Top Personnel Assistant Skills

Below we've compiled a list of the most important skills for a Personnel Assistant. We ranked the top skills based on the percentage of Personnel Assistant resumes they appeared on. For example, 16.1% of Personnel Assistant resumes contained Weekly Payroll as a skill. Let's find out what skills a Personnel Assistant actually needs in order to be successful in the workplace.

The six most common skills found on Personnel Assistant resumes in 2020. Read below to see the full list.

1. Weekly Payroll

high Demand
Here's how Weekly Payroll is used in Personnel Assistant jobs:
  • Prepared biweekly payroll and performed general secretarial duties for personnel manager.
  • Calculated weekly payroll and reimbursement for travel expenses.
  • Calculated and prepared weekly payroll.
  • Interviewed applicants, maintained employee files, prepared weekly payroll, scheduled all part-time employees, and administered employee benefit programs.
  • Calculated payroll time keeping for the temporary employees and faxed times sheets to the Volt corporate office for weekly payroll.
  • Administer and process weekly payroll for 160 hourly employees; process semi-monthly and monthly payroll for 28 salaried employees.
  • Processed weekly payroll for 125 employees and administered 401K program, medical, dental and short-term disability insurance.
  • Assisted in the processing of payroll for all departmental personnel including sorting and distribution of bi-weekly payroll checks.
  • Complete a bi-weekly payroll, upload 403B, TRS, and ERS reports as required.
  • Prepared paperwork for monthly employee salary reviews and assisted the Accounting Department with weekly payroll.
  • Processed weekly payroll for 35+ manufacturing associate and professional employees and maintained HR files.
  • Conduct weekly new hire orientation and process weekly payroll and related HR staffing reports.
  • Reconciled payroll journal on a monthly basis; assisted in bi-weekly payroll preparation.
  • Processed weekly payroll for 140 employees as well as any needed payroll adjustments.
  • Tracked employee's sick and vacation time, prepared a bi-weekly payroll.
  • Processed weekly payroll for 60+ union employees; Monitored vacation/personal leave hours.
  • Processed weekly payroll and weekly schedules for 60 store employees.
  • Maintain a bi-weekly payroll for Gallup McKinley County Employees.
  • Processed weekly payroll and referral bonuses for field employees.
  • Processed weekly payroll summaries for Approx 50 employees.

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2. Personnel Files

high Demand
Here's how Personnel Files is used in Personnel Assistant jobs:
  • Administered benefit plans, maintained personnel files and processed payroll electronically using ADP software for approximately 100 employees.
  • Maintain administrative information to include personnel files for over 300 contractors, government and military.
  • Filed confidential information in personnel files and assisted with preparation of payroll.
  • Maintain filing systems, insuring confidentiality of information contained within personnel files.
  • Processed tax information for payroll and updated computer personnel files.
  • Managed department/staff personnel files and coordinated training for staff.
  • Maintain physical agency and computerized personnel files.
  • Maintained personnel files.---Temporary Employment
  • Managed timekeeping, timekeeping related issues, and personnel files for Central Administrative and Pedagogical Employees, totaling over 500 people.
  • Maintain SEIB personnel files, physical and computerized, ensuring all documents are filed within 10 days of receipt.
  • Created and maintained all personnel files and records, proof-read forms and posted daily information into (EAR).
  • Maintained personnel files, processed medical claims, maintained vendor files, telex operator and relief switchboard operator.
  • Implemented a grant for microfilming through the State of Missouri for permanent terminated employee's personnel files.
  • Prepare offer letters, establish and maintain all personnel files for faculty and apprentice teaching personnel.
  • Organized files, prepared new personnel files, developed spreadsheets, faxed reports and scanned documents.
  • Processed payroll for nightclubs, maintained personnel files, verify wage assignment and child support deductions.
  • Performed phone interviews and assessment testing, maintain personnel files and new employee personnel files.
  • Completed maintenance of all personnel files, maintained employee leave, annual and sick.
  • Established and maintained personnel files for over 2,000 employees, I9s and Non-Compete agreements.
  • Maintained official personnel files; Responded to inquiries regarding the status of personnel actions.

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3. Data Entry

high Demand
Here's how Data Entry is used in Personnel Assistant jobs:
  • Manage Confidential Documents Data Entry Manifest Document Access Government Database Handle TSA Personally Identifiable Information Documents Scan Documents Write Standard Operating Procedure
  • Provided data entry for 4 Personnel Analysts conducting reclassification studies.
  • Perform data entry in members personnel information file
  • Completed timely data entry into automated systems.
  • Performed data entry and paper manifestation.
  • Assisted lead team in personnel department with all clerical office duties *Organized, sorted and distributed files *Typed correspondence *Data entry
  • Assist the Assistant Superintendent for Finance with budget preparation through accurate salary tracking and staff assignment data entry.
  • Researched and resolved data entry and/or system problems causing incorrect input and output to HR systems.
  • Performed data entry into the DARTS system upon soldier's completion of the SRP site.
  • Coordinated merit increases, transfers, and terminations with Payroll and performed data entry.
  • Perform data entry for all employment verification, unemployment forms and all returned mail.
  • Managed MLS listings, input extensive data entry, and updated the company website.
  • Performed general clerical and receptionist duties: typing, filing, and data entry.
  • Performed data entry and claims processing on behalf of the Workers' Compensation Counselor.
  • Performed a high level of data entry, administrative and clerical tasks daily.
  • Entered payroll, tax insurance, wage and vacation data entry for all employees
  • Assisted Personnel Director with revision projects, copying, faxing, data entry
  • Monitored all systems for errors in both manual and online data entry.
  • Perform data entry, personnel hiring, and training and testing scheduling.
  • Assist with State University Retirement System (SURS) data entry.

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4. Customer Service

high Demand
Here's how Customer Service is used in Personnel Assistant jobs:
  • Performed logistic functions in the execution of property accountability, customer service and records management duties.
  • Provided support to both temporary associates and customers as needed using exceptional customer service skills.
  • Provided customer service assistance to applicants searching and applying for positions.
  • Supply materials and supervision to maintain customer service capability.
  • Awarded numerous Customer Service awards from high-ranking military nationwide.
  • Answer customer service inquiries on employment verification.
  • Cash Office/ Customer Service Manager/Personnel Assistant.
  • Performed customer services duties at a central receiving and transfer facility for all assigned personnel in the SHAPE, Brussels communities.
  • Served as a contact and liaison for recruiters and branch managers to provide incomparable customer service and ensure favorable employee relations.
  • Provided excellent customer service to clients by providing the best available candidates for open positions and troubleshooting any problems that arise.
  • Assisted in Season Ticket sales, phone calls and face to face customer service in the office and during events.
  • Provided help desk and customer service assistance to walk-ins that had inquiries and needed to be escorted to specific clinics.
  • Adhered to monthly training and meetings on customer service to maintain courtesy, understanding and empathy towards employee issues.
  • Ensured every customer (internal and external) receives superb customer service from all staff of the Records Department.
  • Provide general customer service to all employees, retirees & their dependents for the health & life insurance plans.
  • Provided excellent customer service while dealing with very large volumes of customers both in person and on the phone.
  • Provided superior customer service to employees regarding address changes, tax forms, benefit enrollment and file maintenance.
  • People skills, customer service, and knowledge of the company are necessary in order and communicate effective.
  • Demonstrated courtesy, tact, good judgments, and provided excellent customer service to the managed population.
  • Provided pay, personnel records, and customer service duties within the Navy Personnel Support Activity Detachment.

