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What does a personnel coordinator do?

Updated January 8, 2025
7 min read
Quoted expert
Denise Barton

Personnel coordinators enjoy salaries of around $50K per year. This position only requires a high school diploma or GED, but strong skills in communication and supervisory skills will be particularly helpful. Those who choose this career path will be expected to help employee provide required paperwork, keep their company out of trouble, assure payment to employees, and keep forms for taxes.

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Personnel coordinator responsibilities

Here are examples of responsibilities from real personnel coordinator resumes:

  • Integrate efforts on actions and programs where joint OPM functional effort are necessary to accomplish recruitment and enhance organizational effectiveness.
  • Addressed questions regarding payroll, FMLA, disability, workman's compensation, unemployment, and conduct exit interviews.
  • Set up additional database for tracking EEO information on applicants and employees.
  • Review resumes, screen, interview and hire candidates while maintaining EEO compliance.
  • Maintain HRIS database enter new hires, termination salary increases, promotions and other transactions.
  • Assist with enrollments for self-insure health insurance , 401K plan, supplemental life, FMLA etc.
  • Utilize HRIS & ATS systems to review resumes, open and close requisitions, and issue offer letters.
  • Recognize for improving the tracking system for personnel within the organization allowing oversight and knowledge of all instructors and administrative personnel.
  • Calculate ammunition requirements for training and combat exercises base on mission objective and number participating personnel.

Personnel coordinator skills and personality traits

We calculated that 13% of Personnel Coordinators are proficient in Background Checks, Human Resources Policies, and Personnel Policies. They’re also known for soft skills such as Detail oriented, Interpersonal skills, and Communication skills.

We break down the percentage of Personnel Coordinators that have these skills listed on their resume here:

  • Background Checks, 13%

    Administered benefit programs and ensured all applicable licensing and background checks were conducted.

  • Human Resources Policies, 6%

    Maintained OSHA logs and disciplinary human resources policies.

  • Personnel Policies, 5%

    Supported Benefits Manager by responding to employee inquires covered by Personnel policies and procedures.

  • Reference Checks, 4%

    Screen prospective Direct Service Professionals by performing reference checks.

  • FMLA, 4%

    Addressed questions regarding payroll, FMLA, disability, workman's compensation, unemployment, and conducted exit interviews.

  • Workers Compensation, 4%

    Maintain Workers Compensation records for Risk Management Division.

Common skills that a personnel coordinator uses to do their job include "background checks," "human resources policies," and "personnel policies." You can find details on the most important personnel coordinator responsibilities below.

Detail oriented. One of the key soft skills for a personnel coordinator to have is detail oriented. You can see how this relates to what personnel coordinators do because "specialists must pay attention to detail when evaluating applicants’ qualifications, doing background checks, maintaining records of an employee grievance, and ensuring that a workplace complies with labor standards." Additionally, a personnel coordinator resume shows how personnel coordinators use detail oriented: "submitted detailed accident reports to workers compensation department. "

Interpersonal skills. Another essential skill to perform personnel coordinator duties is interpersonal skills. Personnel coordinators responsibilities require that "specialists continually interact with others and must be able to converse and connect with people from varied backgrounds." Personnel coordinators also use interpersonal skills in their role according to a real resume snippet: "used excellent interpersonal skills to communicate with employees and management. "

Communication skills. personnel coordinators are also known for communication skills, which are critical to their duties. You can see how this skill relates to personnel coordinator responsibilities, because "listening and speaking skills are essential for human resources specialists." A personnel coordinator resume example shows how communication skills is used in the workplace: "managed communication regarding employee orientation and open enrollment for benefits. "

See the full list of personnel coordinator skills

The three companies that hire the most personnel coordinators are:

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Compare different personnel coordinators

Personnel coordinator vs. Technical recruiter

The primary role of technical recruiters is to look for candidates who will fill the technical jobs in different areas such as engineering and information technology. Their roles and responsibilities also include devising or writing job specifications and descriptions, assessing and interviewing job candidates, and representing the company at campus events and job fairs. There are several qualifications to become a technical recruiter that include excellent communication skills, proficiency with MS Office, and experience in using customer relationship management software.

The annual salary of technical recruiters is $20,122 higher than the average salary of personnel coordinators.While the two careers have a salary gap, they share some of the same responsibilities. Employees in both personnel coordinator and technical recruiter positions are skilled in background checks, reference checks, and open positions.

While similarities exist, there are also some differences between personnel coordinators and technical recruiter. For instance, personnel coordinator responsibilities require skills such as "human resources policies," "personnel policies," "fmla," and "workers compensation." Whereas a technical recruiter is skilled in "applicant tracking systems," "customer service," "hr," and "work ethic." This is part of what separates the two careers.

Technical recruiters earn the highest salaries when working in the manufacturing industry, with an average yearly salary of $62,948. On the other hand, personnel coordinators are paid more in the manufacturing industry with an average salary of $50,387.technical recruiters tend to reach similar levels of education than personnel coordinators. In fact, technical recruiters are 1.3% more likely to graduate with a Master's Degree and 0.2% less likely to have a Doctoral Degree.

