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Become A Practice Administrator

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Working As A Practice Administrator

  • Communicating with Supervisors, Peers, or Subordinates
  • Making Decisions and Solving Problems
  • Establishing and Maintaining Interpersonal Relationships
  • Evaluating Information to Determine Compliance with Standards
  • Developing and Building Teams
  • Deal with People

  • Unpleasant/Angry People

  • Mostly Sitting

  • Make Decisions

  • $81,000

    Average Salary

What Does A Practice Administrator Do

Medical and health services managers, also called healthcare executives or healthcare administrators, plan, direct, and coordinate medical and health services. They may manage an entire facility, a specific clinical area or department, or a medical practice for a group of physicians. Medical and health services managers must adapt to changes in healthcare laws, regulations, and technology.

Duties

Medical and health services managers typically do the following:

  • Work to improve efficiency and quality in delivering healthcare services
  • Develop departmental goals and objectives
  • Ensure that the facility in which they work is up to date on and compliant with new laws and regulations
  • Recruit, train, and supervise staff
  • Manage the finances of the facility, such as patient fees and billing
  • Create work schedules
  • Prepare and monitor budgets and spending to ensure departments operate within allocated funds
  • Represent the facility at investor meetings or on governing boards
  • Keep and organize records of the facility’s services, such as the number of inpatient beds used
  • Communicate with members of the medical staff and department heads

Medical and health services managers work closely with physicians and surgeons, registered nurses, medical and clinical laboratory technologists and technicians, and other healthcare workers. Others may interact with patients or insurance agents.

Medical and health services managers’ titles depend on the facility or area of expertise in which they work. The following are examples of types of medical and health services managers:

Nursing home administrators manage staff, admissions, finances, and care of the building, as well as care of the residents in nursing homes. All states require licensure for nursing home administrators; licensing requirements vary by state.

Clinical managers oversee a specific department, such as nursing, surgery, or physical therapy, and have responsibilities based on that specialty. Clinical managers set and carry out policies, goals, and procedures for their departments; evaluate the quality of the staff’s work; and develop reports and budgets.

Health information managers are responsible for the maintenance and security of all patient records and data. They must stay up to date with evolving information technology, current or proposed laws about health information systems, and trends in managing large amounts of complex data. Health information managers must ensure that databases are complete, accurate, and accessible only to authorized personnel. They also may supervise the work of medical records and health information technicians.

Assistant administrators work under the top administrator in larger facilities and often handle daily decisions. Assistants might direct activities in clinical areas, such as nursing, surgery, therapy, medical records, or health information. They also handle administrative tasks, such as ensuring that their department has the necessary supplies and that equipment is operational and up to date.

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How To Become A Practice Administrator

Most medical and health services managers have at least a bachelor’s degree before entering the field. However, master’s degrees are common and sometimes preferred by employers. Educational requirements vary by facility.

Education

Medical and health services managers typically need at least a bachelor’s degree to enter the occupation. However, master’s degrees are common and sometimes preferred by employers. Graduate programs often last between 2 and 3 years and may include up to 1 year of supervised administrative experience in a hospital or healthcare consulting setting.

Prospective medical and health services managers typically have a degree in health administration, health management, nursing, public health administration, or business administration. Degrees that focus on both management and healthcare combine business-related courses with courses in medical terminology, hospital organization, and health information systems. For example, a degree in health administration or health information management often includes courses in health services management, accounting and budgeting, human resources administration, strategic planning, law and ethics, health economics, and health information systems.

Work Experience in a Related Occupation

Many employers require prospective medical and health services managers to have some work experience in either an administrative or a clinical role in a hospital or other healthcare facility. For example, nursing home administrators usually have years of experience working as a registered nurse.

Others may begin their careers as medical records and health information technicians, administrative assistants, or financial clerks within a healthcare office.

Important Qualities

Analytical skills. Medical and health services managers must understand and follow current regulations and adapt to new laws.

Communication skills. These managers must effectively communicate policies and procedures with other health professionals and ensure their staff’s compliance with new laws and regulations.

Detail oriented. Medical and health services managers must pay attention to detail. They might be required to organize and maintain scheduling and billing information for very large facilities, such as hospitals.

Interpersonal skills. Medical and health services managers discuss staffing problems and patient information with other professionals, such as physicians and health insurance representatives.

Leadership skills. These managers are often responsible for finding creative solutions to staffing or other administrative problems. They must hire, train, motivate, and lead staff.

Technical skills. Medical and health services managers must stay up to date with advances in healthcare technology and data analytics. For example, they may need to use coding and classification software and electronic health record (EHR) systems as their facility adopts these technologies.

