Personal assistant jobs in Woodbridge, NJ

JRN #2330 A discrete New York-based private family seeks to hire a sharp and capable Personal Assistant who has experience working in a private family home setting, managing multiple projects related to the household staff, administrative work, and overall support to all family members. Must be comfortable working in a fast-paced environment, managing other staff, while at the same time building a positive and nurturing environment within the private home. Previous experience working with a family with children, supporting multiple family members, is a huge plus! Responsibilities: Support the principals and family with their ever-changing calendars. Intricate, multiple calendar management, highlighting priorities, and rearranging appointments and meetings as needed Oversee all event management, vendor management & negotiations, including event planning, organizing, and coordination of any special events for the family Collaborate closely with the principal's EA to ensure seamless coordination of daily logistics for the family Work collaboratively with executive staff and household staff, such as the Housekeeper, nanny, and Chef, to ensure consistent top-tier service levels for all properties. Manage all household expenses for the NYC and Greenwich, CT residences, in partnership with other domestic staff. Ensure all vendors go through an NDA and a background check Manage all insurance claims and update any that require renewal, and filing them properly for the family Conduct detailed research for any future trips, booking travel, reservations, hotels, and various activities based on the location. Create detailed itineraries for domestic and international travel arrangements, including ground transportation, meeting times, meal arrangements, accommodations, and private jet travel. Handle packages, deliveries, mail, email, thank you notes, and correspondence as needed Execute ad-hoc projects and tasks Requirements: At least 5 - 10 years of relevant work experience in a private household or high-end hospitality setting Clean background and Outstanding references from previous positions Utmost sense of confidentiality and discretion Management and hands-on experience a must Strong work ethic Excellent interpersonal and analytical skills; ability to work with many different personalities Superb command of the English language, both written and oral Tech-savvy, leverages the benefits of technology to optimize workflow Proven leadership, management, and organizational skills with high standards for impeccable customer service and consistent accuracy in execution. Superior project management and time-management skills Creative and critical thinker; problem solver; collaborates with influence Demonstrates flexibility and work efficiently to manage priorities US valid work authorization Valid Driver's License Location: New York Compensation/Benefits: 120-160K Schedule: Monday-Friday 10am-7pm with flex and occasional weekend assistance

Confidential | Executive Assistant (Personal Executive) A highly accomplished personal executive is seeking an exceptional Executive Assistant to provide comprehensive, discreet, and high-touch support in New York City. This role requires impeccable judgment, speed, and attention to detail while managing both professional and personal priorities in a fast-paced environment. Key Responsibilities • Proactively manage complex calendars, including personal and private meetings • Coordinate and schedule personal errands and day-to-day logistics • Arrange domestic and international travel, including flights, accommodations, visas, ground transportation, and detailed itineraries • Secure reservations at high-end restaurants, private clubs, venues, and events across New York City and globally • Act as a trusted gatekeeper, handling sensitive information with the highest level of confidentiality • Anticipate needs, solve problems quickly, and ensure seamless execution of all requests Qualifications • Proven experience supporting a senior executive, high-profile individual, or family office • Deep familiarity with New York City's dining, hospitality, and cultural landscape • Exceptional organizational skills and meticulous attention to detail • Quick-witted, resourceful, and able to operate at a fast pace with minimal direction • Strong communication skills and professional discretion • Ability to handle changing priorities calmly and efficiently

The Kasper Group is an apparel industry leader, offering women wardrobe solutions for their wear-to-work and special occasion dressing needs. Driven by excellence and exceptional talent, The Kasper Group has remained a forerunner in fashion for over 30 years. We are committed to delivering iconic brands (Kasper, Anne Klein, LeSuit, Kenneth Cole), relevant fashions and trusted, quality products to our consumers. So be a part of the exceptional talent! Design Assistant We are looking for a creative and highly organized Design Assistant, Women's Blouses to join our team. In this role, you'll provide essential support to our design process, from initial sketches to final production. This is an exciting opportunity to contribute to our private label accounts and see your work come to life. What You'll Do: Develop and Create: Contribute to the design process by sketching in Illustrator and developing detailed tech packs and specs. Manage Samples: Be responsible for the day-to-day organization and tracking of all samples, including proto check-ins. You will also prepare samples for presentations by steaming and hanging them. Support the Design Process: Create and update presentation boards. Manage PLM entry for development and production styles. Collaborate Across Teams: Act as a key liaison with our production department and assist with the organization of trims, artwork, and other design-related materials. Who We're Looking For: Experience: You have a minimum of 1-2 years of experience in a similar role. Skills: You have strong proficiency in Illustrator, Photoshop, and PLM. You have a strong working knowledge of Excel, Word, and Outlook. Education: You have a minimum of an Associate's degree in Fashion or a Bachelor's in a related field. Qualities: You are highly organized, a team player, and have excellent verbal and written communication skills. Please submit a resume and a portfolio of your artwork to be considered for this role. Salary Range: *50-60K Actual base salary for this role within the above range will be based upon experience, qualifications and/or assigned unit. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. We are an EEO / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, sex, national origin, disability or protected eternal status.

