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Become A Practice Administrator

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Working As A Practice Administrator

  • Communicating with Supervisors, Peers, or Subordinates
  • Making Decisions and Solving Problems
  • Establishing and Maintaining Interpersonal Relationships
  • Evaluating Information to Determine Compliance with Standards
  • Developing and Building Teams
  • Deal with People

  • Unpleasant/Angry People

  • Mostly Sitting

  • Make Decisions

  • $76,983

    Average Salary

What Does A Practice Administrator Do

Medical and health services managers, also called healthcare executives or healthcare administrators, plan, direct, and coordinate medical and health services. They may manage an entire facility, a specific clinical area or department, or a medical practice for a group of physicians. Medical and health services managers must adapt to changes in healthcare laws, regulations, and technology.

Duties

Medical and health services managers typically do the following:

  • Work to improve efficiency and quality in delivering healthcare services
  • Develop departmental goals and objectives
  • Ensure that the facility in which they work is up to date on and compliant with new laws and regulations
  • Recruit, train, and supervise staff
  • Manage the finances of the facility, such as patient fees and billing
  • Create work schedules
  • Prepare and monitor budgets and spending to ensure departments operate within allocated funds
  • Represent the facility at investor meetings or on governing boards
  • Keep and organize records of the facility’s services, such as the number of inpatient beds used
  • Communicate with members of the medical staff and department heads

Medical and health services managers work closely with physicians and surgeons, registered nurses, medical and clinical laboratory technologists and technicians, and other healthcare workers. Others may interact with patients or insurance agents.

Medical and health services managers’ titles depend on the facility or area of expertise in which they work. The following are examples of types of medical and health services managers:

Nursing home administrators manage staff, admissions, finances, and care of the building, as well as care of the residents in nursing homes. All states require licensure for nursing home administrators; licensing requirements vary by state.

Clinical managers oversee a specific department, such as nursing, surgery, or physical therapy, and have responsibilities based on that specialty. Clinical managers set and carry out policies, goals, and procedures for their departments; evaluate the quality of the staff’s work; and develop reports and budgets.

Health information managers are responsible for the maintenance and security of all patient records and data. They must stay up to date with evolving information technology, current or proposed laws about health information systems, and trends in managing large amounts of complex data. Health information managers must ensure that databases are complete, accurate, and accessible only to authorized personnel. They also may supervise the work of medical records and health information technicians.

Assistant administrators work under the top administrator in larger facilities and often handle daily decisions. Assistants might direct activities in clinical areas, such as nursing, surgery, therapy, medical records, or health information. They also handle administrative tasks, such as ensuring that their department has the necessary supplies and that equipment is operational and up to date.

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How To Become A Practice Administrator

Most medical and health services managers have at least a bachelor’s degree before entering the field. However, master’s degrees are common and sometimes preferred by employers. Educational requirements vary by facility.

Education

Medical and health services managers typically need at least a bachelor’s degree to enter the occupation. However, master’s degrees are common and sometimes preferred by employers. Graduate programs often last between 2 and 3 years and may include up to 1 year of supervised administrative experience in a hospital or healthcare consulting setting.

Prospective medical and health services managers typically have a degree in health administration, health management, nursing, public health administration, or business administration. Degrees that focus on both management and healthcare combine business-related courses with courses in medical terminology, hospital organization, and health information systems. For example, a degree in health administration or health information management often includes courses in health services management, accounting and budgeting, human resources administration, strategic planning, law and ethics, health economics, and health information systems.

Work Experience in a Related Occupation

Many employers require prospective medical and health services managers to have some work experience in either an administrative or a clinical role in a hospital or other healthcare facility. For example, nursing home administrators usually have years of experience working as a registered nurse.

Others may begin their careers as medical records and health information technicians, administrative assistants, or financial clerks within a healthcare office.

Important Qualities

Analytical skills. Medical and health services managers must understand and follow current regulations and adapt to new laws.

Communication skills. These managers must effectively communicate policies and procedures with other health professionals and ensure their staff’s compliance with new laws and regulations.

Detail oriented. Medical and health services managers must pay attention to detail. They might be required to organize and maintain scheduling and billing information for very large facilities, such as hospitals.

Interpersonal skills. Medical and health services managers discuss staffing problems and patient information with other professionals, such as physicians and health insurance representatives.

Leadership skills. These managers are often responsible for finding creative solutions to staffing or other administrative problems. They must hire, train, motivate, and lead staff.

Technical skills. Medical and health services managers must stay up to date with advances in healthcare technology and data analytics. For example, they may need to use coding and classification software and electronic health record (EHR) systems as their facility adopts these technologies.

Licenses, Certifications, and Registrations

All states require licensure for nursing home administrators; requirements vary by state. In most states, these administrators must have a bachelor’s degree, complete a state-approved training program, and pass a national licensing exam. Some states also require applicants to pass a state-specific exam; others may require applicants to have previous work experience in a healthcare facility. Some states also require licensure for administrators in assisted-living facilities. For information on specific state-by-state licensure requirements, visit the National Association of Long Term Care Administrator Boards.