Licenses, Certifications, and Registrations

All states require licensure for nursing home administrators; requirements vary by state. In most states, these administrators must have a bachelor’s degree, complete a state-approved training program, and pass a national licensing exam. Some states also require applicants to pass a state-specific exam; others may require applicants to have previous work experience in a healthcare facility. Some states also require licensure for administrators in assisted-living facilities. For information on specific state-by-state licensure requirements, visit the National Association of Long Term Care Administrator Boards.

A license is typically not required in other areas of medical and health services management. However, some positions may require applicants to have a registered nurse or social worker license.

Although certification is not required, some managers choose to become certified. Certification is available in many areas of practice. For example, the Professional Association of Health Care Office Management offers certification in medical management, the American Health Information Management Association offers health information management certification, and the American College of Health Care Administrators offers the Certified Nursing Home Administrator and Certified Assisted Living Administrator distinctions.

Advancement

Medical and health services managers advance by moving into higher paying positions with more responsibility. Some health information managers, for example, can advance to become responsible for the entire hospital’s information systems. Other managers may advance to top executive positions within the organization.

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Practice Administrator Career Paths

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Average Length of Employment
Practice Manager 4.3 years
Administrator 3.4 years
Top Careers Before Practice Administrator
Manager 4.3%
Consultant 2.8%
Director 2.5%
Supervisor 2.1%
Top Careers After Practice Administrator
Consultant 7.4%
Director 3.1%
Manager 2.9%
Owner 2.1%

Do you work as a Practice Administrator?

Practice Administrator Demographics

Gender

Female

67.3%

Male

22.8%

Unknown

9.9%
Ethnicity

White

61.7%

Hispanic or Latino

15.8%

Black or African American

13.1%

Asian

6.0%

Unknown

3.4%
Show More
Foreign Languages Spoken

Spanish

68.1%

French

6.2%

Portuguese

2.7%

German

2.7%

Russian

2.7%

Italian

2.7%

Chinese

1.8%

Hindi

1.8%

Czech

1.8%

Swedish

0.9%

Urdu

0.9%

Mandarin

0.9%

Vietnamese

0.9%

Yoruba

0.9%

Hebrew

0.9%

Cherokee

0.9%

Greek

0.9%

Tagalog

0.9%

Polish

0.9%

Korean

0.9%
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Practice Administrator Education

Schools

University of Phoenix

32.3%

The Academy

4.8%

University of South Florida

3.9%

Kaplan University

3.9%

Capella University

3.9%

Grand Canyon University

3.9%

Ashford University

3.7%

University of Maryland - University College

3.7%

Webster University

3.7%

Pennsylvania State University

3.7%

Georgia State University

3.7%

Indiana Wesleyan University

3.7%

Arizona State University

3.3%

University of Houston

3.3%

Strayer University

3.3%

University of Florida

3.1%

George Washington University

3.1%

Nova Southeastern University

3.1%

New York University

3.0%

Texas State University

3.0%
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Majors

Business

41.8%

Health Care Administration

14.0%

Management

6.9%

Nursing

5.9%

Accounting

4.9%

Psychology

3.0%

Public Health

2.7%

Finance

2.6%

Human Resources Management

2.1%

Marketing

2.0%

Education

1.8%

Medical Assisting Services

1.8%

Biology

1.6%

Communication

1.5%

Public Administration

1.4%

Law

1.3%

Criminal Justice

1.3%

Computer Information Systems

1.2%

English

1.2%

General Studies

1.1%
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Degrees

Bachelors

34.1%

Masters

31.3%

Other

19.5%

Associate

7.7%

Certificate

4.1%

Doctorate

2.1%

Diploma

0.7%

License

0.4%
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Job type you want
Full Time
Part Time
Internship
Temporary
Average Yearly Salary
$81,000
View Detailed Salary Report
$53,000
Min 10%
$81,000
Median 50%
$81,000
Median 50%
$81,000
Median 50%
$81,000
Median 50%
$81,000
Median 50%
$81,000
Median 50%
$81,000
Median 50%
$124,000
Max 90%
Best Paying Company
INTEGRIS Health
Highest Paying City
Bay Shore, NY
Highest Paying State
Rhode Island
Avg Experience Level
5.1 years
How much does a Practice Administrator make at top companies?
The national average salary for a Practice Administrator in the United States is $81,610 per year or $39 per hour. Those in the bottom 10 percent make under $53,000 a year, and the top 10 percent make over $124,000.

