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What Does A Practice Administrator Do?

A Practice Administrator is responsible for the daily activities of a medical facility. They prepare prescriptions for patients, provide leadership in developing and implementing business plans, and oversee the billing and collection processes of departments.

Here are examples of responsibilities from real practice administrator resumes representing typical tasks they are likely to perform in their roles.

  • Lead the hospital through a successful CMS validation survey.
  • Manage multiple SharePoint sites by adding and editing accurate data for each team within the department.
  • Deploy, configure, and manage enterprise systems; monitoring, windows, linux, aws, vmware.
  • Manage the selection process and implementation of the practice's EMR by reviewing and updating the system as needed.
  • Compose monthly productivity reports, manage payroll; develop and implement policies & procedures.
  • Manage the overall operations of a large pediatric practice that provide services to a predominantly Medicaid population
  • Plan and implement LTC facility programs and activities.
  • Direct staff RN s case conference, orientation and education.
  • Migrate Wal-Mart applications from HPUX to AIX platform during change windows.
  • Enforce radiology laws and guidelines, as well as hold radiologysafety meetings within the hospitals.
Practice Administrator Traits
Detail oriented involves being extremely mindful and observant of all details.
Leadership skills directly correlate with a person's ability to lead others toward success or an accomplishment.
Technical skills refer to specific ability or knowledge that is needed to carry out every day responsibilities, such as physical or digital tasks.

Practice Administrator Overview

Between the years 2018 and 2028, practice administrator jobs are expected to undergo a growth rate described as "much faster than average" at 18%, according to the Bureau of Labor Statistics. So if the thought "should I become a practice administrator?" Has crossed your mind, maybe you should take the growth rate into account. In addition, the number of practice administrator opportunities that are projected to become available by 2028 is 71,600.

On average, the practice administrator annual salary is $71,886 per year, which translates to $34.56 an hour. Generally speaking, practice administrators earn anywhere from $56,000 to $91,000 a year, which means that the top-earning practice administrators make $35,000 more than the ones at the lower end of the spectrum.

It's hard work to become a practice administrator, but even the most dedicated employees consider switching careers from time to time. Whether you're interested in a more challenging position or just looking for a fresh start, we've compiled extensive information on becoming a clinical manager, medical manager, interim director, and nurse manager.

Practice Administrator Skills and Personality Traits

We calculated that 11% of Practice Administrators are proficient in Patient Care, Procedures, and Customer Service. They’re also known for soft skills such as Detail oriented, Leadership skills, and Technical skills.

We break down the percentage of Practice Administrators that have these skills listed on their resume here:

  • Patient Care, 11%

    Evaluated patient care procedural changes for effectiveness and implemented new methods to improve patient satisfaction and quality of care.

  • Procedures, 10%

    Implemented drug inventory reconciliation procedures and chemotherapy administration safety procedures.

  • Customer Service, 5%

    Developed, negotiated, and managed business contracts with medical supply vendors while delivering exceptional customer service and enhancing existing relationships.

  • Clinical Staff, 4%

    Facilitated merger of practice with another surgical practice to include implementation of best practices for clerical and clinical staff.

  • Payroll, 4%

    Collaborated with Medical Director and Practice ownership in annual budget assessment, administered payroll and benefits for the practice.

  • Practice Management, 4%

    Implemented new practice management and electronic health record program ensuring better collections and meeting meaningful use requirements.

"patient care," "procedures," and "customer service" aren't the only skills we found practice administrators list on their resumes. In fact, there's a whole list of practice administrator responsibilities that we found, including:

