Personal assistant jobs in San Jose, CA - 210 jobs

A visionary, widely respected leader in the creative world is seeking an exceptional Personal Assistant, someone who thrives at the intersection of artistry, strategy, and precision. This is a rare opportunity to operate at the center of a deeply collaborative culture. If you excel at bringing order to complexity, navigating high-level environments with grace, and moving seamlessly between creative and operational worlds, this role offers an extraordinary platform to shine. You will be the executive's trusted anchor and strategic partner, protecting time, orchestrating priorities, and ensuring that both business operations and family life flow smoothly. Working in tandem with the business team, you'll keep communication tight, timelines aligned, and projects moving forward with clarity and intention. Your ability to anticipate needs, handle sensitive matters with discretion, and maintain calm in a fast-moving environment will be essential. Primary Responsibilities Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism Manage a highly dynamic, multi-layered calendar that integrates professional demands and family commitments Coordinate domestic and international travel with meticulous attention to detail Serve as a strategic liaison to the business team, streamlining communication, aligning schedules, and supporting cross-functional workflows Prepare materials, briefs, and communications that keep the executive informed, prepared, and focused Foster a collaborative, solutions-driven culture across creative, business, and operations partners Support family-related appointments, logistics, and special events Handle personal errands and ad hoc projects with precision Build and maintain streamlined organizational systems that enable efficiency across all aspects of life Who You Are 8-10 years supporting senior leaders, ideally within creative industries or fast-paced, high-profile environments Exceptionally organized, proactive, calm under pressure, and skilled at navigating multiple simultaneous priorities A strong communicator who collaborates effectively with business teams and cross-functional partners Discreet, emotionally intelligent, and trusted to manage highly sensitive information A committed team player who thrives in a unified, purpose-driven culture Adaptable, resourceful, and solutions-oriented, with a natural ability to anticipate needs and pivot gracefully as priorities evolve The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary. Responsibilities Coordinate and schedule calendar appointments Manage all incoming and outgoing communications Schedule travel Planning events Qualifications Bachelor's degree or equivalent Ability to handle multiple tasks while staying organized Ability to travel

A prominent private family is seeking a Personal Assistant to provide high-level support across personal, family, and business priorities. This role offers the opportunity to work closely with the family, their Chief of Staff, and Estate Manager, supporting board and advisory work, a foundation, and household operations. We are seeking a highly organized, proactive, and resilient professional who can thrive in a fast-paced, dynamic environment with direct communication and the ability to take feedback constructively. ***This is primarily an on-site role (70% on-site at Atherton, with occasional needs in Portola Valley and Sonoma); some remote flexibility available. Travel required for domestic and international trips. Responsibilities Manage complex personal and business calendars, appointments, and meetings, including board and advisory commitments. Coordinate children's activities, including researching coaches/extracurriculars, registrations, and schedules. Provide administrative support for the foundation. Handle personal errands, shopping, gifting, returns, packages, and home inventory management. Support light meal prep and on-demand errands (coffee, meals, etc.). Manage pets' schedules, veterinary appointments, and related logistics. Assist Chief of Staff with events, interior design projects, and household initiatives as needed. Plan and coordinate domestic and international travel, including flights, accommodations, itineraries, and pre-trip preparation. Collaborate as part of the household and executive support team, including liaising with housekeepers, nannies, and other staff. Ensure confidentiality and discretion at all times while maintaining a professional and solutions-oriented approach. Requirements 5-8 years of relevant Personal Assistant experience who has supported personal/family tasks. Comfortable with 24/7 accessibility and able to handle direct, concise communication. Degree highly preferred. Must be located near Atherton, CA and have reliable transportation. Willingness and ability to travel domestically and internationally, including Europe; prior experience supporting families with global travel is a plus. Highly organized, proactive, and resilient, with strong problem-solving skills and the ability to take feedback and adapt. Team player who can collaborate effectively with Chief of Staff, Estate Manager, and other household staff. Compensation & Benefits Salary: $120,000-$180,000 depending on experience We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Working Title: Practice Coordinator Duration: 6 months Contract Hourly Pay: $25.00/hr. For your understanding - Do not Submit If: • Only MA clinical experience (no admin focus) • Only call center or customer service background • Epic experience outdated or minimal (pre-2021 or basic check-in only) • No prior authorization history • Only insurance verification or basic referrals • Failed probation in similar roles • No specialty clinic experience *Update 12/8*: Must-Haves: • Heavy prior authorization experience (daily, high volume) • Epic/APeX experience specifically for auths, referrals, WQs • Specialty clinic background (orthopedics strongly preferred; surgery/pain/other specialties acceptable) • High-volume clinic experience (100+ calls/day or heavy WQs) • Multi-provider scheduling + surgery scheduling exposure • Strong communication, detail orientation, and reliability *Update 12/4: The manager is specifically looking for candidates with: - Recent Epic/APeX experience (must be hands-on) - Specialty clinic background, ideally orthopedics or surgical subspecialties - High-volume scheduling experience across multiple providers - Referrals, authorizations, and work queue management - Experience in large health systems such , Stanford, Sutter, PAMF, etc. - Strong communication and customer service skills in patient-facing roles - Ability to multitask and stay organized in a fast-paced clinic environment - Professional, reliable work history in medical administrative roles* Nice-to-Haves: • Experience in major systems: Stanford, Sutter, PAMF • Imaging authorization experience (MRI/CT/X-ray) • Pre-op coordination (labs, clearances, documentation) Job duties: Front desk, Back office, PC, Surgery scheduling Soft skills/characteristics needed: Well organized, excellent communication, must be proficient in Epic/APeX and Microsoft Office Suite. Able to multitask and be detail oriented. Estimated number of patients in clinic per day or calls per day if call center: 30-50 Specific number of year's experience? A college degree with 6 months of experience or 2 years of healthcare admin experience About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Gaurav Kejriwal Email: ************************************** Job ID: 25-55298

