Administrative Assistant jobs at Plante & Moran PLLC. - 480 jobs

CONSTRUCTION IS LEADING THE WORLD IN CAREER OPPORTUNITIES…AND THOSE OPPORTUNITIES CAN BE FOUND AT THE STATE GROUP. The State Group's family of companies is experiencing exponential growth through investing in our people, innovation, and technology. Since 1961, our 3,500+ professionals in North America have provided comprehensive multi-trade industrial contracting services that include Electrical, Mechanical, and Civil on a single-source basis. We have tremendous opportunities for driven leaders looking for a high-energy career. The State Group is seeking an Administrative Assistant for the project site in Perrysburg, Ohio. This position reports directly to the Project Manager. This is a temporary position expected to last 18 months, with the possibility of extension based on business needs and performance. BENEFITS OF WORKING WITH US This position is an integral part of our success and provides opportunities for advancement. 100% PAID medical, dental, and vision insurance. Paid time off, including vacation, sick days, and holidays. 401(k) Retirement Plan with company match and immediate vesting. Competitive compensation, annual pay increases, and bonuses. State embraces and encourages workplace diversity. WHAT YOU WILL DO Provide essential administrative and logistical support. Manage project documentation and correspondence. Coordinate meetings and track daily time. Prepare reports and process invoices/financials. Maintain digital and physical records. Act as a crucial liaison for the Project Manager. Ensure smooth daily operations and compliance. WHAT YOU NEED TO JOIN OUR TEAM 1+ years of clerical experience required. Construction industry experience preferred. Proficiency in Microsoft Office Suite (Outlook, Word, Excel). Experience with Bluebeam preferred. Excellent written and verbal communication skills. Ability to prioritize and manage deadlines effectively. Exceptional attention to detail and accuracy. Effectively work with diverse personalities and communication styles. Strong problem-solving skills and organizational skills Exceptional communication and negotiation skills Adaptable in a fast-paced environment. To learn more about our organization, visit our website at ******************* The State Group is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status. Reasonable accommodations are available upon request for applicants with disabilities. If you require a reasonable accommodation during the application process, please email ***********************.

A dynamic real estate company is seeking an Administrative Assistant role based in Chicago, IL. This position offers a competitive salary range of $50,000-$57,000, along with a comprehensive benefits package that includes 401(k) matching, health, dental, and vision insurance, AD&D and LTD coverage, a Health Savings Account (HSA), and paid time off (PTO). Responsibilities of the Administrative Assistant: Serve as the first point of contact for the property management office by greeting visitors, responding to walk-in inquiries, and assisting tenants with service requests such as access fobs, fitness center access, and conference room reservations. Communicate with tenants, vendors, and internal teams by phone and email to research, coordinate, and resolve requests or issues in a timely and professional manner. Support the Property Manager with administrative and financial functions, including preparing and maintaining tenant lease abstracts, coordinating move-ins and move-outs, tracking maintenance and cleaning requests, assisting with tenant billing, monitoring accounts receivable and payable, coding invoices in the Avid Payables System, and assisting with annual budget preparation. Manage vendor-related activities by assisting with contract preparation, tracking expiration dates, coordinating service providers such as janitorial and landscaping vendors, reviewing Certificates of Insurance for compliance, and maintaining records in the Alliant COI portal. Support tenant relations and property operations by planning tenant appreciation events, participating in property inspections and compliance audits, distributing security and life safety plans, coordinating fire drills and training, maintaining electronic property documentation, and completing additional duties as assigned by the Property Manager. Qualifications of the Administrative Assistant: Strong understanding of customer service principles and best practices Excellent verbal and written communication skills Ability to resolve sensitive tenant and vendor matters professionally Proven problem-solving skills with the ability to propose effective solutions Ability to manage multiple priorities and meet deadlines General knowledge of budgeting, financial statements, accounts payable, and accounts receivable Proficiency in Microsoft Word, Excel, and Outlook Active Real Estate License preferred but not required B-2

