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How to hire a placement coordinator

Placement coordinator hiring summary. Here are some key points about hiring placement coordinators in the United States:

  • In the United States, the median cost per hire a placement coordinator is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new placement coordinator to become settled and show total productivity levels at work.

How to hire a placement coordinator, step by step

To hire a placement coordinator, you should create an ideal candidate profile, determine a budget, and post and promote your job. Here's a step-by-step guide on how to hire a placement coordinator:

Here's a step-by-step placement coordinator hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a placement coordinator job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new placement coordinator
  • Step 8: Go through the hiring process checklist

What does a placement coordinator do?

Placement coordinators are professionals who provide students with field placement contact information. The coordinators serve as liaisons between college, facility, and students for field placement. They identify the required requirements and assist apprentice participants in the exchange. The fundamental attributes of coordinators include hard work, perseverance, and sincerity. They help students determine employment choices matching their career interests. Also, they assist students with interview techniques, job referrals, and resume writing.

Learn more about the specifics of what a placement coordinator does
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  1. Identify your hiring needs

    Before you post your placement coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a placement coordinator for hire on a part-time basis or as a contractor.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    A placement coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, placement coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

    This list presents placement coordinator salaries for various positions.

    Type of Placement CoordinatorDescriptionHourly rate
    Placement CoordinatorHuman resources specialists recruit, screen, interview, and place workers. They often handle other human resources work, such as those related to employee relations, compensation and benefits, and training... Show more$15-27
    Self-EmployedA self-employed person works without the supervision of a specific employer. Self-employed entrepreneurs decide their business plans to increase profitability and get involved with the current market trends... Show more$12-21
    RecruiterRecruiters are responsible for filling up vacancies in the organization. They put up job postings on the company website and other recruitment websites, screen applicants, prospective schedule candidates for interviews, conduct initial interviews, and, should candidates pass the initial interview, endorse them to hiring managers... Show more$16-35
  2. Create an ideal candidate profile

    Common skills:
    • Patients
    • Customer Service
    • Patient Placement
    • Bed Availability
    • Community Resources
    • Direct Admissions
    • Bed Placement
    • Clinical Placements
    • Patient Admissions
    • Placement Process
    • Background Checks
    • Student Placement
    • Discharge Planning
    • I-9
    Check all skills
    Responsibilities:
    • Manage and coordinate the workload of the release team members and are responsible for organizing and hosting all production release windows.
    • Handle patient and therapist information in accordance with the HIPAA laws.
    • Input data for new hires, terminations, promotions, and make any necessary data changes into the HRIS system.
    • Post jobs using applicant tracking system and conduct background checks, verify licenses, write offer letters, and complete I-9s.
    • Maintain employment information within HRIS.
    • Maintain highest confidentiality and integrity and EEO compliance.
    More placement coordinator duties
  3. Make a budget

    Including a salary range in the placement coordinator job description is a good way to get more applicants. A placement coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

    For example, the average salary for a placement coordinator in Georgia may be lower than in Hawaii, and an entry-level engineer typically earns less than a senior-level placement coordinator. Additionally, a placement coordinator with lots of experience in the field may command a higher salary as a result.

    Average placement coordinator salary

    $44,313yearly

    $21.30 hourly rate

    Entry-level placement coordinator salary
    $33,000 yearly salary
    Updated December 5, 2025

    Average placement coordinator salary by state

    RankStateAvg. salaryHourly rate
    1California$56,623$27
    2New York$53,484$26
    3Washington$53,188$26
    4Oregon$51,309$25
    5Massachusetts$50,279$24
    6New Jersey$49,496$24
    7Arizona$49,155$24
    8Colorado$48,394$23
    9Connecticut$48,311$23
    10Pennsylvania$46,060$22
    11Montana$45,598$22
    12Texas$43,904$21
    13Minnesota$43,343$21
    14Kansas$42,554$20
    15Wisconsin$42,211$20
    16Michigan$41,957$20
    17Alabama$41,944$20
    18Louisiana$41,650$20
    19North Carolina$41,138$20
    20Idaho$40,011$19

    Average placement coordinator salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1Dignity Health$53,907$25.923
    2HealthTrust$53,168$25.56
    3Sharp HealthCare$52,490$25.24
    4Saint Xavier University$49,970$24.021
    5Quinnipiac University$49,059$23.59
    6The High Companies$47,641$22.90
    7Mercy College$47,558$22.86
    8Methodist Hospital Of Henderson, Kentucky$46,779$22.491
    9Excellence Community Schools$46,651$22.43
    10University of Michigan$46,581$22.39
    11Providence Health & Services$46,540$22.38
    12Powell Valley Care Ctr$46,518$22.36
    13Concordia University Wisconsin$46,253$22.24
    14The University of Kansas$45,402$21.832
    15Gonzaga University$45,386$21.82
    16Cornell University$45,177$21.726
    172U$45,062$21.66
    18Massachusetts General Hospital$44,939$21.61
    19Oregon Health & Science University$44,928$21.601
    20Regional Medical Center- Orangeburg$44,470$21.381
  4. Writing a placement coordinator job description