Real Practice Administrator Salaries

Job Title Company Location Start Date Salary
Practice Administrator/Coordinator Petlife Veterinary Professional Corporation Collingswood, NJ Feb 05, 2016 $127,213
Practice Administrator House Call Medical Services of Ny, PLLC New York, NY Jun 15, 2016 $120,000
Practice Administrator Gastroenterology & Nutrition Specialists Kissimmee, FL Sep 11, 2015 $113,277
Practice Administrator San Juan Oncology Associates Farmington, NM Dec 01, 2016 $102,419
Practice Administrator Mya Dental Arts Pc North Babylon, NY Mar 22, 2016 $101,254
Practice Administrator MYA Dental Arts PC North Babylon, NY Sep 03, 2015 $101,254
Practice Administrator Weill Cornell Medical College New York, NY Jul 03, 2016 $100,000
Practice Administrator Konstantin Ronkin DMD and Evetta Shwartzman DMD PC Canton, MA Jul 02, 2012 $98,946
Practice Administrator Konstantin Ronkin, DMD and Evetta Shwartzman, DMD Canton, MA Oct 01, 2012 $98,946
Practice Administrator Texas General Hospital Grand Prairie, TX Oct 08, 2014 $98,426
Practice Administrator Nycplasticsurg PLLC New York, NY Oct 01, 2015 $93,915
Medical Practice Administrator Malik A Rehman, Md, Pa Baltimore, MD Jan 29, 2016 $90,584
Practice Administrator House Call Medical Services of New York, PLLC New York, NY Jun 15, 2013 $90,000
Medical Practice Administrator Nj Best Obgyn LLC Clifton, NJ Sep 21, 2013 $76,489
Practice Administrator Nycplasticsurgpllc New York, NY Oct 01, 2012 $75,132
Practice Administrator Nycplasticsurg PLLC New York, NY Nov 28, 2011 $75,132
Practice Administrator North East Houston Dental Implants & Periodontolog Humble, TX Sep 17, 2012 $75,000
Practice Administrator University Physical Therapy Associates Inc. Largo, MD Sep 07, 2015 $73,757
Dental Practice Administrator M. Oliver DDS, Family Dentistry LLC Landover Hills, MD Sep 15, 2015 $73,757
Practice Administrator Senior Citizens Home Health Care, Inc. Farmington Hills, MI Sep 30, 2012 $73,528
Medical Practice Administrator Endo-Surgical Associates of Central Jersey, LLC Freehold, NJ Oct 08, 2012 $73,045
Medical Practice Administrator Palmetto Gastroenterology & Hepatology Pa Barnwell, SC Aug 01, 2012 $66,394
Practice Administrator Care One Rehab Solutions LLC Brownstown, MI Aug 22, 2015 $65,603
Practice Administrator at Home Network, Inc. Livonia, MI Sep 05, 2015 $65,603
Practice Administrator Professional Medical Evaluation, PC Troy, MI Sep 09, 2015 $65,603
Practice Administrator Supreme Home Healthcare & Rehab, Inc. Livonia, MI Apr 20, 2015 $65,603
Practice Administrator Pediatric Practice Association Rio Grande City, TX Aug 04, 2014 $65,000
Practice Administrator Viena Posada DMD PC Portsmouth, NH Oct 01, 2012 $64,843
Practice Administrator Viena Posada DMD, PC Portsmouth, NH Sep 28, 2012 $64,843

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Top Skills for A Practice Administrator

  1. Payroll
  2. Procedures
  3. Ensure Compliance
You can check out examples of real life uses of top skills on resumes here:
  • Monitor time cards, verify hours and submit information electronically to payroll company.
  • Standardized staff training through development of an official procedures manual including state/federal compliance issues and EEO requirements.
  • Established department teams that perform monthly meetings to ensure compliance for all state and federal regulatory organizations.
  • Audited medical records against financial record to ensure that all services were documented and billed accurately.
  • Renovated integrated health care delivery systems to improve patient care and promote technological innovations.

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Top 10 Best States for Practice Administrators

  1. Delaware
  2. District of Columbia
  3. New York
  4. Massachusetts
  5. Rhode Island
  6. Connecticut
  7. New Jersey
  8. New Mexico
  9. Nevada
  10. Maryland
  • (28 jobs)
  • (61 jobs)
  • (294 jobs)
  • (257 jobs)
  • (21 jobs)
  • (78 jobs)
  • (203 jobs)
  • (46 jobs)
  • (32 jobs)
  • (143 jobs)

Top Practice Administrator Employers

Jobs From Top Practice Administrator Employers

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