BASIS Independent Schools, a subsidiary of Spring Education Group, is a national network of PreK-12 private, secular schools that educate students to the highest international levels. Our ten campuses, located in some of the most bustling, dynamic metropolitan areas in the country, are part of the BASIS Curriculum Schools global network. We believe in setting a higher standard for students and promoting self-reliance and accountability in a culture where hard work is celebrated, and intellectual pursuits result in extraordinary outcomes. BASIS Independent Silicon Valley Upper is seeking a qualified Campus Assistant for immediate hire! What We're Looking For The BASIS Independent Schools team offers an incredible opportunity to be deeply involved in an academic community that is dynamic, exciting and unpredictable. You'll join others in a highly social, supportive and collaborative environment. BASIS Independent Silicon Valley Upper is seeking a Campus Assistant to provide support services to the school's faculty and staff to meet the mission of BASIS Independent Schools. In this role, the Campus Assistant is primarily responsible for monitoring student activities (e.g., lunches, before and/or after school). The Campus Assistant position is a great opportunity to work for a highly dynamic, fast-paced organization with room for growth. Your Primary Responsibilities Monitoring students Performing clerical tasks Additional tasks as assigned Able to manage authoritatively and effectively large groups of students in before and after-school programs and during lunch periods Be punctual and reliable Position Qualifications Minimum Qualifications: A high school diploma and valid fingerprint clearance are required to work at BASIS Independent Schools. Preferred Qualifications: Experience with children is preferred. Together with a high level of personal responsibility and optimism, a successful applicant will demonstrate strong communication and interpersonal skills, will thrive in a fast-paced, achievement-oriented learning environment, and will be able to stand for long periods of time inside and outside of the building. Benefits: BASIS Independent Schools offers a comprehensive benefits package which includes: Competitive salary dependent on education and experience. Career growth opportunities focused on continuous learning, mentorship, and professional advancement across our network of schools. Retirement options through which eligible participants may receive a 50% Company match for the first 10% of employee earnings deferred. Three PPO medical plans to choose from, as well as dental and vision insurance. An FSA option that allows for pre-tax dollars to cover medical, dependent care, and transit. Student tuition remission for your children to attend our schools. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively "Company") is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.

Job DescriptionBenefits: 401(k) matching Flexible schedule Opportunity for advancement Now Hiring: Compassionate Caregivers & Personal Assistants Start ASAP! Job Types: Full-Time & Part-Time Pay: $16.50 $20.00 per hour Join the supportive and growing team at Your Home Assistant where your care makes a real difference every day! Were looking for compassionate, reliable caregivers and personal assistants to help our clients live safely and comfortably in their own homes. Whether you're an experienced caregiver or new to the field, we provide paid hands-on training and a flexible schedule to match your availability. Start as soon as this week! Why Youll Love Working with Us: Weekly Pay Get paid every Friday ALL Shifts Available Days, nights, weekends Flexible Scheduling Overtime Offered Mileage Reimbursement Tri-Annual Bonuses Paid Hands-On Training No experience needed PPE Kits Provided Supportive, Engaged Team Real Growth Opportunities What Youll Do: Assist with personal hygiene (bathing, showering, dressing, grooming, eating) Remind clients to take prescribed medications Support mobility needs (transfers, walking, transportation to appointments) Help with daily living tasks and routines Plan and prepare meals according to dietary needs Shop for groceries or accompany clients while shopping Perform light housekeeping (laundry, dishes, tidying up) Report unusual incidents or changes in condition promptly Act quickly and responsibly in emergencies Provide companionship and meaningful engagement throughout the day Responsibilities vary based on client needs and may include additional non-medical support. Who We Serve: Your Home Assistant supports individuals of all ages within their homesincluding seniors, growing families, busy professionals, and those recovering from medical procedures. Every day and every client is differentbut your impact is always meaningful. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Our client, a fast-scaling AI startup is seeking an exceptional Executive/Personal Assistant to support their Co-Founders. Backed by top-tier investors and experiencing significant growth, this company operates with urgency, curiosity, and a strong founder-led culture. This is a high-impact, trusted role for someone who thrives in a fast-paced startup environment and enjoys operating as a strategic partner to senior leadership. You'll play a critical role in keeping the founders focused, organized, and operating at peak efficiency as the company scales. The Role: Executive/Personal Assistant The Location: San Francisco, CA (Onsite) The Money: $125k - $140k base + amazing benefits! The Company: Rapidly scaling AI startup The Ideal Candidate: High ownership. Warm. Proactive. Good energy. Intelligent. Kind. Day-to-Day: Manage complex calendars for two Co-Founders, including scheduling across multiple time zones Coordinate internal and external meetings with executives, investors, partners, and candidates Handle domestic and international travel planning, itineraries, and logistics Support meeting preparation, agendas, follow-ups, and action-item tracking Assist with light personal support as needed (appointments, logistics, ad hoc requests) Partner closely with internal teams to ensure alignment and smooth execution Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information. For Internal Use: #LI-BO1 #LI-Onsite

