Executive Assistant jobs at Prestige Care

The Home Health Executive Director is responsible for modeling the Compassus values of Compassion, Integrity, Excellence, Teamwork, and Innovation and for promoting the Compassus philosophy, using the 6 Pillars of Success as the foundation. S/he is responsible for upholding the Code of Ethical Conduct and for promoting positive working relationships within the company, among all departments, and all external stakeholders. The Home Health Executive Director oversees and manages the day-to-day operations of the program and is a positive motivator for colleagues, patients, and the community. S/he works in union with the Regional Vice President to ensure a quality business operation. Position Specific Responsibilities Hands on leader who supervises, and provides coaching and education for staff. Fills in for any position in the program as needed. Reviews profit and loss statements, anticipates any risks to the business line, and meets and exceeds budgetary control. Explores resources of revenue improvement and expense reduction. Works in conjunction with the Director of Clinical Services and the Strategic Development team for growth strategies. Works as a community care consultant in conjunction with Strategic Development and/or Home Health Care Consultants. Maintains a positive image in the community. Creates and reviews year strategic plan. Responsible for all day-to-day operations for home health program(s) in a geographic coverage area. Maintains low service failure occurrences and/or handles service failures as a extreme priority. Maintains high patient and team member satisfaction. Partners with Human Resources as appropriate in recruitment, hiring, discipline, and discharges to ensure legality and consistency with policies and procedures. Creates a positive climate in which each team member feels highly valued, involved, and engaged; productivity is fostered; quality and service are promoted; and our “employer-of-choice” reputation is advanced Champions regular, effective communications in one-on-one and group settings, using both listening and speaking skills to promote deeper understanding, collaborative problem solving, and team effort towards a common goal, thereby optimizing team member engagement and retention. Maintains policies, procedures, and licensures in accordance with the company, federal and state requirements. Reviews daily operating reports. Runs daily morning stand up and management meetings. Integrates change management strategy when planning changes. Completes reporting as needed for month end close, or other purposes. Reviews patient satisfaction survey results. Completes program score cards monthly. Makes or delegates post-admissions calls.

Job Description Executive Assistant - C-Suite Jefferson Healthcare Announcement #316125 Jefferson Healthcare (**************************** is seeking an expert Executive Assistant to join our team supporting the C-Suite of the organization. We have a complex, high-volume, and fast-paced environment, and our Executive Assistants play a crucial role in getting things done. This position will support some of our executives, and our ideal teammate is able to hit the ground running and excels in efficiency and solving problems. They will have strong attention to detail, unparalleled communication skills, and ideally has experience with supporting executive-level administrators. You also have a very strong knowledge base in the Microsoft Office suite and multi-task with the best of us. We look forward to meeting you! Schedule: Full time; non-union; exempt; on site Monday-Friday What can we offer you? Competitive salary Outstanding benefits that are ranked in the top 1% in the state and include low insurance premiums for individuals and families. Work that makes a difference in the community through healthcare Opportunities for career development A team that works hard, has fun, and supports one another What you'll need: High School degree or GED equivalency, associate's degree preferred Minimum five (5) years of related experience in the areas of administrative support and/or office management including responsible administrative work supporting higher level management or executives. Above average computer skills and experience, including knowledge of computer-based programs used in office settings (such as PowerPoint, Excel, Microsoft word, etc.) required. Effective positive human relations skills including tact, diplomacy, and ability to work with all levels of staff and leadership required. Healthcare/medical office experience preferred. Project management assistance experience preferred. Responsibilities: Provides direct support to assigned Chief including scheduling meetings and appointments, record-keeping, managing mail and messages and other duties as assigned. Coordinates and manages flow of policies, procedures, correspondence, and files. Collects data and develops graphical displays. Maintains current databases; performs audits and studies as requested. Supports initiatives, committees, teams, and programs as directed. May assist with preparing presentations and coordinating events. Maintains absolute confidentiality of all sensitive, patient and employee information. Coordinates and collaborates with others in support of assigned programs. This may include and is not limited to room and equipment scheduling and set-up, education requests, minute taking, catering requests, special request, and other duties as assigned. Learn more about Jefferson Healthcare For additional information: Please contact Jessie Michaels, HR Operations Partner ********************************* This position will remain open until filled. Jefferson Healthcare is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply. Disclaimers: As part of Jefferson Healthcare's commitment to a safe and high-quality workplace, all candidates are required to complete pre-employment screenings, including a criminal background check, and for certain positions, a drug test. Screenings are conducted in accordance with RCW 43.43.815, RCW 43.43.830-.842, and RCW 49.44.240, as well as Jefferson Healthcare's Drug and Alcohol Policy. Roles designated as safety-sensitive may be tested under a standard or modified (non-THC) drug panel, consistent with Washington State law. The base salary range for this position reflects both market competitiveness and the full compensation potential for the role. Individual offers will be determined based on a candidate's qualifications and experience beyond the stated minimum requirements. In most cases, compensation will fall between the minimum and midpoint of the range. Placement above the midpoint will be reserved for candidates whose qualifications significantly exceed the minimum requirements. Job Posted by ApplicantPro

Jefferson Healthcare Announcement #316125 Jefferson Healthcare (**************************** is seeking an expert Executive Assistant to join our team supporting the C-Suite of the organization. We have a complex, high-volume, and fast-paced environment, and our Executive Assistants play a crucial role in getting things done. This position will support some of our executives, and our ideal teammate is able to hit the ground running and excels in efficiency and solving problems. They will have strong attention to detail, unparalleled communication skills, and ideally has experience with supporting executive-level administrators. You also have a very strong knowledge base in the Microsoft Office suite and multi-task with the best of us. We look forward to meeting you! Schedule: Full time; non-union; exempt; on site Monday-Friday What can we offer you? * Competitive salary * Outstanding benefits that are ranked in the top 1% in the state and include low insurance premiums for individuals and families. * Work that makes a difference in the community through healthcare * Opportunities for career development * A team that works hard, has fun, and supports one another What you'll need: * High School degree or GED equivalency, associate's degree preferred * Minimum five (5) years of related experience in the areas of administrative support and/or office management including responsible administrative work supporting higher level management or executives. * Above average computer skills and experience, including knowledge of computer-based programs used in office settings (such as PowerPoint, Excel, Microsoft word, etc.) required. * Effective positive human relations skills including tact, diplomacy, and ability to work with all levels of staff and leadership required. * Healthcare/medical office experience preferred. * Project management assistance experience preferred. Responsibilities: * Provides direct support to assigned Chief including scheduling meetings and appointments, record-keeping, managing mail and messages and other duties as assigned. * Coordinates and manages flow of policies, procedures, correspondence, and files. * Collects data and develops graphical displays. * Maintains current databases; performs audits and studies as requested. * Supports initiatives, committees, teams, and programs as directed. * May assist with preparing presentations and coordinating events. * Maintains absolute confidentiality of all sensitive, patient and employee information. * Coordinates and collaborates with others in support of assigned programs. This may include and is not limited to room and equipment scheduling and set-up, education requests, minute taking, catering requests, special request, and other duties as assigned. Learn more about Jefferson Healthcare For additional information: Please contact Jessie Michaels, HR Operations Partner ********************************* This position will remain open until filled. Jefferson Healthcare is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply. Disclaimers: * As part of Jefferson Healthcare's commitment to a safe and high-quality workplace, all candidates are required to complete pre-employment screenings, including a criminal background check, and for certain positions, a drug test. Screenings are conducted in accordance with RCW 43.43.815, RCW 43.43.830-.842, and RCW 49.44.240, as well as Jefferson Healthcare's Drug and Alcohol Policy. Roles designated as safety-sensitive may be tested under a standard or modified (non-THC) drug panel, consistent with Washington State law. * The base salary range for this position reflects both market competitiveness and the full compensation potential for the role. Individual offers will be determined based on a candidate's qualifications and experience beyond the stated minimum requirements. In most cases, compensation will fall between the minimum and midpoint of the range. Placement above the midpoint will be reserved for candidates whose qualifications significantly exceed the minimum requirements.

