How to hire a presentation specialist

How to hire a presentation specialist, step by step

Here's a step-by-step presentation specialist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a presentation specialist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new presentation specialist
• Step 8: Go through the hiring process checklist

What does a presentation specialist do?

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1. Identify your hiring needs

   First, determine the employments status of the presentation specialist you need to hire. Certain presentation specialist roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A presentation specialist's background is also an important factor in determining whether they'll be a good fit for the position. For example, presentation specialists from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of presentation specialist salaries for various roles:

   Type of Presentation Specialist	Description	Hourly rate
   Presentation Specialist		$19-41
   Principal Consultant	A principal consultant is responsible for evaluating business' needs and opportunities, identifying potential leads to create project proposals, and maintaining strong business relationships that would generate revenues and increase the organization's profitability. Principal consultants must be up-to-date with the current market trends to ensure that the business adapts to the industry's changes... Show more	$43-72
   Business Developer	A business developer specializes in conducting in-depth business analysis and crafting various strategies that would not just help a business grow, but also strengthen client base and brand awareness. One of their primary responsibilities revolves around identifying areas in need of improvement... Show more	$31-75

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Graphic Design
   • Powerpoint Presentations
   • Adobe Illustrator
   • Animation
   • Adobe Photoshop
   • Multimedia
   • Proofreading
   • Presentation Materials
   • Microsoft Powerpoint
   • Business Development
   • Internal Clients
   • Prezi
   • Presentation Design
   • HTML

   Check all skills

   Responsibilities:

   • Manage CRM to update sales funnels/proposal generation while reporting directly to the CEO.
   • Manage coordination, implementation and installation of next generation telemarketing system, an nt-base, client server environment.
   • Work with companies reviewing scan images, formatting, proofreading and working on pitch books and deliverable documents.
   • Convert Visio diagrams into PowerPoint.
   • Construct Visio flowcharts and swim lanes.
   • Maintain CRM records for RFX opportunities.

   More presentation specialist duties

3. Make a budget

   Including a salary range in your presentation specialist job description is a great way to entice the best and brightest candidates. A presentation specialist salary can vary based on several factors:

   • Location. For example, presentation specialists' average salary in south dakota is 41% less than in new york.
   • Seniority. Entry-level presentation specialists earn 54% less than senior-level presentation specialists.
   • Certifications. A presentation specialist with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a presentation specialist's salary.

   Average presentation specialist salary

   $59,299yearly

   $28.51 hourly rate

   ---

   Entry-level presentation specialist salary

   $40,000 yearly salary

   Updated December 17, 2025

   Average presentation specialist salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$77,556	$37
   2	District of Columbia	$75,811	$36
   3	Virginia	$72,037	$35
   4	Massachusetts	$70,329	$34
   5	Ohio	$67,391	$32
   6	Alaska	$65,551	$32
   7	Maryland	$65,427	$31
   8	Illinois	$65,210	$31
   9	Nevada	$64,303	$31
   10	California	$63,887	$31
   11	Michigan	$63,567	$31
   12	Delaware	$62,699	$30
   13	Arizona	$60,977	$29
   14	Louisiana	$60,899	$29
   15	Texas	$58,796	$28
   16	Connecticut	$58,222	$28
   17	Pennsylvania	$56,955	$27
   18	Kansas	$56,826	$27
   19	Colorado	$56,223	$27
   20	New Hampshire	$55,979	$27

   Average presentation specialist salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Ford Motor	$89,931	$43.24	12
   2	Bloom Energy	$87,471	$42.05	2
   3	Royal Bank of Canada	$85,996	$41.34	14
   4	Houlihan Lokey	$84,896	$40.82
   5	Prudential Bank	$82,330	$39.58
   6	Gensler	$65,828	$31.65
   7	Leidos	$65,435	$31.46	13
   8	Emporia State University	$63,651	$30.60
   9	Pinnacle Technical Resources	$63,020	$30.30	3
   10	Integreon	$62,215	$29.91
   11	RRD	$58,368	$28.06	3
   12	Navy Federal Credit Union	$57,119	$27.46
   13	Advance Green Energy	$56,614	$27.22
   14	The Walt Disney Company	$55,354	$26.61	6
   15	Public Consulting Group	$54,179	$26.05
   16	Motion Recruitment	$52,839	$25.40	1
   17	Robert Half	$50,766	$24.41	13
   18	Kelly Services	$49,175	$23.64	3
   19	The TJX Companies	$36,657	$17.62	1
   20	Michaels Stores	$31,114	$14.96	8

4. Writing a presentation specialist job description

   A job description for a presentation specialist role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a presentation specialist job description:

   Presentation specialist job description example

   **Courtroom Presentation Specialist**
   
   (a) Responsibilities/Duties. Works with the trial team, including expert witnesses, to develop plans for trial or hearings using a courtroom presentation system. Prepares exhibit images for particular uses (e.g. zooming in on or highlighting a particular paragraph, or setting up two exhibits side by side on the screen). Develops simple graphic images/exhibits using standard off-the-shelf software packages. Advises attorneys on the effectiveness of certain exhibits or sequences of exhibits. Is responsible for the smooth operation of the presentation system in the courtroom. Digitizes audio and video clips. Synchronizes clips with written transcripts. Note that, for most trials, even including most large trials, we expect that the Courtroom Presentation Specialist will be the only contractor staff member needed to work with the attorneys in preparing for trial and in presenting materials in the courtroom. That is, the services of the Trial Consultant and the Graphics Specialist will be required only very rarely. The Courtroom Presentation Specialist needs to be a "jack-of-all-trades" capable of performing all trial and courtroom support functions, including equipment set up and troubleshooting, scripting, advising on graphics presentations, and courtroom operation of equipment. Produces high quality work using audio/video editing software, Microsoft Excel and PowerPoint, and Trial Director.
   
   **Additional Responsibilities/Duties**
   
   + Provides technical advice to litigation teams on legal automation requirements and systems capabilities to facilitate litigation decisions, trial preparation and trial presentation. Applies knowledge of Federal Criminal and Civil procedures, court requirements, and district practices to implement new and enhanced computer applications needed for criminal and civil cases. Performs a wide range of information system analysis, development and installation, in support of USAO litigation support activities for assigned cases.
   
   + Analyzes litigation support requirements to develop or recommend appropriate strategies to meet litigation needs. Recommends alternative methods and promotes the use of automated approaches as well as visual means.
   
   + Monitors the progress of computer data entry effort. Prepares computerized trial presentation programs. Evaluates the efficiency of litigation support technology to ensure that it is responsive to the attorney and case needs, and that it represents the best methodology available.
   
   + Recommends a variety of software packages including database, spreadsheet and word processing applications based on which software would be most effective for presentation of complex and voluminous evidence or the production of graphic demonstrative evidence, as well as meeting individual user needs. Monitors output from computer data system for cases to provide the AUSAs, investigators, federal agents, and paralegals with the status of each case and to process analyses on most effective trial presentation method.
   
   + Studies, designs and develops litigation support systems to facilitate provision of legal functions. Evaluates network requirements and recommends the need for system development, modification or redesign. Analyzes information obtained from attorneys, agents, paralegals for use. Applies and in-depth knowledge of USAO and court programs, and automation requirements and characteristics to develop system design alternatives and resolve problems. Provides recommendations to attorneys and other USAO personnel as to the most technically feasible, efficient and cost effective designs needed to meet user requirements and litigation objectives through automation. Translates requirements into system specifications indicating principle components of system, format required for communications, network protocols and interoperability options for systems implementation.
   
   + Diagnoses and resolves litigation support computer system problems and customizes databases and programs modified to meet individual user needs. Develops and evaluates procedures and computer specifications designed to ensure indexing consistency, and to maximize the ease with which documents can be retrieved from tailored data files on the computer or other storage medium. Manages and operates a variety of computer hardware such as printers, plotters, audio-visual devices, and other state-of-the-art equipment to conceptualize exhibits and complete special presentation projects.
   
   + Performs work that involves communicating through visual means. Assure computers and VCR/TV recording equipment is in place in courtrooms and grand jury sessions. Determines the placement and appearance of visual materials that will most effectively convey the information to the court, jury, and/or witnesses. Coordinates with vendors to insure that exhibits are prepared in a timely fashion. Prepares photo boards, maps and charts and other demonstrative exhibits required for litigation.
   
   + Maintains inventory and tracking for a variety of litigation support equipment, i.e. graphics, computer-based equipment, photographing devices, video and audio equipment, models, and other items commonly used in trial preparation and maintains same in good working order. Trains users on equipment used in the facility. Provides recommendations on the purchase and repair of equipment.
   
   + Evaluates new developments in legal technology, including software courtroom presentation equipment and trial exhibit preparation. Recommends modifications and upgrades of services and equipment.
   
   (b) Qualifications. Must be familiar with standard courtroom presentation packages such as Trial Director and Sanction. Must have excellent oral communication skills. Must be able to work effectively as a team member in an extremely pressured environment. Demonstrated ability to work effectively with a trial team through the entire pretrial and trial cycle, identifying and scanning exhibits, scripting with the attorneys, setting up the courtroom, operating and troubleshooting the system in the courtroom. Must be able to travel for long periods of time. Must be able to work long hours for an extended period of time. Trial experience required. Desired skills: familiarity with standard litigation support applications (e.g., Relativity, iConect, CaseMap, etc).
   
   **ABBTECH is an EOE/Minorities/Women/Disabled Individuals/Veterans**

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right presentation specialist for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your presentation specialist job on Zippia to find and recruit presentation specialist candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting presentation specialists requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new presentation specialist

   Once you have selected a candidate for the presentation specialist position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a presentation specialist?