Personnel assistants are professionals who perform administrative duties while assisting the human resources director to maintain and keep the records and confidential files of employees working in an organization. These assistants must communicate with all personnel about their compensation policies while ensuring that the company policies and procedures are consistently applied. They are required to coordinate with supervisors to create job descriptions and develop recruiting advertisements. Personnel assistants must also purchase office supplies while maintaining the cleanliness and orderliness of their office area.

Personnel Assistant Responsibilities

Here are examples of responsibilities from real personnel assistant resumes representing typical tasks they are likely to perform in their roles.

  • Manage new employee orientation training, including e-verify.
  • Advise supervisors on personnel matters regarding performance appraisals, leave, discipline, and FMLA.
  • Create and maintain a database for the sick line, FMLA tracking, payroll document tracking, and benefit adjustment tracking.
  • Verify visitor's clearance, to allow access to secure areas.
  • Prepare payroll, salary reviews, coordination with ADP and commission checks.
  • Respond to all subpoenas serve by legal offices for public records requests.
  • Process payments of benefits while an employee are on any type of leave of absence.
  • Guide new federal employees through the check-in process of completing benefits, retirement, security clearance and other federal personnel forms.
  • Verify eligibility to DOD benefits.
  • Provide guidance and interpretation of regulations and DoD policies.
Personnel Assistant Traits
Integrity involves honesty and a high regard of morals.
Organizational skills are essential to working as efficiently as possible through being able to focus on projects at hand while also keeping a clean workspace.
Leadership skills directly correlate with a person's ability to lead others toward success or an accomplishment.

Personnel Assistant Job Description

Between the years 2018 and 2028, personnel assistant jobs are expected to undergo a growth rate described as "little or no change" at 0%, according to the Bureau of Labor Statistics. So if the thought "should I become a personnel assistant?" Has crossed your mind, maybe you should take the growth rate into account. In addition, the number of personnel assistant opportunities that are projected to become available by 2028 is -7,300.

Personnel assistants average about $19.88 an hour, which makes the personnel assistant annual salary $41,346. Additionally, personnel assistants are known to earn anywhere from $32,000 to $53,000 a year. This means that the top-earning personnel assistants make $21,000 more than the lowest earning ones.

As is the case with most jobs, it takes work to become a personnel assistant. Sometimes people change their minds about their career after working in the profession. That's why we looked into some other professions that might help you find your next opportunity. These professions include a human resources trainer, human resources clerk, human resources internship, and human resources coordinator.

Personnel Assistant Jobs You Might Like

Personnel Assistant Resume Examples

Personnel Assistant Skills and Personality Traits

We calculated that 11% of Personnel Assistants are proficient in Human Resources, Procedures, and Data Entry. They’re also known for soft skills such as Integrity, Organizational skills, and Leadership skills.

We break down the percentage of Personnel Assistants that have these skills listed on their resume here:

  • Human Resources, 11%

    Developed thorough understanding of compensation reform through intensive training with the Virginia Department of Human Resources and Virginia Department of Health.

  • Procedures, 10%

    Received, analyzed, and circulated information on rapidly developing situations and carried out procedures to ensure timely and effective response.

  • Data Entry, 9%

    Manage Confidential Documents Data Entry Manifest Document Access Government Database Handle TSA Personally Identifiable Information Documents Scan Documents Write Standard Operating Procedure

  • Personnel Files, 8%

    Administered benefit plans, maintained personnel files and processed payroll electronically using ADP software for approximately 100 employees.

  • Job Descriptions, 5%

    Coordinated with supervisors in creating job descriptions.