Senior Executive Assistant Philadelphia, PA $100000K-$110000K Range Why Choose GMR? Global Medical Response (GMR) and its family of solutions are dedicated to delivering compassionate, quality medical care, primarily in the areas of emergency and patient relocation services. Here you'll embark in meaningful work that will make an impact on you and the customers we service. View our employees' stories on how we provide care to the world at ************************* Senior Executive Assistant to the Northeast Regional President Global Medical Response seeks a Senior Executive Assistant to support the Northeast Regional President. This role requires a self-motivated, focused, and intelligent professional capable of managing the workload while prioritizing tasks. To be successful, this position will require you to operate proactively and anticipate needs rather than waiting for direction. The ideal candidate operates with exceptional organization, impeccable attention to detail, and professionalism in dealing with multiple leaders and stakeholders. Responsibilities * Understand the President's current priorities, long term goals, and expectations and successfully execute all work in a way that aligns to them. * Manage the President's sophisticated and dynamic calendar needs in a strategic way that anticipates future needs. * Organize the President's time in the most effective and productive manner by proactively reading, researching, and routing correspondence. * Support and facilitate meetings, calls and in person regional events. * Organize 1:1 meetings with team members to routinely check in and stay up to date on all activities, deliverables and deadlines. * Become a highly informed key player of the team knowing deadlines and tasks to proactively anticipate the needs of the Regional President. * Participate in team meetings and follow up on action items. * Arrange domestic travel, hotels and ground transportation and ensure all details are included in the calendar. Qualifications * 5+ years of executive administrative experience. * Proficient with Microsoft Office 360 (Outlook, Word, Excel, Teams). * Familiar with Concur. * Professional demeanor with excellent verbal and written communication skills. EEO Statement Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing reasonable accommodations for individuals with a disability. * Salary Range $105,000-$110,000 Range * Check out our careers site Benefits | GMR Careers to learn more about our comprehensive benefit options, which include medical, vision, dental, 401k, disability, FSA, HSA, EAP, vacation and paid time off. * The application window for this position is anticipated to close on 12.6.2025 R0048388

$10,000 hiring bonus! We're seeking an experienced and compassionate Executive Director to lead our 67-bed assisted living community in Erie, PA. In this role, you'll guide a dedicated team, ensure exceptional resident care, and manage daily operations with heart and accountability What we offer: Full benefits: Medical, dental, vision, 401K with an employer match, PTO, and supplemental benefits Relocation support $10,000 hiring bonus! Great Pay: Let's talk Free lunch every day Growth for your career Leadership support and resources Yearly leadership bonus A chance to make a difference What you bring A PCHA or NHA - or ability to get within 6 months At least one year of senior living/hospice or other related experience At least one year of leadership skills *Benefits vary by full-time, part-time, and PRN status. New Perspective is an Equal Opportunity Employer. INDLP

The Executive Assistant supports multiple c-suite and senior level executives by assisting them with administrative functions and day-to-day business operations with a focus on Finance, HR and IT. ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned) * Manage multiple complex calendars and schedule strategically to create optimal flow with no conflicting meetings * Create meeting invitations in the calendar that include all relevant information, i.e., attendees, Microsoft Teams link, address, agenda, prep materials and room readiness and technology * Schedule and coordinate internal and offsite meetings, including setting up conference rooms, ordering catering as appropriate * Provides on-site admin support and office management responsibilities, such as phone coverage to answer, screen and direct calls as appropriate, mail collection and distribution, welcome guests, breakroom, office equipment maintenance and office supply inventory management * Maintain and organize electronic files to include invoices, contracts and agreements and other legal documents * Oversee all travel arrangements, reservations, and associated logistics * Complete and process expense reports and invoices with the appropriate coding in a timely manner * Assists with onsite logistics pertaining onboarding and orientation of new hires * Provide backup coverage to the other executive assistant * Edit and review memos and presentations as requested * Acts as point of contact and liaison for executives, employees, sponsors/board members, facility building management, and external clients/vendors * Research, coordinates, and arranges events as requested and within budget * Handles details of a confidential nature and performs administrative functions based on the understanding of company policy and procedures * Completes ad-hoc administrative duties and projects in support of the executive team as needed Requirements QUALIFICATIONS * Bachelor's degree or equivalent experience and education * 5 + years of relevant experience in an administrative or support function at the executive level SKILLS * Strong verbal and written communication skills * Intermediate skills in Microsoft PowerPoint, Excel, and Word * Working knowledge of Microsoft Outlook, including scheduling functions * Microsoft Teams, WebEx and Zoom experience * Expense management software experience * Work a flexible schedule, and prioritize activities * Organizational and planning skills * Strong interpersonal skills * Report preparation and research skills * Ability to maintain high level of confidentiality PHYSICAL DEMANDS Hearing: Adequate to perform job duties in person and over the telephone. Speaking: Must be able to clearly communicate in person and over the telephone. Vision: Visual acuity adequate to perform job duties, including visual examination of patient (if applicable) and reading information from printed sources and computer screens. Other: Adequate physical ability includes sufficient manual dexterity to perform the requisite job duties. Job duties may require bending, reaching, repetitive hand movements, standing, walking, squatting, sitting and occasional heavy lifting, pushing and pulling. WORK ENVIRONMENT Work environment is typical of an office setting. Work may be fast-paced and intense at times. Interaction with others is constant and interruptions may occur. Schedule requires flexibility to occasionally include evenings, early mornings, and weekends. Occasional travel will be required. PRIVACY & SECURITY AWARENESS While performing the duties of this job, it is imperative that the employee remain aware of company policies, Information Security policies, standards, guidelines and procedures for minimizing threats and ensuring protection of PHI. The success of HIPAA policies and procedures is dependent upon the awareness and buy-in of everyone involved in daily healthcare operations, including reporting incidents to their supervisor or directly to the HIPPA leadership.

