Executive Assistant jobs at Prestige Care - 282 jobs

ACHD is seeking a senior-level Executive Assistant & Communications Manager to serve as a trusted operational and communications partner to organizational leadership. This role blends high-level executive support, strategic communications, and event and development coordination. The ideal candidate is composed under pressure, proactive by default, excellent with people, and knows how to turn downtime into productivity - including handling communications work while supporting executive transportation and travel. This position requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. In addition to executive and communications support, this role plays a lead coordination role in donor and fundraising events, including cultivation dinners, donor briefings, community fundraisers, and campaign-related gatherings. The Executive Assistant & Communications role ensures events are strategically planned, well-executed, and aligned with ACHD's fundraising and relationship-building goals. Key Responsibilities Executive & Leadership Support Serve as primary administrative and logistical support to senior leadership. Manage complex calendars, travel logistics, and shifting priorities. Prepare executives for meetings, site visits, and events with agendas, briefing materials, and background research. Draft and manage executive correspondence as appropriate. Act as a liaison between leadership, board members, donors, public officials, and community partners. Maintain confidentiality and exercise sound judgment at all times. Transportation & Logistics Regularly transport executives to meetings, events, and site visits. Anticipate and resolve logistical challenges in real time. Use travel and waiting time productively to support communications, scheduling, and administrative tasks. Media & Public Relations Support Draft press releases, media pitches, talking points, and media kits. Support leadership in preparation for media interviews and public appearances. Help maintain relationships with local and regional media partners. Communications & Content Management Create and manage content for ACHD's website, social media platforms, newsletters, outreach materials, and internal communications. Develop compelling written and visual content that highlights ACHD's impact and amplifies community voices. Coordinate and produce digital and print materials for meetings, events, programs, and fundraising initiatives. Ensure consistent messaging and brand alignment across all communications. Development, Events & Board Support Support planning and execution of fundraising events, donor gatherings, and community events. Coordinate invitations, RSVPs, materials, and follow-up communications. Assist with donor briefings, proposals, presentations, and impact reporting. Support board scheduling, materials preparation, note-taking, and follow-ups. Track organizational milestones, deadlines, and special projects. Donor Events & Fundraising Coordination Coordinate planning and execution of donor dinners, cultivation events, fundraisers, site tours, and community gatherings. Manage event timelines, run-of-show documents, guest lists, invitations, RSVPs, seating plans, and follow-up communications. Coordinate vendors, venues, catering, A/V, design, and printing as needed. Support sponsorship fulfillment and donor recognition deliverables. Partner with development and leadership teams on event strategy, messaging, and donor experience. Track event-related follow-ups, notes, and next steps in coordination with the development team. Operations & Systems Maintain organized digital and physical filing systems. Build templates, checklists, and workflows for executives, communications, and event operations. Proactively identify gaps, inefficiencies, and improvement opportunities. Requirements 6+ years supporting senior executives or leadership teams in fast-paced environments Exceptional organizational, prioritization, and problem-solving skills Strong written and verbal communication skills High level of discretion and professional judgment Proficiency with Microsoft Office and digital collaboration tools Experience working in multicultural and multilingual environments Valid driver's license, reliable transportation, and comfort with regular local driving Preferred Qualifications Experience in nonprofit leadership, communications, development, or housing/real estate environments Familiarity with donor CRM systems and organizational databases Experience supporting public-facing leaders and community-based organizations What This Role Offers Close partnership with senior leadership High level of trust, autonomy, and responsibility Exposure to real estate development, public systems, and community leadership Opportunity to influence how work gets done, not just support it Acceptable results of a Motor Vehicle Record report at the time of hire and periodically thereafter, and maintenance of minimum acceptable insurance coverages are requirements of this position. Equal Opportunity African Community Housing & Development is an equal opportunity employer. We value a diverse workforce and an inclusive culture. All qualified applicants are encouraged to apply, regardless of race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other protected characteristic. Supervisory Responsibilities: This position has no supervisory responsibilities. Benefits Package: African Community Housing & Development offers a comprehensive benefits package including: medical, dental, life, and long-term disability insurance, Employee Assistance Program (EAP), 401(k) retirement plan with employer contribution, and up to 11 paid holidays, 10 sick days, and 15 vacation days annually. Note: ACHD emphasizes a highly collaborative approach that is rooted in equity and co-learning. Supervisors are to lead with equity and humbleness, recognizing that each staff member brings a highly valuable and essential background and perspective. Accordingly, supervisors are also accountable to staff members, working to ensure they (supervisors) are meeting the needs of staff and providing a healthy and safe environment where feedback and learning is two-way. In other words, supervisors should work to build a positive environment where staff and supervisors learn together, and mistakes are considered a healthy part of personal and professional growth. Salary Description $75,000 - $90,000 (DOE)

Job Description SouthCoast Health Seeks an Executive Administrative Assistant The Executive Administrative Assistant provides high-level administrative support to the CFO in collaboration with the Sr. Executive Administrative Assistant. The Executive Administrative Assistant must be able to work professionally, confidentially and independently while carrying out numerous assignments as a liaison with internal staff and departments as well as outside community partners and stakeholders. The EAA is entrusted to use discretion and independent judgement with respect to organizational work on behalf of and consistent with the authority delegated by their executive and the SEAA. The EAA must be organized, professional, respectful and eager to learn in a fast-paced environment with a variety of responsibilities and deliverables. This position will be responsible for organizing and coordinating appointments, while working closely with others within the Office of the CFO to ensure a stream-lined process to avoid meeting overlaps and conflicts. This supportive position will assist with office and administrative duties, such as printing/scanning needs, creating and organizing files, building travel itineraries, composing meeting agendas, etc. Essential Responsibilities and Duties: •Work directly with the Executive leadership team to support all aspects of the CFO's daily work routine. •Manage an extremely active calendar of business meetings and responsibilities on behalf of the CFO, ensuring conflicts are communicated and addressed as priority. •Establish a seamless communication link between the CFO and internal departments, showcasing leadership skills to uphold credibility, trust, and to garner support from the executive management team. •Establish strong and efficient communication and collaboration with the CFO to provide thorough updates on forthcoming commitments and responsibilities, with diligent follow-up. •Review, prioritize and prepare incoming and outgoing correspondence, along with other mail and communications. •Prepare detailed travel, accommodations, and meeting agenda/itineraries on behalf of executives. •Prepare and submit credit card expenses and expense reimbursement forms to the Finance Department. •Ensure all phone calls and emails are answered and/or redirected accordingly in a professional manner. •Use discretion and independent judgment in connection with performing duties and responsibilities, including with respect to matters of significance consistent with the authority delegated by the CFO. •Support the CFO in preparing presentations, communications, and reports as needed. •Maintain confidential and sensitive information. •Assist with work-related event preparation as needed. •Provide front desk coverage for Receptionist break/lunches with administrative assistant rotating support with expectation to cover at least one time per week. •Provide courier coverage when called upon. •Be professional and courteous at all times; greet visitors and guests in a professional, friendly, and hospitable manner. •Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed. Education/Experience Requirements: •Associates degree in Business, Healthcare or related field strongly preferred. •Previous experience as an executive administrative assistant strongly preferred. •Excellent professional skills along with multi-tasking abilities. •Strong analytical, organizational and time management skills. •Excellent computer skills, as well as proficiency with Zoom meetings and Zoom phone and also Microsoft Word, Excel, PowerPoint, Teams and the Microsoft Office Platform are required. •Excellent interpersonal, written and verbal communication skills. Benefits: Competitive salary, health, FSA/HSA, dental, vision, disability, supplemental policies, 401k with employer contribution, PTO, holiday's and bereavement pay. EEO, DFW, MFVD