  • Office Procedures, 4%

    Post accounts payable and receivable, general office duties, relieve receptionist, answer, screen and transfer calls to appropriate departments

"human resources," "procedures," and "data entry" aren't the only skills we found personnel assistants list on their resumes. In fact, there's a whole list of personnel assistant responsibilities that we found, including:

  • Arguably the most important personality trait for a personnel assistant to have happens to be integrity. An example from a resume said this about the skill, "information clerks, particularly human resources assistants, have access to confidential information" Additionally, other resumes have pointed out that personnel assistants can use integrity to "complete timely data entry of required data; maintaining consistency and integrity. "
  • Another trait important for fulfilling personnel assistant duties is organizational skills. According to a personnel assistant resume, "information clerks must be able to retrieve files and other important information quickly and efficiently." Here's an example of how personnel assistants are able to utilize organizational skills: "monitored the effectiveness of organizational structure and individual unit activity policies and procedures. "
  • Another common skill for a personnel assistant to be able to utilize is "interpersonal skills." Information clerks who work with the public and customers must understand and communicate information effectively to establish positive relationships. A personnel assistant demonstrated the need for this skill by putting this on their resume: "acquired excellent communication and interpersonal skills with the public and coworkers. "
  • Lastly, this career requires you to be skillful in "communication skills." According to personnel assistant resumes, "information clerks must be able to explain policies and procedures clearly to customers and the public." This resume example highlights how personnel assistant responsibilities rely on this skill: "resolved payroll related disputes through proactive communication. "
  • See the full list of personnel assistant skills.

    We've found that 53.2% of personnel assistants have earned a bachelor's degree. Furthermore, 6.3% earned their master's degrees before becoming a personnel assistant. While it's true that most personnel assistants have a college degree, it's generally possible to become one with only a high school degree. In fact, one out of every six personnel assistants did not spend the extra money to attend college.

    Those personnel assistants who do attend college, typically earn either a business degree or a human resources management degree. Less commonly earned degrees for personnel assistants include a psychology degree or a accounting degree.

    When you're ready to become a personnel assistant, you might wonder which companies hire personnel assistants. According to our research through personnel assistant resumes, personnel assistants are mostly hired by American River College.., General Dynamics, and City of Chattanooga. Now is a good time to apply as American River College.. has 4 personnel assistants job openings, and there are 2 at General Dynamics and 1 at City of Chattanooga.

    View more details on personnel assistant salaries across the United States.

    In general, personnel assistants fulfill roles in the professional and education industries. While employment numbers are high in those industries, the personnel assistant annual salary is the highest in the technology industry with $44,236 as the average salary. Meanwhile, the manufacturing and finance industries pay $40,695 and $36,757 respectively. This means that personnel assistants who are employed in the technology industry make 33.8% more than personnel assistants who work in the government Industry.

    The three companies that hire the most prestigious personnel assistants are:

      What Human Resources Trainers Do

      Human Resources Trainers are responsible for providing and facilitating training for employees in an organization's specific job area. They are involved in identifying the company's training needs, conducting employee training programs, producing learning materials, organizing presentations and meetings, assisting employees in the skills improvement process, and arranging lectures, seminars, and workshops. Besides that, they also develop scenarios relating to problem-solving and initiate monitored simulations. They maintain training records, collect employee feedback to improve training methods and create growth reports to demonstrate results to an organization.

      We looked at the average personnel assistant annual salary and compared it with the average of a human resources trainer. Generally speaking, human resources trainers receive $3,092 lower pay than personnel assistants per year.

      Even though personnel assistants and human resources trainers have vast differences in their careers, a few of the skills required to do both jobs are similar. For example, both careers require human resources, procedures, and personnel files in the day-to-day roles.

      These skill sets are where the common ground ends though. A personnel assistant responsibility is more likely to require skills like "data entry," "office procedures," "clearance," and "cac." Whereas a human resources trainer requires skills like "training materials," "customer service," "ensure compliance," and "training programs." Just by understanding these different skills you can see how different these careers are.

      Human resources trainers receive the highest salaries in the telecommunication industry coming in with an average yearly salary of $57,076. But personnel assistants are paid more in the technology industry with an average salary of $44,236.

      On average, human resources trainers reach higher levels of education than personnel assistants. Human resources trainers are 10.1% more likely to earn a Master's Degree and 1.5% more likely to graduate with a Doctoral Degree.

      What Are The Duties Of a Human Resources Clerk?