  • Detail oriented can be considered to be the most important personality trait for a practice administrator to have. According to a practice administrator resume, "medical and health services managers must pay attention to detail" practice administrators are able to use detail oriented in the following example we gathered from a resume: "create and maintain a positive, customer-oriented environment ensuring excellent patient care from registration to check out. "
  • While it may not be the most important skill, we found that many practice administrator duties rely on leadership skills. This example from a practice administrator explains why: "these managers are often responsible for finding creative solutions to staffing or other administrative problems." This resume example is just one of many ways practice administrators are able to utilize leadership skills: "managed four physician offices (ob-gyn/family practice) and provided leadership to nine direct reports. "
  • Practice administrators are also known for technical skills, which can be critical when it comes to performing their duties. An example of why this skill is important is shown by this snippet that we found in a practice administrator resume: "medical and health services managers must stay up to date with advances in healthcare technology and data analytics" We also found this resume example that details how this skill is put to the test: "managed major transformation from paper charts to electronic medical records, providing communications, training and technical support throughout the process. "
  • A practice administrator responsibilities sometimes require "interpersonal skills." The responsibilities that rely on this skills are shown by this resume excerpt: "medical and health services managers discuss staffing problems and patient information with other professionals, such as physicians and health insurance representatives." This resume example shows how this skill is used by practice administrators: "use of interpersonal skills' abilities to support clients/customer service requirements. "
  • Yet another important skill that a practice administrator must demonstrate is "analytical skills." Medical and health services managers must understand and follow current regulations and adapt to new laws. This is clearly demonstrated in this example from a practice administrator who stated: "performed process improvement strategies, gap analysis and defined elements of each office level/test performed to meet higher health care standards. "
  • While "communication skills" is listed last on this skills list, don't underestimate its importance to practice administrator responsibilities. The skill is described by this resume snippet, "these managers must effectively communicate policies and procedures to other health professionals and ensure their staff’s compliance with new laws and regulations." Here is an example of how this skill is used, "maintain a bridge between front office and clinical operations; assessed communications constantly to identify opportunities for improvement. "
  • See the full list of practice administrator skills.

    After discovering the most helpful skills, we moved onto what kind of education might be helpful in becoming a practice administrator. We found that 41.7% of practice administrators have graduated with a bachelor's degree and 28.9% of people in this position have earned their master's degrees. While most practice administrators have a college degree, you may find it's also true that generally it's possible to be successful in this career with only a high school degree. In fact, our research shows that one out of every seven practice administrators were not college graduates.

    Those practice administrators who do attend college, typically earn either a business degree or a health care administration degree. Less commonly earned degrees for practice administrators include a management degree or a nursing degree.

    Once you're ready to become a practice administrator, you should explore the companies that typically hire practice administrators. According to practice administrator resumes that we searched through, practice administrators are hired the most by Adventist Health System, Baylor Scott & White Health, and St. Luke's University Hospital Bethlehem. Currently, Adventist Health System has 9 practice administrator job openings, while there are 5 at Baylor Scott & White Health and 5 at St. Luke's University Hospital Bethlehem.

    But if you're interested in companies where you might earn a high salary, practice administrators tend to earn the biggest salaries at Endo International plc, National Home Health Care, and Lakeshore Health Partners. Take Endo International plc for example. The median practice administrator salary is $104,392. At National Home Health Care, practice administrators earn an average of $82,395, while the average at Lakeshore Health Partners is $81,658. You should take into consideration how difficult it might be to secure a job with one of these companies.

    View more details on practice administrator salaries across the United States.

    If you earned a degree from the top 100 educational institutions in the United States, you might want to take a look at IBM, Massage Envy, and Apple. These three companies have hired a significant number of practice administrators from these institutions.

    The three companies that hire the most prestigious practice administrators are:

      What Clinical Managers Do

      A clinical manager is responsible for monitoring medical procedures and administrative duties to ensure the smooth flow of operations in a healthcare facility. Clinical managers manage the facility's staffing needs, evaluate budget reports, assist healthcare professionals on administering medical duties, and develop strategic procedures to optimize treatments and maximize productivity. A clinical manager enforces strict sanitary and safety regulations for everyone's strict compliance. They also need to have excellent knowledge of the medical industry to promote medical processes and provide the highest quality care.

      In this section, we compare the average practice administrator annual salary with that of a clinical manager. Typically, clinical managers earn a $6,648 higher salary than practice administrators earn annually.

      While the salaries between these two careers can be different, they do share some of the same responsibilities. Employees in both practice administrators and clinical managers positions are skilled in patient care, procedures, and customer service.

      These skill sets are where the common ground ends though. A practice administrator responsibility is more likely to require skills like "practice management," "medical office," "practice operations," and "human resources." Whereas a clinical manager requires skills like "rn," "quality standards," "process improvements," and "emergency." Just by understanding these different skills you can see how different these careers are.

      Clinical managers tend to make the most money in the health care industry by averaging a salary of $89,418. In contrast, practice administrators make the biggest average salary of $80,038 in the non profits industry.