A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant. Salary range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus Location: Tribeca, NYC - hybrid role working remotely, running errands around NYC or with the principal onsite as needed - flexibility is key. Hours: no set hours, but 24/7 mentality is needed. Qualifications: 2+ years of PA/House Management experience - must have experience working around and with children and enjoy this! NYC savvy You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling. Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc. You care about tech and data security. You are a Zoom, Google Meet, conference set-up guru. Strong communication skills Experience using Asana or another project management software or tools to create timelines or plan much bigger projects You can keep up with very high functioning, fast workers. You probably buy your Christmas presents in August. Friends ask you to organize their closets or their finances. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos - you'll help keep both the business and the CEO's personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead - this role is for you. Key Responsibilities Executive & Administrative Support Manage CEO's work and personal calendar with precision; schedule meetings, appointments, and events Oversee inbox management; draft responses and flag priority items Attend meetings, take notes, and manage follow-up action items Maintain and manage the CEO's daily to-do list, priorities, and long-term goals Act as a gatekeeper, managing the CEO's time and workload effectively Coordinate domestic and international travel (including arrangements for her small dog) Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support Support CEO's personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEO's office space and household organization and logistics Assist with CEO's small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid driver's license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Project & Event Coordination Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEO's needs and proactively look around corners for solutions You Are... Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver who's proactive and solutions-oriented A strong communicator - professional, clear, and personable Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy who's service-minded and discrete Someone with a valid driver's license who can confidently navigate NYC Requirements 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening/weekend needs based on CEO's schedule or travel/events Bonus Points If You... Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

Compass Healthcare Consulting & Placement is conducting a search for an experienced Administrator for Operations in an Assisted Living Facility located in the Bronx, NY. Qualified candidate will oversee ALP staff including nursing, clerical and paraprofessionals including HR, Coordination and Intake Staff. Qualified candidate will have prior Healthcare Operations experience within an Assisted Living Program, will be a team player who is able to work with other executive level staff. Please Apply Now for Immediate Consideration. Medicaid Assisted Living Facility providing Assisted Living Program (ALP) services to an adult dependent population in the Bronx, NY. Administrator who can support a collaborative team approach through providing guidance, and a continued commitment to excellence in resident satisfaction. Top candidates must have extensive knowledge in Long Term Care, strong management skills, and address business from a creative and compassionate point of view. Qualifications: Two (2) years of related work experience acceptable to the NYS Department of Health (DOH), Medicaid Assisted Living experience, preferred 2 years of which includes related supervisory experience which includes managing payroll, budgeting, staffing, and employee development. Candidates must possess and demonstrate a high degree of leadership, organizational ability, and communication skills Minimum qualifications of an Bachelor's degree from an accredited college or university Duties include: Maintain a high degree of resident satisfaction and retention through consistent delivery of high-quality services Provide leadership for staff and residents including proactively solving problems and resolving issues and administer annual resident satisfaction survey Ensure buildings, grounds and property are up to company standards through the oversight of preventative maintenance systems and programs, and frequent inspections that meet company standards of excellence Create and maintain an atmosphere of stability where the personal dignity of residents is maintained Represent the facility and the company to governmental agencies, professional organizations, community groups and other appropriate public agencies/groups Census - Manage census including admissions and discharges. Collections - Oversee and ensure timely collections of resident income and room & board (R&B). Staffing - Responsible for hiring, interviewing, and overseeing staffing needs. Competitive compensation package with salary up to $230,000 for qualified individuals, including medical insurance, PTO, and more. Qualified Candidates Please Apply Now for Immediate Consideration

The CEO of a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants part-time. This is a great internship-style opportunity that is ongoing to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills. Responsibilities Manage both personal and professional tasks, which include reservations, appointments, and any household needs Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services. Organize agendas, manage calendar and plan events while prioritizing competing demands Prioritize and manage multiple projects simultaneously, maintaining diligent track of project timelines and deadlines Conduct thorough research on various topics as needed, providing detailed reports and actionable insights to support the CEO's initiatives Handle contract negotiations with third-party vendors, ensuring favorable terms and agreements Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc. Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms Additional Personal / Creative / Executive Assistant duties as needed Requirements Incoming Freshman of Sophomore pursuing a Bachelor's Degree from an accredited university Must be able to provide SAT and/or ACT scores in order to be considered Ability to provide clear and concise oral and written communication A self-starter who is eager, optimistic, and has a “no task too small” mindset Must be able to work 10-15 hours per week Pays $39/ hour Visa sponsorship available