Administrative Assistant / Office Administrator The Administrative Professional provides essential support to the property management team, ensuring smooth operations across office functions, tenant communications, and financial processes. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This position is temp to hire and will pay between $20 and $22/hr. Responsibilities Assist the Property Manager with day-to-day administrative tasks, including scheduling, correspondence, and document preparation. Serve as a point of contact for tenants, addressing inquiries and coordinating service requests promptly and professionally. Maintain accurate records and files related to leases, vendor contracts, and compliance documentation. Support office operations by managing supplies, handling mail, and coordinating with vendors for maintenance and repairs. Process accounts payable, including invoice review, coding, and submission for approval, ensuring timely and accurate payments. Prepare reports and summaries as requested by the Property Manager, including occupancy, expense tracking, and budget updates. Assist with tenant communications such as notices, newsletters, and event coordination. Perform other administrative duties as needed to support the property management team. Qualifications Previous experience in administrative support, preferably in property management or a related field. Strong proficiency in Microsoft Office Suite and familiarity with property management software is a plus. Excellent organizational and time management skills with the ability to prioritize tasks effectively. Strong communication and interpersonal skills for working with tenants, vendors, and team members. Basic understanding of accounts payable processes and financial recordkeeping. If you are qualified and interested in learning more, please apply now.

Salary range: $40,000 - $45,000 (full-time, exempt) Pro Bono Network (PBN) creates flexible pro bono opportunities, removing barriers to attorney volunteerism, to serve people in need. We partner with legal aid agencies in Chicago and throughout Illinois, co-developing projects to match the needs of the clients and our volunteers; more information can be found at ****************** We're a small, mission-driven nonprofit with a collaborative team and a welcoming, flexible work culture. PBN is committed to attracting and retaining a diverse staff and encourages people of color, individuals who identify on the LGBTQIA+ spectrum, and people with disabilities to apply. Position Overview The Program Administrative Assistant provides essential organizational and administrative support, enabling our program and leadership staff to focus on impact. This is a key behind-the-scenes role that is important to ensuring volunteer attorneys are supported, and that cases move forward. This position focuses primarily on supporting the PBN Program Department, but will also include some operational support. This is a 40 hour per week full-time hybrid position, with two days (Tuesdays and Thursdays) in the office. The right candidate will be highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a fast-moving environment. Key Responsibilities Program Support (75%) Database Management: Maintain and manage the volunteer database (Better Impact) and client case management system (Clio). (Training will be provided.) Data entry for all cases and clinics in Clio. Coordinate volunteer attorney access to case files in Clio. Contact partner agencies to request client demographic data and enter into Clio. Oversee monthly hour reporting by volunteers in Better Impact, following up to ensure accuracy. Conduct regular maintenance of both databases to ensure information is accurate. Generate reports regularly to support the program department, development department, and organizational needs. Volunteer Management: Facilitate annual ARDC (Attorney Registration & Disciplinary Committee) renewals and initial registration, in coordination with each volunteer and each partner agency (training provided) as well as coordinating these forms throughout the year as needed. Prepare and submit applications for continuing learning credit, keep records and create certificates (training provided). Assist with paperwork surrounding volunteer onboarding and general volunteer communication, as appropriate. PBN Correspondence and Meeting Support: Answer the general phone line for PBN, monitor and respond to voicemails and PBN's general email inbox. Assist with the annual personalized thank you notes for all active volunteers, and provide additional support to general mailing needs within the program department. Coordinate program related meetings and ensure notes are taken and distributed. Support volunteer use of the PBN office or PBN Zoom account for client meetings. Assist with the organization and execution of volunteer events and activities. Prepare necessary printed materials for trainings and program activities. Support the Program Department with events, including communication and logistics. Provide onsite support for volunteer events and activities as necessary. Other tasks as assigned. Executive Director Administrative Support (25%) Assist Executive Director: Manage the Executive Director's calendar (meetings, calls, and donor & partner visits), sending email reminders and agenda and follow-ups. Monitor and organize the ED's email inbox; flag urgent items, draft responses for routine inquiries. Manage office supplies and equipment (including ordering), and organize quarterly office cleaning days. Compliance and Record Keeping Support: Track filing and insurance renewal deadlines and maintain organized records (no legal analysis required). Assemble and submit receipts and reimbursement requests; maintain organized digital and physical filing systems for receipts. Prepare summaries as needed. Board and Committee Support: Schedule board and committee meetings, including scheduling polls, arranging room reservations and Zoom links, and sending calendar invites. Prepare and print all board and in-person committee meeting materials. Ensure notes are shared/filed following meetings. Qualifications Experience: 2+ years of administrative, nonprofit, or office support experience preferred. Organization: Proven ability to manage multiple tasks and deadlines with attention to detail. Communication: Professional and clear written, oral, and interpersonal skills. Tech-savvy: Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar); familiarity with Mailchimp, Canva, and Asana is a plus; comfortable learning new systems (training provided for databases). Judgment & confidentiality: Handles sensitive donor, client, and financial information with care. Mission-driven: Excited to support access to justice and work in a small, collaborative nonprofit environment. Compensation & Benefits Salary: $40,000 - $45,000, commensurate with experience. Health insurance, monthly device and internet reimbursement, and access to a retirement plan. Paid time off and holidays; 12 weeks of paid parental leave after one year of employment. Flexible, supportive work culture; remote work 3 days per week. Application Process: Email your resume and cover letter with the subject “Application: PBN Program Administrative Assistant” to ******************. Applications will be reviewed on a rolling basis, with screening calls beginning mid-February. Our ideal start date for this role is the beginning of April 2026. PBN is an equal opportunity employer. PBN does not discriminate on the basis of race, color, age, sex, sexual orientation including gender identity, marital status, disability, religion, citizenship, ancestry, national origin, parental status, military discharge status, status as a protected veteran, genetic information, order of protection status, or source of income; that qualified employees with disabilities will be provided reasonable accommodations necessary to allow them to perform the essential functions of their jobs; and job applicants will not be asked about criminal record or criminal history until an employment interview has been conducted.