Today is a new day. At Asbury we're filling it with more laughter, more possibilities, more ways to give back, all backed by support for whatever life brings your way. We are an organization with a mindset to help others, a place where seniors continue to teach, learn, and grow. For the eighth year in a row, Asbury has earned the Great Place to Work designation - a reflection of our people-first culture and the trust our team members place in us. We don't just hear employee feedback - we act on it. Thanks to our associates' input, Asbury is holding insurance premiums at 2025 rates, reinforcing our commitment to care, stability, and supporting you both at work and at home. Hours and Compensation: Full-Time Position, 80 hours bi-weekly Monday - Friday, 8am - 4:30pm Pay: $50,000-60,000/annually Job Description Prepares agendas, makes arrangements for and attends, if appropriate, meetings of the Executive Director. Drafts and distributes meeting minutes as requested. Supervises and directs the work of reception team members. Ensures adequate phone and front desk coverage for the community, and that receptionist team members present a positive, professional experience for visitors to the reception area(s). Provides administrative support to management team, included projects, copies, data entry, etc. Makes appointments and keeps electronic calendar current for the Executive Director; makes travel plans, etc. as needed for Executive Director. Acts as integral liaison between Executive Director and staff and residents. Processes purchase orders, check requests, catering requests, copying requests, and order office supplies as needed by the Administration Department. Qualifications Bachelor's Degree Required Additional Information Depending upon the status of the position, Asbury offers generous benefits including medical, dental, and vision coverage; 401K with match; PTO and paid holidays. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Job DescriptionDescription: ACHD is seeking a senior-level Executive Assistant & Communications Manager to serve as a trusted operational and communications partner to organizational leadership. This role blends high-level executive support, strategic communications, and event and development coordination. The ideal candidate is composed under pressure, proactive by default, excellent with people, and knows how to turn downtime into productivity - including handling communications work while supporting executive transportation and travel. This position requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. In addition to executive and communications support, this role plays a lead coordination role in donor and fundraising events, including cultivation dinners, donor briefings, community fundraisers, and campaign-related gatherings. The Executive Assistant & Communications role ensures events are strategically planned, well-executed, and aligned with ACHD's fundraising and relationship-building goals. Key Responsibilities Executive & Leadership Support Serve as primary administrative and logistical support to senior leadership. Manage complex calendars, travel logistics, and shifting priorities. Prepare executives for meetings, site visits, and events with agendas, briefing materials, and background research. Draft and manage executive correspondence as appropriate. Act as a liaison between leadership, board members, donors, public officials, and community partners. Maintain confidentiality and exercise sound judgment at all times. Transportation & Logistics Regularly transport executives to meetings, events, and site visits. Anticipate and resolve logistical challenges in real time. Use travel and waiting time productively to support communications, scheduling, and administrative tasks. Media & Public Relations Support Draft press releases, media pitches, talking points, and media kits. Support leadership in preparation for media interviews and public appearances. Help maintain relationships with local and regional media partners. Communications & Content Management Create and manage content for ACHD's website, social media platforms, newsletters, outreach materials, and internal communications. Develop compelling written and visual content that highlights ACHD's impact and amplifies community voices. Coordinate and produce digital and print materials for meetings, events, programs, and fundraising initiatives. Ensure consistent messaging and brand alignment across all communications. Development, Events & Board Support Support planning and execution of fundraising events, donor gatherings, and community events. Coordinate invitations, RSVPs, materials, and follow-up communications. Assist with donor briefings, proposals, presentations, and impact reporting. Support board scheduling, materials preparation, note-taking, and follow-ups. Track organizational milestones, deadlines, and special projects. Donor Events & Fundraising Coordination Coordinate planning and execution of donor dinners, cultivation events, fundraisers, site tours, and community gatherings. Manage event timelines, run-of-show documents, guest lists, invitations, RSVPs, seating plans, and follow-up communications. Coordinate vendors, venues, catering, A/V, design, and printing as needed. Support sponsorship fulfillment and donor recognition deliverables. Partner with development and leadership teams on event strategy, messaging, and donor experience. Track event-related follow-ups, notes, and next steps in coordination with the development team. Operations & Systems Maintain organized digital and physical filing systems. Build templates, checklists, and workflows for executives, communications, and event operations. Proactively identify gaps, inefficiencies, and improvement opportunities. Requirements: 6+ years supporting senior executives or leadership teams in fast-paced environments Exceptional organizational, prioritization, and problem-solving skills Strong written and verbal communication skills High level of discretion and professional judgment Proficiency with Microsoft Office and digital collaboration tools Experience working in multicultural and multilingual environments Valid driver's license, reliable transportation, and comfort with regular local driving Preferred Qualifications Experience in nonprofit leadership, communications, development, or housing/real estate environments Familiarity with donor CRM systems and organizational databases Experience supporting public-facing leaders and community-based organizations What This Role Offers Close partnership with senior leadership High level of trust, autonomy, and responsibility Exposure to real estate development, public systems, and community leadership Opportunity to influence how work gets done, not just support it Acceptable results of a Motor Vehicle Record report at the time of hire and periodically thereafter, and maintenance of minimum acceptable insurance coverages are requirements of this position. Equal Opportunity African Community Housing & Development is an equal opportunity employer. We value a diverse workforce and an inclusive culture. All qualified applicants are encouraged to apply, regardless of race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other protected characteristic. Supervisory Responsibilities: This position has no supervisory responsibilities. Benefits Package: African Community Housing & Development offers a comprehensive benefits package including: medical, dental, life, and long-term disability insurance, Employee Assistance Program (EAP), 401(k) retirement plan with employer contribution, and up to 11 paid holidays, 10 sick days, and 15 vacation days annually. Note: ACHD emphasizes a highly collaborative approach that is rooted in equity and co-learning. Supervisors are to lead with equity and humbleness, recognizing that each staff member brings a highly valuable and essential background and perspective. Accordingly, supervisors are also accountable to staff members, working to ensure they (supervisors) are meeting the needs of staff and providing a healthy and safe environment where feedback and learning is two-way. In other words, supervisors should work to build a positive environment where staff and supervisors learn together, and mistakes are considered a healthy part of personal and professional growth.