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5. Human Resources

high Demand
Here's how Human Resources is used in Personnel Assistant jobs:
  • Developed thorough understanding of compensation reform through intensive training with the Virginia Department of Human Resources and Virginia Department of Health.
  • Provided administrative support for Human Resources functions for this manufacturing company with 175 salaried and unionized hourly personnel.
  • Performed general human resources duties and coordinated the processing of required documents necessary during a period of relocation.
  • Implemented management information systems to record, maintain, plan and manage human resources, optimizing operation management.
  • Processed employment resumes and applications Communicated Human Resources policies and procedures to applicants Posted jobs on website
  • Process Payroll and provided administrative support to Human Resources Department records and benefit information.
  • Provide statistical information as requested by the Administrative Assistant of Human Resources.
  • Worked with Human Resources to complete personnel processes required for efficient operations.
  • Escalated unresolved issues to human resources specialists when additional research was required.
  • Performed secretarial functions for the Human Resources and Administration Departments.
  • Collaborated with Senior Human Resources Representative on salaried structured interviews.
  • Provided technical & clerical support to Human Resources Director
  • Coordinated with Human Resources Command regarding Compassionate reassignments.
  • Performed administrative duties related to Human Resources.
  • Performed Human Resources functions, Personnel actions, Payroll, Accounts Payable, Expenses reports, Contract billing, Budget Forecasting.
  • Assist the Human Resources Manager with scheduling and assignment of shifts to supervisors, dispatchers, drivers, and conductors.
  • Assisted all division of Human Resources; Workforce Development (Training), Staffing, Classification, and Employee Relations.
  • Collaborated with Human Resources Officer to ensure a positive culture and effective customer service in all areas of Human Resources.
  • Prepare weekly vacancy count for Central Office Human Resources* Part of the Process Action Team working to streamline the payroll process
  • Assisted the Human Resources Manager with new employees in filling out paper work and aid them throughout the hiring process.

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6. Background Checks

high Demand
Here's how Background Checks is used in Personnel Assistant jobs:
  • Conducted criminal background checks utilizing DCI before interview was scheduled.
  • Performed local record background checks of military and civilian personnel.
  • Performed employment verification and driving/criminal background checks.
  • Process applications for home health aides completing full background checks including reference checks, fingerprints, medical compliance and certificate validations.
  • Executed all recruitment process including job postings, screening applicants' resume, interviewed applicants, and processed background checks.
  • Greeted and accepted applications from potential employees * Conducted employee background checks * Created and maintained employee and consumer files
  • Translated conversations and correspondence from Spanish to English, called new and prospective customers and performed credit background checks.
  • Make job offers, process drug screens, request background checks, and lead orientation for new employees.
  • Assisted staffing managers with day to day activities; interviews, testing, and background checks of applicants.
  • Processed background checks on the state and federal level; maintained performance appraisal and pay records.
  • Recruited and interviewed applicants, conducted background checks, extended employment offers, conducted exit interviews.
  • Perform interviews, complete reference checks, background checks and upkeep of all active associate files.
  • Processed background checks and drug screens and made new hire approval determinations based on results.
  • Conduct criminal and motor vehicle background checks on all employees and volunteers joining the facility.
  • Conduct and verify background checks along with participating in the interview process with perspective employees
  • Performed reference checks and background checks on all new hires using Verified Credentials.
  • Initiated and processed credit and SF86 and SF85 federal background checks in e-QIP.
  • Logged applications in ATS system; back-up for background checks and drug screening.
  • Verified previous work history (checked references) and completed criminal background checks.
  • Process applicant new hires to include background checks through postal approved vendor services.

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7. Job Descriptions

high Demand
Here's how Job Descriptions is used in Personnel Assistant jobs:
  • Coordinated with supervisors in creating job descriptions.
  • Provide assistance with the preparation of job descriptions, creation of new positions, internal job evaluations and job analysis.
  • Performed supervisor and employee interviews to create all job descriptions and establish pay grades in order to develop compensation plan.
  • Created a survey for subject matter experts that determined most relevant job descriptions for a job classification to include.
  • Prepared and revised all correspondence and revisions to job descriptions, policy manuals and employee newsletters.
  • Formulated new and updated existing exempt and non-exempt job descriptions for an employee population of 1000+.
  • Edited and updated job descriptions and classifications based on the results of the survey.
  • Work with department supervisors to write job descriptions and advertisements for all academic searches.
  • Executed fiscal reports, created Job Descriptions, prepared/transported bank deposits, etc.
  • Notified employees of DOP exams and forwarded all applicable job descriptions and forms.
  • Assisted with job descriptions in the scientific, business and education media.
  • Add and/or change job descriptions as requested and post with local agencies.
  • Participated in company-wide market rate reviews and created new job descriptions.
  • Developed recruiting ads, job descriptions and performance appraisal forms.
  • Create student job descriptions and assist in the recruitment process.
  • Prepare and revise certified and classified job descriptions.
  • Maintain current and update job descriptions.
  • Revise and update job descriptions.
  • Assisted staffing managers with recruiting by editing job descriptions, posting in relevant media, screening and interviewing potential candidates.
  • Reason for leaving: Laid off for budget cuts) Preparing job descriptions and job announcements to market vacancies.

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8. Employment Verifications

high Demand
Here's how Employment Verifications is used in Personnel Assistant jobs:
  • Created a secure database for employment verifications/public record requests and revised the Custodial of Records department with computerized updates.
  • Answered inquires from banks, employment verifications and completed unemployment insurance claims.
  • Processed employment verifications and traffic court notifications.
  • Administered employment verifications and background investigations.
  • Performed employment verifications and reference checks.
  • Provided employment verifications to external agencies.
  • Administered all hiring and employment verifications.
  • Performed salary and employment verifications.
  • Process weekly salary and position changes, vacation pay, vacation scheduling, W4's and employment verifications.
  • Maintained full-time employee files, application flow, employment verifications, record violations and terminations.
  • Update personnel forms such as Employment Verifications, Performance Appraisals, and Address Changes.
  • Scheduled orientation for new hires 150-200 applicants Processed employment verifications and unemployment claims.

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9. Office Supplies

high Demand
Here's how Office Supplies is used in Personnel Assistant jobs:
  • Purchased personnel office supplies at Government Service (GS) Mart and prepared Report of Goods Received submitted to Procurement Office.
  • Consolidated supplies in a central location, making locating and inventorying of office supplies more efficient and expeditious.
  • Assist the receptionist with ordering office supplies and provided coverage for the front office when required.
  • Place Purchase orders for the department needs like office supplies and event gifts.
  • Handled faxing, filing of documents, ordering and controlling of office supplies.
  • Managed office needs; office supplies, cleanliness and orderliness of office area.
  • Maintain office supplies, file system and call to maintenance building as needed.
  • Order office supplies all VTC forms as needed from volt corporate storage.
  • Managed and placed the orders for all office supplies.
  • Answered phones; ordered office supplies; greeted customers.
  • Keep all office supplies ordered and in stock.
  • Interview clients for hire, order office supplies.
  • Reduced costs by ordering and maintaining office supplies.
  • Maintained cleanliness of office and office supplies.
  • Ordered office supplies and scheduling package pick-up
  • Monitored billing of office supplies.
  • Control office supplies and equipment.
  • Managed accounts payables and receivables, office supplies, controlled inventory, and maintained equipment and technology.
  • Ordered,received, and maintained office supplies.
  • Assisted in preparing CDRL preparation process Purchas Request for the site to include PPE, Office Supplies etc, .

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10. Life Insurance

high Demand
Here's how Life Insurance is used in Personnel Assistant jobs:
  • Administer behavioral examinations for potential candidates with Monumental Life Insurance Company in the position of sales agent and sales manager.
  • Processed all new hire paperwork including medical/life insurance, uniform orders and anything else required for various positions.
  • Give presentations to large groups of 300 or more soldiers specific to their life insurance policies and End of Tour Reports.
  • Create important Department of Defense documents and process life insurance forms as well as provide financial information guidance to soldiers.
  • Maintained all life insurance statements of health on all new and current employees who wished to increase life insurance coverage.
  • Assigned as point of contact for Thrift Savings Plan, Health and Life insurance questions, answers and decisions.
  • Process and submit medical, dental, life insurance and retirement enrollment forms to Insurance companies and Retirement.
  • Receive and process benefits forms including; health insurance, life insurance, and beneficiary forms.
  • Prepare and review Serviceman's Group Life Insurance (SGLI) forms and other insurance documents.
  • Process Service Group Life Insurance (SGLI) forms for military and civilian personnel.
  • Process Health Benefit forms, Life Insurance and TSP documents.
  • Processed monthly health and life insurance premiums.
  • Prepared life insurance and 401k retirement policies.
  • Collaborate with Soldiers to update and maintain their life insurance and emergency contact information for pre- and post-deployment needs.
  • Handled all medical benefits, life insurance, PERS forms relevant to newly hired employees.
  • Update and review Emergency Data forms and/or Servicemembers group Life Insurance Election forms.
  • Maintained medical records for soldiers Prepared life insurance policies for soldiers.