in Chicago, IL. Schedule: Hybrid | Full-Time Duration: Long-Term Temporary (open-ended) Compensation: $30/hour Our client, a national non-profit public health association, seeks a Staff Assistant to support a C-Suite health executive, and others as assigned. This role will report to the Operations Administrator and process expense reports, coordinate executive travel logistics, support department project managers, and regularly communicate with internal and external stakeholders. Administrative Support Provide administrative support for Operations Administration and other department staff as assigned by supervisor. Prepare and submit necessary expense reports for all business. Responsible for making travel arrangements, maintaining calendars, and scheduling meetings with internal and external colleagues for assigned leadership staff. Support project managers and finance in executing agreements with external vendors efficiently and accurately throughout the contracting process Provide backup services and assistance as needed to other administrative staff. Operations Support Support the Director of Content Strategy & Operations and GVP with tracking and reporting metrics to inform strategies. Process payments when invoiced for services acquired through agreements. Assist with maintaining database of contracts to track expiration dates, payment due dates, and other historical data. REQUIREMENTS: High school graduate required; Associate's or Bachelor's degree strongly preferred. 2+ years explicit executive travel coordination required 3+ years administrative and/or operational experience supporting a team Strong interpersonal skills with the ability to interface effectively with people of varying disciplines and expertise. Demonstrated ability to effectively manage time, prioritize work, and multi-task across many assignments; detail and task-oriented, with the ability to function effectively under tight deadlines, high workload, and execute deliverables on time and effectively as a team member. Demonstrated ability to independently undertake and complete complex and detailed administrative projects. Excellent business writing skills and a demonstrated understanding of business methods and administrative systems including budgets. Strong sense of confidentiality and a demonstrated ability to exercise discretion and make independent judgments. Proficiency in Microsoft Office suite of software required. Demonstrated ability to function effectively in a team setting as well as independently. Demonstrated ability to exercise confidentiality and discretion. Solid communication skills, both verbal and written. City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation. By submitting your resume to City Staffing, you are agreeing to receive text messages about employment opportunities. Reply with STOP to stop receiving messages. Message & Data rates may apply.

One of our Prominent Tier 1 Automotive Client is looking for a "Executive Administrative Assistant to Division President" role in Novi, MI. Job details: Job title:: Executive Administrative Assistant to Division President Duration:: 3-6 Months (Potential to extend longer) Location:: Novi, MI 48377 (ONSITE) Shift:: Would be working in flexible hours (i.e., working before 8am, after 5pm, and occasionally on weekends) Brief about the role: The Assistant to the President of Control Devices is a trusted partner and other C-Suite Leaders, proactively anticipating their needs at an exceptionally high level, and empowering the leaders to make their most significant contributions to the business. To support the leader's initiatives, this individual ensures that administrative tasks and projects are executed with high efficiency, confidentiality, accuracy, and flexibility. This position requires a high level of independent judgment, managing day-to-day operations, and navigating complex issues while regularly interfacing with both internal and external stakeholders. This role will also provide support to a few other executives. Provides back-up support and coordination with the other Executive Assistants. Essential Functions Completes a broad variety of tasks for C-suite leaders: managing an extremely active and dynamic calendar of appointments; completing expense reports; composing and preparing correspondences that are at times sensitive and confidential; arranging complex and detailed travel plans, itineraries, and agendas; creating/compiling reports, charts, presentations, and documents. Works closely and effectively with the leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts with a sense of urgency for the issues taking place in the environment and keeping the leaders apprised and updated. Successfully completes critical aspects of deliverables with a hands-on approach, including personal correspondence, and other tasks that facilitate the ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Technologically savvy with the ability to enthusiastically embrace and promote new technology. Demonstrated ability to pull together creative presentations and other professional documents rapidly. Experience Preferred: Associate's degree in business administration or related field is preferred. Proven experience of 7+ years supporting a senior-level executive. Proficient with the Microsoft Office suite, including Word, Excel, and PowerPoint, with extensive knowledge of Outlook, and Teams. Exceptional communicational skills, both written and verbal, with the ability to interact across multiple platforms globally with executive leaders and customers. Ability to maintain high discretion and sensitivity with confidential personal and professional information. Ability to foster a collaborative and supportive work environment, promoting open communication and a positive team culture. Proven ability to multi-task and work well under pressure and deadlines. Proven organizational skills and ability to effectively manage an executive's calendar, travel itineraries, and phone calls. Technically competent in operating all types of office equipment (i.e., printers, copiers, phones, fax machines, teleconferencing equipment, etc.) Demonstrated ability to work independently and follow through on assignments with excellent attention to detail.

