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Become A Personnel Administrator

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Working As A Personnel Administrator

  • Communicating with Supervisors, Peers, or Subordinates
  • Resolving Conflicts and Negotiating with Others
  • Establishing and Maintaining Interpersonal Relationships
  • Making Decisions and Solving Problems
  • Evaluating Information to Determine Compliance with Standards
  • Deal with People

  • Mostly Sitting

  • Make Decisions

  • $67,000

    Average Salary

What Does A Personnel Administrator Do

Human resources managers plan, direct, and coordinate the administrative functions of an organization. They oversee the recruiting, interviewing, and hiring of new staff; consult with top executives on strategic planning; and serve as a link between an organization’s management and its employees. 

Duties

Human resources managers typically do the following:

  • Plan and coordinate an organization’s workforce to best use employees’ talents
  • Link an organization’s management with its employees
  • Plan and oversee employee benefit programs
  • Serve as a consultant with other managers advising them on human resource issues, such as equal employment opportunity and sexual harassment
  • Coordinate and supervise the work of specialists and support staff
  • Oversee an organization’s recruitment, interview, selection, and hiring processes
  • Handle staffing issues, such as mediating disputes and directing disciplinary procedures

Every organization wants to attract, motivate, and keep qualified employees and match them to jobs for which they are well suited. Human resources managers accomplish this by directing the administrative functions of human resource departments. Their work involves overseeing employee relations, regulatory compliance, and employee-related services such as payroll, training, and benefits. They supervise the department’s specialists and support staff and ensure that tasks are completed accurately and on time. 

Human resources managers also consult with top executives regarding the organization’s strategic planning. They identify ways to maximize the value of the organization’s employees and ensure that they are used as efficiently as possible. For example, they might assess worker productivity and recommend changes to the organization’s structure to help it meet budgetary goals. 

Some human resources managers oversee all aspects of an organization’s human resources department, including the compensation and benefits or training and development programs. In many larger organizations, these programs are directed by specialized managers, such as compensation and benefits managers and training and development managers. 

The following are examples of types of human resources managers:

Labor relations directors, also called employee relations managers, oversee employment policies in union and nonunion settings. They draw up, negotiate, and administer labor contracts that cover issues such as grievances, wages, benefits, and union and management practices. They also handle labor complaints between employees and management and coordinate grievance procedures. 

Payroll managers supervise the operations of an organization’s payroll department. They ensure that all aspects of payroll are processed correctly and on time. They administer payroll procedures, prepare reports for the accounting department, and resolve any payroll problems or discrepancies. 

Recruiting managers, sometimes called staffing managers, oversee the recruiting and hiring responsibilities of the human resources department. They often supervise a team of recruiters, and some take on recruiting duties when trying to fill high-level positions. They must develop a recruiting strategy that helps them meet the staffing needs of their organization and effectively compete for the best employees.

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How To Become A Personnel Administrator

Candidates need a combination of education and several years of related work experience to become a human resources manager. Although a bachelor’s degree is sufficient for most positions, some jobs require a master’s degree. Candidates should have strong interpersonal skills.

Education

Human resources managers usually need a bachelor’s degree. There are bachelor’s degree programs in human resources. Alternatively, candidates may complete a bachelor’s degree in another field, such as finance, business management, education, or information technology. Courses in subjects such as conflict management or industrial psychology may be helpful.

Some higher-level jobs require a master’s degree in human resources, labor relations, or business administration (MBA).

Work Experience in a Related Occupation

To demonstrate abilities in organizing, directing, and leading others, related work experience is essential for human resources managers. Some managers start out as human resources specialists or labor relations specialists. Others gain management experience in a variety of fields.

Management positions typically require an understanding of human resources programs, such as compensation and benefits plans; human resources software; and federal, state, and local employment laws.

Licenses, Certifications, and Registrations

Although certification is voluntary, it can show professional expertise and credibility and may enhance advancement opportunities. Many employers prefer to hire certified candidates, and some positions may require certification. The Society for Human Resource Management, Human Resource Certification Institute, WorldatWork, and the International Foundation of Employee Benefit Plans are among many professional associations that offer a variety of certification programs.

Important Qualities

Decisionmaking skills. Human resources managers must be able to balance the strengths and weaknesses of different options and decide the best course of action. Many of their decisions have a significant impact on workers or operations, such as deciding whether to hire an employee. 

Interpersonal skills. Human resources managers need strong interpersonal skills because they regularly interact with people. They often collaborate on teams and must develop positive working relationships with their colleagues. 

Leadership skills. Human resources managers must be able to direct a staff and oversee the operations of their department. They must coordinate work activities and ensure that workers in the department complete their duties and fulfill their responsibilities. 

Organizational skills. Organizational skills are essential for human resources managers. They must be able to prioritize tasks and manage several projects at once.

Speaking skills. Human resources managers rely on strong speaking skills to give presentations and direct their staff. They must clearly communicate information and instructions to their staff and other employees.