Could you be our Senior Executive Assistant for the Executive Vice President and CFO at Main Line Health System? Why work as a Senior Executive Assistant with Main Line Health? * Make an Impact! Take your Executive Assistant experience to the next level! In a position that continually requires demonstrated poise, tact, and diplomacy, you will be a crucial part in providing administrative support to senior executives by performing a variety of administrative and secretarial duties of a complex and confidential nature. Use your impeccable attention to detail and multitasking skills to effectively manage the senior executive's calendar, coordinate meetings, oversee travel and expenses for the senior executive, and organize & prioritize large volumes of information and calls. * Develop and Grow your Career! Invest in furthering your education through seeking certifications or advanced degrees by taking advantage of our Tuition Reimbursement! This position is eligible for up to $6,000 per year based upon your Full or Part Time status. * Join the Team! Like our patients, the Main Line Health Family encompasses a wide range of backgrounds and abilities. Just as each of our patients requires a personalized care plan, each of our employees, physicians, and volunteers, bring distinctive talents to Main Line Health. Regardless of our unique design, we all share a purpose: providing superior service and care. * Position-Specific Benefits include: You are eligible for up to 200 hours (5 weeks) of paid time off per year based on your Full or Part Time status. We also offer a number of employee discounts to various activities, services, and vendors... And employee parking is always free! Position: Senior Executive Assistant Shift: Full-Time, Day Schedule Location: Radnor, PA (On-Site) Experience: 1. Minimum of seven (7) years previous administrative experience in a professional work environment with three (3) or more years at the senior administration or executive level required. 2. Advanced skills in Microsoft Office, Outlook, Word, Power Point, and Excel required. 3. Experience with Concur, Access, and PeopleSoft are highly desirable. 4. Advanced administrative, grammatical, writing, and communication skills. 5. Possess a high level of interpersonal skills to handle sensitive and confidential situations. Education: Associates or Bachelor's Degree in Finance/related field highly preferred Strong preference for previous finance background, or experience supporting C-Suite Leaders in Finance Licensures/Certifications: N/A Additional Information * Requisition ID: 79527 * Employee Status: Regular * Schedule: Full-time * Shift: Day Job * Pay Range: $34.34 - $53.20 * Job Grade: 212

**Penn State Health** - **Penn State Health Corporation** **Work Type:** Full Time **FTE:** 1.00 **Shift:** Day/Evening ** Responsible to provide administrative assistance to the Chief Executive Officer (CEO) for the Penn State Health System. Provide coordination of high-level, confidential and sensitive internal and external information. Manage complex calendars and schedules, in addition to events and arrangements for meetings. Serve as a liaison between other internal and external Executives, including Board and Trustee members. This position requires independent thinking and problem solving. **ESSENTIAL FUNCTIONS:** The percentage of time spent performing essential functions is 95%. Qualified individuals must have the ability (with or without reasonable accommodation) to perform the following duties: + In-person attendance to ensure appropriate fulfillment of all duties within the executive suite. + System-wide collaboration s with support staff, Executives, the College of Medicine, and Board of Directors. + Assess and prioritize inquiries received by the CEO office. + Schedule meetings across domestic & international time zones. Significant level of travel coordination. + Prioritize and streamline complex activities, meetings and events for the CEO. + Review and proofread documents prior to CEO review. + Assist with drafting and coordination of CEO communications. Work with HR for recruitment and onboarding of new staff and executives as needed. Management and coordination of PSH sponsorship contract responsibilities. Keep the CEO aware of dates such as PSH Board of Director & PSU Trustee meetings, PSH events, external and community events. + Prepare required documentation needed for purchase requests in adherence to all PSH purchasing policies. + Coordinate workflow and partner with other staff and departments to meet deadlines and goals on projects. + Develop and maintain relationships with various external organizations and community partners. **MINIMUM QUALIFICATION(S):** + Associate Degree or equivalent experience required. + Five (5) years of relatable experience supporting Executives and Administrators required. **WHY PENN STATE HEALTH?** Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community. **Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:** + **_Be Well_** with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton). + **_Be Balanced_** with Generous Paid Time Off, Personal Time, and Paid Parental Leave. + **_Be Secured_** with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection. + **_Be Rewarded_** with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program. + **_Be Supported_** by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling. **WHY PENN STATE HEALTH CORPORATION?** There are many ways to make an impact with one of the leading research, teaching, and clinical healthcare systems in the country. Through a combination of operational, corporate, clinical, and nonclinical roles, we are advancing excellence and innovation in health care together as one team. As Penn State Health continues to evolve for the future, we are committed to hiring dedicated employees who are passionate about delivering the best possible support across our entire integrated health system. Within Penn State Health's Shared Services Entity, we encourage our employees at every turn to continue their education and advancement. Numerous opportunities are available for professional development and career growth. **YOU TAKE CARE OF THEM. WE'LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence - that's Penn State Health. But what makes our healthcare award-winning? That's all you.** _This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract._ _All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities._ _Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health's policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination._ **Union:** Non Bargained **Position** Executive Assistant to CEO **Location** US:PA: Hershey | Clerical and Administrative | Full Time **Req ID** 89148

The Executive Assistant supports multiple c-suite and senior level executives by assisting them with administrative functions and day-to-day business operations with a focus on Finance, HR and IT. ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned) * Manage multiple complex calendars and schedule strategically to create optimal flow with no conflicting meetings * Create meeting invitations in the calendar that include all relevant information, i.e., attendees, Microsoft Teams link, address, agenda, prep materials and room readiness and technology * Schedule and coordinate internal and offsite meetings, including setting up conference rooms, ordering catering as appropriate * Provides on-site admin support and office management responsibilities, such as phone coverage to answer, screen and direct calls as appropriate, mail collection and distribution, welcome guests, breakroom, office equipment maintenance and office supply inventory management * Maintain and organize electronic files to include invoices, contracts and agreements and other legal documents * Oversee all travel arrangements, reservations, and associated logistics * Complete and process expense reports and invoices with the appropriate coding in a timely manner * Assists with onsite logistics pertaining onboarding and orientation of new hires * Provide backup coverage to the other executive assistant * Edit and review memos and presentations as requested * Acts as point of contact and liaison for executives, employees, sponsors/board members, facility building management, and external clients/vendors * Research, coordinates, and arranges events as requested and within budget * Handles details of a confidential nature and performs administrative functions based on the understanding of company policy and procedures * Completes ad-hoc administrative duties and projects in support of the executive team as needed Requirements QUALIFICATIONS * Bachelor's degree or equivalent experience and education * 5 + years of relevant experience in an administrative or support function at the executive level SKILLS * Strong verbal and written communication skills * Intermediate skills in Microsoft PowerPoint, Excel, and Word * Working knowledge of Microsoft Outlook, including scheduling functions * Microsoft Teams, WebEx and Zoom experience * Expense management software experience * Work a flexible schedule, and prioritize activities * Organizational and planning skills * Strong interpersonal skills * Report preparation and research skills * Ability to maintain high level of confidentiality PHYSICAL DEMANDS Hearing: Adequate to perform job duties in person and over the telephone. Speaking: Must be able to clearly communicate in person and over the telephone. Vision: Visual acuity adequate to perform job duties, including visual examination of patient (if applicable) and reading information from printed sources and computer screens. Other: Adequate physical ability includes sufficient manual dexterity to perform the requisite job duties. Job duties may require bending, reaching, repetitive hand movements, standing, walking, squatting, sitting and occasional heavy lifting, pushing and pulling. WORK ENVIRONMENT Work environment is typical of an office setting. Work may be fast-paced and intense at times. Interaction with others is constant and interruptions may occur. Schedule requires flexibility to occasionally include evenings, early mornings, and weekends. Occasional travel will be required. PRIVACY & SECURITY AWARENESS While performing the duties of this job, it is imperative that the employee remain aware of company policies, Information Security policies, standards, guidelines and procedures for minimizing threats and ensuring protection of PHI. The success of HIPAA policies and procedures is dependent upon the awareness and buy-in of everyone involved in daily healthcare operations, including reporting incidents to their supervisor or directly to the HIPPA leadership.

