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Personnel assistant skills for your resume and career

Updated January 8, 2025

5 min read

Quoted experts

Adriana Thomas,

Adriana Thomas

Below we've compiled a list of the most critical personnel assistant skills. We ranked the top skills for personnel assistants based on the percentage of resumes they appeared on. For example, 15.7% of personnel assistant resumes contained human resources as a skill. Continue reading to find out what skills a personnel assistant needs to be successful in the workplace.

15 personnel assistant skills for your resume and career

1. Human Resources

Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

Here's how personnel assistants use human resources:

Developed thorough understanding of compensation reform through intensive training with the Virginia Department of Human Resources and Virginia Department of Health.
Provided administrative support for Human Resources functions for this manufacturing company with 175 salaried and unionized hourly personnel.

2. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how personnel assistants use data entry:

Manage Confidential Documents Data Entry Manifest Document Access Government Database Handle TSA Personally Identifiable Information Documents Scan Documents Write Standard Operating Procedure
Provided data entry for 4 Personnel Analysts conducting reclassification studies.

3. Office Equipment

Here's how personnel assistants use office equipment:

Operated a variety of automated office equipment and perform equipment /system maintenance checks
Operate various office equipment and general management of information.

4. CAC

Here's how personnel assistants use cac:

Assist the different personnel with updating their emails in DEERS, also with updating PIV certification and registering their CAC cards.
Created Common Access Cards (CAC) for government contractors, government employees and active duty members.

5. Personnel Actions

A personnel action means any action taken which affects compensation, appointment, promotion, transfer, assignment, reassignment, reinstatement, evaluation of performance, layoff, dismissal, discipline, commendations, or any other action that affects the status of employment, etc. For example organizational reassignment, hiring an employee, or an employee leaving the company, are represented by separate personnel actions.

Here's how personnel assistants use personnel actions:

Reviewed and processed enlisted personnel actions and determined enrollment and attendance eligibility for utilized applicable regulations, policies and current directives.
Maintained close working relations with Resource Management Division and Civilian Personnel Advisory Center on all personnel actions and position management.

6. Background Checks

Here's how personnel assistants use background checks:

Conducted criminal background checks utilizing DCI before interview was scheduled.
Performed local record background checks of military and civilian personnel.

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7. Personnel Transactions

Here's how personnel assistants use personnel transactions:

Process personnel transactions into Human Resource Information Systems.
Research personnel transactions using payroll databases.

8. Life Insurance

Here's how personnel assistants use life insurance:

Administer behavioral examinations for potential candidates with Monumental Life Insurance Company in the position of sales agent and sales manager.
Processed all new hire paperwork including medical/life insurance, uniform orders and anything else required for various positions.

9. HRIS

Here's how personnel assistants use hris:

Provided recruitment, HRIS and administrative support for this international foundation.
Participated in selection and implementation of HRIS.

10. Deers

Here's how personnel assistants use deers:

Assist military members with enrolling their family members into DEERS.
Verified DEERS enrollment, and updated DEERS information.

11. Performance Evaluations

Performance evaluation is a formal and productive process to measure an employee's work and results based on their job responsibilities over a defined period of time and to properly measure an employee's contribution to the workforce and employers and achieve a high level of quality and quantity of work produced. The evaluation also helps employees provide information about deficiencies in job performance and the company's expectations for the future.

Here's how personnel assistants use performance evaluations:

Perform supervisory duties such as recommending work assignments, approving leaves and completing performance evaluations.
Managed state employee's time/attendance and annual performance evaluations.

12. Health Insurance

Here's how personnel assistants use health insurance:

Provided guidance and information regarding benefits, health insurance, long/short term disability, policies, and retirement/resignation procedures.
Coordinated yearly dental and health insurance open enrollment.

13. Administrative Functions

Administrative Functions all revolve around planning and managing business operations. Administrators engage in the planning and execution of different business objectives, implementing workplace policies, and organizing resources efficiently. Every action that is a step towards the business's goals is covered by Administrative Functions.

Here's how personnel assistants use administrative functions:

Coordinate all reporting and accounting aspects of sales activities and human resource administrative functions including payroll and benefits.
Supervised a wide variety of administrative functions in support of direct-level projects and information-management processes.

14. Personnel Policies

Here's how personnel assistants use personnel policies:

Recognized expert in manpower/personnel policies - many issues with potential national level political and media interest.
Prepared miscellaneous reports that required research and interpretation of personnel policies and procedures.

15. Personnel Data

Here's how personnel assistants use personnel data:

Updated military personnel data system records, as well as computerized personnel data.
Assist higher graded individuals with modern personnel data systems administration.

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What skills help Personnel Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on personnel assistant resumes?

Adriana Thomas

Advisor, Internship Coordinator, Instructor, Washington State University- Vancouver

Organization. Students are often interested in administrative work, supporting a company and employees (the company may be working with clients, so the HR department is supporting them in that work), policies.

What soft skills should all personnel assistants possess?

Adriana Thomas

Advisor, Internship Coordinator, Instructor, Washington State University- Vancouver

People skills. Communication, collaboration.

What hard/technical skills are most important for personnel assistants?

Adriana Thomas

Advisor, Internship Coordinator, Instructor, Washington State University- Vancouver

Keeping track of details, attention to detail.

What personnel assistant skills would you recommend for someone trying to advance their career?

Dr. Martha Martinez- Firestone Ph.D.

Associate Professor and Director of Undergraduate Program, DePaul University

I think a gap year is great to transform passions into expertise. Cultivate knowledge and networks in areas where you would eventually like to get a job. Research the industry that interests you, attend industry events, make zoom connections, and get the skills that people are talking about. If possible, volunteer in those industries to enhance your knowledge, contacts, and resume.

Do you want to know more?

List of personnel assistant skills to add to your resume

The most important skills for a personnel assistant resume and required skills for a personnel assistant to have include:

Human Resources
Data Entry
Office Equipment
CAC
Personnel Actions
Background Checks
Personnel Transactions
Life Insurance
HRIS
Deers
Performance Evaluations
Health Insurance
Administrative Functions
Personnel Policies
Personnel Data
FMLA

I-9
Computer System
DOD
Reference Checks
Exit Interviews
Civil Service
Clerical Support
Telephone Calls
Management System
Travel Arrangements
EEO
Payroll System
PowerPoint
Word Processing
Employment Verifications
Benefits Administration

Cobra
Compensation Claims
Kronos
Unemployment Claims
Pmis
Personnel Issues
ADP
Performance Appraisals
Personnel Functions
Interview Process
Drug Screens
Disciplinary Actions
Health Benefits
Payroll Issues
PeopleSoft
Scheduling Interviews

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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