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11. Military Personnel

high Demand
Here's how Military Personnel is used in Personnel Assistant jobs:
  • Coordinated with supported unit administrative personnel, unit commanders and other installation service providers concerning military personnel regulations.
  • Received, reviewed and processed human resource actions for arriving and departing military personnel.
  • Maintain military personnel awards and decorations given for service member achievements and creditable service.
  • Determined eligibility for Military personnel and their dependents for medical benefits and privileges.
  • Performed a variety of military personnel administrative duties in assigned functional area.
  • Performed enormous clerical and technical work supporting several military personnel programs.
  • Educated military personnel of pay entitlements and provisions during in/out-processing.
  • Initiated and maintained personnel records of military personnel.
  • Processed personal actions on Civilian and Military personnel
  • Maintained Military Personnel file for soldiers
  • Prepare military personnel pay records.
  • Serve as contractual support to 1st Force Support Squadron Military Personnel Flight for maintenance of military benefits and service records.
  • Provided Electronic Military Personnel Office (EMILPO) and database support for existing and future database management and software programs.
  • Establish and maintain liaisons with internal and external agencies to ensure missions of the Military Personnel Flight are successful.
  • Interpret and implement military personnel policy and lead operations of the Personnel Administration Center (PAC) office.
  • Tracked, maintained, updated and processed individual Soldier's data into the various military personnel information systems.
  • Established and defined criteria to prepare, monitor, and verify documents and records crucial to Military personnel.
  • Created and processed military personnel actions for reassignments, upgrades, and other changes for six organizations.
  • Performed clerical and technical work supporting one or more military personnel programs, operations or functions.
  • Maintained, processed, screened, verified Military Personnel Record Jackets to insure completeness of documents.

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12. Fmla

high Demand
Here's how Fmla is used in Personnel Assistant jobs:
  • Revitalized employee manual covering issues including disciplinary procedures, code of conduct, FMLA policy and benefits information.
  • Created and maintained a database for the sick line, FMLA tracking, payroll document tracking, and benefit adjustment tracking.
  • Advised 50 supervisors on personnel transactions to include FMLA, performance appraisal, leave without pay, and discipline.
  • Administered all leave of absence requests (LTD, FMLA, Workers Comp) for corporate and site employees.
  • Processed VSL, Leave without pay (LWOP), FMLA/FIL packages as well as disability & retirement packages.
  • Assisted with workers comp claims, FMLA and LOA in compliance with company policies, State and Federal laws.
  • Mailed benefits package to new hires and information to employees on Family Medical Leave Act (FMLA).
  • Coordinated all authorized leaves of absence such as FMLA, STD, Maternity, and Sick Leave.
  • Advised supervisors on personnel matters regarding performance appraisals, leave, discipline, and FMLA.
  • Informed employees' of leave policies including, FMLA, vacation, sick and disability.
  • Process & monitor leave requests under the FMLA and other types of employee leave.
  • Processed FMLA, benefits, data changes and all personnel issues for 800 employees.
  • Tracked attendance - sick time, vacation, FMLA, holidays.
  • Administered (FMLA) Family Medical Leave to qualified employees.
  • Reviewed employee benefits and FMLA for DOC personnel reviews.
  • Processed FMLA paperwork for 72 employees in 2014.
  • Processed and logged all FMLA requests.
  • Administered FMLA and COBRA programs.
  • Administer and monitor FMLA and Disability processes Assures EEO compliance and other applicable regulatory requirements.

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13. Hris

high Demand
Here's how Hris is used in Personnel Assistant jobs:
  • Provided recruitment, HRIS and administrative support for this international foundation.
  • Participated in selection and implementation of HRIS.
  • Demonstrate competency in the use of the applicant tracking system (ATS) and human resource information systems (HRIS).
  • Utilize the internal SAP HRIS FOR new hire processing, status changes/salary increases, promotions, demotions, resignations and terminations.
  • Provided In-Service Training and communication of new policies, updating HRIS databases spanning five facilities and two correctional facilities.
  • Depended upon for submission and distribution of all HRIS confidential reports, employee profiles, career and personal information.
  • Updated HRIS system with leaves of absences, terminations, new hires, promotions, or transfers.
  • Organized Waterways Parties, Company picnics, distributed Thanksgiving and Christmas gifts and food.
  • Update and streamline HRIS programs with accurate employee information, forms and State reporting.
  • Process Personnel actions into Human Resource Information System (HRIS/EmpowHR, RPA).
  • Improved temporary payroll processes; supported recruiting, HRIS, and payroll administration.
  • Organized Company functions; including luncheons, annual picnics and Christmas party.
  • Updated HRIS with temporary and permanent employees' information to ensure accountability.
  • Retrieved employee information from SAP HRIS to complete social service forms.
  • Processed benefits transactions into Human Resource Information Systems (HRIS).
  • Assist HRIS Analyst on cleaning data and updating STARS files.
  • Coordinated all company functions such as picnics and Christmas parties.
  • Chaired sanctioned company functions; Christmas party and annual picnic.
  • Updated and entered relevant changes as needed to HRIS.
  • Processed weekly time cards in HRIS system for payroll.

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14. Phone Calls

high Demand
Here's how Phone Calls is used in Personnel Assistant jobs:
  • Conducted different business proposals and answered all business related phone calls.
  • Prepared correspondence, reports, and analyses; set appointments; screen phone calls; and made meeting arrangements.
  • Answered all phone calls and made outbound calls to let customers know about specials and promote new services.
  • Return phone calls to patients, physicians, out sourced labs, hospitals and other clinics as needed.
  • Fielded phone calls about how to apply, what was available and helped in determining applicable job announcements.
  • Maintained all incomplete files and gathered the needed information using email, memos, or phone calls.
  • Addressed customer phone calls; scheduled appointments for customers and responded to any incoming correspondence.
  • Handled phone calls with suppliers and ensured that billing payments were processed on time.
  • Answer phone calls and transfer calls to appropriate physician or clinical nurse.
  • Coordinated reception responsibilities routing phone calls and messages to and from staff.
  • Answered phone calls and operated a mini switch board.
  • Answer phone calls and take messages for clients.
  • Answer and direct business phone calls and emails.
  • Research vendor statement, phone calls and discrepancies.
  • Answer phone calls and direct calls appropriately.
  • Screen phone calls and meet and greet clients.
  • Opened the mail, filed appllications, directed phone calls, and greeted and directed customers and visitors.
  • Monitored the attendance of the HHA/PCA through daily Phone calls and the Santrax electronic system.
  • handled phone calls, handled office work such as printing, fax etc.
  • Answered Incoming phone calls *Printed/Sent off W-2 forms *Responded to emails and organized files *Greeted Incoming parents and students

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15. Workers Compensation

average Demand
Here's how Workers Compensation is used in Personnel Assistant jobs:
  • Answered phones, typed morning drilling reports, organized personnel accounts, insurance/workers compensation, maintained accounts payable/receivable.
  • Completed unemployment claims Conducted annual employee census Administered evaluation/compensation records Maintained 300+ employee attendance records Administered OSHA compliance/Workers Compensation
  • Maintained personnel and Workers Compensation files.
  • Maintain records for Employee Education Assistance, Years of Service Awards, Workers Compensation reports, and University Life Insurance Policy.
  • Acted as a liaison between employees, hospital and the Department of the army regarding workers compensation and disability cases.
  • Calculated average weekly wage reports for CompServices, Inc. (the Commonwealth's third party contractor for workers compensation).
  • Gained experienced in hourly staffing, college recruiting, workers compensation, and labor relations (UMWA).
  • Processed payroll, time and attendance, health insurance, union contracts, and workers compensation claims.
  • Report Workers Compensation injuries in accordance with Federal, State, and company ISO policies and regulations.
  • Handled all of Workers Compensation Claims (reporting, recording and following up on employees.)
  • Served as a liaison between individuals injured on the job and the State Workers Compensation office.
  • Research complaints and resolved health benefits, Life Insurance, and workers Compensation benefits.
  • Coordinate and maintain personnel, benefits, and workers compensation files and employee database.
  • Compile data and generate attendance, headcount, turnover and workers compensation reports.
  • Work in the medical department with group insurance and workers compensation claims.
  • General office work, orientations, workers compensation and background checks.
  • Processed and updated the Workers Compensation Panel as needed.
  • Assist employees with filing workers compensation claims.
  • Completed Dept of Labor Workers Compensation training.
  • Coordinated City wide employee benefits programs Coordinated workers compensation function.