Job Title: Administrative Assistant Industry: Nonprofit Compensation: $25.00 - $30.00 / Per Hour Work Schedule: 8:00 AM - 5:00 PM, 100% onsite is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a well-established nonprofit organization in Chicago. The organization is dedicated to community engagement and provides a collaborative and professional environment for staff. They value diversity, inclusivity, and professional growth while offering competitive benefits and a strong focus on work-life balance. Job Description: Our client is seeking an experienced Administrative Assistant to provide high-level support to their executive team and Board of Directors. This role is ideal for a detail-oriented professional with nonprofit experience who can manage complex schedules, prepare board materials, and maintain a high level of discretion. Key Responsibilities: Manage calendars and schedules for C-suite executives, coordinating both internal and external meetings. Serve as liaison between executives, board members, and other stakeholders, providing professional communication and follow-up. Support board operations, including preparing agendas, taking minutes, distributing materials, and maintaining records. Assist with planning and executing meetings, events, and other organizational initiatives. Prepare, review, and edit reports, correspondence, and other documents. Maintain corporate records, policies, procedures, and organizational directories. Provide general office support, including supply management, mail handling, and equipment maintenance. Collaborate with internal teams to ensure clear and timely communication throughout the organization. Handle confidential information with discretion and professionalism. Perform other administrative duties as assigned. Qualifications: Minimum 3 years supporting senior executives, preferably in a nonprofit environment. Experience providing board support. Proficiency in Microsoft Office Suite (Word, Outlook, Excel), with experience in PowerPoint and Publisher preferred. Strong organizational, communication, and problem-solving skills. Ability to manage multiple priorities and anticipate executive needs independently. Additional Details: Direct hire opportunity. Business casual dress code. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request. #Admin2

Our client is a leading enterprise SaaS company delivering a decision intelligence platform that powers global supply chains. Leveraging one of the world's largest transportation data networks, the organization provides real-time visibility and AI-driven insights across all modes of transportation and global regions. The platform enables companies to respond to disruptions, automate processes, track emissions, and make faster, smarter business decisions. With a strong global footprint and a fast-growing, mission-driven culture, this organization is known for innovation, collaboration, and operational excellence. The Opportunity We are seeking an experienced Executive Assistant to support the Chief People Officer (CPO). This role is highly visible and will partner closely with executive leadership to manage day-to-day operations, streamline administrative processes, and support key strategic initiatives. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings structure and clarity to complex workflows. Key Responsibilities Administrative Support Develop and maintain a rigorous, seamless, and repeatable execution cadence Manage complex business (and occasional personal) calendars with precision Anticipate challenges and proactively resolve issues before they arise Structure and organize daily workflows to align with strategic priorities Monitor, triage, and respond to email correspondence Serve as a thought partner in select meetings and manage follow-up actions Prepare internal correspondence, reporting, and materials to drive team success Interface with senior executives, investors, partners, and customers Operational & Strategic Support Assist with reporting and operational metrics to support leadership decision-making Partner with executive operations leadership to create scalable operational frameworks Work cross-functionally to improve processes and operational efficiency Co-manage high-priority projects critical to organizational success Support team growth and create leverage across the broader organization Desired Skills & Qualifications 5+ years of Executive Assistant experience supporting senior executives 5+ years of experience in a fast-paced, high-growth environment Bachelor's degree required Highly organized, proactive, and detail-oriented Strong ownership mentality and pride in work product Calm under pressure with the ability to think quickly and adapt Excellent written and verbal communication skills Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook Growth-oriented mindset with a desire to contribute beyond core responsibilities Strong interpersonal skills with the ability to work across personalities, cultures, and work styles Passion for fostering a collaborative, high-performing team culture