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Personnel Administrator Career Paths

Personnel Administrator
Human Resources Coordinator Human Resources Generalist Human Resources Manager
Senior Human Resources Manager
9 Yearsyrs
Human Resources Coordinator Human Resources Generalist
Senior Human Resources Generalist
8 Yearsyrs
Human Resources Coordinator Human Resources Consultant Human Resources Manager
Regional Human Resources Manager
8 Yearsyrs
Human Resources Generalist Human Resources Manager Director Of Human Resources
Senior Director Human Resources
13 Yearsyrs
Administrator Office Manager Director Of Human Resources
Regional Director, Human Resources
10 Yearsyrs
Administrator Office Manager Administrative Manager
Human Resources Administration Manager
6 Yearsyrs
Administrator Officer Platoon Leader
Human Resource Officer
6 Yearsyrs
Human Resources Consultant Human Resources Business Partner
Human Resources Lead
8 Yearsyrs
Human Resources Consultant Senior Human Resources Generalist
Senior Human Resources Consultant
9 Yearsyrs
Benefit Specialist Human Resources Analyst Compensation Analyst
Compensation Manager
9 Yearsyrs
Benefit Specialist Senior Human Resources Generalist
Employee Relations Manager
7 Yearsyrs
Benefit Specialist Benefits Manager
Compensation And Benefits Manager
9 Yearsyrs
Executive Assistant Administrative Manager Human Resources Administration Manager
Director, Human Resources And Administration
9 Yearsyrs
Human Resources Supervisor Senior Human Resources Manager
Director Of Human Resources Operations
10 Yearsyrs
Human Resources Supervisor Employee Relations Manager Human Resources Business Partner
Head Of Human Resources
8 Yearsyrs
Human Resources Supervisor Employee Relations Manager
Director Of Employee Development
9 Yearsyrs
Instructor Senior Instructor Personnel Manager
Director Of Personnel
5 Yearsyrs
Payroll Administrator Human Resources Analyst Hris Analyst
Hris Manager
10 Yearsyrs
Payroll Administrator Human Resources Analyst
Human Resources Contractor
9 Yearsyrs
Recruiter Human Resources Recruiter Senior Human Resources Specialist
Senior Human Resources Administrator
6 Yearsyrs
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Top Skills for A Personnel Administrator

  1. Weekly Payroll
  2. Personnel Files
  3. Human Resources
You can check out examples of real life uses of top skills on resumes here:
  • Administered various portions of the collective bargaining agreement including the tracking of unionized personnel s attendance and the processing of bi-weekly payroll
  • Maintained the personnel files accurately and in confidence as well as the Subcontractors database on the mainframe.
  • Translated strategic plans for business group into workable programs approved by business group management and corporate human resources.
  • Facilitate outstanding customer service for military members and their family, DOD employees, Contractors and international students/military.
  • Developed and implemented personnel policies and procedures and workers compensation.

Personnel Administrator Demographics

Gender

Female

53.6%

Male

34.6%

Unknown

11.8%
Ethnicity

White

60.1%

Hispanic or Latino

16.5%

Black or African American

13.0%

Asian

6.7%

Unknown

3.7%
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Foreign Languages Spoken

Spanish

55.2%

Japanese

5.2%

Tagalog

5.2%

Swahili

3.4%

Portuguese

3.4%

German

3.4%

Indonesian

1.7%

Choctaw

1.7%

Filipino

1.7%

Turkish

1.7%

Dakota

1.7%

Vietnamese

1.7%

Norwegian

1.7%

Hawaiian

1.7%

Bengali

1.7%

Mandarin

1.7%

Arabic

1.7%

Italian

1.7%

Chinese

1.7%

Korean

1.7%
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Personnel Administrator Education

Schools

University of Phoenix

23.6%

University of Maryland - University College

7.1%

Liberty University

6.1%

Strayer University

6.1%

Webster University

6.1%

Saint Leo University

5.7%

Community College of the Air Force

4.2%

Southern New Hampshire University

4.2%

Pennsylvania State University

3.8%

Michigan State University

3.3%

Ashford University

3.3%

Wayland Baptist University

3.3%

Central Texas College

3.3%

Park University

2.8%

University of North Carolina at Greensboro

2.8%

Auburn University

2.8%

Troy University

2.8%

Georgia State University

2.8%

American InterContinental University

2.8%

American University

2.8%
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Majors

Business

32.7%

Human Resources Management

15.8%

Management

7.1%

Accounting

6.2%

Psychology

4.4%

Criminal Justice

4.1%

Public Administration

3.1%

Education

3.0%

General Studies

2.5%

Communication

2.5%

Computer Science

2.2%

Health Care Administration

2.2%

Liberal Arts

2.1%

Counseling Psychology

2.0%

Finance

2.0%

Computer Information Systems

1.9%

Law

1.8%

Social Work

1.6%

Elementary Education

1.6%

English

1.4%
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Degrees

Bachelors

35.0%

Masters

23.0%

Other

21.2%

Associate

10.8%

Certificate

6.0%

Doctorate

1.9%

Diploma

1.4%

License

0.6%
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