Albertina Kerr empowers people with intellectual and developmental disabilities and mental health challenges to lead self-determined lives in their communities. We are seeking a highly organized and proactive Executive Assistant & Corporate Secretary to provide critical support to our CEO, Executive Team, Board of Directors, and Foundation Trustees. This role is ideal for a seasoned administrative professional who thrives in a fast-paced environment, values confidentiality, and excels at building strong relationships. What You'll Do: Serve as the primary administrative support to the CEO and executive team, managing calendars, meetings, and sensitive communications. Provide logistical and administrative support for the Board of Directors, Board Chair, and Foundation Trustees. Oversee operations of the Kerr Administrative Center and supervise administrative staff. Manage budgets for Executive, Board, and Administration Center functions. Act as Corporate Secretary, ensuring accurate recordkeeping, compliance, and governance documentation. Coordinate building maintenance, safety, and vendor services. Support finance with account documentation and contract recordkeeping. Why Kerr: Paid medical, dental, and vision employee benefits Paid basic life & accident insurance and short- & long-term disability Paid holidays and generous time off 401(k) retirement savings plan with up to 4% employer match 24-hour Employee Assistance Plan (EAP) that provides resources for everything from mental health to pet insurance and financial counselling Qualifications Bachelor's Degree or equivalent experience. Five or more years of related experience as a senior administrative or executive assistant, including staff supervision Two years of direct Board of Directors & Committee supports; understanding compliance, legal requirements, and governance processes Advanced proficiency with Microsoft Office Suite, Board Portal software and knowledge of office procedures. Proven ability to prioritize, proactively plan and meet deadlines Ability to take and transcribe accurate meeting minutes. Moderate business administration and contracting experience required, including familiarity with reviewing agreements and assisting with vendor or partner contracts. Strong customer service, project management, event/meeting planning and organization skills. Strong written and verbal communication skills. Ability to make independent decisions with minimal supervision. Ability to meet agency driving requirements and have reliable transportation to attend various meetings Able to lift 25 pounds. Ability to meet all background check, reference, and/or credentialing requirements

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work? Summary: + Provides executive support to the President/CEO and Chief Medical Officer. Responsible for oversight of the daily operations and special projects, coordinates and manages the business functions including donor and patient relationships. Serves as the primary point of contact for internal and external constituencies on all matters. Responsibilities: + Responsible for efficient and effective administrative support for the office of the President. Demonstrates self-initiative in the proactive maintenance of business functions and special projects. Able to meet deadlines while handling a wide variety of tasks including confidential matters with sensitivity and discretion.Serves as a liaison to the board of directors and senior management teams. Organizes and coordinates executive outreach and external relations efforts. Communicates directly, and on behalf of the President, with Board members, donors, Foundation staff, and others, on matters related to President's business initiatives.Coordinates on/off-site meetings such as, Board Meetings and Leadership Meetings. Handles attendee invitations, agenda distribution, securing location, audio/visual, food/refreshments, etc. Attends meetings, records, dictates minutes as required. Adjusts work schedule to accommodate meeting dates and times.Creates and edits reports and correspondences. Prepares professional presentations utilizing PowerPoint, Publisher and other desktop publication applications. Work is accurate, clear, and understandable by the intended audience.Arranges complex and detailed travel plans. Compiles documents for travel-related meetings. Completes invoice and check authorizations accurately and timely as appropriate.Receives and screens visitors. Handles sensitive interpersonal matters with tact and skill. Refers inquiries to hospital personnel appropriately. Responds to inquiries timely and thoroughly.Patient/visitor feedback is distributed appropriately to the directors of Patient Experience and Risk, and Quality Management. Patient concerns are entered in the hospital's incident reporting system.Provides administrative support to other departments for special projects, or staff coverage when needed. Credentials: Education or Equivalent Experience: Associate of Arts or Science - required Education Specialization: Equivalent Experience and 2+ years experience supporting C-Level Executives, preferably in a non-profit organization Bachelor of Arts or Science - preferred Education Specialization: Equivalent Experience and 2+ years experience supporting C-Level Executives, preferably in a non-profit organization We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives. Live Your Life's Work We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law. REQNUMBER: 304622

SisterLove is seeking an Executive Assistant with strong communication and organizational notions. This position will report directly to the President and indirectly to the Senior Management Team (i.e., the Vice President (VP) of Admin & Operations and the Vice President of Programs and External Affairs). The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters of the Office of the President: Serve as a liaison to the Board of Directors and Senior Management teams; Organize and coordinate Executive outreach and external relations efforts; Oversee special Executive projects and Will be able to work independently and proactively on projects, from conception to completion, and must work under pressure to handle various activities and confidential matters with discretion. This position requires knowledge of some clerical, managerial, and accounting functions. The ability to operate basic computer software, such as Excel, PowerPoint, Word, Adobe Acrobat, and Google Drive, is a MUST. The ability to think and express creatively is desirable. This position is based in Atlanta, GA. Duties and Responsibilities Executive Support ● Complete a wide variety of administrative tasks for the President and the Senior Management Team, to a lesser extent, including: Managing an extremely active calendar of appointments; Completing the bi-weekly time sheets and payroll calendar updates, such as vacation, sick, and holiday time; Completing expense reports and credit card reconciliations attached with supporting documentation; Composing and preparing correspondence that is sometimes confidential; Arranging complex and detailed travel plans, itineraries, and agendas; and Compiling documents for travel-related meetings. ● Plan, coordinate, and ensure the President's schedule is followed and respected. ● Provide "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the President's time and office. ● Communicate directly and on behalf of the President with Board members, donors, Senior Management, staff, and others on matters related to the President's programmatic initiatives. ● Open and organize mail and correspondence dedicated to the President. ● Research, prioritize, and follow up on incoming issues and concerns addressed to the President, including those sensitive or confidential. Determine the appropriate course of action, referral, or response. ● Provide a bridge for smooth communication between the President's office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff. ● Work closely and effectively with the President to inform her of upcoming commitments and responsibilities and follow up appropriately. Act as a "barometer," understanding the environmental issues and keeping the President updated. ● Provide leadership to build relationships crucial to the organization's success and manage various special projects for the President, some of which may have organizational impact. ● Keep notes and recordings for the President and the Senior Management Team that can be provided on demand. ● Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the President's ability to lead the company effectively. ● Train and support the training of the President and the Senior Management Team in corporate governance matters. ● Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures. Board Support and Liaison ● Serve as the President's administrative liaison to SisterLove's Board of Directors. ● Draft minutes for all Board of Directors meetings. ● Assist Board Members with travel arrangements, lodging, and meal planning. ● Maintain discretion and confidentiality in relationships with all Board members. ● Adhere to compliance with applicable rules and regulations set in bylaws regarding the Board and Board Committee matters, including advance distribution of materials before meetings in electronic/paper format. Senior Management Liaison ● Participate as an adjunct member of the Executive Team, assisting in scheduling meetings and attending meetings on demand. ● Assist in coordinating the agenda of the Senior Management team, off-sites, and all staff meetings. ● Facilitate cross-divisional coordination of travel and outreach plans. Communications, Partnerships, and Outreach ● Ensure that the President's bio is kept updated and responds to requests for materials regarding the President and the organization. ● Support the development and execution of writing projects, including but not limited to speeches, presentations, reports, and articles. ● Edit and complete first drafts for written communications to external stakeholders. Strategic Initiatives ● Coordinate the President's outreach activities with the Strategic Initiatives team. ● Follow up on contacts made by the President and support the cultivation of ongoing relationships, as directed by the VP of Programs and External Affairs. ● Edit all and create acknowledgment letters from the President. ● Responsible for two-way communication flow between the Executive office and the Communications Team. Knowledge and Skills ● Expert-level written and verbal communication skills; ● Strong administrative, organizational, and multi-tasking skills; ● Emotional maturity and decision-making; ● Ability to lead and manage teams and projects; ● Team player and a strong contributor in team environments; ● Attention to detail but also the ability to see the implications for the bigger picture; ● Strong customer service; ● Ability to complete tasks independently, proactively, and efficiently; ● Ability to maintain a realistic balance among multiple priorities; ● High sense of rigor to prevent any form of mistake that may occur in the process of documenting SLI confidential information; ● Experience working in deadline-driven environments; ● Able to monitor and meet qualitative and quantitative goals; and ● Must be creative and enjoy working within a small, entrepreneurial environment that is mission- and results-driven and solutions- and community-oriented. Qualifications ● Bachelor's Degree; ● A minimum of 8 years experience in an office environment supporting C-Level Executives, preferably in a non-profit organization; ● Strong administrative skills; ● An aptitude and knowledge of IT software/packages and ● Must Live in the State of Georgia and have reliable transportation.