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16. Performance Reviews

average Demand
Here's how Performance Reviews is used in Personnel Assistant jobs:
  • Work with highly confidential information such as annual performance reviews, salary administration, executive bonuses, and special compensation awards.
  • Supported supervisors with administration of performance reviews and disciplinary actions.
  • Received, managed and distributed offer letters, performance reviews, terminations, resignations, retirement documents, and wage garnishments.
  • Processed and tracked all employee performance reviews, including probationary, merit, max and corrective actions.
  • Created new process for tracking new hire paperwork, performance reviews and training.
  • Track performance reviews and absenteeism for hourly and salaried employees.

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17. Special Projects

average Demand
Here's how Special Projects is used in Personnel Assistant jobs:
  • Assisted personnel management on special projects that included confidential and sensitive material.
  • Performed special projects relating to payroll/leave management, as requested by superiors.
  • Worked closely with management team on various special projects and community involvement.
  • Provided clerical support to Personnel Manager and assisted with special projects.
  • Researched, organized and prepared information for special projects.
  • Support Account Manager with special projects and analysis
  • Assisted with special projects such as the preparation of Fiscal year close outs, and new fiscal year budget preparation.
  • Compiled and analyzed data to developed sound decision making processes for military personnel actions, special projects and studies.
  • Managed special projects as assigned by supervisor, set up appointments, and scheduled meetings.
  • Typed all administrative evaluations, letters, and any special projects that might arise.
  • Worked on special projects requested by the customer and provided findings to management.
  • Supervised special projects such as the Blood Drive and company activities as needed.
  • Assisted with special projects including the United Way Campaign and 401K implementation.
  • Assisted HR specialists and others by performing special projects and studies.
  • Maintain and oversees all Departmental Temporary Agencies staff for special projects.
  • Assisted with salary budget, building maintenance and special projects.
  • Tracked COBRA and educational assistance plans and special projects.
  • Assisted with administrative support and special projects as needed.
  • Assist the recruiters with special projects as needed.
  • Participated in teleconferences and special projects on UCX.

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18. Health Care

average Demand
Here's how Health Care is used in Personnel Assistant jobs:
  • Put together the legal forms needed to get Medicaid Approval for In Home Health Care.
  • Called on commercial plumbing companies, hotel motels and health care facilities.
  • Administered health care plan to all employees.
  • Verify that all designated health care nurses receive and maintain a current, valid unrestrictive license in accordance with governing.
  • Processed employee health care enrollment documents during peak hiring season ensuring high accuracy for timely benefits enrollment.
  • Provided information pamphlets pertaining to health care benefits from various insurance companies.

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19. Personnel Policies

average Demand
Here's how Personnel Policies is used in Personnel Assistant jobs:
  • Recognized expert in manpower/personnel policies - many issues with potential national level political and media interest.
  • Prepared miscellaneous reports that required research and interpretation of personnel policies and procedures.
  • Provide guidance to managers on interpretation of personnel policies and procedures.
  • Conferred with management to develop or implement personnel policies or procedures.
  • Assist the Personnel Manager in providing guidance and instruction to employees at all levels regarding personnel policies and company procedures.
  • Assist employees and supervisors on personnel matters as they relate to individual inquiries and application of personnel policies and directives.
  • Provided support with the development of personnel policies, procedures, compensation plans, and position classification data.
  • Interpreted and applied standard personnel policies, procedures, and regulations to a variety of personnel transactions.
  • Explained personnel policies and procedures, rules and job information to staff, applicants and the public.
  • Advised and counseled employees and managers on personnel policies and procedures.
  • Learn and apply the University's personnel policies and procedures.
  • Implement and update county and state personnel policies as needed.
  • Provide input on revision of personnel policies.
  • Updated Personnel Policies and Employee Manual.
  • Promoted from Payroll Clerk to Personnel Assistant Completed insurance billings, verified applicant references, interpreted personnel policies for employees as needed

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20. Personnel Data

average Demand
Here's how Personnel Data is used in Personnel Assistant jobs:
  • Updated military personnel data system records, as well as computerized personnel data.
  • Assist higher graded individuals with modern personnel data systems administration.
  • Run database checks to ensure accuracy in Military Personnel Data.
  • Input data into an automated personnel database.
  • Utilize automated Payroll/and or Personnel data system.
  • Coded personnel data for HRIS and check computer generated errors to correct process problems or change data elements.
  • Manage the Military Personnel Database System ensuring military data is kept up to date and accurate.
  • Position 2) Central Office - Personnel Department Personnel changes, Access Personnel database maintenance.
  • Conduct database search queries to ensure policy compliance of military personnel data.
  • Provide customer service support to service members while updating personnel data.
  • Entered admin changes into the personnel database as they come in.
  • Managed personnel data migration of 1700+ employees during a merger.
  • Code and input personnel data into the NAF-Personnel Data System.
  • Used Personnel Data Systems to create list and maintain data.
  • Update military personnel data system (PDS) records.
  • Reviewed and updated all personnel data into data base.
  • Entered all employee salary increases in personnel database.
  • Update the Personnel Database and maintain records.
  • Collected and arranged resumes and personnel data.
  • Entered accurate personnel data into AS400.

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21. Open Positions

average Demand
Here's how Open Positions is used in Personnel Assistant jobs:
  • Operated various college applicant websites to advertise open positions.
  • Processed applications and reviewed resumes for open positions.
  • Provided assistance to all in-house personnel and outside applicants pertaining to open positions in the company.
  • Reviewed and screened applicants in order to select qualified personnel for open positions.
  • Communicated with employment agencies, applicants, as to status of open positions.
  • Accepted numerous applications, screened applicants for open positions and set up interviews.
  • Coordinated the placement of ads for open positions and job fairs.
  • Post open positions in accordance with hospital policy.
  • Coordinate interview schedules and searches for open positions.
  • Run ads when needed for open positions.
  • Relocated to California)Recruited, interviewed and assisted in the hiring process for all open positions.

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22. Travel Arrangements

average Demand
Here's how Travel Arrangements is used in Personnel Assistant jobs:
  • Performed administrative duties preparing and coordinating travel arrangements, providing forms and information to employees.
  • Scheduled necessary Certification courses, lodging, and travel arrangements.
  • Coordinated overseas travel arrangements for new employees.
  • Coordinated meetings and secured travel arrangements.
  • Provided administrative support for three recruiters, and area manager including: travel arrangements, air, and hotel reservations.
  • Created travel request forms and make travel arrangements for individual soldiers or units of Soldiers that are traveling individually.
  • Coordinated the delivery of company messages and ensure employees receive clear, precise guidance on official travel arrangements.
  • Maintain the Chief of Personnel's schedule, make travel arrangements for conferences, and meetings.
  • Scheduled facility audits throughout the country and made travel arrangements for the director and consultant.
  • Assisted Director of Personnel with budgets, travel arrangements and maintained log of personnel moves.
  • Coordinate travel arrangements, ground transportation, and scheduling for executives.
  • Coordinated necessary travel arrangements for over 95 CSMS staff members.
  • Handled all travel arrangements for the sales department and clients.
  • Managed calendars, meeting preparation, and travel arrangements.
  • Travel arrangements for all student leaves and separations.
  • Schedule flight and travel arrangements.
  • Scheduled candidates, maintained calendars, coordinated travel arrangements, processed re-imbursements and typed correspondence and offer letters.
  • Assisted with the calculation of per diem rates, temporary duty orders and prepared temporary lodging for guests and travel arrangements.
  • Assist each candidate with their pre-employment process to include salary and uplift questions, travel arrangements and background questions.
  • Performed general administrative tasks in the office Made travel arrangements for Executive Director Prepared both internal and external correspondence