Our client, a global law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in NYC. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm. RESPONSIBILITIES • Manage busy professional and personal calendar for very busy Partner • Coordinate all travel planning for business and personal trips • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters. • Monitor closely partner's email for meetings to schedule and events to calendar. • Be an energetic and proactive problem solver. • Be promptly responsive to calls, emails, and texts from partner • Prepare and finalize engagement letters for clients. • Run conflict checks of potential new clients. • Review and edit presentations to prospective clients. • Ensure timely submission of expenses for reimbursement of business trips. • Ensure Partner is always prepped for meetings • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed • Draft correspondence, coordinate with members of Partner's division, manage internal and external communications for the partner • Ensure timely tracking of attorney time and timely recording in law firm time system. • Build credibility, establish rapport and maintain communication with all clients and internal employees • Help with light event planning - firmwide and personal • Ensure continued legal education is reported and logged with various bars and professional organizations. • Assist with coordinating Partner's speaking engagements, business development, and various civic and philanthropic activities. • Assist with ad hoc projects as needed • Run errands, including personal errands, as needed REQUIREMENTS • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment • Outstanding written and oral communication skills • Proficient in Microsoft Office • Extremely discreet • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. SALARY $140-160K + paid OT + bonus HOURS 9:30am-6:30pm with flexibility to be reachable after hours & weekends as needed *This person will be 3x a week in office (can be based out of the firm's DC, NYC or Boston offices) #IND1

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

Lloyds Bank Corporate Markets, plc (“LBCM”) forms an integral part of Lloyds Banking Group, a UK-focused retail and commercial bank with more than 30 million customers globally. We have been operating in North America for over 100 years, providing a client-focused approach for global businesses with strong links to the UK. Our New York operations provides a gateway between the UK and North America for financial institutions and large corporate clients, offering core banking products such as lending, trade finance and a range of debt capital and financial markets services through our US broker dealer, Lloyds Securities Inc. Lloyds Bank is committed to attracting, retaining and developing the best talent in the industry and embracing the diversity of our people. We offer our colleagues ongoing training, development, mentoring and networking opportunities, as well as competitive benefits and vacation leave. We are dedicated to working with our community and offer a range of volunteering and fundraising activities throughout the year. Diversity and inclusion are a part of who we are at Lloyds Bank. Lloyds North America strives to create a culture where every individual feels included, and empowered to be their best. Providing equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. Lloyds values diversity in all backgrounds and experiences and wants their employees to bring their “whole self” to work! Reasonable Accommodations for Qualified Individuals with Disabilities During the Application Process Lloyds North America is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application process. If you have a disability and require a reasonable accommodation in order to participate in the application process, please contact our Human Resources Dept at: ************** Role Overview: The Personal Assistant will provide high-level administrative and business support to the Business Executive. This role is pivotal in ensuring the smooth operation of executive functions, facilitating communication, and supporting strategic initiatives. The Personal Assistant will manage schedules, coordinate meetings, prepare materials, and act as a liaison between the Business Executive, leadership team, and key stakeholders. Responsibilities Serve as the primary liaison for the Business Executive and senior team members, managing communications, calendars, meetings, travel, and expense processing. Coordinate leadership meetings and events, including agenda prep, minute-taking, and action tracking. Support regulatory and organizational tasks such as records management, IT systems recertification, and business continuity planning. Prepare presentations, reports, and correspondence for executive and board-level engagements. Maintain desk procedures, filing systems, and ensure policy compliance. Manage relationships and communications with senior stakeholders, including overseas offices. Handle incoming mail, compile reports, and provide management information as needed. Prioritize and manage multiple tasks under tight deadlines, supporting strategic initiatives and special projects. Qualifications Education and Experience Required: Bachelor's degree in Business, Finance, Economics, or related field. Minimum 3 years' experience in a corporate or executive assistant role, preferably within banking or financial services. Experience supporting senior stakeholders and managing confidential information. Key skills and knowledge required: Strong organizational and time management skills; ability to multitask and prioritize. Excellent written and verbal communication skills. High attention to detail and accuracy in all work. Strong analytical and problem-solving abilities. Proactive, collaborative, and adaptable approach. Advanced proficiency in MS Office (Excel, PowerPoint, Word). Professional demeanor and strong work ethic. Salary Range: $105,000 - $120,000