      A human resources clerk's role focuses on assisting in the hiring process within a company or organization. Most of the responsibilities will revolve around posting hiring notices on various platforms, handling job applications, arranging schedules and appointments for interviews, verifying requirements, and responding to calls and inquiries. Besides participating in the hiring process, a human resources clerk also has administrative duties such as maintaining employee information and records, producing progress reports, processing paperwork, and assisting newly hired employees. This is all done in adherence to a company's policies and regulations.

      Next up, we have the human resources clerk profession to look over. This career brings along a lower average salary when compared to a personnel assistant annual salary. In fact, human resources clerks salary difference is $13,740 lower than the salary of personnel assistants per year.

      A similarity between the two careers of personnel assistants and human resources clerks are a few of the skills associated with both roles. We used resumes from both professions to find that both use skills like "human resources," "data entry," and "personnel files. "

      But both careers also use different skills, according to real personnel assistant resumes. While personnel assistant responsibilities can utilize skills like "procedures," "clearance," "cac," and "military personnel," some human resources clerks use skills like "customer service," "front office," "high volume," and "e-verify."

      Human resources clerks may earn a lower salary than personnel assistants, but human resources clerks earn the most pay in the health care industry with an average salary of $35,727. On the other side of things, personnel assistants receive higher paychecks in the technology industry where they earn an average of $44,236.

      In general, human resources clerks study at lower levels of education than personnel assistants. They're 6.5% less likely to obtain a Master's Degree while being 1.5% less likely to earn a Doctoral Degree.

      How a Human Resources Internship Compares

      A human resources intern is responsible for assisting the human resources department in daily operations under a direct supervisor. Duties of a human resources intern include reviewing job postings and qualifications, updating employees' information in the database, scheduling candidate interviews, responding to employees' concerns, processing payroll disputes, and reiterating the company's policies and procedures. A human resources intern must be detail-oriented and a fast-learner and display excellent communication and organizational skills to be familiarized with the management operations.

      Let's now take a look at the human resources internship profession. On average, these workers make lower salaries than personnel assistants with a $16,691 difference per year.

      By looking over several personnel assistants and human resources interns resumes, we found that both roles utilize similar skills, such as "human resources," "procedures," and "data entry." But beyond that the careers look very different.

      As mentioned, these two careers differ between other skills that are required for performing the work exceedingly well. For example, gathering from personnel assistants resumes, they are more likely to have skills like "office procedures," "clearance," "cac," and "personnel actions." But a human resources internship might have skills like "resources intern," "customer service," "internship program," and "diversity."

      When it comes to education, human resources interns tend to earn similar education levels than personnel assistants. In fact, they're 4.4% more likely to earn a Master's Degree, and 0.1% more likely to graduate with a Doctoral Degree.

      Description Of a Human Resources Coordinator

      A human resources coordinator is responsible for cooperating with the company's human resources department, supporting its processes and procedures, and assisting with employees' concerns. Human resources coordinators' duties include maintaining business files and employees' records, processing documents and submitting required reports, administering background checks for the recruitment process, reviewing and referring to company's handbook for corrective action and performance review, scheduling meetings and facilitating events, and advising effective strategies to human resources management. A human resources coordinator requires excellent communication and employee-relation skills to support the company's daily operations.

      Now, we'll look at human resources coordinators, who generally average a lower pay when compared to personnel assistants annual salary. In fact, the difference is about $2,166 per year.

      According to resumes from both personnel assistants and human resources coordinators, some of the skills necessary to complete the responsibilities of each role are similar. These skills include "human resources," "procedures," and "data entry. "

      Even though a few skill sets overlap, there are some differences that are important to note. For one, a personnel assistant might have more use for skills like "office procedures," "clearance," "cac," and "personnel actions." Meanwhile, some human resources coordinators might include skills like "customer service," "open enrollment," "absence," and "special projects" on their resume.

      In general, human resources coordinators make a higher salary in the technology industry with an average of $51,940. The highest personnel assistant annual salary stems from the technology industry.

      Human resources coordinators reach higher levels of education when compared to personnel assistants. The difference is that they're 6.4% more likely to earn a Master's Degree more, and 0.1% less likely to graduate with a Doctoral Degree.