      Clinical managers tend to reach similar levels of education than practice administrators. In fact, clinical managers are 1.2% more likely to graduate with a Master's Degree and 2.4% more likely to have a Doctoral Degree.

      What Are The Duties Of a Medical Manager?

      A medical manager is a health care expert primarily in charge of overseeing a particular department or office, ensuring efficiency and smooth workflow. Their responsibilities typically revolve around performing administrative tasks such as arranging schedules and appointments, handling calls and correspondence, maintaining personal records of patients, updating medical histories, and liaising with insurance companies for updates and verification. There are also instances where they must produce progress reports, delegate tasks, and train new staff, all while adhering to the hospital's policies and regulations.

      Now we're going to look at the medical manager profession. On average, medical managers earn a $686 higher salary than practice administrators a year.

      A similarity between the two careers of practice administrators and medical managers are a few of the skills associated with both roles. We used resumes from both professions to find that both use skills like "patient care," "clinical staff," and "oversight. "

      While some skills are similar in these professions, other skills aren't so similar. For example, several resumes showed us that practice administrator responsibilities requires skills like "procedures," "customer service," "payroll," and "practice management." But a medical manager might use skills, such as, "healthcare," "rn," "emergency," and "medication administration."

      On the topic of education, medical managers earn lower levels of education than practice administrators. In general, they're 6.3% less likely to graduate with a Master's Degree and 2.4% more likely to earn a Doctoral Degree.

      How an Interim Director Compares

      An interim director is responsible for supporting business operations, organizing training, as well as specific department programs for staff to maximize their productivity and improve optimal performance to meet project deliverables and achieve client satisfaction. Interim directors coordinate with the management and board executives on corporate decisions, implementing company guidelines and procedures, and identifying business opportunities to generate more revenues and profitability. They also analyze financial statements and business transactions, developing strategies to reduce expenses and minimize loss without sacrificing the organization's quality services.

      The third profession we take a look at is interim director. On an average scale, these workers bring in higher salaries than practice administrators. In fact, they make a $35,976 higher salary per year.

      Using practice administrators and interim directors resumes, we found that both professions have similar skills such as "patient care," "procedures," and "clinical staff," but the other skills required are very different.

      There are many key differences between these two careers as shown by resumes from each profession. Some of those differences include the skills required to complete responsibilities within each role. As an example of this, a practice administrator is likely to be skilled in "customer service," "practice management," "medical records," and "medical office," while a typical interim director is skilled in "healthcare," "rn," "facility," and "don."

      Interim directors make a very good living in the health care industry with an average annual salary of $143,633. Whereas practice administrators are paid the highest salary in the non profits industry with the average being $80,038.

      Interim directors typically study at higher levels compared with practice administrators. For example, they're 7.1% more likely to graduate with a Master's Degree, and 5.9% more likely to earn a Doctoral Degree.

      Description Of a Nurse Manager

      The primary role of nurse managers is to supervise the nursing staff in a clinical or hospital setting. They are the ones who are in charge of patient care, setting work schedules, and making budgetary and management decisions. They are also responsible for making personnel decisions, coordinating meetings, and creating safe environments that promote patient engagement and aid the healthcare team's work. Their role is vital in promoting a culture in which team members contribute to professional growth and patient outcomes.

      Now, we'll look at nurse managers, who generally average a higher pay when compared to practice administrators annual salary. In fact, the difference is about $2,311 per year.

      According to resumes from both practice administrators and nurse managers, some of the skills necessary to complete the responsibilities of each role are similar. These skills include "patient care," "procedures," and "customer service. "

      While some skills are shared by these professions, there are some differences to note. "payroll," "practice management," "medical office," and "practice operations" are skills that have shown up on practice administrators resumes. Additionally, nurse manager uses skills like rn, facility, emergency, and cpr on their resumes.

      Now, let's take a closer look at the financials in each career. The non profits industry tends to pay more for nurse managers with an average of $87,585. While the highest practice administrator annual salary comes from the non profits industry.

      Nurse managers reach similar levels of education when compared to practice administrators. The difference is that they're 1.8% more likely to earn a Master's Degree less, and 0.1% less likely to graduate with a Doctoral Degree.