Job Description Per Diem: on call/flexible hours The Corporate Support Assistant is responsible for managing calendars for upper management and Pathologists, coordinating meetings, and providing ancillary support for various high-level projects. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced corporate environment. You Will: Assist with maintaining daily, weekly, and monthly schedules for Executives and Pathologists, ensuring there are no conflicts and adjusting schedules as needed based on priority changes or urgent requests. Coordinate and schedule meetings, appointments, and events, including booking rooms, preparing agendas, distributing materials, setting up necessary technology and equipment, recording sessions, and creating and distributing meeting minutes. Support Executives and Pathologists, handling inquiries and requests promptly. Liaise with internal and external stakeholders to ensure smooth communication and coordination of schedules and commitments. Provide general administrative support, including preparing documents, reports, correspondence, and assisting with travel arrangements and expense reports. Work cohesively with performance improvement specialist(s) to assist in the progress of enterprise-wide goals and projects. Provide backup assistance with contract tracking, insurance applications, and performs other related duties as assigned. Perform other related duties as assigned Qualifications: Education: Bachelor's degree in communication, business, or project management preferred. Certifications in project management or contract management preferred. 4+years of experience required, preferably in a corporate or medical setting Skills and Abilities Excellent verbal and written communication skills Demonstrated ability to make good decisions, act with discretion, and maintain confidentiality Advanced skills in Microsoft Word, Outlook, PowerPoint, and Excel and adept in technology Experience working with virtual meeting systems (Teams, Zoom, and or Webex) Experience with complex calendaring and scheduling required Excellent time management skills with a proven ability to meet deadlines The ability to work in a fast-paced, highly visible, dynamic, and at times stressful environment is crucial Punctuality, reliability, and consistency - a must $24.92-$36.12 USD Hourly Incyte Pathology is an EOE. We offer a competitive compensation and benefits package* which includes medical, dental, and vision benefits, life and disability benefits, a retirement plan, paid holidays, PTO/vacation benefits, and floating holidays. Compensation is commensurate with experience and/or education.

LocumTenens.com has been leading the way in a booming healthcare industry since 1995. Locum Tenens is a Latin phrase meaning, “to substitute for.” When hospitals are understaffed, they rely on us to find them the right temporary physicians to fill in when needed. Every associate at LocumTenens.com plays a role in getting patients seen, no matter what they studied in school or what their role is here. Located in Alpharetta, GA, we boast a state-of-the-art campus featuring world-class amenities. There's nothing ordinary about a typical day here, take a look for yourself: ******************************************************* We are a Jackson Healthcare company and we are now the second largest healthcare staffing company in the U.S., serving more than 7 million patients in over 1,400 healthcare facilities. The Executive Administrative Assistant III is responsible for providing administrative support to V-suite or C- suite executives. This role acts as the administrative point of contact between executives and internal/external clients and organizes and schedules appointments, plans meetings, and takes detailed minutes. The Executive Administrative Assistant III handles executives' requests and queries appropriately. EAs direct telephone calls and visitors and prepare documents, reports, and presentations and assembles and maintains statistical data. This role also supports company-wide projects and initiatives. ESSENTIAL FUNCTIONS AND BASIC DUTIES: Calendar Management and Administrative Support - 50% Manages complex calendaring for assigned executives including scheduling meetings and coordinating with other executive assistants and associates; communicates and coordinates meeting locations, times, dates, etc. Ensures meeting set-up is prepared prior to event (room booked and set-up, tech interfaces working, refreshments, etc.) Receives and announces telephone calls and visitors as needed Drafts meeting agendas, minutes and notes to submit to management for revision and final approval Composes, edits, files, and maintains internal and external correspondence for executives including memos, emails, digital records, letters, etc. Sorts and distributes incoming mail to appropriate executives Serves as the liaison between executives and internal travel team regarding corporate travel Schedules and coordinates team engagement events (happy hours, team building, team lunches, etc.) Coordinates associate gifting as needed Keeps management informed of area activities and of any significant issues Acts as professional representative for executive(s) Corporate Projects and Initiatives - 40% Assists with the execution of corporate projects and strategic initiatives such as scorecard projects, business plans, team updates, etc. Tracks progress and assists with scorecard updates Reporting - 10% Creates, maintains, and analyzes financial and statistical data; assembles internal reports submitted to management and committees. SECONDARY FUNCTIONS (IF APPLICABLE) May work on special projects or other duties as assigned Serves as back-up to other Executive Administrative Assistants as needed SUPERVISORY/BUDGETARY/EXTERNAL COMMUNICATION RESPONSIBILITY Communicates with external vendors and service providers QUALIFICATIONS - EDUCATION, WORK EXPERIENCE, CERTIFICATIONS High School Diploma or equivalent required; Bachelor's degree preferred 4-7+ years of executive administrative assistance experience required KNOWLEDGE, SKILLS, AND ABILITIES Ability to adhere to and exhibit the Company Values at all times Advanced Microsoft Word, Excel, PowerPoint, Outlook, and Teams skills Strong project management skills Ability to build relationships at all levels - internally and externally Strong customer service mindset Strong organizational and time management skills Ability to work independently Strong communication skills - both oral and written Ability to work with sensitive information and maintain confidentiality Solid critical thinking and problem-solving skills KEY COMPETENCIES REQUIRED Customer Focus Manages Complexity Balances Stakeholders Resourcefulness Plans and Aligns Optimizes Work Processes Collaborates Communicates Effectively Manages Ambiguity Situational Adaptability PHYSICAL, MENTAL, WORKING CONDITION, AND TRAVEL REQUIREMENTS Typical office environment - sedentary with typing, writing, reading requirements May be able to sit or stand Speaking, reading, writing, ability to use a telephone and computer Ability to exert up to 10 lbs. of force occasionally Ability to interpret various instructions Ability to deal with a variety of variables under only limited standardization What is in it for you Company-paid benefits (Basic Life and AD&D, Short and Long-Term Disability, Employee Assistance Program, Compass Health Advocate and Transitions). Healthcare benefit options (Value Plan, High Deductible Plan with HSA, Healthcare FSA, Dependent Care FSA, Prepaid Legal Services, 529 Savings Plan, Pet Insurance). Paid parental leave. Company sponsored 401k plan with company matching. PTO that accrues at a rate of 15 days/year for 1st year and continues to increase with tenure. Tuition reimbursement for continuing education. An opportunity to work at a state-of-the-art facility in Alpharetta which features an on-site daycare and cafeteria, world-class fitness center and wellness clinic. Disclosures Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company-owned vehicles. As part of our employment process, candidates who receive a conditional offer may be required to undergo pre-employment drug testing. We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under the law.