Job Title: Administrative Assistant Industry: Non-Profit Compensation: $25.00-$28.00 per hour Work Schedule: Monday-Friday, 8:30 AM-4:45 PM (37.5-hour work week) Benefits: This position may be eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a well-established non-profit organization within the healthcare space. Their mission-driven culture values accuracy, collaboration, and operational excellence. Job Description: Our client is seeking an experienced Administrative Assistant to provide high-level administrative and operational support within their IT department, with a focus on applications and data-related teams. This role supports senior leadership and department heads and requires strong organizational skills, discretion, and the ability to manage multiple priorities in a structured, fast-paced environment. This is a temp-to-hire opportunity. Key Responsibilities: Manage complex calendars, including internal and external meetings, appointments, and occasional travel coordination Monitor priorities and deadlines for senior leaders, ensuring timely follow-up and organization Prepare and distribute meeting materials, agendas, and presentations Attend meetings as needed and draft summaries or notes Create and format reports, presentations, charts, and documents using Microsoft Office tools Process, reconcile, and submit expense reports Coordinate and track invoices, purchase orders, and vendor-related documentation Assist with contracts and agreement tracking using internal systems Support special projects and departmental initiatives as assigned Provide general administrative support to department leadership and teams Qualifications: High school diploma or equivalent with at least 3 years of administrative support experience Proficiency with Microsoft Office (Word, Outlook, PowerPoint, Excel) and virtual meeting platforms (Teams, Zoom) Strong written and verbal communication skills Exceptional attention to detail and follow-through Ability to manage competing priorities and meet deadlines Professional, dependable, and comfortable supporting senior-level leaders Preferred Qualifications: Bachelor's degree in a related field 5+ years of administrative experience, preferably in healthcare or non-profit environments Experience supporting meeting planning and coordination Familiarity with expense management systems (e.g., Concur or similar platforms) Perks: Mission-driven organization with meaningful impact Opportunity to work closely with senior leadership Structured work schedule with work-life balance Potential for permanent employment Well-established, collaborative team environment Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Title: Administrative Assistant Industry: Non-Profit Compensation: $20 - $23 / hr Work Schedule: Monday-Friday | 9:00 AM - 5 PM is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a mission-driven non-profit organization that supports independent businesses through education, resources, and professional collaboration. This is a close-knit team environment with a strong culture of teamwork, service, and shared responsibility. Employees are highly engaged, supportive, and passionate about the organization's purpose. Job Description: The Administrative Assistant plays a key role in keeping daily office operations running smoothly. This position supports internal teams, members, and leadership through administrative coordination, office management, and event support. The role begins as a contract assignment with the opportunity to convert to a permanent position based on performance and business needs. This is an excellent opportunity for an experienced administrative professional who thrives in a collaborative, detail-oriented environment. Key Responsibilities: Serve as the primary point of contact for incoming phone calls and general inquiries, providing professional and friendly customer service Greet visitors and manage incoming mail, deliveries, and packages Coordinate office supplies, kitchen inventory, and shared workspaces Assist with document preparation, mailings, and administrative projects Support internal meetings, including scheduling, preparation, and follow-up Maintain administrative documentation and office procedures Coordinate with vendors, manage invoices, and support basic accounting processes Assist with internal culture initiatives and team engagement efforts Provide logistical and administrative support for meetings, conferences, and events (badges, materials, shipping, registrations, surveys) Qualifications: 3-5 years of experience in an administrative, office support, or coordinator role Strong customer service skills with a professional phone presence Highly organized with excellent attention to detail Ability to manage multiple priorities in a small-team environment Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) Experience with Zoom, MS Teams, Adobe Acrobat, and database systems Event coordination or operations experience is a plus Team-oriented mindset with a proactive and adaptable approach Additional Details: Possibly eligible for contract-to-hire Business casual dress code Small office environment Perks: Beautiful office setting with free on-site parking Collaborative, supportive team culture Exposure to a mission-driven organization making a meaningful impact Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #Admin2

Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Administrative Assistant Location: Chicago IL Duration: 6months Pay rate: $23-$24/hour Position Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level. This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus. As a division, our strategic objectives include: • To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions • Build long-term relationships with clients and bring them world-class execution by "delivering the firm” over time • Drive superior returns for our stakeholders • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace The duties of the role include: • Coordinating and scheduling of meetings and conference calls across multiple time zones • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner • Calendar management for bankers (Associate level+) • Coordinating room bookings for internal/external meetings and VCs across multiple locations • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings • Car bookings • Expense processing and timely expense management • Invoice processing • Taking on ad hoc tasks while maintaining workflow • Supporting teams in day-to-day issues, needs and queries • Providing phone / holiday coverage for colleagues Skills: • Excellent Microsoft Word, Excel and Outlook skills • Able to manage competing time-sensitive priorities and tasks • Demonstrates dependability and high attention to detail along with the ability to multi-task • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels • Comfortable working with people at all organizational levels, internally and externally • Must be a team player that works well under pressure within a changing environment • Flexible and adaptable to work and support across multiple teams • Be resourceful and able to use own initiative in solving issues • Proactive attitude when managing diaries • Discretion to deal with confidential business matters • Friendly, polite and approachable with a "can do” attitude • Zero to one year of experience Hours of Work: Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential. Education High School Diploma Required Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Position Overview: The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Title: Administrative Assistant Location: Barrington, IL (On-Site) Type: Full-Time, Permanent/Direct Hire Schedule: Monday - Friday, 8:00am - 5:00pm Pay Range: $50K-$55K Benefits: For eligible employees we offer medical, dental, and vision coverage. We offer 401(k) enrollment for eligible employees. Key Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Key Qualifications Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite QuickBooks (Strongly Preferred)

Job Responsibilities - Order Entry - Ticket Closure - Billing - Working with Service Techs on Issues - Sales Support Skills Required: -Multi-tasking -MS Office Suite (Excel basic formulas) -Good written and verbal communication -Cross Functional Communication -Task Prioritization -Works well with tight deadlines Preferred Skills: -Dynamix CRM -SAP

Client provides a vast array of opportunities for an individual looking for an organization with whom they can flourish and develop their careers in a variety of directions. In addition to a beautiful environment and a positive corporate employee culture where contingent staff are embraced as an integral part of their staffing to meet their business objectives, here are just a few of the perks you can look forward to enjoying once you have been offered and accepted a contingent position: Various technology and training are available for anyone looking to expand and improve their current skill levels. Leadership support to drive your career into areas of interest to meet your passion and career goals. Flexible schedules in many cases, dependent on specific team. Collaborative team environment, creating a positive experience for those working. Inter-campus shuttles to get you from building to building with on-demand service to allow you to make the most of your workday. Complimentary shuttle service from the Metro to the campus (depending on the region/campus); and Complimentary coffee service throughout locations (depending on the region/campus). Responsibilities: Provides Advanced admin support to the team leaders. May provide back-up support to other team staff as needed. Responsible for compliance with applicable Corporate and Divisional policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Interact with high-level executives and handle confidential or business-sensitive information. May include some support for tracking budget expenditures. Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable). Coordinates new employee office set-ups and onboarding. May train/coordinate work for new administrative assistants. Responsible for all administrative functions for Global Security, such as: o Answering phones. o Calendar management, proactively solving conflicts. o Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues. o Scheduling travel and processing expense reports. o Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments. o Ordering office supplies. o Processing invoices. o Meeting/event planning and catering. o Creating or modifying business documents. o Preparing presentations from source materials. o Preparing binders and other large copy requests. o Requesting publications/articles. o Onboarding various contracted vendors; and Operates with general instruction and some supervision. Safeguards confidential information. Leadership and Interpersonal Skills: Fully understands assigned tasks and any associated expectations. Asks for clarification, as needed. Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines. Demonstrates strong problem-solving skills. Accountable and responsible for actions/mistakes. Challenges the team to always do better. Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas. Builds rapport and trust with others; possesses good listening skills. Education and experience: Some college preferred. 5+ years of previous administrative experience supporting executives. • Some leadership or supervisory experience desired. Experience working in pharmaceutical company or CRO strongly preferred. Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint or Visio and understanding of business processes and requirements. “Make it happen” spirit and attitude as well as persistence. Learns fast, grasps the “essence,” and can change course quickly, where needed. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Shivangi Shivpuri Email: ********************************* Internal Id: 25-47990