Personnel coordinator vs. Senior recruiter

A senior recruiter is responsible for monitoring staffing services for the organization, interviewing potential candidates, and managing the onboarding of new employees. Senior recruiters evaluate various departmental operations to identify the needs of hiring additional staff by communicating with senior management. They also review job posting qualifications, screen applicants carefully, send job invites to qualified candidates, and update candidates' information with the database. A senior recruiter must have excellent knowledge of the human resources disciplines and practices to ensure hiring efficiency.

A career as a senior recruiter brings a higher average salary when compared to the average annual salary of a personnel coordinator. In fact, senior recruiters salary is $36,554 higher than the salary of personnel coordinators per year.Only some things about these jobs are the same. Take their skills, for example. Personnel coordinators and senior recruiters both require similar skills like "background checks," "reference checks," and "i-9" to carry out their responsibilities.

In addition to the difference in salary, there are some other key differences worth noting. For example, personnel coordinator responsibilities are more likely to require skills like "human resources policies," "personnel policies," "fmla," and "workers compensation." Meanwhile, a senior recruiter has duties that require skills in areas such as "applicant tracking systems," "customer service," "human resources," and "sr." These differences highlight just how different the day-to-day in each role looks.

Senior recruiters may earn a higher salary than personnel coordinators, but senior recruiters earn the most pay in the finance industry with an average salary of $83,211. On the other hand, personnel coordinators receive higher pay in the manufacturing industry, where they earn an average salary of $50,387.In general, senior recruiters achieve similar levels of education than personnel coordinators. They're 2.8% more likely to obtain a Master's Degree while being 0.2% less likely to earn a Doctoral Degree.

What technology do you think will become more important and prevalent for personnel coordinators in the next 3-5 years?

Denise BartonDenise Barton LinkedIn profile

Senior Professor of Human Resources, Wake Technical Community College

The most important technologies to use in the next 3-5 years, for all HR professionals, include collaborative technologies that allow teamwork, social media platforms that communicate an organization's branding and facilitate stakeholder connection, and artificial intelligence making recruiting, retention, and training automated so that HR personnel can focus on strategic tasks.

Personnel coordinator vs. Recruiter

Recruiters are responsible for filling up vacancies in the organization. They put up job postings on the company website and other recruitment websites, screen applicants, prospective schedule candidates for interviews, conduct initial interviews, and, should candidates pass the initial interview, endorse them to hiring managers. They act as guides to applicants throughout the whole application process. Upon successful screening and interviewing of applicants, recruiters then guide them through the employment process, usually endorsing them to medical exams and other pre-employment requirements needed. At times, recruiters are responsible for providing job offers to applicants. Recruiters should have a good judge of character, decision-making skills, and interpersonal skills.

On average, recruiters earn higher salaries than personnel coordinators, with a $8,997 difference per year.By looking over several personnel coordinators and recruiters resumes, we found that both roles require similar skills in their day-to-day duties, such as "background checks," "reference checks," and "i-9." But beyond that, the careers look very different.

The required skills of the two careers differ considerably. For example, personnel coordinators are more likely to have skills like "human resources policies," "personnel policies," "fmla," and "workers compensation." But a recruiter is more likely to have skills like "applicant tracking systems," "customer service," "human resources," and "linkedin."

Recruiters make a very good living in the technology industry with an average annual salary of $62,293. On the other hand, personnel coordinators are paid the highest salary in the manufacturing industry, with average annual pay of $50,387.recruiters typically earn similar educational levels compared to personnel coordinators. Specifically, they're 1.6% more likely to graduate with a Master's Degree, and 0.0% more likely to earn a Doctoral Degree.

Personnel coordinator vs. Human resources generalist

A human resources generalist is responsible for monitoring the human resources policies and procedures, making adjustments as needed to align with the company's goals and objectives. Duties of a human resources generalist also include improving employee relations system, organizing compliance and knowledge training, reviewing benefit plans, managing compensation inquiries, assisting in recruitment and staffing needs, communicating with department heads in employees' performance reviews, and storing employees' files for reference. A human resource generalist must have excellent communication and decision-making skills to address issues concerning the company and employees' welfare.

Human resources generalists typically earn higher pay than personnel coordinators. On average, human resources generalists earn a $13,782 higher salary per year.While their salaries may vary, personnel coordinators and human resources generalists both use similar skills to perform their duties. Resumes from both professions include skills like "background checks," "human resources policies," and "personnel policies. "While some skills are required in each professionacirc;euro;trade;s responsibilities, there are some differences to note. "personnel functions," "personnel issues," "conduct interviews," and "personnel actions" are skills that commonly show up on personnel coordinator resumes. On the other hand, human resources generalists use skills like performance management, customer service, payroll processing, and excellent interpersonal on their resumes.The technology industry tends to pay the highest salaries for human resources generalists, with average annual pay of $61,994. Comparatively, the highest personnel coordinator annual salary comes from the manufacturing industry.The average resume of human resources generalists showed that they earn higher levels of education compared to personnel coordinators. So much so that theyacirc;euro;trade;re 6.5% more likely to earn a Master's Degree and less likely to earn a Doctoral Degree by 0.1%.

Types of personnel coordinator

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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