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23. Osha

average Demand
Here's how Osha is used in Personnel Assistant jobs:
  • Maintained OSHA paperwork analyzed incidents and filed all necessary workers' compensation forms.
  • Assisted with the maintenance of the MSDS (Material Safety Data Sheets) and other OSHA requirements and reporting.
  • Filed tort claims, Notice of Accident forms, E1s, OSHA log, and various other Safety forms.
  • Administered Workers' Comp, OSHA log, attendance policy, maintain employee database and unemployment claims.
  • Assisted with reporting functions for workers comp, OSHA and first aid logs.
  • Maintained OSHA 200 Log, new hire benefit orientation and I9 identification.
  • Handled weekly meetings to deal with worker's compensation and OSHA issues.
  • Ensured compliance with OSHA, ICE and all related labor laws.
  • Conducted OSHA (Occupational Safety and Health Act) inspections.
  • Processed workers' compensation claims and maintained OSHA logs.
  • Maintain over 1900 employees training records per OSHA requirements.
  • Prepared OSHA reports and numerous varied departmental reports.
  • Maintain OSHA Log and report all required incidents.
  • Administered Worker's Compensation and maintained OSHA Logs.
  • Administered Workers' Compensation and OSHA compliance.
  • Oversee safety classes per OSHA standards.
  • Managed all aspects of 401-k, Insurance Benefits, Uniform services, AACFCU account setup, OSHA and Worker's Comp..
  • Administered all payroll functions Advised on benefit plans Assisted with conducting nursing in-services Maintained OSHA logs

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24. Civil Service

average Demand
Here's how Civil Service is used in Personnel Assistant jobs:
  • Provided information regarding the state employment application processes, available employment positions, and civil service exams.
  • Directed and monitored individuals taking civil service exams on a daily basis.
  • Administered Civil Service Clerk-Typist and Clerk-Stenographer examination and issued official ratings.
  • Review personnel forms to determine their completeness, accuracy, and compliance with Civil Service Commission rules and regulations.
  • Processed and issued Active Duty, Reserve, Retired, Civil Service, Contractor, and dependent ID cards.
  • Consolidate source data for computer entry by compiling and sorting information pertaining to Civil Service Mariners (CIVMAR).
  • Managed and implemented civil service rules and regulations for non-certified employees of the BOCES organization.
  • Administered the Civil Service test, prepared reports for CIVPERSINS, and other management reports.
  • Assisted in meeting deadlines set forth by the Civil Service Commission and/or the Public Defender.
  • Ensured personnel changes are in compliance with Civil Service Rules, Regulations, and Law
  • Review responses for qualifications per Civil Service rules and regulations.
  • Canvassed civil service lists and extended offers to potential candidates.
  • Processed certification of employees through the State Civil Service Commission.
  • Received and balanced cash and checks payments for civil service.
  • Referred applicants to Civil Service for testing.
  • Represented the department at Civil Services Meetings.
  • Administered and graded civil service tests.
  • Communicate Civil Service rules and hiring practices to cabinet and department heads to ensure compliance.
  • Worked with Civil Service lists of eligibles for appointment.
  • Process Civil Service transactions Assist in labor relation functions Maintains employee records, approve/disapprove applications, follow county policies and procedures

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25. Exit Interviews

average Demand
Here's how Exit Interviews is used in Personnel Assistant jobs:
  • Conducted new hire orientations and exit interviews to include company policy communication and benefits enrollment.
  • Prepared necessary documents and conducted exit interviews for staff leaving employment.
  • Conducted the administrative duties for terminations and assisted with exit interviews.
  • Prepared new hire/termination packets and conducted new hire orientations/exit interviews.
  • Conduct initial orientations of new hires, terminations/exit interviews.
  • Completed final paperwork and exit interviews.
  • Conducted exit interviews as required.
  • Administered all aspects of personnel, including recruitment, preliminary screening and interviewing, new employee orientation and exit interviews.
  • Accept, review and process employment application, conduct new hire orientation and process new hire paperwork and exit interviews.
  • Process new hires, exit interviews, merit reviews, and administrate Leave of Absences.
  • Prepared complete Federal Retirement Application packets for retirees, counseled employees and held exit interviews.
  • Conducted employee recognition programs, counseled staff, performed exit interviews and terminated employees.
  • Conducted exit interviews, processed employee terminations, including benefits and COBRA paperwork.
  • Processed all new hires & termination's and provided orientations & exit interviews
  • Conducted exit interviews, verified employment and handled all benefits inquiries.
  • Developed standardized format for New Employee Orientation and Exit Interviews.
  • Conduct exit interviews when employees left the college.
  • Coordinated and performed exit interviews for outgoing employees.
  • Maintained personnel records/database Conducted exit interviews
  • Scheduled interviews, prescreened applicants for interview and exit interviews for employees departing agency.

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26. Management System

average Demand
Here's how Management System is used in Personnel Assistant jobs:
  • Documented data in an electronic case management system.
  • Supply room maintenance by assisting and maintaining the supply files utilizing the Army Records Information Management System (ARIMS).
  • Used HR management system to provide employees information on their personnel actions, health benefit elections, and payroll deductions.
  • Maintained accurate, up-to-date records of each case's status in the Clearance Management System (CMS).
  • Provided oversight and guidance on proper use of Army Records Information Management System (ARIMS) filing system.
  • Operated a personal computer to input/ update data, into People Soft Management System database.
  • Prepare data into electronic case management system (Siebel).

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27. EEO

average Demand
Here's how EEO is used in Personnel Assistant jobs:
  • Streamlined recruitment process to comply with Federal Commerce Commission EEO regulations.
  • Perform Labor Relations activities regarding processing of Notices of Adverse Action, Grievances and EEO related complaints.
  • Handle special assignments and projects in EEO/Affirmative Action, employee grievances, training and compensation.
  • Review merit staffing certificates for selection criteria and recommending panel letters to ensure EEO BI-laws.
  • Maintained and handled confidential information such as grievances, EEO related matters, etc.
  • Prepared EEO-1, maintained OSHA records, interviewed and screened candidates for non-exempt positions.
  • Assisted with employee benefits, EEO Laws, safety training and administrative policies.
  • Coordinated staff reports, monthly activity, insurance updates and EEO activity.
  • Completed monthly IR, R99 and HR reports and quarterly EEO reports.
  • Conducted interviews and surveys to determine the effectiveness of the EEO program.
  • Served as Chairperson of Affirmative Action Committee and Secretary of EEO Committee.
  • Assist with enforcement of ADA, FLSA, and EEOC regulations.
  • Prepared EEO, OSHA & Workers' Compensation processing and reporting.
  • Complete the monthly, quarterly and year-end EEO/Affirmative Action reports.
  • Maintain pertinent employee and applicant data pertaining to EEO/AAP compliance.
  • Research and prepare Company responses to EEOC charges.
  • Assisted in implementing EEO and Affirmative Action procedures.
  • Prepared corporate Affirmative Action Plan and EEO reporting.
  • Implemented and maintained attendance database and EEO-1 database.
  • Researched and compiled information to answer EEOC inquiries.

