How to hire a planning coordinator

How to hire a planning coordinator, step by step

Here's a step-by-step planning coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a planning coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new planning coordinator
• Step 8: Go through the hiring process checklist

What does a planning coordinator do?

Post a planning coordinator job for free, promote it for a fee

Post free

1. Identify your hiring needs

   Before you post your planning coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a planning coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A planning coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, planning coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of planning coordinators.

   Type of Planning Coordinator	Description	Hourly rate
   Planning Coordinator	Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.	$16-32
   Master Scheduler	A master scheduler is in charge of overseeing and developing a company's overall production schedule, ensuring quality and workforce adherence. Their responsibilities revolve around liaising with clients to determine their needs, developing daily schedules and objectives, disseminating scheduling notices, and conducting regular inspections to ensure the completion of projects in a timely and efficient manner... Show more	$28-48
   Production Scheduler	A production scheduler is in charge of developing manufacturing schedules to achieve short and long term production goals. Their responsibilities typically revolve around performing research and analysis to understand the extent of all procedures, identifying the needs of clients, and devising strategies for optimal operations... Show more	$15-34

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Insurance Benefits
   • Customer Service
   • Data Entry
   • Rehabilitation
   • Logistics
   • Coordinators
   • Medicaid
   • Financial Reports
   • Public Health
   • Discharge Planning
   • Patient Care
   • Event Planning
   • Minimum Data Set

   Check all skills

   Responsibilities:

   • Lead enrollment process efficiently through securing proper registration forms, official transcripts, immunization records, and IEP documentation as needed.
   • Maintain production orders in ERP system.
   • Digitize maps for use in GIS applications.
   • Conduct GIS analysis and field assessments in support of conservation site selection.
   • Develop and implement treatment plan education per CMS standards for nurses and social workers.
   • Coordinate with nursing staff and therapy department to ensure rug rates are as accurate as possible.

   More planning coordinator duties

3. Make a budget

   Including a salary range in your planning coordinator job description is one of the best ways to attract top talent. A planning coordinator can vary based on:

   • Location. For example, planning coordinators' average salary in wyoming is 49% less than in maryland.
   • Seniority. Entry-level planning coordinators 49% less than senior-level planning coordinators.
   • Certifications. A planning coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a planning coordinator's salary.

   Average planning coordinator salary

   $49,235yearly

   $23.67 hourly rate

   ---

   Entry-level planning coordinator salary

   $35,000 yearly salary

   Updated January 22, 2026

   Average planning coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$62,689	$30
   2	Nevada	$62,081	$30
   3	Ohio	$60,861	$29
   4	Virginia	$57,126	$27
   5	Pennsylvania	$56,903	$27
   6	California	$56,079	$27
   7	New York	$55,313	$27
   8	Illinois	$55,298	$27
   9	Wisconsin	$54,550	$26
   10	Oregon	$52,674	$25
   11	Georgia	$51,495	$25
   12	Texas	$49,401	$24
   13	Michigan	$48,574	$23
   14	Colorado	$48,463	$23
   15	Arizona	$48,384	$23
   16	Iowa	$47,298	$23
   17	Utah	$47,115	$23
   18	Minnesota	$46,815	$23
   19	Missouri	$46,212	$22
   20	North Carolina	$44,706	$21

   Average planning coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Meta	$81,281	$39.08	8
   2	Micron Technology	$69,932	$33.62	6
   3	Energy Northwest	$66,699	$32.07	1
   4	Edward Jones	$66,260	$31.86
   5	Boston Public Schools	$64,598	$31.06
   6	Rivian	$64,433	$30.98	3
   7	Florida International University	$63,766	$30.66
   8	Sumitomo Mitsui Financial Group	$63,589	$30.57
   9	Regeneron	$63,291	$30.43
   10	Ascensus	$62,518	$30.06	12
   11	Intel	$61,652	$29.64
   12	Griffin Hospital	$61,004	$29.33
   13	Baptist Health Home Care	$60,057	$28.87	1
   14	MD Helicopters	$60,029	$28.86
   15	Supermicro	$59,883	$28.79
   16	JELD-WEN	$59,761	$28.73	1
   17	American Axle & Manufacturing	$59,735	$28.72
   18	Wellpath	$59,723	$28.71	2
   19	University of California-Berkeley	$59,620	$28.66
   20	Columbia University in the City of New York	$59,254	$28.49	3