Job Title: Executive Assistant to Vice President & Chief Investment Officer Industry: Financial Services Compensation: $75,000 - $80,000 Work Schedule: 9 AM to 5 PM, 35 hours per week Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Our client is a mission-driven organization focused on meaningful social impact and innovative solutions to major global and local challenges. They value professionals who are proactive, collaborative, and committed to supporting leadership in a fast-paced, strategic environment. Job Description: The Executive Assistant will provide high-level administrative and project management support to the Vice President and Chief Investment Officer (CIO). This role ensures smooth operation of the Investment Office by managing calendars, preparing reports and materials, coordinating internal and external communications, and leading special projects. The Executive Assistant acts as a liaison between the CIO, internal teams, and external stakeholders, maintaining professionalism and discretion at all times. Key Responsibilities: Manage complex calendar scheduling, meeting preparation, and priority alignment for the VP and CIO. Serve as primary contact for CIO communications, preparing summaries and background materials for meetings. Coordinate domestic and international travel arrangements; support on-site meetings and events. Draft and review communications, presentations, and reports with attention to accuracy and professionalism. Lead production of Investment Committee and board meeting materials, including agenda creation, logistics, quality control, minutes, and action-item tracking. Manage cross-functional projects, ensuring timelines are met and stakeholders are informed. Support day-to-day Investment Office operations, including workflow management, departmental calendars, budget tracking, and expense approvals. Coordinate meetings and events using AV/Zoom/Teams and maintain follow-up actions. Participate in special projects and professional development opportunities as assigned. Qualifications: Bachelor's degree or equivalent experience with 6+ years supporting senior executives and/or leading complex projects. Experience in financial services, investments, or related fields preferred; knowledge of financial concepts and investment reporting a plus. Strong project management skills; able to scope initiatives, coordinate cross-functional teams, and meet deadlines. Exceptional writing, editing, and presentation abilities. High discretion and professionalism; comfortable interacting with executives, trustees, and external partners. Advanced Microsoft Office skills (Outlook, Excel, PowerPoint); virtual meeting proficiency. Meticulous, proactive, and able to manage multiple priorities independently. Additional Details: Hybrid position, 2 to 3 days onsite Direct hire opportunity Perks: Flexible work schedule within core hours. Opportunity to support senior leadership in a mission-driven environment. Exposure to high-level investment and strategic operations. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #Admin2

A mission-driven non-profit organization is seeking an Executive Assistant to join their team. This full-time, hybrid position in Chicago offers a salary of $75,000-$95,000 and reports directly to the CEO. This role requires a highly organized, extroverted, and career-oriented professional with exceptional attention to detail, a proactive mindset, and the drive to take on a dynamic role supporting executive leadership. This position provides a unique opportunity to work closely with the CEO, contributing directly to the efficiency and effectiveness of the organization's executive operations. The position includes a comprehensive benefits package, including medical, dental, vision, life insurance, 401(k), paid time off, and short- and long-term disability coverage. Responsibilities of the Executive Assistant: Anticipate the CEO's needs and provide high-level, confidential, and solution-oriented executive support, proactively managing priorities and workflows. Oversee and optimize the CEO's calendar, including scheduling, travel arrangements, and meeting logistics, ensuring effective time management. Act as the CEO's representative and gatekeeper, cultivating strong relationships while exemplifying the organization's mission, values, and professional standards. Serve as the primary liaison between the CEO and internal/external stakeholders, including Board members, investors, philanthropic partners, and senior leadership. Plan, coordinate, and manage Board and Committee meetings, including preparation of agendas, materials, presentations, minutes, and follow-up. Lead special projects and initiatives that enhance executive operations, administrative systems, and cross-functional collaboration. Coordinate executive communications, reports, and presentations, ensuring all deliverables meet organizational standards and professional quality. Collaborate with and mentor other administrative staff, modeling accountability, teamwork, and a growth-oriented mindset. Maintain clear, professional, and timely communication between the CEO and internal/external stakeholders while safeguarding sensitive information. Support the organization's culture, equity, diversity, and inclusion initiatives, actively participating in learning opportunities and mission-driven programs. Assume ownership of additional projects as assigned, managing them from inception through completion with initiative and independence. Qualifications of the Executive Assistant: Bachelor's degree preferred 7-10 years of experience providing high-level support to C-level executives, preferably within a non-profit organization. Demonstrated expertise in governance, Board relations, and leading cross-functional initiatives. Proven ability to manage projects independently from start to finish, ensuring timely and high-quality deliverables. Exceptional organizational skills with meticulous attention to detail and the ability to balance multiple priorities effectively. Outstanding verbal and written communication skills, demonstrating professionalism and confidence in all internal and external interactions. Extroverted, proactive, and highly career-oriented, with a strong initiative and results-driven mindset. High emotional intelligence, sound judgment, and discretion in sensitive or high-pressure situations. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media/web platforms. Flexibility for occasional local and organizational travel, extended hours, early starts, or evening/weekend work as needed. P - 5