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28. Staff Members

average Demand
Here's how Staff Members is used in Personnel Assistant jobs:
  • Administered benefits and did compensation consultation with staff members.
  • Create and modify office memorandums and reports, screen and forward incoming and outgoing mail to appropriate offices and staff members.
  • Planned, organized and assisted with the training of over 100 Resident Assistants, and 30 professional staff members.
  • Screen phone calls and respond to questions from fellow staff members, citizens, and other third-party callers.
  • Resolved complex problems regarding employee benefits transactions in coordination with Payroll, or HR staff members.
  • Supervised a department of five Admin support staff members, wrote and conducted annual performance reviews.
  • Coordinated other customer needs that require further attention to senior staff members.
  • Serve as a liaison between clients and their temporary staff members.
  • Support the unit strength reporting section while department transitions staff members.
  • Report security violators to senior staff members and managers.
  • Edited and printed various items for staff members.
  • Trained and supervised student staff members.
  • Order Parts Answer telephone Maintain the filing Communicate with the staff members and clients Organize and schedule appointments

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29. Cobra

average Demand
Here's how Cobra is used in Personnel Assistant jobs:
  • Obtained certification as a COBRA administrator.
  • Reported to COBRA termed employees, input all payroll deductions, wage garnishments, tax exemptions, FSA's, etc.
  • Benefit administration including medical, dental, life insurance, disability, COBRA, Flex Spending, 401(k).
  • Enroll COBRA participants with vendors and cancel their coverage's at the end of their COBRA periods.
  • Labor records, data entry, COBRA letters, reconciliation with payroll administrator, and filing.
  • Coordinated daily benefit processing; enrollments, COBRA, terminations, changes, etc.
  • Processed all new applicants' paperwork, COBRA and driving records for all employees.
  • Plan and administer company's health and dental benefits to include COBRA/HIPAA Administration.
  • Administered COBRA and 401(k) paperwork for former associates.
  • Send COBRA letters and election forms for all qualifying events.
  • Maintained COBRA documentation of laid-off and terminated employees.
  • Prepared COBRA packages for terminated employees.
  • Administer COBRA health coverage continuation.
  • Processed employee verifications, disability, accident insurance claims and COBRA.

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30. Telephone Calls

low Demand
Here's how Telephone Calls is used in Personnel Assistant jobs:
  • Answered incoming telephone calls and directed inquiries appropriately.
  • Answer telephone calls, take messages, typing internal and external correspondence, filing, and faxing.
  • Provided service to active component and reserve component soldiers through telephone calls and written correspondence.
  • Answer and responded to telephone calls or in person inquiries, receive and assist visitors.
  • Assist branch personnel in proper answering and routing of incoming telephone calls.
  • Provide general assistance during presentations, screening telephone calls, and requests.
  • Managed incoming and outgoing telephone calls, faxes, and e-mails.
  • Answered and responded to telephone calls and inquiries from outside professionals.
  • Answer and screen telephone calls, receive and assist visitors.
  • Assist Chief Personnel Specialist, type correspondence and answer telephone calls
  • Screened telephone calls, inquires and requests.
  • Answer and routes incoming telephone calls.
  • Photcopied, faxed, printed reports, made and received telephone calls.

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31. I-9

low Demand
Here's how I-9 is used in Personnel Assistant jobs:
  • Input and maintenance of employee data including federal I-9 verification, employment verification, review and distribution of payroll information.
  • Profit Sharing, 401(K), medical and dental meetings and enrollments English and Spanish, I-9 files.
  • Completed, processed, or maintained criminal background, I-9, W-4, & post-employment documents of all employees.
  • Conduct New Hire Orientation, process new hire paperwork, benefits enrollment and I-9 verification.
  • Verified and completed I-9 Verification Forms for US and Non-US employee.
  • Ensured justification of I-9 forms for all new Bank employees.
  • Review and Update I-9 books for each location.
  • Review I-9 documentation and paperwork for new hires.
  • Processed I-9s and W-4s for all new hires.

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32. Computer System

low Demand
Here's how Computer System is used in Personnel Assistant jobs:
  • Update officer documents and automated data using multiple computer systems and programs.
  • Utilized computer systems in the processing of laboratory specimens.
  • Keyed sales associates' names and numbers in computer system and trained sales associates on cash terminals.
  • Coded and entered personnel actions into the NCPDS computer system to produce SF50s.
  • Updated and maintained status of civil court proceedings in the JIMS computer system.
  • Updated and processed other client data in the computer system.
  • Transferred dictation from audiotape into the computer system.
  • Entered data into the companies' computer system.
  • Used computer system to input information on patients.
  • Input application data in VAX computer systems.
  • Monitor HIS and LIS computer systems.
  • Enter transaction data into computer system.
  • Trained on Epic Computer System.
  • Use a widespread of computer systems dealing with Alpha Roster, EDAS, CITRIX, TOPMIS, and EMILPO programs.
  • Head computer operator of the HR-1 computer system for 200 employees Responsibilities included creating and updating company and departmental policies.
  • Input appointments, leave without pays, reassignments, terminations, changes and more into computer system.
  • Input large volumes of new and existing employee's data information in district QSS computer system.

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33. Powerpoint

low Demand
Here's how Powerpoint is used in Personnel Assistant jobs:
  • Produce PowerPoint presentations and training materials for training sessions.
  • Created several PowerPoint presentations on various topics.
  • Track statistics for program from start of program to present and produce Excel spreadsheets, PowerPoint slides/charts and Microsoft Access databases.
  • Completed computer training courses in Microsoft Word, Excel, PowerPoint, Outlook, Publisher, Access; typing 40 WPM.
  • Train district staff in compensation reform issues using PowerPoint presentations, handouts, and serving as on-site expert resource.
  • Prepared PowerPoint presentation and provided personal training to teams to assist with their understanding of the new formats.
  • Created PowerPoint presentations for employment ads in the local movie theaters and television station called (AFN).
  • Prepare final presentation materials for weekly TSA meetings via PowerPoint, and Excel.
  • Excel, Word, PowerPoint, Outlook and PeopleSoft.
  • Utilized HRMS, Outlook, Word, Excel, PowerPoint, SharePoint, and Oracle.
  • Experienced with Photoshop, Dreamweaver, Illustrator, Flash, and Fireworks Expert in Word, Excel, and PowerPoint.

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34. Benefits Administration

low Demand
Here's how Benefits Administration is used in Personnel Assistant jobs:
  • Supported benefits administration at corporate headquarters for an international Fortune 500 company.
  • Handled recruiting of secretarial and office staff and benefits administration.
  • Assisted Personnel Manager in benefits administration including vendor selection.
  • Run PeopleSoft Benefits Administration System (BAS) daily to finalize HR events affecting benefits.
  • Assisted with the coordination of all phases of Benefits Administration.
  • Received Director's Trillium Award for excellence in Benefits Administration.

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35. ADP

low Demand
Here's how ADP is used in Personnel Assistant jobs:
  • Administered company payroll using ADP and maintained related records.
  • Conducted company payroll utilizing ADP.
  • Initial employee file set-up for payroll - ADP PC/Payroll for windows - Payroll, HR/Profile and Report Smith.
  • Review employee paperwork assuring everything is filled out correctly and process it to home office and ADP.
  • Received, verified and distributed payroll through the use of the ADP payroll program.
  • Administer and maintain payroll/HRIS and personnel records utilizing ADP Software and other systems.
  • Prepared payroll, salary reviews, coordination with ADP and commission checks.
  • Completed various reports on Lotus 1-2-3 and on ADP Report Writer program.
  • Input and processed payroll via computerized ADP Payroll Service.
  • Prepared payroll documents for check processing by ADP.
  • Processed payroll for 85-100 employees using ADP software.
  • Implemented and maintained ADP payroll database.
  • Work with ADP Payroll Company.
  • Utilized ADP to enter staff data, verify timecards, validate overtime and perform payroll functions.
  • Processed payroll through ADP and later Kronos.
  • Coordinate with employment agencies for new employees Process paperwork for new employees, transfers, promotions, terminations Maintain ADP payroll

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36. Health Benefits

low Demand
Here's how Health Benefits is used in Personnel Assistant jobs:
  • Assist the Benefits Specialist with workers' compensation, annual enrollment for health benefits, and time entry.
  • Assisted the thrift savings expert with coordinating seminars such as the health benefits fairs and TSP sessions.
  • Perform inquiries in the MBOS and EPIC databases pertaining to departmental staff pension and health benefits information.
  • Verified and processed employee health benefits enrollment, life insurance, and income tax withholding forms.
  • Explained Federal Health Benefits program, Thrift Savings Plan election and other benefits to employees.
  • Assisted with the open season for Thrift Savings Plan (TSP) and Health Benefits.
  • Counseled employees regarding health benefits, deductions, and payroll cut-off considerations.
  • Administer special project on health benefits and records.
  • Counseled employees about payroll and health benefits.
  • Provide all health benefits information.
  • Processed all newly-hired or newly-transferred employees to the Administrative Maximum Penitentiary to includehealth benefits, promotions, and within-grade increases.