Who we are: La Clinica de La Raza is a non-profit, community-based health center established in 1971 to address health barriers and create better lives for the underserved. We have proudly grown into over 35 sites across Alameda, Contra Costa, and Solano County. To learn more about our history, click here: Our History - La Clinica or visit our website at ****************** Summary: Are you interested in pursuing a career in healthcare but not sure where to start? La Cl nica's job shadowing learning experience is the perfect opportunity for you! You'll have the chance to observe our team in action, ask questions, and learn from our experienced healthcare professionals. While job shadowing offers a unique opportunity to gain hands-on experience and insight into the day-to-day operations of our organization, it is distinct from clinical rotations required as part of many academic programs and professional certifications. Our job shadowing is designed to provide a broader understanding of our organization's culture, processes, and values, whereas clinical rotations typically focus on specific skills development and training. Job Shadow Participants: During a job shadowing experience, you ll have the opportunity to: Observe professionals in action, seeing how they utilize software and technology to deliver exceptional results. Join meetings with our teams and professionals, gaining insight into our collaborative approach and decision-making processes Take a guided tour of our office, getting a behind-the-scenes look at our operations. Review relevant project materials and documentation, deepening your understanding of our work. Engage in conversations with our team members, learning from their experiences and gaining valuable insights into their career paths. Record any questions or ideas that come to mind during your experience, taking away valuable notes and knowledge Shadows should not perform tasks that are typically handled by paid staff member, except for brief periods of time as a learning experience.[SG1] [SG2] Time Limitations: High School students: A minimum of 3 hours and maximum of 25 hours per semester. Minors under the age of 18 must be enrolled in school All participants must obtain a completed consent form from their Parent or Legal Guardian. All participants must complete an emergency card form. A confidentiality agreement form must be signed by all participants prior to participation. Adults in Programs: A maximum of 40 hours per semester. Provide proof of class requirements including total hours All participants must complete an emergency card form. A confidentiality agreement form must be signed by all participants prior to participation. Additionally: Participants are not permitted to miss school to complete the required job shadowing hours. Participants are not permitted to shadow parents/guardians or relatives. Transportation to the observation worksite is the responsibility of the parent/legal guardian/participant. This agreement must be signed by the participant and their parent/guardian (youth under the age of 18) prior to participation in the job shadowing experience. The parent and student acknowledge that they release the job shadowing worksite and La Cl nica from any liability for injuries or losses that may occur during the job shadowing experience. Procedures: Health Clearance Requirements (ALL PARTICIPANTS) Immunization records: Ensure that each vaccination document includes the patient s name, date, and location information. Flu shot within the current season. Hepatitis B MMR TDAP Varicella Covid Vaccines (1st and 2nd dose) Negative TB test within the last year, or Chest Radiograph within the last two years. Clearance requirements for Volunteers (18 years or older): Passing background check, ensuring a match between the name provided on the application, resume, and ID; the ID must not be expired. Sign and complete all necessary forms. Provide a valid government-issued ID. Mask fit test (upon request by the Clinic Manager) Clearance requirements for Minors Signed consent form by parent/guardian (no background check required) A valid school ID Mask fit test (upon request by the Clinic Manager) Dress Code and Personal Appearance: As a La Cl nica shadow, you are expected to present yourself in a professional and respectful manner. Please consult with your supervisor to determine the appropriate attire for your specific job shadowing duties. The following guidelines should be followed: Maintain good personal hygiene, including clean hands, fingernails, hair, brushed teeth. For safety reasons, open-toe shoes are not allowed to be worn in clinical areas. Refrain from wearing clothing that may be deemed offensive or inappropriate, such as: Shorts Tank tops or halter tops See-through or revealing clothing Spandex or skin-tight pants High heels (higher than 2-inches) or flip-flop sandals Clothing in disrepair Confidentiality: As a Shadow, you may have access to confidential information regarding La Cl nica s employees, volunteers, or customers. This includes sensitive information such as names, phone numbers, addresses, dates of birth, health status, and employee personnel files. This information is considered Protected Health Information (PHI) and must be treated with utmost care. To ensure the confidentiality and security of this information, please follow these guidelines: Discuss confidential matters only in private settings and only when necessary. Never share passwords or access codes under any circumstances. Always log off your computer when you step away or finish using it. Dispose of paper documents containing confidential or Protected Health Information in designated shredding bins, not regular trash cans. File documents in their designated place when you are done with them. Keep confidential or sensitive information locked away when not in use. Do not take-home documents containing personal health information. Exercise caution when sending emails or leaving voicemails; avoid sharing confidential information. If you are unsure of your obligations under this policy, please consult with your supervisor. Failure to comply with this policy may result in dismissal and potential civil penalties. Equipment and Electronic Media: Shadows may use phones and or e-mail only on a limited basis for personal matters so as not to interfere with work performance. Child Abuse/Neglect or Elder Abuse Reporting: If you suspect a child or senior being served by La Clinica is experiencing physical or mental health abuse or neglect, report it immediately to your supervisor. All records related to reporting suspected abuse or neglect are confidential. Safety and Security: At La Cl nica, we prioritize the safety and well-being of our shadows and patients. To ensure a safe and healthy work environment, we expect all shadows to follow these essential safety guidelines: Report any safety concerns: If you notice any condition or practice that you believe is unsafe, inform your supervisor immediately. Follow posted safety rules and instructions: Familiarize yourself with all safety protocols and procedures to ensure a safe working environment. Emergency preparedness: Familiarize yourself with fire exit locations, fire extinguishers, and emergency evacuation procedures. Promptly report accidents and injuries: Notify your supervisor of any accidents or injuries and seek first aid assistance as needed. Ergonomic guidelines: Follow guidelines for chair and computer use to prevent strain and injury. Safe parking practices: Adhere to parking and speed regulations when entering or leaving the parking lot Remember, your safety is our top priority. If you're unsure about any aspect of your shadow experience, don't hesitate to ask your supervisor for guidance.