4. Writing a planning coordinator job description

   A planning coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a planning coordinator job description:

   Planning coordinator job description example

   About Us
   The Kraft Heinz Company is one of the largest food and beverage companies in the world, with eight $1 billion+ brands and global sales of approximately $25 billion. We're a globally trusted producer of high-quality, great-tasting, and nutritious foods for over 150 years. Our brands are truly global, with products produced and marketed in over 40 countries. These beloved products include condiments and sauces, cheese and dairy, meals, meats, refreshment beverages, coffee, infant and nutrition products, and numerous other grocery products in a portfolio of more than 200 legacy and emerging brands.
   
   No matter the brand, we're united under one vision: To sustainably grow by delighting more consumers globally. Bringing this vision to life is our team of 39,000+ food lovers, creative thinkers, and high performers worldwide. Together, we help provide meals to those in need through our global partnership with Rise Against Hunger. We also stand committed to responsible, sustainable practices that extend to every facet of our business, our consumers, and our communities. Every day, we're transforming the food industry with bold thinking and unprecedented results. If you share our passion - and are ready to create the future, build a legacy, and lead as a global citizen - there's only one thing to do: join our table and let's make life delicious!
   
   Our Culture of Ownership, Meritocracy & Collaboration
   We're not afraid to think differently. Embrace new ideas. Dream big. We empower our people at every level - from entry-level intern to senior leader - to own their work. We share a responsibility to think like Owners - to be mindful of the collective and sustained success of Kraft Heinz - which we apply to every situation, every day. As part of Kraft Heinz, you're supported to grow and achieve. You're expected to bring your authentic self to work every day, to lead with humility, and drive outstanding performance at every level - and you'll be rewarded. You're given opportunities to leave a mark and build a legacy. But you won't do it alone. You're supported by passionate teammates along the way, and our collective, collaborative spirit fuels our incredible progress.
   
   Job Description
   Schedule and sequence production volume within KH process's defined by demand plans and inventory stocking parameters.Responsible for evaluating and adjusting production plans without impacting overall service levels performance and inventory levels significantly Monitor progress against the plan through frequent contact with Operational site team, consulting and informing of any adjustments as necessary, according to priorities, constraints and customer / supplier availability Produce / update reports, highlighting corrective actions for non-conformance to target Interface as Material planner to guarantee the weekly material needs ensuring inventory (raw and packs) coverage In conjunction with supply chain development and FSQ Manager manage new product and component introductions, product de-lists and promotions, for timely activation and minimum write-offs Maintain Master data accuracy on an as needed basis. This includes OTM / OTP ( or aligned KH process), SAP - BOM's accuracy including scrap factor, supplier information, run strategies and production run size information Create, maintain and develop effective and collaborative working relationships with all internal and external stakeholders Facilitate the weekly planning meetings alongside operational team and offer guidance on any constraints and work through solutions to maintain operational efficiencies and the balance to maintain OTIF and Inventory targets Facilitate inbound and outbound logistic schedules ensuring customer service and inventory control is maintained Lead weekly and monthly downtime planning routine and clearly communicate downtime / outage plan Lead on implementation of KHMS pillars and improvement of supply chain planning practices and procedures driven by the MSC KHMS pillar Identify areas of improvement and cost deficiencies in order to create efficient supply chain planning techniques and tools/systems Reduce and optimize labour cost by working with the operational leads finding the best way to match weekly production plan to labour and skills availability. Avoiding overtime and double time triggers Lead, manage, coach and develop a diverse operational workforce ensuring that they reach their full potential, whilst meeting and improving the required KPI targets
   Location(s)
   Worcester
   
   Kraft Heinz is an Equal Opportunity Employer - Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.

   Copy this example

   

5. Post your job

   To find the right planning coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with planning coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit planning coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your planning coordinator job on Zippia to find and recruit planning coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit planning coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new planning coordinator

   Once you've decided on a perfect planning coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new planning coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a planning coordinator?