Pay range: $29.37 - $44.05 per hour ($61,089 - $91,624 annually), based on experience. This exempt position will support the Bend Administration and comes with a comprehensive benefits package that includes medical, dental, vision, a 403(b) retirement plan, and a generous Earned Time Off (ETO) program. ST. CHARLES HEALTH SYSTEM JOB DESCRIPTION TITLE: Executive Assistant REPORTS TO POSITION: Manager Administrative Operations DEPARTMENT: Varies DATE LAST REVIEWED: December 1, 2022 OUR VISION: Creating America's healthiest community, together OUR MISSION: In the spirit of love and compassion, better health, better care, better value OUR VALUES: Accountability, Caring and Teamwork DEPARTMENTAL SUMMARY: The Executive Assistant will be responsible for the overall administrative functions throughout the health system for their assigned Service Line or System Support function. POSITION OVERVIEW: The Executive Assistant at St. Charles Health System provides administrative support to the Executives, and others within their designated service line or other members of their assigned administrative team. Determines how to best manage the office for the assigned executive and other members of senior management, accomplishes functions within established procedures and protocol, and provides excellent customer service to all St. Charles Health System caregivers, providers, and visitors in person and via telephone. This position does not manage any other Caregivers. ESSENTIAL FUNCTIONS AND DUTIES: Provides the highest level of administrative support within the administrative suite through professional and positive communications, clerical functions, project management, calendaring, and problem solving for the assigned service line or system support executives and other members of the senior management team as requested. Coordinates functions of various committees by scheduling meetings, through coordination of committee business and communications, and record keeping. Provides support to achieve and maintain compliance with all local, state, and national health care guidelines, rules, and regulations (Joint Commission, Medicare/CMS, Health Division, ISO, etc.). Demonstrates effective skills and understanding of Microsoft Office and other pertinent software applications. Demonstrates effective skills with communication, organization, and management of assigned work. Ability to work with little or no supervision, and to make sound decisions. Ability to work in a fast-paced work environment with frequent interruptions, maintaining the highest level of confidentiality at all times. Draft reports, letters, minutes, and other materials. Role models, leads, and influences the organizational design and effectiveness of the “One St. Charles” operational model to promote interdisciplinary collaboration and shared accountability while continually improving the experience of patients, physicians, providers, and caregivers. Supports the vision, mission and values of the organization in all respects. Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change. Provides and maintains a safe environment for caregivers, patients and guests. Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organization's corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings. Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient and accurate. May perform additional duties of similar complexity within their service line or assigned system support function within organization, as required. EDUCATION Required: High School diploma or GED. Preferred: N/A LICENSURE/CERTIFICATION/REGISTRATION Required: Valid Oregon driver's license and ability to meet St. Charles Health System driving requirements. Ability to travel to business functions/trainings/meetings and all St. Charles Health System worksites. Preferred: N/A EXPERIENCE Required: Minimum of three years executive assistant or five years administrative secretarial experience with top management team or equivalent experience in a hospital setting preferred. Preferred: N/A PERSONAL PROTECTIVE EQUIPMENT Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely. ADDITIONAL POSITION INFORMATION: Proven secretarial and organizational skills, composition, spelling, and punctuation skills. Proficient in computer operation, word-processing, Excel, and PowerPoint software. Must demonstrate the ability to be personable, work collaboratively with others, have a positive attitude, ability to multi-task, pay close attention to details, and be able to act in a professional manner and demonstrate excellent public relations skills. PHYSICAL REQUIREMENTS: Continually (75% or more): Use of clear and audible speaking voice and the ability to hear normal speech level. Frequently (50%): Sitting, standing, walking, lifting 1-10 pounds, keyboard operation. Occasionally (25%): Bending, climbing stairs, reaching overhead, carrying/pushing or pulling 1-10 pounds, grasping/squeezing. Rarely (10%): Stooping/kneeling/crouching, lifting, carrying, pushing or pulling 11-15 pounds, operation of a motor vehicle. Never (0%): Climbing ladder/step-stool, lifting/carrying/pushing or pulling 25-50 pounds, ability to hear whispered speech level. Exposure to Elemental Factors Never (0%): Heat, cold, wet/slippery area, noise, dust, vibration, chemical solution, uneven surface. Blood-Borne Pathogen (BBP) Exposure Category No Risk for Exposure to BBP . Schedule Weekly Hours: 40 Caregiver Type: Regular Shift: Is Exempt Position? Yes Job Family: EXECUTIVE ASSISTANT Scheduled Days of the Week: Monday-Friday Shift Start & End Time: 8:00 am - 5:00 pm

Job Details Experienced Remote Office - Remote, WA Remote - Work From Home - Full Time $75000.00 - $94000.00 Salary/year Admin - ClericalDescription Executive Assistant to the CEO Remote | Full-Time | Flexible Schedule About Us At Core Health & Fitness, our purpose is to live and share our passion for fitness. We bring innovative health and fitness solutions to the global market with brands like StairMaster, Schwinn, Nautilus, Star Trac, Throwdown, Wexer, and we're still growing. At Core we are committed to building an energetic, diverse, and inclusive workspace. We value our differences and see community strength in diversity and representation. We're always on the lookout for innovators, dreamers and doers who are passionate about fitness and wellbeing. If you're looking for a fulfilling career in helping people, find the best version of themselves, you've come to the right place. We are looking for an Executive Assistant to our CEO to join our growing organization! Qualifications About the Role As the Executive Assistant to our CEO, you will be at the center of executive operations - ensuring priorities are managed, communication flows smoothly, and projects move forward. This role requires flexibility, professionalism, and the ability to anticipate needs. Why Join Us Competitive Annual Salary Range: $75,000 - $94,000 We offer a comprehensive benefits package - Medical, Dental, Vision, 401K with company match, Paid Time Off, Life Insurance, Short- and Long-Term Disability, Voluntary Benefits, Pet Insurance, EAP, and more. Employee discount on equipment purchases What You'll Do Manage and maintain the CEO's calendars, appointments, and travel arrangements (domestic and international), ensuring efficient use of time. Screen, prioritize, and route incoming correspondence, emails, and phone calls; draft responses or redirect as appropriate. Develop, post, and monitor content on the CEO's social media accounts to align with organizational messaging and branding. Prepare, edit, and proofread correspondence, reports, presentations, and other confidential documents with a high degree of accuracy. Plan and coordinate meetings, including agenda preparation, materials distribution, logistics, and recording/distribution of minutes. Support special projects, strategic initiatives, and cross-functional collaboration at the direction of the CEO. Serve as a liaison between the CEO, senior leadership, and other stakeholders, ensuring effective communication and follow-through. Prepare and manage expense reports, reimbursements, and budget tracking for the executive office. Maintain strict discretion and confidentiality when handling sensitive company and personnel matters. Assist with meeting documentation and summaries, utilizing Artificial Intelligence (AI) tools such as CoPilot or ChatGPT. Work flexible hours, including early mornings, evenings, and occasional weekends, to accommodate the CEO's schedule and organizational needs. What We're Looking For 5+ years of progressive administrative experience; C-suite support strongly preferred. Proven ability to thrive in a fast-paced environment. Excellent organizational, time-management, and communication skills. Proficiency with Microsoft Office, Teams, and modern workplace tools; comfortable using AI-powered tools. Professional demeanor, sound judgment, and strong emotional intelligence. Associate or bachelor's degree preferred. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. This reflects management's assignment of essential functions. It is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the employee might differ from those outlined in the above job description and, other duties as assigned, might be part of the role. It does not restrict the tasks that may be assigned nor is it considered a contract of employment overriding at-will employment. Core Health& Fitness is an equal opportunity employer that does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status, or Vietnam-era veteran status. If you are a person with a disability and you need assistance in applying for a position with Core Health & Fitness, please contact our Human Resources department at **************** and direct assistance will be provided.