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37. DOD

low Demand
Here's how DOD is used in Personnel Assistant jobs:
  • Provided guidance and interpretation of regulations and DoD policies.
  • Verify eligibility to DOD benefits.
  • Cleared PPP registrants in order of category and date of registration according to the DoD PPP manual.
  • Process and issue common Access Cards (CAC) for authorized civilian employees and DOD Contractors.
  • Responded to internal and external queries regarding DoD NAF benefit policies.
  • Administered and monitored the NAF DoD Health Benefit Program.
  • Provided expert advice, interpretations and assistance to MACOMs and other Army Staff elements, and other DOD and interagency groups.

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38. Job Applicants

low Demand
Here's how Job Applicants is used in Personnel Assistant jobs:
  • Determined eligibility of job applicants, responded to appeals by re-examining application and wrote letters of finding.
  • Answered questions and provided background information to potential job applicants.
  • Aided personnel analyst to develop qualifying examinations for job applicants.
  • Provided information to job applicants answering questions and offering assistance.
  • Scheduled full-time job applicants and flexible employees for screening and background clearances; performed all recruitment advertisements both internally and externally.
  • Worked primarily in personnel departments of large companies, handling information related to full-time job applicants.
  • Prepare and send routine correspondence to job applicants, assist in exit interview process.
  • Informed job applicants by telephone or letter of acceptance or rejection of employment.
  • Job applicants numbered well in the tens of thousands annually.

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39. Word Processing

low Demand
Here's how Word Processing is used in Personnel Assistant jobs:
  • Started as word processing specialist for assisting engineering secretary with general secretarial duties for hardware and software engineers.
  • Utilized office automation software such as word processing, database management, electronic spreadsheet and other applications.
  • Demonstrated an excellent command of word processing applications in preparing numerous reports and documents.
  • Provided clerical/technical support, including operation of word processing equipment and microcomputers.
  • Utilized various word processing/computer programs for processing administrative reports.
  • Use standard desktop software including email, word processing, spreadsheet and database software In the performance of most work activities.
  • Converted all personnel word processing and data base files to the upgraded version which minimized creation of new files.
  • Prepare invoices, memos, letters, financial statements and other documents, using word processing and or spreadsheets.
  • Supported Personnel Director with word processing, incoming/outgoing mail, reconciliation of accounts, and preparation of invoices.
  • Utilized personal computer word processing, spreadsheet and presentation software to prepare letters, reports or correspondences.
  • Use office automation equipment and word processing software, prepared a variety of correspondences and memorandums.
  • Used word processing software and assisted in generation of statistical reports.

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40. Personnel Issues

low Demand
Here's how Personnel Issues is used in Personnel Assistant jobs:
  • Provided assistance on Management-Employee Relations, Developed solutions to situations affecting numerous inter-related Personnel issues.
  • Directed/Advised Wing personnel and JFHQ-Air personnel on military personnel issues and programs.
  • Maintained communication with supervisors regarding personnel issues with their staff.
  • Handled calls from stores and district managers regarding problems with payroll and personnel issues
  • Functioned as employee relation's liaison for field personal regarding company payroll/personnel issues.
  • Maintained a high degree of confidentiality concerning payroll and personnel issues.
  • Received extensive training in all aspects of hiring and personnel issues.
  • Assist with annual enrollment and Personnel issues by assignment of PA.
  • Addressed personnel issues and/or concerns in accordance with documented policies.
  • Assisted the Personnel Director with personnel issues and processes.
  • Assist employees of the Department with any personnel issues.
  • Engage annual enrollment and Personnel issues of technical assistance.
  • Provided guidance and answered questions pertaining to personnel issues.
  • Respond to employees questions on Personnel issues.
  • Scheduled training for employees on Personnel issues.
  • Advise employees on personnel issues.
  • Researched personnel issues for employees.
  • Obtain annual ongoing verifications on all employees, set up annual vaccinations, health seminars, and resolve all personnel issues.

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41. Attendance Records

low Demand
Here's how Attendance Records is used in Personnel Assistant jobs:
  • Maintained attendance records and personnel records for the Real Estate Investments Dept.
  • Maintained attendance records and filing system.
  • Prepared reports included time and attendance records, terminations, and new hires.Reviewed and answered correspondence.
  • Tracked time and attendance records and maintained filing system Handled Personal Security for the US Mission.
  • Maintained employee attendance records, vacation and sick time.
  • Maintained hourly kardex files (attendance records).
  • Figured production from time sheets for employees Signed applicants up for employment Responsible for attendance records

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42. Payroll System

low Demand
Here's how Payroll System is used in Personnel Assistant jobs:
  • Administered employee health and life insurance benefits, figured premiums and incorporated into an automated payroll system (ADP).
  • Utilize OnLine Payroll Transactions Reporting System (OPTRS) and Personnel/Payroll System (PPS) daily.
  • Develop training material to facilitate the submission of invoices by contractors into the EDUK payroll system.
  • Entered, updated and deleted data in the Automatic Personnel/Payroll System (UPPS) and PeopleSoft.
  • Balanced manual leave records bi-monthly and audited balances using the City's payroll system.
  • Prepared and processed new hire documents and entered personnel assignments into SAP payroll system.
  • Enroll new employees into the payroll system, insurance and benefit programs.
  • Set up and maintained payroll system and benefits for all employees.
  • Posted employee leave records manually and in the City payroll system.
  • Add new hires into the payroll system and assign employee numbers.
  • Enter employee's hours into the payroll system.
  • Managed manual payroll system for 400 employees.
  • Ensured all new hires were processed in a timely manner and ensured they were entered in the Payroll System accurately.
  • Updated computerized payroll system to reflect changes in job classifications and pay grades for all employees.
  • Oversee the department's payroll through ADP eTime Payroll System.
  • Verified all timesheets for entry into payroll system.

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43. Monthly Reports

low Demand
Here's how Monthly Reports is used in Personnel Assistant jobs:
  • Compiled statistics and prepared monthly reports for Personnel Department.
  • Compiled statistics and prepared monthly reports.
  • Maintained statistics on manpower and liaised with the Personnel Officer to prepare monthly reports and manpower returns to management.
  • Mail Monthly Reports, Assist Affirmative Action Officer with AA forms and Files, Type and distribute Appointment Letters.
  • Collect and compile monthly reports and distribute according to respecting post agencies.
  • Prepare various monthly reports for Finance Manager and assist with special projects.
  • Handled phone calls and made monthly reports to the Dept.
  • Prepare summaries, weekly reports, and monthly reports.
  • Prepared HR information for weekly and monthly reports for meetings
  • Created daily and monthly reports and presentations.
  • Maintained weekly/monthly reports, stats and rosters.
  • Compiled monthly reports on group activities.
  • Distributed monthly reports to Managers for employees due for merit reviews Facilitated employee benefits and sexual harassment training.

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44. Unemployment Claims

low Demand
Here's how Unemployment Claims is used in Personnel Assistant jobs:
  • Managed garnishments and unemployment claims.
  • Oversee administration of Workers' Compensation and Unemployment claims, WOTC, and various field employee benefits.
  • Processed unemployment claims, responded to appeals determined with the County Attorneys.
  • Assisted with unemployment claims, accident claims, Union concerns.
  • Verified and responded to unemployment claims and disputes.
  • Respond to unemployment claims and audits.