A license is typically not required in other areas of medical and health services management. However, some positions may require applicants to have a registered nurse or social worker license.

Although certification is not required, some managers choose to become certified. Certification is available in many areas of practice. For example, the Professional Association of Health Care Office Management offers certification in medical management, the American Health Information Management Association offers health information management certification, and the American College of Health Care Administrators offers the Certified Nursing Home Administrator and Certified Assisted Living Administrator distinctions.

Advancement

Medical and health services managers advance by moving into higher paying positions with more responsibility. Some health information managers, for example, can advance to become responsible for the entire hospital’s information systems. Other managers may advance to top executive positions within the organization.

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Practice Administrator Videos

A Day in the Life - HR Manager

Career Advice on becoming a Human Resources Manager by Jennifer C (Full Version)

Career Advice on becoming a Conference and Banqueting Manager by Jozsef P (Full Version)

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Practice Administrator Career Paths

Practice Administrator
Physician Billing Specialist Business Office Manager
Business Office Director
9 Yearsyrs
Operations Director Vice President Chief Finance Officer
Chief Administrative Officer
11 Yearsyrs
Senior Consultant Business Development Director Administrative Director
Director Of Radiology
11 Yearsyrs
Regional Director Of Operations Business Development Director Administrative Director
Executive Director/Administrator
10 Yearsyrs
Managing Director Chief Information Officer Practice Manager
Hospitality Manager
5 Yearsyrs
Human Resources Manager Director Of Human Resources Interim Director
Imaging Services Director
10 Yearsyrs
Administrative Coordinator Registered Nurse Nurse Manager
Inpatient Services Director
12 Yearsyrs
Chief Operating Officer Co-Founder Development Director
Interim Executive Director
11 Yearsyrs
Chief Executive Officer Real Estate Agent Staff Nurse
Managed Care Director
9 Yearsyrs
Chief Executive Officer Legal Assistant Billing Specialist
Medical Billing Manager
6 Yearsyrs
Human Resources Manager Business Owner Medical Transcriptionist
Medical Office Manager
5 Yearsyrs
Insurance Coordinator Medical Coder Medical Office Manager
Medical Practice Manager
8 Yearsyrs
Regional Manager Finance Advisor Finance Counselor
Patient Account Manager
7 Yearsyrs
Managing Director Director Of Professional Services Clinical Manager
Patient Relations Director
10 Yearsyrs
Regional Manager Business Manager Billing Manager
Patient Services Manager
8 Yearsyrs
Chief Operating Officer Principal Consultant Practice Manager
Practice Director
12 Yearsyrs
Administrative Coordinator Practice Manager Revenue Manager
Revenue Director
13 Yearsyrs
Physician Account Representative Billing Manager
Revenue Manager
8 Yearsyrs
Operations Director Principal Consultant Practice Manager
Senior Practice Manager
10 Yearsyrs
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Practice Administrator Demographics

Gender

Female

72.7%

Male

25.3%

Unknown

2.0%
Ethnicity

White

62.0%

Hispanic or Latino

15.1%

Black or African American

13.1%

Asian

6.4%

Unknown

3.4%
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Foreign Languages Spoken

Spanish

65.5%

French

6.0%

Portuguese

3.6%

Italian

3.6%

Chinese

2.4%

Hindi

2.4%

Swedish

1.2%

German

1.2%

Vietnamese

1.2%

Czech

1.2%

Yoruba

1.2%

Hebrew

1.2%

Russian

1.2%

Cherokee

1.2%

Greek

1.2%

Tagalog

1.2%

Mandarin

1.2%

Urdu

1.2%

Korean

1.2%

Arabic

1.2%
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Practice Administrator Education

Schools

University of Phoenix

27.1%

Indiana Wesleyan University

6.1%

University of South Florida

5.0%

George Washington University

4.6%

Webster University

4.3%

Georgia State University

4.3%

University of Florida

4.3%

Strayer University

3.9%

Pennsylvania State University

3.9%

Capella University

3.9%

Ashford University

3.6%

Walden University

3.6%

Liberty University

3.6%

Grand Canyon University

3.6%

University of Alabama

3.2%

The Academy

3.2%

University of Houston

3.2%

New York University

2.9%

Virginia Commonwealth University

2.9%

Temple University

2.9%
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Majors

Business

41.7%

Health Care Administration

15.1%

Management

7.2%

Nursing

5.3%

Accounting

4.1%

Psychology

2.9%

Public Health

2.6%

Finance

2.6%

Human Resources Management

2.2%

Marketing

2.0%

Education

1.9%

Medical Assisting Services

1.7%

Biology

1.5%

Public Administration

1.4%

Communication

1.4%

Computer Information Systems

1.4%

Law

1.3%

Political Science

1.3%

Public Relations

1.2%

Criminal Justice

1.1%
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Degrees

Masters

34.0%

Bachelors

32.2%

Other

19.5%

Associate

6.6%

Certificate

3.8%

Doctorate

2.5%

Diploma

0.8%

License

0.5%
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Practice Administrator Videos

