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Become A Physician Specialist

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Working As A Physician Specialist

  • Interacting With Computers
  • Getting Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Processing Information
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $198,011

    Average Salary

What Does A Physician Specialist Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become A Physician Specialist

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Physician Specialist Jobs

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Physician Specialist Demographics

Gender

Female

78.7%

Male

20.9%

Unknown

0.4%
Ethnicity

White

55.7%

Hispanic or Latino

17.6%

Black or African American

15.1%

Asian

8.2%

Unknown

3.4%
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Foreign Languages Spoken

Spanish

66.7%

Hindi

11.1%

Gujarati

5.6%

Urdu

5.6%

Russian

5.6%

Arabic

5.6%
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Physician Specialist Education

Schools

Greenville Technical College

23.7%

Texas State University

10.2%

University of Phoenix

8.5%

Rice University

3.4%

University of Alabama

3.4%

Miller-Motte College-Wilmington

3.4%

Limestone College

3.4%

Bob Jones University

3.4%

Webster University

3.4%

Georgia State University

3.4%

Kennesaw State University

3.4%

Johns Hopkins University

3.4%

University of Texas at El Paso

3.4%

Angelo State University

3.4%

Piedmont Technical College

3.4%

West Virginia University

3.4%

Spartanburg Technical College

3.4%

Walden University

3.4%

The Reading Hospital and Medical Center

3.4%

University of Texas at San Antonio

3.4%
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Majors

Business

26.2%

Health Care Administration

12.1%

Medicine

9.9%

Management

6.4%

Nursing

5.7%

Health Sciences And Services

3.5%

Marketing

3.5%

Biology

3.5%

Liberal Arts

3.5%

Public Health

2.8%

Computer Information Systems

2.8%

Communication

2.8%

Criminal Justice

2.8%

Accounting

2.8%

Medical Technician

2.1%

Medical Assisting Services

2.1%

Computer Science

2.1%

Clinical Psychology

2.1%

Psychology

1.4%

Microbiology

1.4%
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Degrees

Bachelors

28.7%

Other

26.7%

Masters

18.5%

Associate

12.3%

Certificate

5.6%

Doctorate

4.6%

Diploma

3.1%

License

0.5%
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Real Physician Specialist Salaries

Job Title Company Location Start Date Salary
Specialist Physician (Cardiologist) Heart and Vascular Associates of Arcadiana, P.C Eunice, LA Sep 01, 2013 $524,000
Specialist Physician (Cardiologist) Heart and Vascular Associates of Acadiana, P.C. Eunice, LA Sep 01, 2013 $524,000
Physician Specialist 111 Health and Hospitals Corporation New York, NY Jan 01, 2013 $281,745
Physician Specialist 111 Health and Hospitals Corporation New York, NY Jan 01, 2012 $281,745
Physician Specialist 111 Health and Hospitals Corporation New York, NY Jul 06, 2011 $281,745
Sessional Physician Specialist Level V NYC-HHC, Kings County Hospital Center New York, NY Sep 28, 2015 $204,526
Physician Specialist Parkway Cardiology Associates, PC Harriman, TN Aug 01, 2012 $200,000 -
$350,000
Physician Specialist NYC-HHC, Kings County Hospital Center New York, NY Aug 26, 2016 $196,918
Physician Specialist, Obstetrics & Gynecology New York City Health and Hospitals Corporation New York, NY Aug 24, 2016 $193,968
Physician Specialist III, Forensic Psychiatrist NYC-HHC, Kings County Hospital Center New York, NY Jan 07, 2016 $185,977
Physician Specialist NYC-HHC, Kings County Hospital Center New York, NY Jul 18, 2015 $180,957
Physician Specialist II, Forensic Psychiatry New York City Health & Hospitals Corporation New York, NY Sep 15, 2012 $173,508
Physician Specialist/Psychiatrist NYC-HHC-Kings County Hospital Center New York, NY Aug 12, 2012 $173,503
Physician Specialist/Psychiatrist New York City Health & Hospital Corporation New York, NY Jan 25, 2016 $173,503
Physician Specialist/Psychiatrist New York City Health & Hospital Corporation New York, NY Feb 16, 2016 $173,503
Physician Specialist/Psychiatrist New York City Health & Hospital Corporation New York, NY Feb 24, 2016 $173,503
Cpep Attending Psychiatrist/Physician Specialist New York City Health and Hospitals Corporation New York, NY Feb 25, 2016 $173,503
Physician Specialist III Health and Hospital Corp., Kings County Hospital C New York, NY Sep 01, 2013 $171,990
Physician Specialist III Health and Hospital Corp., Kings County Hospital C New York, NY Mar 15, 2014 $171,430
Physician Specialist III Health and Hospital Corp., Kings County Hospital C New York, NY Jul 01, 2014 $171,430

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Top Skills for A Physician Specialist

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  1. Insurance Companies
  2. Customer Service
  3. Patient Information
You can check out examples of real life uses of top skills on resumes here:
  • Worked with private insurance companies reviewing individual medical policies and procedures to assist in members mobility needs.
  • Managed wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently.
  • Established the Direct Messaging Network to send encrypted patient information between providers.
  • Build relationships with customers and physician offices to generate referrals.
  • Cross-trained in medical records and assist in clinical areas, assisting with the efficiency of the office.

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Top 10 Best States for Physician Specialists

  1. Minnesota
  2. Massachusetts
  3. Washington
  4. Alaska
  5. Connecticut
  6. Oregon
  7. Rhode Island
  8. Wisconsin
  9. New Hampshire
  10. New Jersey
  • (396 jobs)
  • (459 jobs)
  • (465 jobs)
  • (31 jobs)
  • (197 jobs)
  • (233 jobs)
  • (57 jobs)
  • (444 jobs)
  • (74 jobs)
  • (345 jobs)

Top Physician Specialist Employers

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Jobs From Top Physician Specialist Employers

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