Job Description Executive Assistant to Founder & CEO (Onsite) Location: Long Island, NY (Greater NYC area) • Type: Full-time • Onsite: 5 days/week We're hiring a high-caliber Executive Assistant to a Founder/CEO of a private equity firm with multiple operating entities and a new venture launching. This is a true EA/PA hybrid: you'll streamline a complex professional calendar, own mission-critical operations, and handle select personal matters so nothing slips. The pace is fast, expectations are high, and the mandate is simple: create clarity, eliminate friction, and keep the CEO's world running on rails. What You'll Own Calendar orchestration & priorities: Architect a “zero-collision” calendar, enforce timeboxing, prep briefs; anticipate conflicts three steps ahead. Inbox command: Triage, draft, and route communications; convert emails into actions with clear owners, deadlines, and follow-ups. Meeting readiness: Build agendas, briefing docs, research memos, and post-meeting action trackers; drive follow-through to completion. Investor/board/admin logistics: IC/board meeting prep, data room coordination, signature cycles, NDAs, vendor onboarding. Travel & events: Complex domestic/international itineraries, holds/options, contingency plans; coordinate investor dinners, offsites. Finance admin: Expenses, reimbursements, receipts, AMEX/Brex/Concur; light vendor/AP coordination with controllers. Project management: Maintain CEO's master project list across companies; stand up trackers, KPIs, and weekly reporting. Launch support (new venture): Vendor sourcing, light vendor negotiations, milestone plans, marketing/admin coordination. Personal assistant support (as needed): Household/vendor scheduling, personal appointments, family travel, gifting, errands. Gatekeeping & judgment: Protect focus time; triage inbound asks; say “no” diplomatically; escalate only what truly matters. Confidentiality & discretion: Handle sensitive information with impeccable judgment. You Are Self-directed operator: You see the whole board, set your own priorities, and execute without hand-holding. Systems-builder: You love creating repeatable workflows, checklists, dashboards, and templates that scale. Anticipatory & decisive: You predict needs before they're voiced; you make the call, then communicate crisply. Calm under pressure: Fast pace, shifting priorities, and last-minute changes don't rattle you. High-integrity & discreet: You protect confidentiality instinctively; you build trust quickly. People-savvy: Confident with investors, bankers, founders, vendors, and family members-equally at ease with all. Qualifications 7-12+ years supporting a Founder/CEO, Managing Partner, or equivalent in PE/VC, investment banking, or high-growth companies. Proven EA/PA hybrid experience managing both business and personal workflows. Mastery of calendar/email triage and executive communications (clear writing, tone matching, impeccable grammar). Hands-on with project management tools (Asana/ClickUp/Notion/Airtable), productivity suites (Google Workspace & MS 365), and expense/fintech (Brex/Expensify/Ramp). Comfortable with light research & memo writing; able to produce concise briefing docs quickly. After-hours responsiveness as needed for international travel, live deals, and urgent matters. Valid passport; ability to travel occasionally. Driver's license preferred for local errands. Bachelor's degree preferred. Success Metrics (First 90-180 Days) Calendar collision rate: Inbox service level: Same-day triage; VIP threads answered or routed within 2 business hours. Meeting readiness score: 100% of key meetings have briefs 24 hours in advance; action logs sent Project throughput: 90% on-time task completion across CEO's top initiatives. Travel QA: Zero missed connections; CEO NPS: ≥9/10 by Day 90. Sample Week Mon: Lock weekly priorities; publish CEO dashboard; confirm investor/IC prep. Tue: Build diligence brief; coordinate banker dinner; submit expenses; send progress roll-ups. Wed: Handle venture launch vendors; contract review routing; household appointment scheduling. Thu: Finalize investor meeting deck logistics; hold options for travel; confirm weekend family plans. Fri: Conduct “flush list” review (open loops); update next-week calendar & materials. Work Environment & Hours Onsite in Long Island, NY (Greater NYC) Monday-Friday; occasional evenings/weekends during live deals or travel. Professional, fast-paced environment with high autonomy and high expectations. Compensation & Benefits Competitive salary + annual bonus; benefits package; PTO. (Final range aligned to experience and market.) Commuter benefits; phone stipend; occasional overtime eligible per policy. How to Apply Send your resume, a brief note on a complex calendar or travel challenge you solved, and one work sample (e.g., redacted briefing memo or project tracker) to ***************** with subject line: EA - Long Island.