Semi-part time assistant needed for startup-like venture. I require a competent and highly organized individual with exceptional foresight and a high stress tolerance. I am a demanding individual, with a low tolerance for explaining myself much more than once. My job ranges from dealing with large and small technology companies, to Hollywood producers and actors, to everything in-between. I am a difficult personality to describe, with a large number of interests and businesses. I actively maintain a video production company, which creates "viral video" for startups. I have a business, with several employees, in the networking space. I work on feature films. I have several podcasts. I am perpetually busy, always interesting and always pushing myself to streamline my work and personal lives. Think "Steve Jobs meets David Fincher" and you are in the ballpark of my personality. If you haven't been frightened away yet. You must be willing and able to: - Respond quickly and smartly, based on my brand and personality - Handle a situation without much hand-holding (soon after starting) - Spend hours on the phone with people who will sometimes bore or irritate you to death - Spend minutes on the phone with awesome people who you will love dealing with - Do anything (within reason) to handle/fix/correct a situation - Do anything (within reason) which needs to be done for the business You must be able to do the following boring things: - Coordinating meetings, flights, hotels (infrequently) - Manage all incoming and outgoing communication (e-mails, letters, etc) - Work with suppliers for branding (business cards, stickers, etc.) - Scan and maintain documents (stored on Dropbox) - Read and write in Apple Pages (no Word users, unless you are willing to learn Pages) - Use Google Docs - Read technical information and synthesize it (camera specifications, etc.) I'll also ask you to: - Book lunches - Have lunch - Brainstorm and be able to write on a whiteboard - Answer phones - Call people, for seemingly no reason, to see how they are doing - Watch videos/movies/etc. a million times and give me your opinion on them - Serve as a personal driver/valet/messenger/whatever needs to be done - Make/order/prepare/summon/materialize food when needed - Hold a camera The important Stuff You get a shared desk at a downtown location as part of your compensation (South Park or Union Square). If you have other interests and are trying to build your own business on the side, this could be a great fit. In other words, I *want* you to be talented, smart and motivated and desire your own business or future. If you become a success in two years, I will both be proud and feel like I hired the right person. If you've read this far, great. Prove you know your way around technology, as I need you to, and send me a link to a video of you -- shot on a Mac or handheld camera -- telling me why you'd be awesome for this position. Yes, it's an odd request, but the position isn't traditional and requires you to be able to figure things like this out anyway... so, there you go. Do not attach the video to an e-mail. Do not send me your resume without the video. If you need a place to put a video, Dropbox is free and you can share the folder. I've said enough.

A warm, dynamic family is seeking an exceptional full-time personal assistant / house manager to oversee the seamless operation of their primary residence in San Francisco (Cole Valley), and two additional properties in Sweden, as well as support the family's day-to-day needs (including those related to their children). This is a highly trusted, hands-on role requiring discretion, organization, and proactive problem-solving. While the standard schedule is Monday through Friday (approximately 30-50 hours per week), candidates should maintain a flexible mindset to accommodate occasional time-sensitive matters. Some responsibilities may be handled remotely, with a blend of in-person support as needed. This position is well-suited for a polished professional who thrives in a fast-paced, family-oriented environment and takes pride in delivering thoughtful, high-touch support. Responsibilities Key Responsibilities (these apply to all 3 properties) Household & Operations Management Oversee all aspects of daily household operations, ensuring a calm, organized, and smoothly functioning environment Act as the primary liaison between principals, household staff, vendors, contractors, and service providers Anticipate household needs and proactively resolve issues before they arise Maintain household manuals, systems, and operational documentation Scheduling & Logistics Manage family calendars, appointments, deadlines, and reminders with precision Coordinate travel logistics including flights, ground transportation, itineraries, and departures/returns Support family logistics related to childcare, schooling, and extracurricular activities Staff & Vendor Management Assist with staffing oversight, including payroll tracking, expenses, compliance deadlines, and benefits coordination Schedule and supervise household maintenance, repairs, and small projects Build and maintain strong vendor relationships; source new vendors as needed Administrative & Financial Support Track, organize, and categorize receipts and household expenses Assist with basic bookkeeping, expense tracking, and documentation Hire and communicate with vendors and contractors when needed Events & Special Projects Coordinate small events and gatherings such as dinners, holidays, and celebrations Support gifting, inventory management, and procurement of household and personal items Assist with cross-property or multi-residence management as applicable Qualifications The ideal candidate is: Highly organized, detail-oriented, and calm under pressure Proactive, resourceful, and solutions-driven with strong follow-through Warm, emotionally intelligent, and comfortable working in a family environment with children Polished and professional, with excellent written and verbal communication skills Discreet, trustworthy, and committed to confidentiality Comfortable managing multiple priorities simultaneously while maintaining high standards Willing to travel to Sweden as needed (to set up the properties/ manage vendors/ contractors/ staff etc.) The ideal candidate has: Verifiable experience in a personal assistant, house manager, or similar private household role Strong organizational and administrative skills Proficiency with modern technology and tools, including: Google Workspace (Calendar, Drive, Sheets, Gmail) Scheduling and task-management platforms Basic Excel or equivalent Payroll and expense-tracking systems Ability to manage vendors, schedules, and household operations independently Experience with multi-property or cross-estate management Payroll, bookkeeping, or accounting exposure (e.g., QuickBooks or similar) Event planning experience Requirements US Passport, Green Card, or Employment Authorization Card Strong, verifiable references Valid driver's license Available to start ASAP Salary and Benefits $160-180k DOE 2 weeks PTO Paid federal holidays Healthcare stipend / reimbursement