Note: If you are CURRENTLY employed at Children's and/or have an active badge or network access, STOP here. Submit your application via Workday using the Career App (Find Jobs). Work Shift Day Work Day(s) Monday-Friday Shift Start Time 8:00 AM Shift End Time 5:00 PM Worker Sub-Type Regular Children's is one of the nation's leading children's hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We're committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children's. Job Description Provides executive-level administrative support for vice president/senior vice president roles. Experience * 4 years of administrative experience supporting vice president-level roles Preferred Qualifications * Bachelor's degree in Business, Healthcare, or related field Education * High school diploma or equivalent Certification Summary * No professional certifications required Knowledge, Skills, and Abilities * Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills * Advanced computer skills including full suite of Microsoft Office and other Windows-based applications * Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes * Experience coordinating large-scale VP-level division and team meetings Job Responsibilities * Maintains calendar, schedules appointments, and works with leader to manage time. * Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs. * Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times. * Approves expense reports as assigned by leader. * Screens incoming phone calls and manages relationship with outside vendors and internal staff. * May serve on special projects, committees, or act as manager or department representative. * Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner. * Provides backup when other Executive Assistants are out or need assistance. * Opens, distributes, reads/handles mail as requested or required. * Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format. Children's Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law. Primary Location Address 1575 Northeast Expy NE Job Family Administrative Support

Executive Assistant to Tribal Council Department: Tribal Council Program: Tribal Council Reports to: Tribal Council Office Manager Employment Status: Full-Time FLSA Status: Non-Exempt Schedule: 40 Hours/52 Weeks Job Summary Provides high-level administrative support to the Tribal Council Office Manager and the Tribal Council with the expectation of maintaining utmost confidentiality and records management. Responsible for assisting and supporting through the coordination of meetings, travel arrangements, annual strategic planning sessions, and distributing information from the Tribal Council to Tribal Members and staff. The Executive Assistant performs a wide variety of administrative functions: answers the telephone, drafts correspondence, drafts agenda and minutes for the Tribal Council, provides oversight of draft agenda and minutes for Committee meetings as directed and coordinates travel for the Tribal Council. Essential Functions Provides written notification to Tribal Council Members when written and verbal correspondence requires their attention and maintain record of incoming and outgoing correspondence pertaining to Tribal Council Coordinates Tribal Council to Tribal Community communications, i.e., flowers, recognition of Tribal Members, and events Prepares documents and correspondence for the Tribal Council's review, signature and distribution Responsible for all Tribal Council meetings at the direction of the Tribal Council Office Manager, including but not limited to preparation, agendas, drafting minutes and redlining Responsible for supporting the communications, preparation, agenda and minutes for the Tribal Council, Committees, Boards, Commissions and Ad Hoc meetings as assigned Assists with the organization and updates of the Tribal Council portal on the Tribe's Intranet for effective and efficient document retention Provide assistance to all Tribal Council Members as needed including but not limited to preparing and delivering materials, coordination of onsite and offsite meetings, travel and completion of Trip Summary Reports Shall maintain a clean and orderly Tribal Council Chambers and kitchen including taking inventory and ordering supplies on a weekly or as needed basis Represents the Tribal Council as a professional staff member at all times and not violate confidentiality by sharing, posting, distributing information of any kind or in any manner without Tribal Council's expressed, written consent It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives. Working Conditions Lifting Requirements Light work - Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work. Physical Requirements Stand or Sit (Stationary position) Walk (Move, Traverse) Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position) Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse) Stoop, kneel, crouch or crawl (Position self (to), Move) Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information) See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess) Pushing or Pulling Repetitive Motion OSHA Categories Category III - Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid Travel Local In-State Out-of-State Qualifications Education Associate's Degree in business, management, communications or related field, or a combination of education and experience in a related field may be substituted for a degree Experience One year (1) of executive level administrative experience One year (1) of office management experience License/Certification Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy, or obtain within 90 days of hire Must be a Public Notary or obtain within 90 days of hire Preferred Knowledge and experience working with tribes and/or native corporations Knowledge and experience working with cultural diversities Special Skills Must exercise extreme discretion and follow confidentiality policies and regulations Must ensure quality communication when addressing the needs of Council, Tribal Members and staff in a professional manner Must be self-motivated with a positive approach with Council, Tribal Members and staff Must possess excellent organizational skills and the ability to prioritize multiple projects and deadlines Must be able to type 50 wpm Must have strong writing, editing, proofreading, layout and design skills Must have excellent customer service and listening skills Must demonstrate the willingness to learn the language, culture and history of the Dena'ina people Proficiency with Microsoft Suite, or obtain training within 90 days of hire Ability to work independently as well as collaboratively Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others *Memorandum of Understanding: Serves as documented evidence that the Kenaitze Indian Tribe has expressed the ineligibility of an employee to operate motor vehicles owned, leased or rented by the Kenaitze Indian Tribe, or to operate a personal vehicle on behalf of the Kenaitze Indian Tribe. Job Posted by ApplicantPro

Department: Tribal Council Program: Tribal Council Reports to: Tribal Council Office Manager Employment Status: Full-Time FLSA Status: Non-Exempt Schedule: 40 Hours/52 Weeks Provides high-level administrative support to the Tribal Council Office Manager and the Tribal Council with the expectation of maintaining utmost confidentiality and records management. Responsible for assisting and supporting through the coordination of meetings, travel arrangements, annual strategic planning sessions, and distributing information from the Tribal Council to Tribal Members and staff. The Executive Assistant performs a wide variety of administrative functions: answers the telephone, drafts correspondence, drafts agenda and minutes for the Tribal Council, provides oversight of draft agenda and minutes for Committee meetings as directed and coordinates travel for the Tribal Council. Essential Functions Provides written notification to Tribal Council Members when written and verbal correspondence requires their attention and maintain record of incoming and outgoing correspondence pertaining to Tribal Council Coordinates Tribal Council to Tribal Community communications, i.e., flowers, recognition of Tribal Members, and events Prepares documents and correspondence for the Tribal Council's review, signature and distribution Responsible for all Tribal Council meetings at the direction of the Tribal Council Office Manager, including but not limited to preparation, agendas, drafting minutes and redlining Responsible for supporting the communications, preparation, agenda and minutes for the Tribal Council, Committees, Boards, Commissions and Ad Hoc meetings as assigned Assists with the organization and updates of the Tribal Council portal on the Tribe's Intranet for effective and efficient document retention Provide assistance to all Tribal Council Members as needed including but not limited to preparing and delivering materials, coordination of onsite and offsite meetings, travel and completion of Trip Summary Reports Shall maintain a clean and orderly Tribal Council Chambers and kitchen including taking inventory and ordering supplies on a weekly or as needed basis Represents the Tribal Council as a professional staff member at all times and not violate confidentiality by sharing, posting, distributing information of any kind or in any manner without Tribal Council's expressed, written consent It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives. Working Conditions Lifting Requirements Light work - Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work. Physical Requirements Stand or Sit (Stationary position) Walk (Move, Traverse) Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position) Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse) Stoop, kneel, crouch or crawl (Position self (to), Move) Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information) See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess) Pushing or Pulling Repetitive Motion OSHA Categories Category III - Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid Travel Local In-State Out-of-State Qualifications Education Associate's Degree in business, management, communications or related field, or a combination of education and experience in a related field may be substituted for a degree Experience One year (1) of executive level administrative experience One year (1) of office management experience License/Certification Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy, or obtain within 90 days of hire Must be a Public Notary or obtain within 90 days of hire Preferred Knowledge and experience working with tribes and/or native corporations Knowledge and experience working with cultural diversities Special Skills Must exercise extreme discretion and follow confidentiality policies and regulations Must ensure quality communication when addressing the needs of Council, Tribal Members and staff in a professional manner Must be self-motivated with a positive approach with Council, Tribal Members and staff Must possess excellent organizational skills and the ability to prioritize multiple projects and deadlines Must be able to type 50 wpm Must have strong writing, editing, proofreading, layout and design skills Must have excellent customer service and listening skills Must demonstrate the willingness to learn the language, culture and history of the Dena'ina people Proficiency with Microsoft Suite, or obtain training within 90 days of hire Ability to work independently as well as collaboratively Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others *Memorandum of Understanding: Serves as documented evidence that the Kenaitze Indian Tribe has expressed the ineligibility of an employee to operate motor vehicles owned, leased or rented by the Kenaitze Indian Tribe, or to operate a personal vehicle on behalf of the Kenaitze Indian Tribe.