Job Description Playto Childcare Services is seeking a highly motivated and organized Personal/Executive Assistant to join our dynamic team. This key role will support the daily operations of our main office and ensure the smooth execution of essential tasks. The ideal candidate will possess exceptional charisma, attention to detail, and a proactive attitude, making them a vital part of our leadership team. **Key Responsibilities:** - **Daily Operations:** Oversee and manage day-to-day office activities, ensuring everything runs efficiently and effectively. - **Meeting Coordination:** Schedule and coordinate weekly meetings with Executive Directors, ensuring agendas are set and followed. - **Action Tracking:** Take detailed notes during meetings and create actionable lists for Eli and the Executive Directors. Ensure all action items are completed promptly. - **Communication Management:** Act as the primary point of contact for Eli, ensuring that all correspondence is addressed and followed up on in a timely manner. - **Event Coordination:** Stay informed about upcoming open houses and community events. Ensure the right team members are present and prepared for these events. - **Office Presence:** Be present in the office every day, especially when Eli is out, to manage any arising issues and maintain smooth operations. - **Growth Opportunity:** This role has the potential for promotion to a higher position within the company as you demonstrate your abilities and contribute to our success. **Qualifications:** - Strong organizational skills with the ability to multitask and prioritize effectively. - Excellent communication and interpersonal skills. - Proven experience as an executive assistant, personal assistant, or in a similar role. - Ability to work independently and take initiative. - A proactive approach to problem-solving with strong decision-making skills. - Flexibility to adapt to changing priorities and responsibilities. - Familiarity with office management procedures and basic accounting principles is a plus. **What We Offer:** - A supportive and collaborative work environment. - Opportunities for professional growth and advancement. - Competitive salary and benefits package. - The chance to be part of a company making a positive impact on children's lives. Please send email to **************