Benefits: Supportive Work Environment Professional Development Opportunities Flexible Scheduling 401(k) Flexible schedule Make a Meaningful Difference Every Day - Join Our Team at Executive Home Care! Are you a compassionate, dependable individual who enjoys helping others? Executive Home Care is looking for caregivers and personal assistants to support clients in living safely, comfortably, and independently in their own homes. Whether you're an experienced professional or just starting out, we offer paid hands-on training and a flexible schedule to fit your lifestyle - you could start as soon as this week! Why You'll Love Working With Us: · Bi-weekly Pay · All Shifts Available - Days, nights, weekends · Flexible Scheduling - We work with your availability · Overtime Opportunities · Mileage Reimbursement · Tri-Annual Bonuses · Paid Training - No experience required · Supportive, Engaged Team Environment · Real Opportunities for Growth and Advancement What You'll Be Doing: · Assist clients with personal care (bathing, dressing, grooming, eating) · Medication reminders · Support with mobility (transfers, walking, transportation) · Help with daily routines and independent living tasks · Prepare meals based on dietary needs · Grocery shopping or accompanying clients on errands · Light housekeeping (laundry, dishes, tidying) · Monitor and report changes in health or behavior · Respond responsibly in emergencies · Offer meaningful companionship and emotional support Responsibilities vary by client and may include other non-medical support tasks. Who We Serve: We provide in-home support to individuals of all ages - including seniors, busy families, professionals, and those recovering from illness or surgery. Every client is unique, but the care you provide will always be meaningful. Compensation: $19.00 - $23.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Since 2004, Executive Home Care has been a critical resource for families looking for in-home care for their loved ones. Executive Home Care provides outstanding training and benefits for the caregivers we place. The professional development of our staff is important to our clients; they want to know that their caregiver is skilled, knowledgeable, and experienced in the field. Additionally, our caregivers enjoy attractive benefits in addition to the features of the job that make it inherently rewarding. When you put the two together, you get a winning combination that makes for a great job with incredible long-term potential. Executive Home Care is currently hiring dedicated, compassionate people who enjoy helping others. As a professional caregiver, you will provide direct care to seniors who need a little help with everyday living.Experience in healthcare is not necessary, and all training is provided. Explore Opportunities Near You If you are looking for a career in a fast-growing industry and you want to improve the lives of people in your community, then we want to hear from you.

Distyl AI develops production-grade AI systems to power core operational workflows for Fortune 500 companies. Powered by a strategic partnership with OpenAI, in-house software accelerators, and deep enterprise AI expertise, we deliver working AI systems with rapid time to value - within a quarter. Our products have helped Fortune 500 customers across diverse industries, from insurance and CPG to non-profits. As part of our team, you will help companies identify, build, and realize value from their GenAI investments, often for the first time. We are customer-centric, working backward from the customer's problem and holding ourselves accountable for creating both financial impact and improving the lives of end-users. Distyl is led by proven leaders from top companies like Palantir and Apple and is backed by Lightspeed, Khosla, Coatue, Dell Technologies Capital, Nat Friedman (Former CEO of GitHub), Brad Gerstner (Founder and CEO of Altimeter), and board members of over a dozen Fortune 500 companies. What We Are Looking For: Distyl is looking for a highly skilled Executive & Personal Assistant to support our CEO. This role blends business and personal support, requiring exceptional discretion, organizational excellence, and the ability to anticipate needs in a fast-paced, high-growth environment. You'll be managing time, priorities, and logistics to maximize impact. Key Responsibilities Executive Support Manage the CEO's complex calendar, including scheduling internal and external meetings, appointments, and travel; anticipate needs, resolve conflicts, and prioritize with precision Coordinate domestic and international travel, including flights, accommodations, itineraries, visas, reservations, and related expense reporting Serve as the primary point of contact for internal and external stakeholders, overseeing correspondence, drafting professional communications, and triaging requests to maximize the CEO's time Operational & Administrative Support Streamline administrative workflows, systems, and documentation for the CEO's office Act as a central point of coordination between the CEO and internal/external stakeholders Proactively identify ways to remove friction from the CEO's day-to-day operations and enable focus on top priorities Personal Support Manage personal tasks, such as scheduling, reservations, travel, and errands Plan and coordinate personal events, dinners, and gatherings Arrange personal travel for the CEO and family as needed Liaise with household vendors to ensure smooth day-to-day operations Qualifications: 5+ years of experience as an Executive or Personal Assistant supporting a CEO or other C-level executive Proven ability to handle highly sensitive and confidential information with discretion Proactive and resourceful mindset with the ability to anticipate needs and work independently Exceptional organizational and time-management skills, with strong attention to detail Excellent written and verbal communication skills, with sound judgment and professional presence Tech-savvy (G Suite, calendar and scheduling tools, expense systems, project management tools) Calm under pressure and solutions-oriented, with the ability to adapt to shifting priorities and schedules What We Offer: Competitive salary and benefits package, including equity options and healthcare. The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate. A fast-paced, dynamic work environment where your contributions will directly impact the company's success. A collaborative culture that values professional growth and encourages taking on new responsibilities. Exposure to cutting-edge AI technologies and the opportunity to support a world-class team. If you are a proactive, detail-oriented professional who excels in supporting high-powered teams, we encourage you to apply and join our mission of enabling the future of AI-powered enterprises. Note: This role will be based in our San Francisco, CA office. You will be required to be in office 5 days per week.

