How to hire a placement assistant

How to hire a placement assistant, step by step

Here's a step-by-step placement assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a placement assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new placement assistant
• Step 8: Go through the hiring process checklist

Post a placement assistant job for free, promote it for a fee

Post free

1. Identify your hiring needs

   Before you post your placement assistant job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a placement assistant for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a placement assistant to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a placement assistant that fits the bill.

   The following list breaks down different types of placement assistants and their corresponding salaries.

   Type of Placement Assistant	Description	Hourly rate
   Placement Assistant	Social and human service assistants provide client services, including support for families, in a wide variety of fields, such as psychology, rehabilitation, and social work. They assist other workers, such as social workers, and they help clients find benefits or community services.	$11-19
   Placement Coordinator	Placement coordinators are professionals who provide students with field placement contact information. The coordinators serve as liaisons between college, facility, and students for field placement... Show more	$15-27

2. Create an ideal candidate profile

   Common skills:

   • Patient Placement
   • Placement Process
   • Student Assistants
   • Financial Aid
   • Front Desk
   • Scheduling Appointments
   • IV
   • Career Fairs
   • PowerPoint
   • Travel Arrangements
   • Multi-Line Phone System
   • HR
   • Career Services
   • Direct Calls

   Check all skills

   Responsibilities:

   • Develop naturally support vocational rehabilitation services for individuals dually diagnose with mental illness & intellectual disabilities, & other co-occurring disorders.
   • Prepare and distribute publicity to airmen contemplating a career decision.

3. Make a budget

   Including a salary range in your placement assistant job description is one of the best ways to attract top talent. A placement assistant can vary based on:

   • Location. For example, placement assistants' average salary in south carolina is 49% less than in hawaii.
   • Seniority. Entry-level placement assistants 44% less than senior-level placement assistants.
   • Certifications. A placement assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a placement assistant's salary.

   Average placement assistant salary

   $15.09hourly

   $31,387 yearly

   ---

   Entry-level placement assistant salary

   $23,000 yearly salary

   Updated December 5, 2025

4. Writing a placement assistant job description

   A placement assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a placement assistant job description:

   Placement assistant job description example

   Marsh is seeking candidates for the following position based in the Urbandale office:
   Placement Representative
   
   What can you expect?
   In this important function, you will work independently in preparation of documentation and submissions You will assist with analyzing quotes and make requests for underwriters as well overseeing follow-up for changes
   
   What is in it for you?
   Opportunity to join a global leader in insurance broking and risk management Excellent benefits and dynamic company culture
   
   We will count on you to:
   Work as a placement colleague to prepare documentation and submissions for a market, including specifications, loss of records, and summary reports Assist with analyzing and collecting quotes, comparing quotes for markets, reviewing existing client insurance and risk programs and preparing proposal components Process necessary documentation and follows up on outstanding documentation with the appropriate party to ensure the smooth continuation of processes Request and oversee follow-up for changes from underwriters and reviews coverage specifications to be submitted to carriers/underwriters to ensure they are accurate Maintains market contact at appropriate levels needed to execute assigned tasks effectively and assist the Placement colleague.Maintains a more detailed technical understanding of the Placement business to better assist the Placement colleague.May take some policy change request calls and have some direct contact with customers during peak volume
   
   What you need to have:
   Strong attention to detail Proficiency with MS Office SuiteHS Diploma or Equivalent
   
   What makes you stand out:
   1-2 years of experience in Property & Casualty or Personal Lines Insurance industry Availability to work weekends
   
   Marsh McLennan (NYSE: MMC) is the world's leading professional services firm in the areas of risk, strategy and people. The Company's 83,000 colleagues advise clients in 130 countries. With annual revenue of nearly $20 billion, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment through four market-leading businesses. Marsh advises individual and commercial clients of all sizes on insurance broking and innovative risk management solutions. Guy Carpenter develops advanced risk, reinsurance and capital strategies that help clients grow profitably and pursue emerging opportunities. Mercer delivers advice and technology-driven solutions that help organizations redefine the world of work, reshape retirement and investment outcomes, and unlock health and wellbeing for a changing workforce. Oliver Wyman serves as a critical strategic, economic and brand advisor to private sector and governmental clients. For more information, visit mmc.com, follow us on LinkedIn and Twitter or subscribe to BRINK.
   Marsh McLennan and its Affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right placement assistant for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your placement assistant job on Zippia to find and recruit placement assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting placement assistants requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new placement assistant

   Once you have selected a candidate for the placement assistant position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new placement assistant. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a placement assistant?