Department: Health Systems Employment Status: Full-Time Program: Administration FLSA Status: Exempt Reports To: Health Systems Director Supervises: N/A Preference: TERO Ordinance 201-01, P.L. 93-638 Job Summary The Health Systems Executive Assistant is responsible for clerical and receptionist functions supporting the Health Systems staff. The Executive Assistant supports Dena'ina Wellness Center (DWC) organization and coordinates communication with un'ina (customers), health leadership and their respective departments or programs, the Kahtnuht'ana Dena'ina Health Board (KDHB), and other Tribal departments. The Executive Assistant maintains good relationships with un'ina and staff while preserving confidential information. The Executive Assistant gathers data and materials to produce final documents for review by the Health Systems Director for distribution to KDHB and Council. Essential Functions Coordinates activities and schedules for the administrative and Health Systems departments Organizes and prepares equipment for meetings, events, or special projects Develops agenda items, as well as drafts, prepares, and distributes materials for Health Leadership, All Staff, and KDHB meetings Completes forms, enters data, and collects information to support the Health Systems Director Submits purchase orders Schedules and coordinates interviews for key DWC recruitment activities in coordination with HR and TERO staff Assists health leadership and administrative support personnel to ensure coordination of DWC activities Collects program information, data, and materials to compile final documents for the Health Systems Director for monthly, quarterly, annual, and other reports for review or submission to the Health Board and Council Attends training and staff meetings as required Ensures compliance with Tribal policies, TERO Ordinance and federal, state, and local employment laws and regulations It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives. Working Conditions Lifting Requirements Light work - Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work. Physical Requirements Stand or Sit (Stationary position) Walk (Move, Traverse) Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position) Stoop, kneel, crouch or crawl (Position self (to), Move) Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information) See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess) Pushing or Pulling Repetitive Motion Hazards and Atmospheric Conditions Biohazard OSHA Categories Category II - Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur Equipment and Tools List Equipment used for job: computer, copier, fax, scanner, and other office equipment List Tools: Standard medical office equipment and tools Drives KIT or Personal Vehicle: Personal Travel Local Comments: Travel may be required for training Qualifications Education Associate's Degree in Business or related field, or a combination of education and experience in a related field may be substituted for a degree Experience Two (2) years of administrative office experience in the health care field Three (3) years of experience working in an office setting with increased responsibility Preferred Knowledge and experience working with cultural diversities Knowledge of data collection and analytics Knowledge of HIPAA and health regulations License/Certification Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy, or obtain within 90 days of hire Special Skills Strong organizational skills with attention to detail Strong interpersonal and communication skills Excellent analytical, problem-solving, and technical skills Displays a high degree of professionalism with excellent customer service Ability to work independently as well as collaboratively Proficiency with Microsoft Suite, or obtain training within 90 days of hire Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others

Executive Assistant to Tribal Council Department: Tribal Council Program: Tribal Council Reports to: Tribal Council Office Manager Employment Status: Full-Time FLSA Status: Non-Exempt Schedule: 40 Hours/52 Weeks Job Summary Provides high-level administrative support to the Tribal Council Office Manager and the Tribal Council with the expectation of maintaining utmost confidentiality and records management. Responsible for assisting and supporting through the coordination of meetings, travel arrangements, annual strategic planning sessions, and distributing information from the Tribal Council to Tribal Members and staff. The Executive Assistant performs a wide variety of administrative functions: answers the telephone, drafts correspondence, drafts agenda and minutes for the Tribal Council, provides oversight of draft agenda and minutes for Committee meetings as directed and coordinates travel for the Tribal Council. Essential Functions Provides written notification to Tribal Council Members when written and verbal correspondence requires their attention and maintain record of incoming and outgoing correspondence pertaining to Tribal Council Coordinates Tribal Council to Tribal Community communications, i.e., flowers, recognition of Tribal Members, and events Prepares documents and correspondence for the Tribal Council's review, signature and distribution Responsible for all Tribal Council meetings at the direction of the Tribal Council Office Manager, including but not limited to preparation, agendas, drafting minutes and redlining Responsible for supporting the communications, preparation, agenda and minutes for the Tribal Council, Committees, Boards, Commissions and Ad Hoc meetings as assigned Assists with the organization and updates of the Tribal Council portal on the Tribe's Intranet for effective and efficient document retention Provide assistance to all Tribal Council Members as needed including but not limited to preparing and delivering materials, coordination of onsite and offsite meetings, travel and completion of Trip Summary Reports Shall maintain a clean and orderly Tribal Council Chambers and kitchen including taking inventory and ordering supplies on a weekly or as needed basis Represents the Tribal Council as a professional staff member at all times and not violate confidentiality by sharing, posting, distributing information of any kind or in any manner without Tribal Council's expressed, written consent It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives. Working Conditions Lifting Requirements Light work - Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work. Physical Requirements Stand or Sit (Stationary position) Walk (Move, Traverse) Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position) Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse) Stoop, kneel, crouch or crawl (Position self (to), Move) Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information) See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess) Pushing or Pulling Repetitive Motion OSHA Categories Category III - Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid Travel Local In-State Out-of-State Qualifications Education Associate's Degree in business, management, communications or related field, or a combination of education and experience in a related field may be substituted for a degree Experience One year (1) of executive level administrative experience One year (1) of office management experience License/Certification Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy, or obtain within 90 days of hire Must be a Public Notary or obtain within 90 days of hire Preferred Knowledge and experience working with tribes and/or native corporations Knowledge and experience working with cultural diversities Special Skills Must exercise extreme discretion and follow confidentiality policies and regulations Must ensure quality communication when addressing the needs of Council, Tribal Members and staff in a professional manner Must be self-motivated with a positive approach with Council, Tribal Members and staff Must possess excellent organizational skills and the ability to prioritize multiple projects and deadlines Must be able to type 50 wpm Must have strong writing, editing, proofreading, layout and design skills Must have excellent customer service and listening skills Must demonstrate the willingness to learn the language, culture and history of the Dena'ina people Proficiency with Microsoft Suite, or obtain training within 90 days of hire Ability to work independently as well as collaboratively Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others *Memorandum of Understanding: Serves as documented evidence that the Kenaitze Indian Tribe has expressed the ineligibility of an employee to operate motor vehicles owned, leased or rented by the Kenaitze Indian Tribe, or to operate a personal vehicle on behalf of the Kenaitze Indian Tribe.