Innovative tech company is looking for an Executive Personal Assistant to support their CTO. This is an incredible opportunity to join an ambitious team that recently achieved unicorn status with their Series C round and plans to double in size by EOY. In this role, you'll provide strategic support through calendar and inbox management, travel planning, meeting prep, relationship management with internal teams, and ad hoc projects. You'll also handle personal tasks, including appointments, reservations, and liaising with service providers for home and childcare needs. The ideal candidate takes initiative to anticipate needs, has strong written communication skills, and excels at keeping their executive on time and on task. This is an in-office role based in San Francisco. 140-165K+ DOE + equity, benefits, onsite chef, and unlimited PTO. Responsibilities: Provide direct support to the CTO by managing a complex calendar, scheduling meetings, prioritizing commitments, and resolving conflicts efficiently. Coordinate business and personal travel, including flights, accommodations, transportation, and itineraries, while adapting to last-minute changes. Prepare for meetings by gathering briefing materials, drafting agendas, and ensuring follow-up on action items. Manage communications across business and personal inboxes, drafting responses, triaging messages, and maintaining clarity in correspondence. Act as a representative and liaison with stakeholders - both internal and external. Oversee administrative tasks such as expense reporting, record keeping, and filing to maintain accuracy and organization. Take ownership of special projects and research assignments, contributing insights and support as needed. Manage both professional and personal calendars to ensure seamless integration of commitments. Coordinate logistics for personal travel, events, and appointments alongside professional responsibilities. Handle household coordination tasks, liaising with service providers and arranging maintenance or personal services. Assist with personal financial and administrative matters, including bill payments and subscriptions. Support miscellaneous personal requests, from errands to event coordination, ensuring day-to-day life runs smoothly. Qualifications: 5+ years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership. Experience in high-growth or fast-paced environments is highly desired. Adaptable and calm under pressure, able to manage shifting priorities in a fast-paced, dynamic environment. Strong problem-solving skills, with the ability to anticipate needs and act proactively. Exceptional organizational skills and meticulous attention to detail in managing complex schedules and tasks. Excellent verbal and written communication, with the ability to draft clear and professional correspondence. Service-oriented mindset with a willingness to handle tasks of all sizes, from strategic projects to everyday errands. Flexible availability beyond standard business hours to accommodate occasional support. Proven track record of trust and discretion, with the ability to handle sensitive business and personal information confidentially. Tech-savvy with tools such as GSuite, Excel, Slack, and email management platforms. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Executive and Personal AssistantAbout Us At Dyneti, we believe digital payments should be seamless and secure. That's why we built DyScan, a software library that allows digital merchants to prevent fraud and improve conversion by taking a photo of a credit card. Dyneti was founded by a fraud prevention expert from Uber, and has raised funding from an exceptional lineup of investors, including Y Combinator. We've processed hundreds of millions of credit card scans around the world, and our customers include Fortune 100 companies and some of the fastest growing tech unicorns. Job Overview We are seeking a proactive and highly organized Executive and Personal Assistant to support our CEO. If you thrive in a fast-paced startup environment and are passionate about enabling leaders to execute at their best, we'd love to hear from you. Responsibilities Manage calendars, schedule meetings, and coordinate travel arrangements for the CEO Plan and coordinate events Manage personal appointments, household vendors, and light errands Support family logistics Handle confidential information with discretion Support special projects as needed Qualifications Bachelor's degree or equivalent experience Outstanding organizational and multitasking skills Excellent verbal and written communication Ability to work independently and adapt quickly to changing priorities What We Offer High-impact role with visibility into company operations and strategy Opportunity to work closely with a dynamic, innovative founding team Supportive, collaborative work culture In the News Best of Y Combinator - TechCrunch 50 San Francisco Startups to Watch - Built In SF WWL Young Guns - SF Business Times Dyneti is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Eldercare Services is a professional Care Management and Home Care Services company that has been in business since 1989 and serves clients throughout the San Francisco Bay Area. Our mission is to increase the quality of life of every person we serve. Our entire team is made up of dedicated, compassionate professionals with a passion to help others. Eldercare Services understands there is no better feeling than serving your clients, your team, and your colleagues. It is a feeling we promote every day, because we live it every day - just like you. We know that building a rich, satisfying work environment for our employees is key to our success! We have served the Bay Area communities for over 28 years and have become recognized both locally and nationally for leadership in the field of geriatric care. To learn more about our organization, please visit us on line at ************************ Job Description Our established home care company is seeking Caregivers to add to our growing team! At Eldercare Services, our employees are our greatest asset and we work with them to find a schedule that works best for them! We choose our caregivers based on team-work, skills and communication, and passion for caregiving. Currently, we are filling openings across the East Bay Area and have hourly shifts, 12 hour day shift and 24 Live-In shifts available. We offer a rewarding environment to our employees with many benefits and competitive compensation available. Applications Instructions: Click on the following weblink: **************************************************** to apply.. Please choose "Indeed Ad" as the referral code when applying on our website. Openings Based in the Following Areas: Berkeley (available shifts: Monday 8am-11am, Wednesday 8am-10am & 11am-3pm) Walnut Creek Concord Danville San Ramon Lafayette Orinda Moraga Here's why Caregivers like working for us: A variety of Hourly Shifts Available! Flexible Schedules Competitive Pay Paid Time Off Employee Recognition Referral Bonuses Paid Orientation Ongoing Training Paid Sick Leave Health and Dental Insurance 401k Available Positions include: caregiver, companion, C.N.A., nurses aides, certified nursing aid, certified nurses aid, HHA, CHHA, H.H.A., home health aide, home health worker, home care caregiver. Job Requirements: One (1) year paid or volunteer caregiving experience (education, certificates, and/or license in a healthcare field may be considered instead of experience). Valid CA DL and a reliable automobile with insurance is Required High School Graduate or GED equivalent is Required Registration or the ability to become registered with the DSS (Department of Social Services) as a Home Care Aide. Applications Instructions: Please apply throught the following weblink : ****************************************************. We are interviewing currently and a recruiter will contact you within 24 hours after your resume submission! Additional Information Eldercare Services provides equal employment opportunities (EEO) to all applicants without regard to race, color, ethnicity, religion, sex/gender identity, sexual orientation, genetics, national origin, age, disability, marital status, military/veteran status or any other legally protected characteristics.