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45. Company Policies

low Demand
Here's how Company Policies is used in Personnel Assistant jobs:
  • Communicated and administered all personnel and compensation policies within the Region and ensure consistent application of company policies and procedures.
  • Administered company policies relative to personnel and salary administration for 1100 employees.
  • Make presentations during orientation regarding benefits and company policies & procedures.
  • Assisted the supervisors with disciplinary procedures and interpretation of company policies.
  • Facilitated grievance procedure with adherence to company policies and union contract.
  • Instructed employees on benefits and administered company policies and procedures.
  • Conducted new hire orientations and explained benefits and company policies.
  • Train or instruct employees in job duties or company policies or arrange for training to be provided
  • Ensured compliance with company policies and procedures and state and federal laws and regulations.
  • Investigated employee complaints and inquiries in accordance with company policies.
  • Assisted as the regional resource on company policies and procedures.
  • Answered employee questions regarding company policies and benefits.

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46. Clerical Support

low Demand
Here's how Clerical Support is used in Personnel Assistant jobs:
  • Provided administrative and clerical support to multiple facilities by processing travel requests and compiling various reports monthly.
  • Provide administrative and clerical support for incentive awards and performance appraisal programs.
  • Created daily production labor reports and provided clerical support for the Personnel Department
  • Provided clerical support to Project Administrator and personnel staff.
  • Maintained employee records and provided clerical support to supervisors as needed.
  • Provide administrative and clerical support for the whole unit.
  • Provided clerical support for personnel staff.
  • Plan and organize clerical support activities.
  • Provided clerical support to Office Staff.
  • Provided clerical support for personnel consultants Processed data-entry and maintained employee database

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47. Service Members

low Demand
Here's how Service Members is used in Personnel Assistant jobs:
  • Committed to delivering quality and value to Military Service Members, family members and Retirees in the installation area of responsibility.
  • Performed a wide variety of clerical and administrative support to military service members and family members.
  • Assisted service members in filing claims for overseas tours' extensions and curtailments, and processed personnel actions.
  • Updated and corrected Service Members IWS personnel records and assured retirement points were current and complete.
  • Track and manage over 1,000 personnel, medical and dental records for military service members.
  • Supervised 14 individuals tasked with providing excellent customer service to service members and their families.
  • Assigned boarding sequence numbers to service members arriving and departing from Kuwait airport, Iraq.
  • Processed mobilizing Service Members assuring their SGLV and DD93 were correct and current.
  • Service members are then notified the time and dates they will travel.
  • Issue Agent Letters and Dependency Packets to active and retired service members.
  • Processed DD Form 93 / Service Members Group Life Insurance SGLV-8286.
  • Entered data into log to be sent to service members'electronic record.
  • Counseled on selections and informed Service Members of available options.
  • Briefed and assisted service members regarding their Certificate of Release.
  • Initiated and updated crucial documents as requested by service members.
  • Assisted service members updating their SGLI.
  • Conduct weekly pre-deployment briefs for 20 Service Members and maintain enlisted distribution verification reports (EDVR).

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48. Payroll Issues

low Demand
Here's how Payroll Issues is used in Personnel Assistant jobs:
  • Handled calls from stores and district and regional mangers regarding personnel and payroll issues.
  • Resolved employee conflicts with insurance carriers, payroll issues and job placement activities.
  • Assisted soldiers with medical benefits and payroll issues.
  • Research and resolve payroll issues and problems.
  • Assisted with and resolved any payroll issues.
  • Determine the cause of payroll issues.
  • Assisted with Payroll Issues, Health Insurance, Employment & Unemployment, WC Claims.
  • Reviewed timesheet expected weekly report; ensured all employee payroll issues are attended too in a timely manner.

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49. Deers

low Demand
Here's how Deers is used in Personnel Assistant jobs:
  • Assist military members with enrolling their family members into DEERS.
  • Verified DEERS enrollment, and updated DEERS information.
  • Managed the Defense Enrollment Eligibility Reporting Systems (DEERS) and the Real Time Automated Personnel Identification Systems (RAPIDS).
  • Use personnel automated systems ; DCIPS, RLINKs, iPERMS, eMILPO and DEERS to extract necessary data for casualty reports.
  • Processed actions through the Personnel Data System, PCIII, DEERS, and Defense Joint Military Pay System.
  • Enroll individuals in the DEERS program and issues members and their family members an identification card.

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50. CAC

low Demand
Here's how CAC is used in Personnel Assistant jobs:
  • Created Common Access Cards (CAC) for government contractors, government employees and active duty members.
  • Coordinate reporting requirements and procedures within the 5 state Ft. Knox CAC.
  • Assist with creating CAC, Dependent, Contractors, and retirees ids.
  • Served as verifying officer for issuing of CAC cards from RAPIDS.
  • Created CAC ID's and Dependent ID's.
  • Perform ID/CAC issuance and retrieval transactions.

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20 Most Common Skill for a Personnel Assistant

Weekly Payroll21.8%
Personnel Files18.6%
Data Entry8.2%
Customer Service6.8%
Human Resources5.3%
Background Checks4.8%
Job Descriptions3.7%
Employment Verifications3.7%

Typical Skill-Sets Required For A Personnel Assistant

RankSkillPercentage of ResumesPercentage
1
1
Weekly Payroll
Weekly Payroll
16.1%
16.1%
2
2
Personnel Files
Personnel Files
13.7%
13.7%
3
3
Data Entry
Data Entry
6%
6%
4
4
Customer Service
Customer Service
5%
5%
5
5
Human Resources
Human Resources
3.9%
3.9%
6
6
Background Checks
Background Checks
3.5%
3.5%
7
7
Job Descriptions
Job Descriptions
2.7%
2.7%
8
8
Employment Verifications
Employment Verifications
2.7%
2.7%
9
9
Office Supplies
Office Supplies
2.6%
2.6%
10
10
Life Insurance
Life Insurance
2.1%
2.1%
11
11
Military Personnel
Military Personnel
2%
2%
12
12
Fmla
Fmla
1.8%
1.8%
13
13
Hris
Hris
1.6%
1.6%
14
14
Phone Calls
Phone Calls
1.6%
1.6%
15
15
Workers Compensation
Workers Compensation
1.6%
1.6%
16
16
Performance Reviews
Performance Reviews
1.5%
1.5%
17
17
Special Projects
Special Projects
1.4%
1.4%
18
18
Health Care
Health Care
1.4%
1.4%
19
19
Personnel Policies
Personnel Policies
1.3%
1.3%
20
20
Personnel Data
Personnel Data
1.3%
1.3%
21
21
Open Positions
Open Positions
1.3%
1.3%
22
22
Travel Arrangements
Travel Arrangements
1.2%
1.2%
23
23
Osha
Osha
1.2%
1.2%
24
24
Civil Service
Civil Service
1.2%
1.2%
25
25
Exit Interviews
Exit Interviews
1%
1%
26
26
Management System
Management System
1%
1%
27
27
EEO
EEO
1%
1%
28
28
Staff Members
Staff Members
1%
1%
29
29
Cobra
Cobra
1%
1%
30
30
Telephone Calls
Telephone Calls
1%
1%
31
31
I-9
I-9
1%
1%
32
32
Computer System
Computer System
1%
1%
33
33
Powerpoint
Powerpoint
0.9%
0.9%
34
34
Benefits Administration
Benefits Administration
0.9%
0.9%
35
35
ADP
ADP
0.8%
0.8%
36
36
Health Benefits
Health Benefits
0.8%
0.8%
37
37
DOD
DOD
0.8%
0.8%
38
38
Job Applicants
Job Applicants
0.8%
0.8%
39
39
Word Processing
Word Processing
0.8%
0.8%
40
40
Personnel Issues
Personnel Issues
0.8%
0.8%
41
41
Attendance Records
Attendance Records
0.8%
0.8%
42
42
Payroll System
Payroll System
0.7%
0.7%
43
43
Monthly Reports
Monthly Reports
0.7%
0.7%
44
44
Unemployment Claims
Unemployment Claims
0.7%
0.7%
45
45
Company Policies
Company Policies
0.7%
0.7%
46
46
Clerical Support
Clerical Support
0.7%
0.7%
47
47
Service Members
Service Members
0.6%
0.6%
48
48
Payroll Issues
Payroll Issues
0.6%
0.6%
49
49
Deers
Deers
0.6%
0.6%
50
50
CAC
CAC
0.6%
0.6%

3,902 Personnel Assistant Jobs

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