LocumTenens.com has been leading the way in a booming healthcare industry since 1995. Locum Tenens is a Latin phrase meaning, "to substitute for." When hospitals are understaffed, they rely on us to find them the right temporary physicians to fill in when needed. Every associate at LocumTenens.com plays a role in getting patients seen, no matter what they studied in school or what their role is here. Located in Alpharetta, GA, we boast a state-of-the-art campus featuring world-class amenities. There's nothing ordinary about a typical day here, take a look for yourself: ******************************************************* We are a Jackson Healthcare company and we are now the second largest healthcare staffing company in the U.S., serving more than 7 million patients in over 1,400 healthcare facilities. POSITION SUMMARY: The Executive Administrative Assistant I is responsible for providing administrative support to V-suite executives or below. This role acts as the administrative point of contact between executives and internal/external clients and organizes and schedules appointments, plans meetings, and takes detailed minutes. The Executive Administrative Assistant I handles executives' requests and queries appropriately. EAs direct telephone calls and visitors and prepare documents, reports, and presentations and assembles and maintains statistical data. This role also supports company-wide projects and initiatives. ESSENTIAL FUNCTIONS AND BASIC DUTIES: Calendar Management and Administrative Support - 50% * Manages calendaring for assigned executives including scheduling meetings and coordinating with other executive assistants and associates; communicates and coordinates meeting locations, times, dates, etc. * Ensures meeting set-up is prepared prior to event (room booked and set-up, tech interfaces working, refreshments, etc.) * Receives and announces telephone calls and visitors as needed * Drafts meeting agendas, minutes and notes to submit to management for revision and final approval * Composes, edits, files, and maintains internal and external correspondence for executives including memos, emails, digital records, letters, etc. * Sorts and distributes incoming mail to appropriate executives * Serves as the liaison between executives and internal travel team regarding corporate travel * Schedules and coordinates team engagement events (happy hours, team building, team lunches, etc.) * Coordinates associate gifting as needed * Keeps management informed of area activities and of any significant issues * Acts as professional representative for executive(s) * Corporate Projects and Initiatives - 40% * Assists with the execution of corporate projects and strategic initiatives such as scorecard projects, business plans, team updates, etc. * Tracks progress and assists with scorecard updates Reporting - 10% * Creates, maintains, and analyzes financial and statistical data; assembles internal reports submitted to management and committees. SECONDARY FUNCTIONS (IF APPLICABLE) * May work on special projects or other duties as assigned * Serves as back-up to other Executive Administrative Assistants as needed SUPERVISORY/BUDGETARY/EXTERNAL COMMUNICATION RESPONSIBILITY * Communicates with external vendors and service providers QUALIFICATIONS - EDUCATION, WORK EXPERIENCE, CERTIFICATIONS * High School Diploma or equivalent required; Bachelor's degree preferred * 0-2+ years of executive administrative assistance experience required KNOWLEDGE, SKILLS, AND ABILITIES * Ability to adhere to and exhibit the Company Values at all times * Advanced Microsoft Word, Excel, PowerPoint, Outlook, and Teams skills * Ability to build relationships at all levels - internally and externally * Strong customer service mindset * Strong organizational and time management skills * Ability to work independently * Strong communication skills - both oral and written * Ability to work with sensitive information and maintain confidentiality * Solid critical thinking and problem-solving skills KEY COMPETENCIES REQUIRED Customer Focus Manages Complexity Balances Stakeholders Resourcefulness Plans and Aligns Optimizes Work Processes Collaborates Communicates Effectively Manages Ambiguity Situational Adaptability PHYSICAL, MENTAL, WORKING CONDITION, AND TRAVEL REQUIREMENTS * Typical office environment - sedentary with typing, writing, reading requirements * May be able to sit or stand * Speaking, reading, writing, ability to use a telephone and computer * Ability to exert up to 10 lbs. of force occasionally * Ability to interpret various instructions * Ability to deal with a variety of variables under only limited standardization What is in it for you Company-paid benefits (Basic Life and AD&D, Short and Long-Term Disability, Employee Assistance Program, Compass Health Advocate and Transitions). Healthcare benefit options (Value Plan, High Deductible Plan with HSA, Healthcare FSA, Dependent Care FSA, Prepaid Legal Services, 529 Savings Plan, Pet Insurance). Paid parental leave. Company sponsored 401k plan with company matching. PTO that accrues at a rate of 15 days/year for 1st year and continues to increase with tenure. Tuition reimbursement for continuing education. An opportunity to work at a state-of-the-art facility in Alpharetta which features an on-site daycare and cafeteria, world-class fitness center and wellness clinic. Disclosures Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company-owned vehicles. As part of our employment process, candidates who receive a conditional offer may be required to undergo pre-employment drug testing. We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under the law.

Per Diem: on call/flexible hours The Corporate Support Assistant is responsible for managing calendars for upper management and Pathologists, coordinating meetings, and providing ancillary support for various high-level projects. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced corporate environment. You Will: Assist with maintaining daily, weekly, and monthly schedules for Executives and Pathologists, ensuring there are no conflicts and adjusting schedules as needed based on priority changes or urgent requests. Coordinate and schedule meetings, appointments, and events, including booking rooms, preparing agendas, distributing materials, setting up necessary technology and equipment, recording sessions, and creating and distributing meeting minutes. Support Executives and Pathologists, handling inquiries and requests promptly. Liaise with internal and external stakeholders to ensure smooth communication and coordination of schedules and commitments. Provide general administrative support, including preparing documents, reports, correspondence, and assisting with travel arrangements and expense reports. Work cohesively with performance improvement specialist(s) to assist in the progress of enterprise-wide goals and projects. Provide backup assistance with contract tracking, insurance applications, and performs other related duties as assigned. Perform other related duties as assigned Qualifications: Education: Bachelor's degree in communication, business, or project management preferred. Certifications in project management or contract management preferred. 4+years of experience required, preferably in a corporate or medical setting Skills and Abilities Excellent verbal and written communication skills Demonstrated ability to make good decisions, act with discretion, and maintain confidentiality Advanced skills in Microsoft Word, Outlook, PowerPoint, and Excel and adept in technology Experience working with virtual meeting systems (Teams, Zoom, and or Webex) Experience with complex calendaring and scheduling required Excellent time management skills with a proven ability to meet deadlines The ability to work in a fast-paced, highly visible, dynamic, and at times stressful environment is crucial Punctuality, reliability, and consistency - a must $24.92-$36.12 USD Hourly Incyte Diagnostics is an EOE. We offer a competitive compensation and benefits package* which includes medical, dental, and vision benefits, life and disability benefits, a retirement plan, paid holidays, PTO/vacation benefits, and floating holidays. Compensation is commensurate with experience and/or education.