A visionary, widely respected leader in the creative world is seeking an exceptional Personal Assistant, someone who thrives at the intersection of artistry, strategy, and precision. This is a rare opportunity to operate at the center of a deeply collaborative culture. If you excel at bringing order to complexity, navigating high-level environments with grace, and moving seamlessly between creative and operational worlds, this role offers an extraordinary platform to shine. You will be the executive's trusted anchor and strategic partner, protecting time, orchestrating priorities, and ensuring that both business operations and family life flow smoothly. Working in tandem with the business team, you'll keep communication tight, timelines aligned, and projects moving forward with clarity and intention. Your ability to anticipate needs, handle sensitive matters with discretion, and maintain calm in a fast-moving environment will be essential. Primary Responsibilities Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism Manage a highly dynamic, multi-layered calendar that integrates professional demands and family commitments Coordinate domestic and international travel with meticulous attention to detail Serve as a strategic liaison to the business team, streamlining communication, aligning schedules, and supporting cross-functional workflows Prepare materials, briefs, and communications that keep the executive informed, prepared, and focused Foster a collaborative, solutions-driven culture across creative, business, and operations partners Support family-related appointments, logistics, and special events Handle personal errands and ad hoc projects with precision Build and maintain streamlined organizational systems that enable efficiency across all aspects of life Who You Are 8-10 years supporting senior leaders, ideally within creative industries or fast-paced, high-profile environments Exceptionally organized, proactive, calm under pressure, and skilled at navigating multiple simultaneous priorities A strong communicator who collaborates effectively with business teams and cross-functional partners Discreet, emotionally intelligent, and trusted to manage highly sensitive information A committed team player who thrives in a unified, purpose-driven culture Adaptable, resourceful, and solutions-oriented, with a natural ability to anticipate needs and pivot gracefully as priorities evolve The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary. Responsibilities Coordinate and schedule calendar appointments Manage all incoming and outgoing communications Schedule travel Planning events Qualifications Bachelor's degree or equivalent Ability to handle multiple tasks while staying organized Ability to travel

Job DescriptionBenefits: 401(k) matching Flexible schedule Opportunity for advancement Now Hiring: Compassionate Caregivers & Personal Assistants Start ASAP! Job Types: Full-Time & Part-Time Pay: $16.50 $20.00 per hour Join the supportive and growing team at Your Home Assistant where your care makes a real difference every day! Were looking for compassionate, reliable caregivers and personal assistants to help our clients live safely and comfortably in their own homes. Whether you're an experienced caregiver or new to the field, we provide paid hands-on training and a flexible schedule to match your availability. Start as soon as this week! Why Youll Love Working with Us: Weekly Pay Get paid every Friday ALL Shifts Available Days, nights, weekends Flexible Scheduling Overtime Offered Mileage Reimbursement Tri-Annual Bonuses Paid Hands-On Training No experience needed PPE Kits Provided Supportive, Engaged Team Real Growth Opportunities What Youll Do: Assist with personal hygiene (bathing, showering, dressing, grooming, eating) Remind clients to take prescribed medications Support mobility needs (transfers, walking, transportation to appointments) Help with daily living tasks and routines Plan and prepare meals according to dietary needs Shop for groceries or accompany clients while shopping Perform light housekeeping (laundry, dishes, tidying up) Report unusual incidents or changes in condition promptly Act quickly and responsibly in emergencies Provide companionship and meaningful engagement throughout the day Responsibilities vary based on client needs and may include additional non-medical support. Who We Serve: Your Home Assistant supports individuals of all ages within their homesincluding seniors, growing families, busy professionals, and those recovering from medical procedures. Every day and every client is differentbut your impact is always meaningful. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