Backed by top-tier VCs and industry leaders, this mission-driven startup is looking for an Executive Assistant to their CEO. This is an exciting opportunity to join a fast-growing team that has doubled in size already this year to 150 and secured its Series B funding. In this role, you'll act as a true partner to the CEO to ensure priorities are aligned and time is leveraged through calendar management, inbox and communication management, travel planning, and meeting support. You will also provide about 25% personal support to help with travel, food deliveries, reservations, and miscellaneous tasks. Someone who thrives in a dynamic, fast-paced environment, demonstrates exceptional organizational skills, and is a proactive problem-solver who looks ahead to anticipate needs. This is a hybrid role, 4 days/week, based in their office in New York. 130-165K+ DOE + equity, excellent benefits, 401k, daily lunches, and tech & education stipend! Responsibilities: Provide day-to-day support to the CEO. Proactively manage the Executives' calendars, ensuring seamless scheduling and prioritization of high-level commitments. Act as a gatekeeper to align Executives' priorities and leverage time. Oversee inbox management for the Executives. Filtering, organizing, and drafting communications on their behalf to ensure timely, professional communication. Prepare Executives for meetings, providing thorough briefings and notes, and noting action items to follow up on. Coordinate and book travel arrangements, transportation, and related logistics. Providing detailed itineraries of trip logistics. Handle personal support (25%) to support the CEO holistically, assisting with booking travel, scheduling appointments and reservations, grocery deliveries, running errands, and ad hoc tasks. Qualifications: 4+ years of experience as an Executive Assistant providing support to senior leadership, ideally in a fast-paced startup environment. Exceptional verbal and written communication skills with a clear, concise, and professional tone. Highly organized, detail-oriented, and able to manage multiple priorities simultaneously. Solutions-driven mindset with a proactive, “get things done” attitude and the ability to work independently. Strong judgment and decision-making in identifying priorities with the confidence to escalate when necessary. Exercises a high level of discretion and maintains strict confidentiality. Receptive to feedback and quick to adapt when direction is given. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Job Ad: Personal Lines Account Executive Assistant Location: Englewood Cliffs, NJ Company: Otterstedt Insurance Agency, Inc. Job Type: Full-time About Us: Since 1919, Otterstedt Insurance Agency has been a leading provider of innovative insurance solutions, dedicated to delivering exceptional customer service and value to our clients. We're looking for a dedicated and professional Personal Lines Account Executive Assistant to join our dynamic team and help us continue to grow and provide top-tier service. Position Overview: As a Personal Lines Account Executive Assistant at Otterstedt Agency you will be responsible for assisting the personal lines department in order to create a more efficient workflow that enables our account executives to be more proactive and consultative in the handling of their book of business. Key Responsibilities: Processing all non-premium endorsements for the clients, including entering data into Applied, making changes in the company websites and following up on the open activities. Following up on pending cancellations by checking company sites before cancellation and involving the AE on those that have not been paid as of the follow up date on the CNPF. Reviewing Expiration Clean up sheets to make sure that any policies that should show as renewed are properly entered and giving back to the AE those items that need more involvement. Reviewing Excess and Surplus lines renewal expiration sheets to put an activity in for the AE to follow up on @ 30 days prior to expiration so that these policies don't get overlooked. Special company lists and projects assigned by the branch manager that need to be worked on. Qualifications: 1+ years of experience in the insurance industry, preferred. P&C license required, or willing to obtain insurance license upon hiring. Excellent communication and interpersonal skills. Strong problem-solving abilities and attention to detail. Ability to manage multiple accounts and tasks effectively. Knowledge of EPIC a plus. Proficient in Microsoft Office including Outlook, Teams, Excel, etc. Why Join Us? Competitive salary and performance-based incentives. Comprehensive benefits package, including health, dental, potential for bonuses and retirement plans. Career growth and development opportunities. A supportive, collaborative, and inclusive work environment. If you're a motivated and customer-focused professional looking to make a positive impact in the insurance industry, we want to hear from you! Apply today! Otterstedt Insurance Agency is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Women's Volleyball Assistant Coaching Staff members will report to the Head Women's Volleyball Coach and be responsible for managing assigned facets of the Women's Volleyball Team in accordance with NJCAA, North Atlantic District, Region 15, and FIT Athletics rules and regulations. Assistant coaching staff duties may include assisting the head coach with any of the following responsibilities: Responsibilities & Essential Functions: * Assuming full responsibility for student-athlete welfare and team operations during all team-related proceedings. * Upholding all applicable NJCAA, District B, Region 15 and FIT Athletics rules and regulations. * Providing supervision for student-athletes and lower-ranking coaching staff members. * Recruiting quality student-athletes based on academic goals as well as athletic ability. * Monitoring team academic success and personal growth in team members. * Scheduling, planning and organizing practice sessions. * Scheduling regional and competitive non-region regular season matches; completing team registration for all post-season tournaments. * Planning and coordinating team travel arrangements. * Attending all practices and matches; providing team and individual supervision and skill development. * Managing team budget and keeping strict records of all expenditures and receipts. * Recording and reporting statistics and results; providing a synopsis of matches for promotion on website and department social media. * Reporting scores and stats to the NJCAA using Presto Sports. * Completing region-mandated evaluations of match officials. * Assuming full responsibility for monitoring and posting content on Women's Volleyball Team social media accounts; keeping fans and prospective athletes engaged with creative content year round. * Promoting the team by participating in various events / activities on and off campus. * Reviewing equipment / apparel inventory and preparing orders. * Attending required coaches meetings and completing trainings as assigned. * Some driving may be required. The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position. Requirements: Minimum Qualifications: * High school diploma or equivalency and completion of two years in an accredited post-secondary institution. Preferred Qualifications: * Bachelor's degree preferred. * 2 years of Women's Volleyball coaching experience in an academic setting at the corresponding position level. Knowledge, Skills, & Abilities: * Must be able to obtain CPR / AED and Basic First Aid certification prior to the time of appointment. * Outstanding managerial, organizational, technological and verbal/written communication skills. * History of success in the areas of recruiting, player development and fostering holistic success in team members. * Commitment to diversity, equity and inclusion. * Availability for weekday evening practices and weekend matches. * Availability for occasional weekday / overnight trips, especially postseason tournaments. * Valid driver's license in good standing. Additional Information: Review of applications will begin immediately until the position is filled. Successful completion of a background check is required for appointment to this position once an offer has been made. Salary: Stipend: Per annum (based on experience, sport qualifications and budgetary allowance) Assistant Women's Volleyball Coach $5,436 - $7,023 Women's Volleyball Team Manager $3,000 - $3,512 Women's Volleyball Scorekeeper $3,000 - $3,512 Work Schedule: Days/Hours: T, W & F, 6pm-8pm in person; matches (Thursday evenings and Saturdays); work schedule subject to change based on needs of the department. Terms: FIT coaching positions consist of at-will appointments that last for one fiscal year, and do not carry any medical, annual leave, sick leave, or other fringe benefit entitlement. Pay Equity by State Employers Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************. Visa Sponsorship This position is not eligible for visa sponsorship by the Fashion Institute of Technology. Equal Employment Opportunity (EEO) Statement FIT is firmly committed to creating an environment that will attract and retain people from a range of backgrounds. FIT is firmly committed to creating a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability. The FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether on the basis of race, color, creed, age, national origin, immigration or citizenship status, gender, sexual orientation, disability, marital status, partnership status, caregiver status, sexual and reproductive health decisions, uniformed service, height, weight, any lawful source of income, status as a victim of domestic violence or as a victim of sex offenses or stalking, whether children are, may be or would be residing with a person or conviction or arrest record, or any other characteristic protected by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from veterans and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Chief Equal Employment Opportunity Officer/Title IX Coordinator, ************. Annual Security Report The safety and well-being of FIT's students, faculty, staff, and visitors is of paramount importance. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, FIT publishes an annual report containing crime statistics and statements of security policy, accessible here: Safety Statistics. A paper copy of the report will be provided upon request by contacting Public Safety's administrative office number at **************. Physical Requirements and Work Environment This position will be required to frequently read and comprehend, occasionally perform calculations, constantly verbally communicate, constantly analyze, and occasionally writing. The working conditions for this position will be any combination of the classroom, office space and/or outdoors. The physical requirement for this position will require occasional sitting, constant standing, frequent bending, constant walking, and frequently lifting up to 10-20 lbs. Application Instructions: In order to be considered for this position, please submit the following documents online: * Resume * Cover letter * Unofficial transcript * A list of three references with telephone numbers and email addresses Returning Applicants - Login to your FITNYC Careers Account to check your submitted application materials. Please note that due to the volume of applications, we will not be able to contact each applicant individually. Additional information about the Fashion Institute of Technology can be found at: **********************