Job Details Pittsburgh Corporate Office - Pittsburgh, PA Full Time 4 Year Degree $60000.00 Salary/year Admin - ClericalExecutive Assistant to Fiscal and Business Technology Servic Executive Assistant to Fiscal and Business Technology Services (BTS) The Executive Assistant to Fiscal and BTS provides daily comprehensive administrative support for the Fiscal and BTS departments to ensure the smooth functioning of the organization. This role requires strong organizational skills, discretion, passion, along with technical proficiency in IT systems. EDUCATION REQUIREMENTS: • Bachelor's degree in business administration or related field required. WORK EXPERIENCE REQUIREMENTS: • 10 years of experience in fast-paced non-profit office environments demonstrating progressive experience supporting leadership. • Preferred experience in supporting fiscal and operational departments. SUPERVISORY REQUIREMENTS • None STATUS • Full-time; exempt QUALIFICATIONS: • Bachelor's degree in business administration or related field. • Minimum of 10 years of experience in an administrative or nonprofit operations role. • Strong organizational and time-management skills. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Familiarity with accounting and IT systems. • Knowledge of child welfare policies, kinship care programs, and nonprofit compliance preferred. • Excellent verbal and written communication skills. • Ability to multitask and prioritize effectively. PRIMARY RESPONSIBILITIES • Direct support to the Senior Executive Vice President of Fiscal and BTS. • Serve as a trusted liaison between the Fiscal and BTS teams and internal/external stakeholders, ensuring timely and accurate communication. • Manage schedules, coordinate meetings, and handle travel arrangements for the departments. • Facilitate effective decision-making by preparing briefings, synthesizing information, and managing follow-ups. • Assist in compliance with nonprofit regulations, contractual requirements, HR policies, and best operational practices. • Maintain strict confidentiality on all matters related to organizational operations. • Support leadership development and coaching initiatives, including co-planning and facilitation of training sessions with teams. • Manage the departmental calendars to organize meetings, reporting deadlines, contractual deadlines, and other needs for departmental function. • Coordinate retreats, special events, and priority projects, including logistics, materials, and post-event reporting. • Assist in data coordination and reporting. • Screen and manage incoming communications, including calls, mail, and visitors, ensuring appropriate prioritization and response. • Assist in assessment and evaluation of implemented projects, ensuring adherence to project management protocols. • Coordinate with IT vendors and service providers to ensure smooth operations. • Take part in agency and department meetings to take minutes and provide next steps based on the meeting contents. • Perform other duties as assigned. REQUIREMENTS Valid Pennsylvania Driver's License Registered and insured vehicle Certificate of Insurance for vehicle Valid PA Inspection (even if vehicle is registered in another state) Valid/Clean Motor Vehicle Record Current Act 33, Police Clearance and FBI Clearance City/County travel Reports To: Senior Executive Vice President of Fiscal and BTS

SisterLove is seeking an Executive Assistant with strong communication and organizational notions. This position will report directly to the President and indirectly to the Senior Management Team (i.e., the Vice President (VP) of Admin & Operations and the Vice President of Programs and External Affairs). The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters of the Office of the President: Serve as a liaison to the Board of Directors and Senior Management teams; Organize and coordinate Executive outreach and external relations efforts; Oversee special Executive projects and Will be able to work independently and proactively on projects, from conception to completion, and must work under pressure to handle various activities and confidential matters with discretion. This position requires knowledge of some clerical, managerial, and accounting functions. The ability to operate basic computer software, such as Excel, PowerPoint, Word, Adobe Acrobat, and Google Drive, is a MUST. The ability to think and express creatively is desirable. This position is based in Atlanta, GA. Duties and Responsibilities Executive Support ● Complete a wide variety of administrative tasks for the President and the Senior Management Team, to a lesser extent, including: Managing an extremely active calendar of appointments; Completing the bi-weekly time sheets and payroll calendar updates, such as vacation, sick, and holiday time; Completing expense reports and credit card reconciliations attached with supporting documentation; Composing and preparing correspondence that is sometimes confidential; Arranging complex and detailed travel plans, itineraries, and agendas; and Compiling documents for travel-related meetings. ● Plan, coordinate, and ensure the President's schedule is followed and respected. ● Provide "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the President's time and office. ● Communicate directly and on behalf of the President with Board members, donors, Senior Management, staff, and others on matters related to the President's programmatic initiatives. ● Open and organize mail and correspondence dedicated to the President. ● Research, prioritize, and follow up on incoming issues and concerns addressed to the President, including those sensitive or confidential. Determine the appropriate course of action, referral, or response. ● Provide a bridge for smooth communication between the President's office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff. ● Work closely and effectively with the President to inform her of upcoming commitments and responsibilities and follow up appropriately. Act as a "barometer," understanding the environmental issues and keeping the President updated. ● Provide leadership to build relationships crucial to the organization's success and manage various special projects for the President, some of which may have organizational impact. ● Keep notes and recordings for the President and the Senior Management Team that can be provided on demand. ● Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the President's ability to lead the company effectively. ● Train and support the training of the President and the Senior Management Team in corporate governance matters. ● Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures. Board Support and Liaison ● Serve as the President's administrative liaison to SisterLove's Board of Directors. ● Draft minutes for all Board of Directors meetings. ● Assist Board Members with travel arrangements, lodging, and meal planning. ● Maintain discretion and confidentiality in relationships with all Board members. ● Adhere to compliance with applicable rules and regulations set in bylaws regarding the Board and Board Committee matters, including advance distribution of materials before meetings in electronic/paper format. Senior Management Liaison ● Participate as an adjunct member of the Executive Team, assisting in scheduling meetings and attending meetings on demand. ● Assist in coordinating the agenda of the Senior Management team, off-sites, and all staff meetings. ● Facilitate cross-divisional coordination of travel and outreach plans. Communications, Partnerships, and Outreach ● Ensure that the President's bio is kept updated and responds to requests for materials regarding the President and the organization. ● Support the development and execution of writing projects, including but not limited to speeches, presentations, reports, and articles. ● Edit and complete first drafts for written communications to external stakeholders. Strategic Initiatives ● Coordinate the President's outreach activities with the Strategic Initiatives team. ● Follow up on contacts made by the President and support the cultivation of ongoing relationships, as directed by the VP of Programs and External Affairs. ● Edit all and create acknowledgment letters from the President. ● Responsible for two-way communication flow between the Executive office and the Communications Team. Knowledge and Skills ● Expert-level written and verbal communication skills; ● Strong administrative, organizational, and multi-tasking skills; ● Emotional maturity and decision-making; ● Ability to lead and manage teams and projects; ● Team player and a strong contributor in team environments; ● Attention to detail but also the ability to see the implications for the bigger picture; ● Strong customer service; ● Ability to complete tasks independently, proactively, and efficiently; ● Ability to maintain a realistic balance among multiple priorities; ● High sense of rigor to prevent any form of mistake that may occur in the process of documenting SLI confidential information; ● Experience working in deadline-driven environments; ● Able to monitor and meet qualitative and quantitative goals; and ● Must be creative and enjoy working within a small, entrepreneurial environment that is mission- and results-driven and solutions- and community-oriented. Qualifications ● Bachelor's Degree; ● A minimum of 8 years experience in an office environment supporting C-Level Executives, preferably in a non-profit organization; ● Strong administrative skills; ● An aptitude and knowledge of IT software/packages and ● Must Live in the State of Georgia and have reliable transportation.