A client is seeking to fill a unique House Manager/Personal Assistant role in Noe Valley, San Francisco, CA. The role will entail working 40 hours per week, Monday through Friday. It will involve working for 4-5 families who are colleagues and live within 3-4 blocks of one another, with 1 family per day, 5 days per week. If 4 families, it will be 10 hours per day, 4 days per week. If 5 families, it will be 8 hours per day, 5 days per week. Responsibilities Job duties will include, but are not limited to: Opening mail Paying bills Overseeing minor repairs (I.E., replacing smoke alarms by finding the right electrician to come and replace them); vendor management and oversight are needed for this role Wrapping gifts Managing donations (I.E., children's clothes to donate) Getting cars washed Possible pet car, TBD, but at this time, unaware if this role will involve that Qualifications Driving for this role is possible, so having own car and being able to drive if needed is a strong bonus Requirements Must be trustworthy, discreet, reliable, and of utmost professionalism Must be within commutable distance to Noe Valley, San Francisco Must have experience that outlines being a House Manager/Personal Assistant The client is seeking the best of the best! Salary and Benefits $120k-165k Monthly health care stipend 2 weeks PTO 5 paid sicks day Major holidays and off and paid

Distyl AI develops production-grade AI systems to power core operational workflows for Fortune 500 companies. Powered by a strategic partnership with OpenAI, in-house software accelerators, and deep enterprise AI expertise, we deliver working AI systems with rapid time to value - within a quarter. Our products have helped Fortune 500 customers across diverse industries, from insurance and CPG to non-profits. As part of our team, you will help companies identify, build, and realize value from their GenAI investments, often for the first time. We are customer-centric, working backward from the customer's problem and holding ourselves accountable for creating both financial impact and improving the lives of end-users. Distyl is led by proven leaders from top companies like Palantir and Apple and is backed by Lightspeed, Khosla, Coatue, Dell Technologies Capital, Nat Friedman (Former CEO of GitHub), Brad Gerstner (Founder and CEO of Altimeter), and board members of over a dozen Fortune 500 companies. What We Are Looking For: Distyl is looking for a highly skilled Executive & Personal Assistant to support our CEO. This role blends business and personal support, requiring exceptional discretion, organizational excellence, and the ability to anticipate needs in a fast-paced, high-growth environment. You'll be managing time, priorities, and logistics to maximize impact. Key Responsibilities Executive Support Manage the CEO's complex calendar, including scheduling internal and external meetings, appointments, and travel; anticipate needs, resolve conflicts, and prioritize with precision Coordinate domestic and international travel, including flights, accommodations, itineraries, visas, reservations, and related expense reporting Serve as the primary point of contact for internal and external stakeholders, overseeing correspondence, drafting professional communications, and triaging requests to maximize the CEO's time Operational & Administrative Support Streamline administrative workflows, systems, and documentation for the CEO's office Act as a central point of coordination between the CEO and internal/external stakeholders Proactively identify ways to remove friction from the CEO's day-to-day operations and enable focus on top priorities Personal Support Manage personal tasks, such as scheduling, reservations, travel, and errands Plan and coordinate personal events, dinners, and gatherings Arrange personal travel for the CEO and family as needed Liaise with household vendors to ensure smooth day-to-day operations Qualifications: 5+ years of experience as an Executive or Personal Assistant supporting a CEO or other C-level executive Proven ability to handle highly sensitive and confidential information with discretion Proactive and resourceful mindset with the ability to anticipate needs and work independently Exceptional organizational and time-management skills, with strong attention to detail Excellent written and verbal communication skills, with sound judgment and professional presence Tech-savvy (G Suite, calendar and scheduling tools, expense systems, project management tools) Calm under pressure and solutions-oriented, with the ability to adapt to shifting priorities and schedules What We Offer: Competitive salary and benefits package, including equity options and healthcare. The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate. A fast-paced, dynamic work environment where your contributions will directly impact the company's success. A collaborative culture that values professional growth and encourages taking on new responsibilities. Exposure to cutting-edge AI technologies and the opportunity to support a world-class team. If you are a proactive, detail-oriented professional who excels in supporting high-powered teams, we encourage you to apply and join our mission of enabling the future of AI-powered enterprises. Note: This role will be based in our San Francisco, CA office. You will be required to be in office 5 days per week.

Our client, an exceptionally high-profile UHNW private family office, is seeking a Senior Executive Personal Assistant-someone who has built their career supporting top-tier principals and understands the art (and precision) of providing seamless, white-glove support at the highest level. This is the perfect role for someone who thrives in a fast-moving environment where excellence is the standard. You'll serve as a true right hand-balancing day-to-day executive support with strategic oversight, ensuring operations run smoothly, priorities stay protected, and every detail is handled with thoughtfulness and care. The role: Senior Executive Personal Assistant The industry: Private family office Location: San Francisco, CA (onsite) Compensation: $200k-300k+ depending on experience and incredible benefits! Intangibles: Hospitable. Proactive. Patient. Discreet. Unflappable The Day-to-Day Serve as a trusted operational and strategic partner to the Principal, managing priorities, workflows, and day-to-day execution Drive coordination across household staff, vendors, advisors, and external partners to ensure all moving parts stay aligned and elevated Oversee special projects end-to-end (events, travel logistics, property-related initiatives, personal initiatives), ensuring timelines and standards are met Act as the “control tower” for communications-drafting correspondence, organizing key updates, and keeping critical details tracked and resolved Identify opportunities to streamline systems, improve processes, and raise the bar across the household/family office operations Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information. For Internal Use: #LI-BO1 #LI-Onsite