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Become A Personnel Assistant

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Working As A Personnel Assistant

  • Communicating with Supervisors, Peers, or Subordinates
  • Getting Information
  • Interacting With Computers
  • Performing Administrative Activities
  • Organizing, Planning, and Prioritizing Work
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $38,100

    Average Salary

What Does A Personnel Assistant Do At Gap Solutions Inc.

* Filing, coping or mailing documentation.
* Reviewing incoming correspondence and separating according to section;
* Entering data of status information for pre-background investigation files;
* Reviewing background forms to determine completeness and/or identifying omissions in accordance with SOPs;
* Preparing memoranda for another office of the status of their investigation, or requesting supporting information to resolve discrepancies;
* Managing files based upon their suspense dates;
* Assisting with case file management;
* Using practical knowledge of systems procedures and upon obtaining systems access to local or proprietary databases or records to enter, locate, modify, review and retrieve specific information and/or reports;
* Receiving, logging, and/or reviewing requests for initial or updated investigations to ensure proper procedural requirements have been satisfied prior to opening the investigation;
* Performing duties in accordance with SOPs, established guidance, etc.: and
* Processing routine assignments independently

What Does A Personnel Assistant Do At City Colleges of Chicago

* Establishes, updates, and maintains computerized and manual personnel records and files for faculty and staff.
* Reviews faculty employment contracts for accuracy of personnel data.
* Prepares and processes documents and forms necessary to initiate and implement personnel actions such as appointments, resignations and salary and title changes.
* Maintains records of leaves of absence, promotions, extensions of leave and related personnel status reports.
* Maintains records of employee addresses, marital status, payroll deductions, insurance, accrued leave and benefits coverage.
* Compiles personnel data for the preparation of administrative reports.
* Performs timekeeping functions and prepares and processes payrolls.
* Maintains employee vacation time, sick leave and absenteeism records.
* Perform other duties as assigned.
* Graduation from high school or an equivalent is required, supplemented by four years of experience in the preparation and processing of personnel records and files; or an equivalent combination of training and experience.
* Thorough knowledge of applicable policies, procedures, rules and regulations in regard to personnel administration in the department.
* Considerable knowledge of computer software used in the maintenance of personnel files and records.
* Good knowledge of payroll and employee benefits procedures.
* Ability to maintain complex records and prepare statistical reports; work with and for a variety of agency administrators, employees and the general public; and ability to type a minimum of fifty words per minute.
* Excellent oral communication skills.
* Excellent organizational skills and considerable computer and keyboarding skills.
* Perks of this Role
* Excellent health and welfare benefit package and long term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan.
* Generous vacation, holiday, personal and sick days, and tuition reimbursement.
* For a more detailed overview of benefits, please visit the benefits page of our website

What Does A Personnel Assistant Do At University of California Riverside, Bourns College

* Preparation of appointment / reappointment files for non
* Senate academics; Visa Processing; Academic Senate and Non
* Senate recruitments; Determining Instructional Work Credits; Coordination of materials and forms for processing academic leaves, exception removals; Working closely with the Department Chair and faculty members as the first point of contact for academic personnel matters

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How To Become A Personnel Assistant

Information clerks typically need a high school diploma and learn their skills on the job. Employers may prefer to hire candidates with some college education or an associate’s degree, depending on the occupation.


Candidates typically need a high school diploma for most positions. However, employers may prefer to hire candidates with some college education or an associate’s degree. This is particularly true for eligibility interviewers, human resources assistants, and municipal clerks. Courses in social sciences, as well as word processing and spreadsheet applications, are particularly helpful.


Most information clerks receive short-term on-the-job training, usually lasting a few weeks. Training typically covers clerical procedures and the use of computer applications. Those employed in government receive training that may last several months and include learning about various government programs and regulations.


Some information clerks may advance to other administrative positions with more responsibilities, such as office supervisor or office manager. With completion of a bachelor’s degree, some human resources assistants may become human resources specialists.

Important Qualities

Communication skills. Information clerks must be able to explain policies and procedures clearly to customers and the public.

Integrity. Information clerks, particularly human resources assistants, have access to confidential information. They must be trusted to adhere to the applicable confidentiality and privacy rules governing the dissemination of this information.

Interpersonal skills. Information clerks who work with the public and customers must understand and communicate information effectively in order to establish positive relationships.

Organizational skills. Information clerks must be able to retrieve files and other important information quickly and efficiently.

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Personnel Assistant jobs

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Top Skills for A Personnel Assistant


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Top Personnel Assistant Skills

  1. Weekly Payroll
  2. Procedures
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Calculated and prepared weekly payroll.
  • Communicated and administered all personnel and compensation policies within the Region and ensure consistent application of company policies and procedures.
  • Performed a high level of data entry, administrative and clerical tasks daily.
  • Answer customer service inquiries on employment verification.
  • Filed away paperwork of Airmen in my Reserve unit in their personnel files.

Top Personnel Assistant Employers