Executive Administrative Coordinator - Olympia Orthopaedic Associates Job Type: Full-time Pay: $31.25 - 45.55 per hour (pay is determined based on years of experience, salary may be considered depending on starting offer) Summary of benefits: OOA covers part or all of the cost for Health, Dental, Vision, and Long-term Disability Insurance. Employees are eligible to participate in a 401k plan with company matching. Flex spending plans, uniform allowances, and an Employee Assistance Program available as well. New, full-time staff will accrue a minimum of 17 days of paid time off per year. Olympia Orthopaedics is a drug-free, alcohol-free, and smoke-free workplace. If offered employment, passage of background screen and pre-employment drug screen is required. Please note nicotine levels are included in testing. Executive Administrative Coordinator Job Duties: The Executive Administrative Coordinator is responsible for providing high-level administrative support to 6 designated executive(s) (C-Suite), ensuring the smooth workflow and daily operations in the Administrative Department. This is a top-level administrative support position, working with highly confidential matters and information. Work situations are a variety of functions from a routine nature, to complex special project work, requiring organization in working with information relating to a wide variety of subject areas, policies, and programs. This position requires attention to detail; strong customer service skills; discretion and good judgment when dealing with sensitive, privileged, and confidential information. This position has a wide variety of both internal and external contacts. Executive Administrative Coordinator Job Requirements: * Minimum 1 year experience in an administrative role such as office management, secretarial, or personal assistant roles. * Preferred - Project management experience including coordination of multiple projects with varying deadlines. * Preferred - 2 or more years' experience in executive assistant support. * Preferred - Healthcare experience, especially in healthcare administration. For a complete Executive Administrative Coordinator job description, please see attached document or visit: ******************** and select Careers. * It is the policy of OOA to provide equal opportunity for employment to all individuals regardless of race, color, religion, sex, national origin, age, veteran status, marital status, political affiliation, disability, sexual orientation, or other status protected by local, state, or federal law. All applicants for employment are evaluated on the basis of education, training, experience, skill, aptitude, and other work-related factors. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Gabrielle Coviello, Recruiting Coordinator, careers@olyortho. com*

Collaborative Solutions for Communities (CSC) seeks a collaborative and strategic professional to serve as Executive Coordinator. The Executive Coordinator will support the work of the Executive Director, Chief Operating Officer and CSC Leadership. The Executive Coordinator will be expected to work collaboratively with staff, contractors, partner agencies, and stakeholders. Principle Accountabilities Provide executive-level support to the ED and COO with a high degree of initiative, judgement, and discretion; Develop and maintain a basic knowledge of all major initiatives of the organization; Manage a complex schedule for the ED and COO and handle frequent reprioritizations that will often require independent decision making. Duties under this include: Schedule appointments and meetings, coordinate resources, and assemble appropriate reference and back-up material for all meetings including meetings set by the ED and COO; Schedule ED and COO meetings with high-level leaders of other organizations, with the appropriate combination of assertiveness and deference; Ensure the ED and COO is well prepared for meetings and other internal/external activities; Coordinate travel arrangements: develop itineraries, book flights and hotel arrangements, reserve meeting facilities, and perform other necessary arrangements as needed including travel scheduled by the ED and COO. Serve as a point of contact for the ED and COO; Proactively identify and exercise independent analysis and judgement in prioritizing situations requiring the ED and COO s attention; Establish and maintain a strong working relationship with the CSC Board of Directors, Track the ED and COO s project deadlines and needs, while also simultaneously meeting one s own deliverables; Other duties as assigned. Required Qualifications Bachelor of Arts degree, Bachelor of Science degree, or equivalent degree; 2 to 5 years of experience in complex coordination of activities, management, or comparable experience; Excellent written and verbal communication skills; Ability to work independently as well as collaboratively with colleagues. This includes overcoming geographic and other potential barriers to communicating with and making contributions to the team s work; Exceptional organizational skills, including the ability to manage multiple tasks and projects simultaneously while meeting deadlines; Ability to thrive in a fast paced and challenging environment; Capacity to think strategically, critically, and respond analytically; Ability to edit and format documents; Mastery of Microsoft Office suite; Flexibility in working with new issues, topics, and approaches.