    A placement coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a placement coordinator job description:

    Placement coordinator job description example

    Benefits:

    We offer you an excellent total compensation package, including competitive salary, excellent benefit package and growth opportunities. We believe in our team and your ability to do excellent work with us. Your benefits include 401k, PTO medical, dental, flex spending, life, disability, tuition reimbursement, employee discount program, employee stock purchase program and student loan repayment. We would love to talk to you about this fantastic opportunity.

    As a RN Organ Placement Coordinator you are responsible for assessing, planning, implementing, and evaluating the nursing care for patients suffering from chronic and end stage organ disease and potential transplant patients and live donors. You will coordinate care delivered by other members of the transplant team to affect positive outcomes for the patient.

    What you will do in this role:
    • \t
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      You will assure the performance of necessary studies to determine a patient’s candidacy.

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      You will assume lead in directing responsibility of all patient and family education; you will act as the resource person regarding transplantation for all staff nurses.

      \t
    • \t
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      You will assist in the evaluation and selection of potential recipients and living donors.

      \t
    • \t
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      You will maintain appropriate monitoring of patients’ status throughout work-up and while on the deceased donor organ transplant waiting list.

      \t
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      You will coordinate comprehensive care with other team members and monitors live donor post donation for clinical/social/emotional issues and routine follow up visits; You will prepare patients for discharge and outpatient follow-up.

      \t
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      You will communicate all patient post donations issues and concerns to other transplant team members and maintains communication with patients’ referring physicians.

      \t

    What Qualifications You Will Need:

    • \t
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      You must be a graduate of a nursing program: diploma, associate degree, or baccalaureate program.

      \t
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      You have have at least 1 year RN experience and must meet ALL requirements of a RN

      \t
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      You must have a valid and current Texas License – Registered Nurse

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    Methodist Hospital Specialty and Transplant has been nationally recognized for its record setting kidney, liver and pancreas transplant programs. It is home to the Texas Transplant Institute and is the largest living donor kidney transplant program in the US. According to the United Network of Organ Sharing database, the center reached a major milestone in 2019 by performing 231 living donor kidney transplants in a single year setting a new national record - that’s 65 more transplants than the second center on the list.

    In addition to transplant care, Methodist Hospital Specialty and Transplant is a full service hospital with over 260 beds that provides specialized services for liver cancer care, hepatobiliary surgery, emergency care, weight loss surgery, urology surgery, vascular surgery, inpatient rehabilitation, colorectal surgery and behavioral health care. Our surgical expertise extends to robotics, with four da Vinci surgical robots in use. It has been recognized as a Center of Metabolic and Bariatric Surgery Excellence from the American Society for Bariatric Surgery since 2008. Our Sexual Assault Response Team provides a compassionate environment for sexual assault survivors ages 13+, serving as a model for hospitals and agencies all over the world. Specialty and Transplant prides itself on providing the highest quality of patient care possible as proven by their five consecutive Grade A scores from the Leapfrog’s Hospital Safety Grade survey. For more information, please visit our website at www.sahealth.com and select Methodist Hospital Specialty and Transplant under Locations.

    Be a part of an organization that invests in you. We are actively reviewing applications. Qualified candidates will be promptly contacted by our hiring managers for interviews. Submit your application today and help us raise the bar in patient care!

    We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

  5. Post your job

    To find the right placement coordinator for your business, consider trying out a few different recruiting strategies:

    • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
    • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with placement coordinators they would recommend.
    • Recruit at local colleges. Attend job fairs at local colleges to recruit placement coordinators who meet your education requirements.
    • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.
    Post your job online:
    • Post your placement coordinator job on Zippia to find and recruit placement coordinator candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    Recruiting placement coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

    It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new placement coordinator

    Once you've decided on a perfect placement coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

    It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

    To prepare for the new placement coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
    Sign up to download full list

How much does it cost to hire a placement coordinator?

Hiring a placement coordinator comes with both the one-time cost per hire and ongoing costs. The cost of recruiting placement coordinators involves promoting the job and spending time conducting interviews. Ongoing costs include employee salary, training, benefits, insurance, and equipment. It is essential to consider the cost of placement coordinator recruiting as well the ongoing costs of maintaining the new employee.

You can expect to pay around $44,313 per year for a placement coordinator, as this is the median yearly salary nationally. This can vary depending on what state or city you're hiring in. If you're hiring for contract work or on a per-project basis, hourly rates for placement coordinators in the US typically range between $15 and $27 an hour.

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