A New York landmark since 1901, Bergdorf Goodman represents the global pinnacle of style, service and modern luxury. With its rich history of showcasing leading and emerging designers, the iconic store at 5th Avenue and 58th Street-the crossroads of fashion-is a singular destination for discerning customers around the world. BG.com expands on Bergdorf Goodman's heritage, showcasing coveted collections for men and women in an unparalleled online shopping experience. Bergdorf Goodman is part of Neiman Marcus Group. Responsibilities * Create a welcoming environment by greeting customers * Exceed customer expectations by providing assistance with a positive attitude * Is knowledgeable and educates self and others on merchandise * Demonstrate timely follow-up and follow-through on customer requests and commitments * Actively create a welcoming environment through teamwork and collaboration * Effectively utilize mobile devices to communicate with customers and expand business * Work to develop long term customer relationships * Assist in maintaining visual and merchandise presentation standards on the selling floor * Demonstrate flexibility and ability to adapt to the changing needs of the business Qualifications * Excellent communication skills - including impeccable written and verbal skills. * Motivated and results-driven * Acute attention to detail * Ability to work autonomously * Assistant experience with commission-based sales preferred * Previous retail experience preferred * Standing, bending, lifting, climbing stairs * Associates must be willing to work a flexible schedule based on business need, which will include evenings, weekends and holidays. Inclusive Benefits We offer an inclusive and comprehensive range of benefits to our valued associates, including: * Medical, Dental, Vision Benefits * Disability Benefits * Paid Parental Leave, Paid Family Leave, and Adoption Support * Paid Time Off * Retirement Savings Plan (401K) and Life Insurance * Financial Solutions * NMG Associates Core Discount of 30% * Personal and Professional Development Opportunities For more information, please click "Our Benefits" section on our career site or reference the link here: ****************************************** About Neiman Marcus Group As one of the largest multi-brand luxury retailers in the U.S., with 3,000+ of the world's most desirable brand partners, we're delivering exceptional products and intelligent services enabled by our investments in data and technology. Through the expertise of our associates, we deliver and scale a personalized luxury experience across our three channels of in-store, eCommerce, and remote selling. Our NMG Way culture, powered by our people, combines individual talents into a collective strength to make life extraordinary. Our brands include Neiman Marcus and Bergdorf Goodman. Our legacy of innovation and culture of Belonging guide our roadmap for Revolutionizing Luxury Experiences. As a female-founded, female-majority organization that outpaces the U.S. population in racial and ethnic diversity, our people are at the heart of our progress, and we take great care to protect and empower them. We are committed to equal employment opportunity regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity and/or expression, marital status, age, national origin, disability, genetic information, veteran status, or any other status protected by federal, state, or local law. We are committed to providing reasonable accommodations during our Talent Acquisition process. If you have a disability and need assistance or an accommodation, please email us at *********************************. Additional Information * Maximum Pay Range $: 22.00 * Minimum Pay Range $: 18.00 * Overtime Status: Non-exempt * Posting Date: Feb 10, 2025 * Application Deadline: Applications are accepted on an ongoing basis * Announcement: Saks Global now includes Bergdorf Goodman, Neiman Marcus, Saks Fifth Avenue & Saks OFF 5TH.