Per Diem: on call/flexible hours The Corporate Support Assistant is responsible for managing calendars for upper management and Pathologists, coordinating meetings, and providing ancillary support for various high-level projects. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced corporate environment. You Will : Assist with maintaining daily, weekly, and monthly schedules for Executives and Pathologists, ensuring there are no conflicts and adjusting schedules as needed based on priority changes or urgent requests. Coordinate and schedule meetings, appointments, and events, including booking rooms, preparing agendas, distributing materials, setting up necessary technology and equipment, recording sessions, and creating and distributing meeting minutes. Support Executives and Pathologists, handling inquiries and requests promptly. Liaise with internal and external stakeholders to ensure smooth communication and coordination of schedules and commitments. Provide general administrative support, including preparing documents, reports, correspondence, and assisting with travel arrangements and expense reports. Work cohesively with performance improvement specialist(s) to assist in the progress of enterprise-wide goals and projects. Provide backup assistance with contract tracking, insurance applications, and performs other related duties as assigned. Perform other related duties as assigned Qualifications : Education: Bachelor's degree in communication, business, or project management preferred. Certifications in project management or contract management preferred. 4+years of experience required, preferably in a corporate or medical setting Skills and Abilities Excellent verbal and written communication skills Demonstrated ability to make good decisions, act with discretion, and maintain confidentiality Advanced skills in Microsoft Word, Outlook, PowerPoint, and Excel and adept in technology Experience working with virtual meeting systems (Teams, Zoom, and or Webex) Experience with complex calendaring and scheduling required Excellent time management skills with a proven ability to meet deadlines The ability to work in a fast-paced, highly visible, dynamic, and at times stressful environment is crucial Punctuality, reliability, and consistency - a must $24.92-$36.12 USD Hourl y Incyte Diagnostics is an EOE. We offer a competitive compensation and benefits package* which includes medical, dental, and vision benefits, life and disability benefits, a retirement plan, paid holidays, PTO/vacation benefits, and floating holidays. Compensation is commensurate with experience and/or education.

**Penn State Health** - **Hershey Medical Center** **Work Type:** Full Time **FTE:** 1.00 **Shift:** Day **Hours:** Varied day shift, between hours 8a-530p, no holidays/no weekends **Recruiter Contact:** Nicole Cox at nlaverty @pennstatehealth.psu.edu (%20nlaverty%**************************) **SUMMARY OF POSITION:** Responsible for performing non-routine and varied Administrative/Secretarial support duties that are generally assigned in the form of results expected. Interpret policies, procedures and regulations requiring analysis, planning and consultation with others. Initiate the development of new process criteria. ESSENTIAL DUTIES- The percentage of time spent performing essential functions is 95%. Qualified individuals must have the ability (with or without reasonable accommodation) to perform the following duties: + Create and maintains advanced spreadsheet/database applications. + Prepare detailed presentations and reports with support as necessary. Based on assigned objectives, use judgment to plan and carry out successive steps to handle problems and issues in accordance with precedent and interpretation of policies and regulations + Communicate with a variety of both internal and external customers. + May coordinate multiple and varied projects. + Develop and analyzes budgets including variance analysis and reconciliation as directed by Management. + Coordinate workflow and provides direction to other staff which may involve multiple divisions/departments. + Triage problems resolving higher level issues when appropriate Explain and exchanges information, researching issues and conveys sensitive information that could have broad departmental/organizational impact. + Create complex correspondence as required. MINIMUM QUALIFICATION(S): + High School Diploma or equivalent required + Post high school education/training or equivalent knowledge required + Three (3) years related experience required **WHY PENN STATE HEALTH?** Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community. **Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:** + **_Be Well_** with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton). + **_Be Balanced_** with Generous Paid Time Off, Personal Time, and Paid Parental Leave. + **_Be Secured_** with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection. + **_Be Rewarded_** with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program. + **_Be Supported_** by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling. **WHY PENN STATE HEALTH MILTON S. HERSHEY MEDICAL CENTER ACADEMIC PRACTICE?** \#WeAre comprised of a team network to ensure our practice sites and our employees respond effectively to the ever-changing healthcare environment and provide the highest standard of care to our patients. The Academic Practice is the multi-specialty group practice of the Penn State Health Milton S. Hershey Medical Center. We support the educational and research mission of the Penn State College of Medicine and strive to recruit and retain the highest quality physicians and staff. **YOU TAKE CARE OF THEM. WE'LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence - that's Penn State Health. But what makes our healthcare award-winning? That's all you.** _This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract._ _All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities._ _Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health's policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination._ **Union:** Non Bargained **Position** Administrative Associate - State College Professional **Location** US:PA:State College | Clerical and Administrative | Full Time **Req ID** 87849

At Pacific Seafood, we do more than just provide the world with the healthiest proteins on the planet. We are an excellence-driven organization committed to being the brand of choice in the marketplace and the employer of choice in the community. We believe in servant leadership, investing in our team members, and rewarding performance. We live by the core values of our Diamond Philosophy: Quality, Teamwork, Productivity, and Excellence-which means consistently doing your best and always striving to do better. Summary: The Administrative Support Specialist oversees the administrative, organizational and support functions of the office to ensure efficient operations. This role works in alignment with human resources on all personnel matters and assists with HR functions. Key Responsibilities: 1. Administration: * Answer telephone, take and relay messages. * Greet and sign in visitors, vendors and guests. * Daily mail run with sorting and delivering of mail. * Manage deliveries, Amazon/UPS/FEDEX/DHL * Parking passes and building access cards. * Keeping the lobby clean and orderly. * Decorating for holidays * Ordering office supplies 2. Event Planning and Team Member Engagement: * Facilitate the Team Member of the Month program. * Plan and facilitate team member recognition events. * Daily Anniversary and Birthday emails * Monthly birthday and anniversary cards and awards * Thursday Night Dinner Coordination. 3. Human Resources Support: * Assist Team Members * Assist with new hire onboarding and orientation * Recruiting Assistance - calling applicants and scheduling interviews. * Maintain Team Member files Additional responsibilities may be assigned as deemed necessary to support the overall goals and objectives of the position. What you Bring to Pacific Seafood: Required: * 2+ years of related experience. * High school diploma or GED. * Microsoft Office Suite. Preferred: * Bachelor's or Associate degree from an accredited college or university. Total Compensation At Pacific Seafood, your base wage is only a portion of your overall compensation package. We invest in our Team Members through a comprehensive and attractive total rewards package, including but not limited to: * Health insurance benefits options, including medical, prescription, vision, dental, basic group life and short term disability. * Flexible spending accounts for health flex and dependent care expenses. * 401(k) Retirement Plan options with generous annual company profit sharing match. * Paid time off for all regular FT team members, to include paid sick, vacation, holiday, and personal time. * Employee Assistance Program- Confidential professional counseling, financial, and legal assistance provided at no charge to Team Members and immediate family members * Product purchase program.