One of our clients is looking for an Executive Assistant in Lansing, MI. This is a short term contract with extensions. Job Title : Executive Assistant Duration : 01 Week with possible extension Pay Range : $20.49 - $23.01/hr. Job Description Executive and Administrative Support - Provide administrative support for the Associate Vice President (AVP) in routine and with special projects. Prioritize requests made to the AVP including meeting requests, scheduled appointments and communications. Demonstrate the ability to work under pressure at times and to handle a wide variety of activities and confidential matters with the utmost discretion. Essential Duties: Assign work to student employee Manage divisional office physical space including ensuring that supplies are available for the divisional office staff, the office is clean, and the office is provided needed services on a daily basis. Schedule, manage and prioritize the AVP's daily calendar. Analyze, prioritize, and manage the AVP's workflow including reading and evaluating incoming memos, submissions, and reports to determine their significance and plan their distribution. Screen telephone calls; respond, refer or forward callers to the appropriate parties, as necessary. Prepare and submit responses to correspondence containing routine inquires. Conduct research, compile data, and prepare papers, financial statements or reports for consideration and presentation by the AVP or others. Engage with Conference Services and other staff to coordinate and support various events/activities throughout the year. Assist with events, administrative functions and perform other duties as assigned to include data entry. Prepare documents and spreadsheets using all MS Office applications Edit documents and finalize draft documents. Compose letters, email, and other written communications. Required Qualifications: Associate's Degree from regionally accredited college or equivalent combination of education and experience. Demonstrated progressively responsible administrative or executive support experience. Demonstrated experience using a wide array of technology for office administration. Demonstrated excellent verbal and written communication skills. Demonstrated progressive leadership and/or administrative responsibilities. Preferred Qualifications: Knowledge of MS Office applications and other technical applications employed by the college. Excellent communication skills with internal and external stakeholders. Excellent ability to communicate information effectively and confidentially. Ability to lead and support staff in accomplishing many tasks in a short period of time. Ability to act as a resource and effectively lead staff in fulfilling various objectives and tasks. Ability to be flexible for a variety of situations that will best serve the Division and the institution.

Onsite | Dayton, OH $45k- $50k We are seeking a reliable and detail-oriented Administrative Accounting Assistant to support our client's accounting and administrative team. The ideal candidate has solid AP experience and is eager to learn and grow in a fast-paced environment. Responsibilities of Administrative Accounting Assistant: Enter ~20 AP invoices daily Perform credit card reconciliations Answer and direct phone calls professionally Assist with submittals for construction projects Provide general admin support to the accounting team Maintain organized and accurate records Support other tasks as needed Requirements of Administrative Accounting Assistant: AP experience is a must 1+ year in an Administrative Accounting Assistant or similar role Strong accuracy and attention to detail Proficiency in Microsoft Office; experience with accounting software preferred Excellent communication and multitasking skills Eagerness to learn and take initiative Construction industry experience is a must! Join our client as an Administrative Accounting Assistant and be part of a collaborative team where your growth is supported. We're looking for an Administrative Accounting Assistant who takes ownership, stays organized, and enjoys being a go-to person. If you're an Administrative Accounting Assistant ready to take the next step, we want to hear from you!

ABOUT THE COMPANY Our client is a leading financial services organization and they are seeking an Administrative Accounting Assistant to join the Accounting team. Our client is a billion dollar, publicly traded organization with 800 employees nationwide. The local (Illinois) office has over 200 employees, and works closely with other offices throughout the country. This is a key role within the Accounting area, working closely with the manager RESPONSIBILITIES OF THE Administrative Accounting Assistant: The Administrative Accounting Assistant will compile and sort documents, such as invoices and checks, substantiating business transactions. Verify and post details of business transactions, such as AR and AP Data entry of invoices Reconcile bank statements Handle special projects as assigned by management and senior accounting staff. EXPERIENCE PREFERRED FOR THE Administrative Accounting Assistant: General Accounting, AP or AR experience Attention to detail Excellent written and verbal communication skills #ZRCFS #INJAN2026