Department Retail Employment Type Full Time Location New York City - Gansevoort Workplace type Onsite Compensation $20.00 - $26.00 / hour What You'll Do What You'll Need Eberjey Extras About Eberjey For over 28 years, Eberjey has created a space where you can feel truly yourself. A state of mind where the outside world fades and your inner voice reigns. This is the essence of living an authentic life. And it's more important than ever. When the brand was founded in 1996, the lingerie market was dominated by designs that focused more on capturing the male gaze than on the women wearing them. Eberjey introduced comfortable styles women could feel confident in, and soon after created the iconic Gisele PJ's that launched the brand to the next level. With a fast-growing DTC business, five retail locations, and wholesale partners worldwide, we believe in bringing comfort and joy home to as many people as we can. Join us on our journey as we continue to create styles and spaces that encourage softness, ease, confidence, and total authenticity. Eberjey is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Job Title: Personal Executive Assistant to the Partner Industry: Private Equity Employment Type: Full-Time Compensation: 120k-155k base + bonus About the Firm: We are a boutique Private Equity firm headquartered in New York City, focused on long-term value creation through strategic investments across various industries. The firm operates in a fast-paced, entrepreneurial environment led by a dynamic and visionary Founder with a deep background in finance and business leadership. Position Summary: We are seeking a highly dedicated and exceptionally organized Personal Executive Assistant (PEA) to provide comprehensive, support to a Partner. This role spans both professional and personal responsibilities and requires someone who is proactive, trustworthy, and able to operate with discretion and sound judgment at all times. The ideal candidate is sharp, anticipatory, resourceful, and thrives under pressure. You will act as an extension of the Founder-protecting their time, streamlining their operations, and managing logistics with precision. Key Responsibilities: Executive Support : Provide comprehensive to a Partner, ensuring availability to address urgent matters and travel changes, even outside standard business hours. Manage complex and ever-changing calendars; schedule meetings across multiple time zones with speed and accuracy. Coordinate high-level domestic and international travel, including private aviation, hotels, transportation, and detailed itineraries. Prepare briefing documents, agendas, memos, and follow-ups for meetings and presentations. Serve as a liaison between the Founder and key stakeholders, both internal and external. Handle sensitive information and confidential documentation with complete discretion. Personal Support: Oversee day-to-day personal logistics, including appointments, reservations, gifting, and event planning. Coordinate with household staff, vendors, and service professionals to ensure smooth personal operations. Handle personal travel arrangements, including vacation planning and family coordination. Assist with errands, purchases, and other personal tasks as needed. Operational & Strategic Support: Monitor and track follow-ups and deliverables across multiple business ventures and personal projects. MUST HAVE EVENT EXPERIENCE - will be the point person for large scale events both domestically and internationally Assist with basic financial oversight, including invoice approvals, reimbursements, and expense tracking. Support special projects, offsite events, and strategic initiatives led by the Founder. Conduct research and provide recommendations on vendors, products, and services across business and personal domains. Qualifications: Bachelor's degree preferred. Minimum of 3 years supporting a high-net-worth individual, Founder, or C-suite executive in a fast-paced environment-ideally within finance, private equity, or family office. Demonstrated ability to provide 24/7 availability, limited but as needed and handle after-hours needs with discretion and professionalism. NYC-based & willing to occasionally travel to run events Impeccable organizational and time-management skills; thrives in high-demand settings. High emotional intelligence, problem-solving ability, and calm under pressure. Tech-savvy and experienced with tools such as Microsoft Office, Google Workspace, Slack, Notion, and expense platforms. Work Environment: This is a full-time, in-person position based in New York City. Required to be in office when Partner is in - typically 2-3 days per week Some travel and on-site presence at events or meetings may be required.

New York, NY | Full-Time | Onsite A New York-based fashion brand is seeking a warm, passionate, and highly seasoned Executive/Personal Assistant to support two C-level executives. This role is best suited for a polished EA who thrives in a creative, fast-paced environment and has experience supporting founders or senior creative leaders. The Founders are dynamic, direct, and deeply invested in the culture of the company. The ideal candidate will be engaging, proactive, and comfortable offering ideas and perspective. This position requires someone who builds trust easily, navigates nuanced personal/professional boundaries, and can serve as a true gatekeeper. Compensation Base Salary: $100,000-$120,000 Schedule Onsite, 5 days per week Hours: 9:30am-6:00pm, with flexibility as needed About the Environment The office is relaxed yet driven and there is a strong sense of loyalty and community. A strong understanding of the fashion industry and the ability to thrive in an intense, creative atmosphere is essential. Key Responsibilities Complex calendar and scheduling management Daily correspondence and communication on behalf of the Founders Extensive domestic and international travel coordination Planning and coordinating team dinners at the Founders' home Assisting with preparation for Shabbat dinners Seasonal closet organization and wardrobe-related personal support Light administrative support for the Chief Merchant (based in LA) as needed Serving as a trusted gatekeeper and liaison across teams Who You Are An experienced EA/PA with a background supporting Founders, Creatives, or C-suite leaders Fashion industry experience required Warm, intuitive, and relationship-oriented Able to handle direct communication with confidence Comfortable blending personal and executive support Highly organized, unflappable, and adaptable Possess “fashion thick skin” and understand the rhythm, intensity, and nuance of a creative business Tech-savvy (Gsuite + Slack)