Family Resource Home Care is seeking a detail-oriented and mission-driven Veteran's Administrator to support our branches across WA, OR, ID, NM and CO. This role ensures timely and accurate handling of VA referrals, documentation, and communications, while supporting outreach and compliance efforts to enhance care for Veterans. Key Responsibilities · Referral & Documentation Management · Monitor multiple streams of communications. · Manage VA documentation. · Communication & Coordination · Monitor and coordinate compliance with branches. · Authorization Compliance · Ensure documentation meets VA Medical Center standards across multiple locations. · Reporting & Outreach Campaigns · Generate reports and intake data for outreach campaigns · Attend regional VA meetings and share recaps. · Support development of website tools, referral programs, and outreach materials. · Veteran Event Engagement · Coordinate events and outreach with branches. · Training & Development · Stay current on national and regional VA documentation standards. · Oversee branch outreach and training materials · Monitor CRM for accurate profile information Minimum Qualifications · Experience: Ideally 1-3 years' experience in data entry, administration, marketing, home care or home health care, VA, healthcare in the senior industry · Skills: Knowledgeable of administration principles and practices, computer savvy, self-starter and disciplined in setting and maintaining communications and schedule. Able to build relationships quickly and deliver succinct messaging during interactions. Demonstrated competence in task management with strong multitasking. Must be able to analyze and interpret data, gather needed information, evaluate the situation and offer suggestions. · Technical Proficiency: Strong computer/technical skills and proficiency with PC based MS Office Suite, and CRM management. Preferred Qualifications · At least 1 year of experience in administrative roles supporting healthcare, VA CCN, TriWest, home care, home health, senior living. · Bachelor's degree in business, administration, marketing, communications, or related field · Strong organizational and communication skills. · Familiarity with home care documentation and VA compliance standards. · Ability to manage multiple tasks across regional branches. · 2-3 professional references. · Must take joy in your daily work and have a great sense of humor! Work Schedule and Location · Our typical office hours are Monday - Friday, 8am-5pm. Occasional work on evenings and weekends may be required. This role will primarily be home-based/remote, however occasional office days, attendance at events and in-person meetings will be required. Ideal candidate is based in one of our market areas to help with time zones and collaboration Benefits & Perks · Comprehensive Insurance: Medical, dental, vision, and prescription options to keep you and your family healthy. · Company-Paid Life Insurance: Peace of mind with our company-paid life and AD&D insurance. · 401(k) Plan: Secure your financial future with our retirement plan, including company matching. · Health Savings Account: Manage your healthcare costs effectively. · Employee Assistance Program: Support for personal and professional challenges. · Work Equipment: Company-provided computer and office setup. · Paid-Time Off: Accrue 3 weeks of paid vacation in your first year, and more after that · 11 Paid Holidays: Enjoy time with friends and family during the holidays. · Work From Home Flexibility: This position offers primary work from home with only occasional on-site requirements. Pay Range: $40,000-45,000/yr

Days Off: Saturday, Sunday Shift: Day Insurance Benefits: Medical (no premiums/payroll deductions for employee coverage), Dental, Life, Long-term Disability Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan Union Representation: This position is a part of a union and is represented by SEIU Healthcare 1199NW. About DESC: DESC (Downtown Emergency Service Center) is a nonprofit organization working to help people with the complex needs of homelessness, substance use disorders, and serious mental illness achieve their highest potential for health and well-being through comprehensive services, treatment, and housing. Our vision is a community where no person is abandoned, ignored, or experiencing homelessness. As the region's leading provider of services to multiply disabled adults who have experienced chronic homelessness, DESC serves almost 3,000 people each day. Our integrated service model is designed to help people secure and maintain appropriate, safe and affordable housing. DESC is recognized nationally and regionally as an innovator in developing solutions to homelessness. JOB DEFINITION: This position requires a strong interest in providing administrative support for a non-profit agency that specializes in services for those experiencing homelessness, mental health crisis, or currently engage in substance use. The successful candidate will be willing to build skills which specialize in engaging and, at times, deescalating clients in order to provide smooth communication between the client and their care team. MAJOR DUTIES AND RESPONSIBILITIES: Front Desk & Lobby - Client Interactions: Greet agency clients and visitors who enter the office and inform appropriate staff of their arrival. Assist in maintaining a comfortable milieu while tolerant of unusual and bizarre client behavior. Observe client behaviors inside lobbies and entryways, and intervene when necessary to discourage loitering, fighting, use or sale of drugs and alcohol, and other uncivil or illegal behaviors. Provide assistance to homeless individuals and others who are experiencing crises caused by mental illness and/or due to drug/alcohol consumption. Provide information about and referral to other services available in the community to homeless people and others in need. Ensure cleanliness of lobby area, interview/conference rooms and work area. Phones/Mail/Office Supplies: Answer incoming calls promptly with proper etiquette; route calls to appropriate persons; transfers call to voice mail or take messages as needed. Provide basic information on agency and services as appropriate over the phone. Process mail for clients and staff: Accept mail from USPS, UPS, FedEx, and other independent vendors, sort/distribute mail, and enter received client mail into tracking database. Order, maintain and dispense office supplies and forms needed by staff. Schedule routine maintenance of office machines. Paperwork: Assist program staff to update and maintain current resource lists and information manuals. Copy and collate forms and documents of various types for agency staff; monitor and maintain adequate supply of commonly used materials. Track company vehicles, maintain MS Outlook reservation calendar, enter any maintenance requests as needed. Enter client and service data on mental health program clients; coordinate with mental health program staff to ensure accuracy and completeness of information entered into system. Organize, file and/or store source documents for data entered into system, following established procedures for retention or disposal of documents. Generate reports from DESC's database and distribute them to appropriate staff. Non-position specific: Participate in staff meetings and in-service trainings, as appropriate. Other duties as assigned. Requirements MINIMUM QUALIFICATIONS: Excellent typing and keyboard skills and clerical skills/experience. Computer skills, including data entry and word processing experience, or related experience with the indicated potential to learn these skills quickly. Ability to work independently with a minimum of direct supervision. Willingness to be flexible and work cooperatively with co-workers to accomplish all responsibilities of the team. Initiative and creativity in problem solving and system development. Careful attention to detail. Ability to communicate and work effectively with staff from various backgrounds and disciplines. Ability to relate effectively to clients displaying a wide range of unpleasant and/or bizarre behaviors. Subscribe to philosophy of cooperation and continuity across programs, and of consideration and respect for clients. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, communicate with other employees, required to lift and carry items weighing up to 40 pounds and to operate computer hardware systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. EQUAL OPPORTUNITY EMPLOYER: DESC is committed to diversity in the workplace, and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, caste, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Minorities and veterans are encouraged to apply. Salary Description $31.42 - $34.69