Full-time Description JOB SUMMARY: The Administrative Support Specialist provides welcoming, professional, and direct front-office support as needed in assigned location(s), as well as assisting office staff with guidance on administrative functions, business requests, and resources. May serve as a mentor to other front-office staff, help to resolve lower-level issues, and refer matters to higher level staff as appropriate. ESSENTIAL FUNCTIONS: Serves as the first point of contact for clients, family members, and others, providing a welcoming and professional demeanor; Attends to appropriate requests of clients using exceptional customer service and client care; Answers multi-line phone system efficiently and professionally, transfers calls, and takes/delivers messages as needed; Is responsible for referral management, including processing of incoming referrals from internal and external parties to gather appropriate information, complete data entry into EMR, make initial contact with the client for scheduling in a timely manner, and closing the loop with the referring party; Additionally manages the referral tracking system and coordinates referrals with psychiatric care and/or other outside specialists; Creates client files as needed, verifies accuracy and completeness of all client data, runs reports for clinical staff to complete files for billing for both the file and EMR database; Organizes and schedules client appoints for all of the team to ensure the schedule is fully booked without double-bookings occurring; Is responsible for management of data entry of clinician case reports into EMR for admittance and discharge; Provides other administrative support including collecting payments, verifying insurance pay sources, verifying demographic information, obtaining client consent forms and releases of information, maintaining client attendance reports, scanning client records into EHR system, preparing and proofing reports, notices, correspondence, overseeing and maintaining office filing system and prescreening mail and faxes; Manages procurement of program supplies/equipment on behalf of the programs, coordinating with approved BestCare vendors, Admin fiscal/operations staff; Maintains supply inventory and orders supplies/tracks expenses; Oversees fiscal coordination with Finance (mgmt. of petty cash, weekly deposits, and managing client payments; Trains new staff on Front Office processes/procedures, maintaining documentation on all process changes and improvements; Schedules and participates in team meetings for administrative purposes, to take notes and coordinate projects with the larger team; Supports the office operating needs and changes with office space and serves as the point of contact for needs/questions of approved contracted vendors such as the landlord, cleaning company, and landscape company; Manages the program team's schedule, including organization of schedule template in EMR, Outlook and Teams platforms; Organizes, manages, and communicates the schedule for community meetings and internal meetings in the conference room; Provides complex, confidential, and specialized clerical and administrative activities in support of the program; May be engaged with entering additional data for MOTs, EAP, Health App organizations, and Problem Gambling data into additional outside platforms; Follows accounting and recordkeeping policies and practices in assigned program; Creates, maintains, and enters information accurately into databases and EHR system; Conducts regular safety inspections and ensures all documentation logs are completed for safety equipment, PPE in stock, utilized/completes safety documentation related to safety aspects; Answers and creates professional emails daily, documents outreach to clients, and documents incoming referrals; Ensures that the reception area and office are kept clean, sanitized, and presentable; Conducts special projects as directed; Other related duties as assigned. ORGANIZATIONAL RESPONSIBILITIES: Performs work in alignment with BestCare's mission, vision, values; Supports the organization's commitment to diversity, equity, and inclusion by fostering a culture of open-mindedness, cultural awareness, compassion, and respect for all individuals; Strives to meet Program/Department goals and supports the organization's strategic goals; Adheres to the organization's Code of Conduct, Business Ethics, Employee Handbook, and all other relevant policies, procedures, and other compliance needs; Understands and maintains professionalism and confidentiality per HIPAA, 42 CFR, and Oregon Statutes; Attends required program/staff meetings and completes assigned training timely and satisfactorily; Ensures that any required certifications and/or licenses are kept current and renewed timely; Works independently as well as participates as a positive, collaborative team member. Performs other organizational duties as needed. REQUIRED COMPETENCIES: Must have demonstrated competency or ability to attain competency for each of the following within a reasonable period: Strong proficiency in MS Office 365 (Word, Excel, Outlook), EMR system, MOTS, virtual meeting platforms, internet, and ability to learn new or updated software Proficiency with report-writing techniques and strong understanding of basic accounting practices and recordkeeping Ability to understand and follow BestCare's accounting and recordkeeping practices Excellent interpersonal and customer service skills and ability to apply these skills to engage with clients, family members, or community resources Ability to show compassion towards individuals with mental health and substance abuse disorders within a culturally diverse community Excellent communication skills (oral and written) with an emphasis on grammar and punctuation; Excellent organizational skills and attention to detail, accuracy, and follow-through Strong time management skills with a proven ability to meet deadlines Critical thinking skills Ability to maintain strict confidence as required by HIPAA, 42 CFR, and Federal and State regulations Ability to work effectively and respectfully in a diverse, multi-cultural environment Ability to manage a multi-line phone professionally and efficiently, and take accurate phone messages to route timely to the appropriate person Ability to work independently as well as participating as a positive, collaborative team member. Ability to build and maintain trust and positive relationships with co-workers and other staff or community partners Ability to function well and use good judgment in a high-paced and at times stressful environment Ability to manage conflict resolution and anger/fear/hostility/violence of others appropriately and effectively Requirements QUALIFICATIONS: EDUCATION AND/OR EXPERIENCE REQUIREMENTS: Assoc. degree or college-level business courses + 2 years' solid business/office experience or HSD (or equivalent) + 4 years' solid business/office experience LICENSES AND CERTIFICATIONS: Must maintain a valid Oregon Driver License or ability to obtain one upon hire, and be insurable under the organization's auto liability coverage policy (minimum 21 years of age and with no Type A violations in the past 3 years, or three (3) or more Type B violations) PREFERRED: Experience in a healthcare setting is preferred Experience with multi-line phone system is preferred Bilingual in English/Spanish a plus Salary Description 19.96-24.93

Days Off: Saturday, Sunday Shift: Day Insurance Benefits: Medical (no premiums/payroll deductions for employee coverage), Dental, Life, Long-term Disability Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan Union Representation: This position is a part of a union and is represented by SEIU Healthcare 1199NW. About DESC: DESC (Downtown Emergency Service Center) is a nonprofit organization working to help people with the complex needs of homelessness, substance use disorders, and serious mental illness achieve their highest potential for health and well-being through comprehensive services, treatment, and housing. Our vision is a community where no person is abandoned, ignored, or experiencing homelessness. As the region's leading provider of services to multiply disabled adults who have experienced chronic homelessness, DESC serves almost 3,000 people each day. Our integrated service model is designed to help people secure and maintain appropriate, safe and affordable housing. DESC is recognized nationally and regionally as an innovator in developing solutions to homelessness. JOB DEFINITION: This position requires a strong interest in providing administrative support for a non-profit agency that specializes in services for those experiencing homelessness, mental health crisis, or currently engage in substance use. The successful candidate will be willing to build skills which specialize in engaging and, at times, deescalating clients in order to provide smooth communication between the client and their care team. MAJOR DUTIES AND RESPONSIBILITIES: Front Desk & Lobby - Client Interactions: Greet agency clients and visitors who enter the office and inform appropriate staff of their arrival. Assist in maintaining a comfortable milieu while tolerant of unusual and bizarre client behavior. Observe client behaviors inside lobbies and entryways, and intervene when necessary to discourage loitering, fighting, use or sale of drugs and alcohol, and other uncivil or illegal behaviors. Provide assistance to homeless individuals and others who are experiencing crises caused by mental illness and/or due to drug/alcohol consumption. Provide information about and referral to other services available in the community to homeless people and others in need. Ensure cleanliness of lobby area, interview/conference rooms and work area. Phones/Mail/Office Supplies: Answer incoming calls promptly with proper etiquette; route calls to appropriate persons; transfers call to voice mail or take messages as needed. Provide basic information on agency and services as appropriate over the phone. Process mail for clients and staff: Accept mail from USPS, UPS, FedEx, and other independent vendors, sort/distribute mail, and enter received client mail into tracking database. Order, maintain and dispense office supplies and forms needed by staff. Schedule routine maintenance of office machines. Paperwork: Assist program staff to update and maintain current resource lists and information manuals. Copy and collate forms and documents of various types for agency staff; monitor and maintain adequate supply of commonly used materials. Track company vehicles, maintain MS Outlook reservation calendar, enter any maintenance requests as needed. Enter client and service data on mental health program clients; coordinate with mental health program staff to ensure accuracy and completeness of information entered into system. Organize, file and/or store source documents for data entered into system, following established procedures for retention or disposal of documents. Generate reports from DESC's database and distribute them to appropriate staff. Non-position specific: Participate in staff meetings and in-service trainings, as appropriate. Other duties as assigned. Requirements MINIMUM QUALIFICATIONS: Excellent typing and keyboard skills and clerical skills/experience. Computer skills, including data entry and word processing experience, or related experience with the indicated potential to learn these skills quickly. Ability to work independently with a minimum of direct supervision. Willingness to be flexible and work cooperatively with co-workers to accomplish all responsibilities of the team. Initiative and creativity in problem solving and system development. Careful attention to detail. Ability to communicate and work effectively with staff from various backgrounds and disciplines. Ability to relate effectively to clients displaying a wide range of unpleasant and/or bizarre behaviors. Subscribe to philosophy of cooperation and continuity across programs, and of consideration and respect for clients. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, communicate with other employees, required to lift and carry items weighing up to 40 pounds and to operate computer hardware systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. EQUAL OPPORTUNITY EMPLOYER: DESC is committed to diversity in the workplace, and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, caste, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Minorities and veterans are encouraged to apply. Salary Description $30.50 - $33.69