
Full-Time Equivalent
48.8%
Required Attachment(s)
Resume
Posting Close Date
Note to Applicant
Newly hired faculty must assure that their official transcript is sent by the degree granting institution(s) to Western Nevada College, Human Resources Office within 30 calendar days from the effective date of employment.
Academic degrees must have been awarded by regionally accredited institutions.
Employment is contingent on the completion of appropriate background verification, which may include criminal history, credit history, sex and violent offender registry, education verification, licensure, and employment history to be administered by the Western Nevada College Human Resources office.
$106k-158k yearly est. Auto-Apply 60d+ ago
HSS I (Medical Assistant) (Reno)
Planned Parenthood Mar Monte Careers 4.1
Personal assistant job in Reno, NV
Health Services Specialist I Full-Time Fifth Street Health Center, Reno, NV General Duties:
Provides direct service in all the health center specific areas including, sexual and reproductive health, abortion, prenatal, family medicine, as appropriate to scope of services and health centers
Provides patients with accurate information regarding Planned Parenthood services, including questions pertaining to contraception, options, and funding sources;
Contributes to achieving health center productivity goals;
Screens financial, medical and social history with correct documentation of pertinent information
Demonstrates PPMM customer service standards;
Solicits donations from patients per PPMM guidelines.
Demonstrate PPMM workplace values and service standards.
Follows all patient care standards
Front Office Check-in & Check-out:
Communicates professionally and accurately about services, payment and appointment scheduling.
Provides paperwork to patients and secures payment and insurance information as needed for billing purposes.
Enters accurate patient information into Electronic Practice Management System (EPM)
Makes Health Center appointments, provides information and appropriate referrals
Contacts insurance companies to obtain benefit information and authorization for services
Ensures accuracy of charges and posts charges to EPM for all pay types following established practices and procedures.
Runs end-of-day reports as directed by Center Manager.
Responsible for ensuring all charges are entered same day and all charges must be completed by close of business day.
Handles patient check-out, calculates and collects fees, solicits contributions, schedules future appointments.
Contacts appropriate Health Center staff and billing department personnel as necessary to obtain information needed to complete billing and to resolve errors.
Notifies supervisor of discrepancies or unusual occurrences in daily billing or computer software/hardware.
Responsible for scanning all documents in patients chart at date of service
Responsible for completing all billing tasks and corrections within 72 hours of receipt
Responsible for following all PPMM financial policies and procedures
Prepares charts for next day appointments; completes confirmation calls and chart prep as
needed.
Back Office Lab & Direct Care: Check-in & Check-out
Performs moderately complex lab testing including: Pregnancy tests, STI/HIV testing from blood and urine collection and phlebotomy/ and venipuncture.
Prepares daily patient lab samples for transfer to appropriate lab(s) including maintaining lab logs and running lab report for daily reconciliation.
Completes lab controls as needed.
Checks refrigerator temperatures.
Cleans instruments, exam rooms, lab area, and autoclave as assigned.
Prepares patients for exams and assists in exam room when needed;
Provides pregnancy testing, information and referral, schedules PT clients for follow up family planning or other appropriate services;
Performs lab work and venipuncture;
Prepares examination room with appropriate supplies for examination and cleans room;
QUALIFICATIONS
High School Diploma or General Education Diploma (GED)
Able to communicate sensitive information across a range of diverse backgrounds (both verbal and written)
General knowledge of Windows based computer applications and willingness to learn new computer skills
Ability to work in a busy environment, handling multiple tasks simultaneously without compromising accuracy, attention to detail and respect to patients and staff
REQUIREMENTS
Ability to work at nearby PPMM locations as needed
Able to work nights and weekends as required
$23k-41k yearly est. 60d+ ago
Cashier Assistant (Front End)
Costco Wholesale Corporation 4.6
Personal assistant job in Carson City, NV
California applicants: Please click here to review the Costco Applicant Privacy Notice. The jobs listed are examples of the typical kinds of positions that Costco may hire for when openings exist. The listing does not mean that any positions are currently open or available at Costco.
Position Summary:
Packs member orders into boxes and transfers items to a separate cart for cashiers. Performs cleanup, cart retrieval, merchandise restocking and runs for items as directed.
For additional information about pay ranges, click here.
We offer a comprehensive package of benefits including paid time off, health benefits (medical/dental/vision/hearing aid/pharmacy/behavioral health/employee assistance), health care reimbursement account, dependent care assistance plan, short-term disability and long-term disability insurance, AD&D insurance, life insurance, 401(k), and stock purchase plan to eligible employees.
$29k-32k yearly est. 6d ago
Baseball Assistant Varsity Mens - NTHS
Tahoe Truckee Unified School District 3.8
Personal assistant job in Sunnyside-Tahoe City, CA
Link to Job Description
$2,000 Athletic Stipend
Purpose Statement:
The job of the Athletic Coach is done for the purpose/s of assuming full or shared responsibility for implementation of an athletic team program. To help participating student- athletes achieve a high level of skill, an appreciation for the values of discipline and sportsmanship. This position reports to Site Athletic Administrator and Site Athletic Director.
Application Deadline
Until Filled
Requirements / Qualifications
TB Test (Upon Job Offer)
Fingerprints/Livescan (Upon Job Offer)
CPR/First Aid Certification (Upon Job Offer)
First Time Coaches will need to complete in-person CPR Class
NIAA Concussion Training (Upon Job Offer)
NIAA Coaching Fundamentals (Upon Job Offer)
Employment Type
Part Time
Comments and Other Information
AN EQUAL OPPORTUNITY EMPLOYER
Tahoe Truckee Unified School District prohibits discrimination, harassment, intimidation, and bullying based on perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics.
If you feel that you are a victim of discrimination, harassment, intimidation and/or bullying, please contact:
Personnel/Human Resources
Mike Shepherd
Executive Director of Human Resources
11603 Donner Pass Road
Truckee, CA 96161
Phone: ************
Fax: ************
Email: *******************
How much does a personal assistant earn in Reno, NV?
The average personal assistant in Reno, NV earns between $28,000 and $62,000 annually. This compares to the national average personal assistant range of $26,000 to $60,000.