A Day in the Life - HR Manager

Career Advice on becoming a Human Resources Manager by Jennifer C (Full Version)

Career Advice on becoming a Conference and Banqueting Manager by Jozsef P (Full Version)

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Real Practice Administrator Salaries

Job Title Company Location Start Date Salary
Practice Administrator/Coordinator Petlife Veterinary Professional Corporation Collingswood, NJ Feb 05, 2016 $127,213
Practice Administrator House Call Medical Services of Ny, PLLC New York, NY Jun 15, 2016 $120,000
Practice Administrator Gastroenterology & Nutrition Specialists Kissimmee, FL Sep 11, 2015 $113,277
Practice Administrator San Juan Oncology Associates Farmington, NM Dec 01, 2016 $102,419
Practice Administrator Mya Dental Arts Pc North Babylon, NY Mar 22, 2016 $101,254
Practice Administrator MYA Dental Arts PC North Babylon, NY Sep 03, 2015 $101,254
Practice Administrator Weill Cornell Medical College New York, NY Jul 03, 2016 $100,000
Practice Administrator Konstantin Ronkin DMD and Evetta Shwartzman DMD PC Canton, MA Jul 02, 2012 $98,946
Practice Administrator Konstantin Ronkin, DMD and Evetta Shwartzman, DMD Canton, MA Oct 01, 2012 $98,946
Practice Administrator Texas General Hospital Grand Prairie, TX Oct 08, 2014 $98,426
Practice Administrator Nycplasticsurg PLLC New York, NY Oct 01, 2015 $93,915
Medical Practice Administrator Malik A Rehman, Md, Pa Baltimore, MD Jan 29, 2016 $90,584
Practice Administrator House Call Medical Services of New York, PLLC New York, NY Jun 15, 2013 $90,000
Practice Administrator Dynamic Home Health Care, Inc. Annandale, VA Sep 18, 2016 $76,606
Practice Administrator University Physical Therapy Associates Inc. Largo, MD Sep 19, 2016 $76,606
Medical Practice Administrator Nj Best Obgyn LLC Clifton, NJ Sep 21, 2013 $76,489
Practice Administrator Nycplasticsurgpllc New York, NY Oct 01, 2012 $75,132
Practice Administrator Nycplasticsurg PLLC New York, NY Nov 28, 2011 $75,132
Practice Administrator North East Houston Dental Implants & Periodontolog Humble, TX Sep 17, 2012 $75,000
Dental Practice Administrator M. Oliver Dds, Family Dentistry LLC Landover Hills, MD Sep 15, 2015 $73,757
Practice Administrator University Physical Therapy Associates Inc. Largo, MD Sep 07, 2015 $73,757
Dental Practice Administrator DR. Afar NOHO Dental Group Inc. CA Sep 16, 2014 $67,076
Medical Practice Administrator Palmetto Gastroenterology & Hepatology Pa Barnwell, SC Aug 01, 2012 $66,394
Practice Administrator Care One Rehab Solutions LLC Brownstown, MI Aug 22, 2015 $65,603
Practice Administrator at Home Network, Inc. Livonia, MI Sep 05, 2015 $65,603
Practice Administrator Professional Medical Evaluation, PC Troy, MI Sep 09, 2015 $65,603
Practice Administrator Supreme Home Healthcare & Rehab, Inc. Livonia, MI Apr 20, 2015 $65,603
Practice Administrator Pediatric Practice Association Rio Grande City, TX Aug 04, 2014 $65,000
Practice Administrator Viena Posada DMD PC Portsmouth, NH Oct 01, 2012 $64,843

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Top Skills for A Practice Administrator

  1. Monthly Financial Reports
  2. Payroll
  3. Compliance
You can check out examples of real life uses of top skills on resumes here:
  • Prepare monthly financial reports and analysis for doctor/owners.
  • Managed payroll and employee reporting obligations.
  • Maintained clients' yearly financial information submission compliance with city assessors.
  • Provide supervision for day-to-day operations of facility and staff in accordance with policies.
  • Recouped those receivables and blended personnel along with clinical schedules without external funding.

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Top 10 Best States for Practice Administrators

  1. Delaware
  2. District of Columbia
  3. New York
  4. Massachusetts
  5. Rhode Island
  6. Connecticut
  7. New Jersey
  8. New Mexico
  9. Nevada
  10. Maryland
  • (28 jobs)
  • (61 jobs)
  • (294 jobs)
  • (257 jobs)
  • (21 jobs)
  • (78 jobs)
  • (203 jobs)
  • (46 jobs)
  • (32 jobs)
  • (143 jobs)

Top Practice Administrator Employers

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Jobs From Top Practice Administrator Employers

Practice Administrator Videos

A Day in the Life - HR Manager

Career Advice on becoming a Human Resources Manager by Jennifer C (Full Version)

Career Advice on becoming a Conference and Banqueting Manager by Jozsef P (Full Version)

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