How to hire a preventive maintenance coordinator

How to hire a preventive maintenance coordinator, step by step

Here's a step-by-step preventive maintenance coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a preventive maintenance coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new preventive maintenance coordinator
• Step 8: Go through the hiring process checklist

What does a preventive maintenance coordinator do?

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1. Identify your hiring needs

   Before you post your preventive maintenance coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a preventive maintenance coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A preventive maintenance coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, preventive maintenance coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents preventive maintenance coordinator salaries for various positions.

   Type of Preventive Maintenance Coordinator	Description	Hourly rate
   Preventive Maintenance Coordinator		$16-30
   Technical Supervisor	A technical supervisor is a leader who offers hands-on leadership for the staff members. Technical supervisors oversee employee performance in a certain department of the organization... Show more	$30-60
   Facility Supervisor	A Facility Supervisor is responsible for maintaining an organization's facilities' safety and security to ensure smooth and efficient business operations. Facility Supervisors monitor the adequacy of inventories and handle the budget to purchase materials and equipment for operations... Show more	$12-30

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Infection Prevention
   • Preventive Maintenance
   • Data Collection
   • Social Work
   • Rehabilitation
   • Plumbing
   • OSHA
   • HVAC
   • Safety Issues
   • Loss Prevention
   • Community Outreach
   • Crisis Intervention
   • Injury Prevention

   Check all skills

   Responsibilities:

   • Facilitate development of veterans individual rehabilitation plans, which provide purpose, organization and empowerment to achieve life goals.
   • Prepare apartments for turnover; repair plumbing, electrical, HVAC, general repair, and all mechanical devices.
   • Develop and implement a widespread preventative maintenance program for all equipment including: HVAC, heavy equipment, county vehicle fleet.
   • Identify and assist substance abuse patients with entering rehabilitation programs.
   • Trouble shooting and repairing or replacing CCTV equipment.
   • Provide HIV counseling and administer HIV test to individuals wanting to get test.

   More preventive maintenance coordinator duties

3. Make a budget

   Including a salary range in your preventive maintenance coordinator job description is one of the best ways to attract top talent. A preventive maintenance coordinator can vary based on:

   • Location. For example, preventive maintenance coordinators' average salary in south carolina is 46% less than in district of columbia.
   • Seniority. Entry-level preventive maintenance coordinators 47% less than senior-level preventive maintenance coordinators.
   • Certifications. A preventive maintenance coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a preventive maintenance coordinator's salary.

   Average preventive maintenance coordinator salary

   $47,256yearly

   $22.72 hourly rate

   ---

   Entry-level preventive maintenance coordinator salary

   $34,000 yearly salary

   Updated January 28, 2026

   Average preventive maintenance coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$61,063	$29
   2	Washington	$56,538	$27
   3	Illinois	$53,608	$26
   4	Nevada	$51,693	$25
   5	Wyoming	$50,952	$25
   6	Ohio	$49,707	$24
   7	Arizona	$48,674	$23
   8	Virginia	$48,326	$23
   9	New Hampshire	$48,140	$23
   10	Texas	$46,538	$22
   11	Massachusetts	$45,303	$22
   12	Oregon	$45,118	$22
   13	Indiana	$44,859	$22
   14	Maryland	$44,115	$21
   15	Colorado	$43,961	$21
   16	Iowa	$43,717	$21
   17	New York	$43,068	$21
   18	West Virginia	$42,941	$21
   19	Pennsylvania	$42,678	$21
   20	Missouri	$42,365	$20

   Average preventive maintenance coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Columbia University in the City of New York	$57,474	$27.63	4
   2	Baptist Health Home Care	$57,436	$27.61
   3	Virginia Hospital Center	$57,098	$27.45	1
   4	Parkland Hospital	$56,589	$27.21
   5	Beth Israel Deaconess Medical Center	$56,063	$26.95
   6	NiSource	$53,036	$25.50	3
   7	Minnesota State Fair	$52,989	$25.48	3
   8	University of California	$52,844	$25.41	7
   9	Hyatt Hotels	$52,295	$25.14	6
   10	HealthTrust	$51,599	$24.81
   11	Amcor	$51,312	$24.67	24
   12	Marriott International	$50,813	$24.43	23
   13	H&K Group	$50,300	$24.18
   14	Trustmark Insurance Co	$50,261	$24.16	7
   15	Klamath Health Partnership	$49,714	$23.90
   16	Black Hills	$49,688	$23.89
   17	Bon Secours Community Hospital	$49,616	$23.85
   18	SoutheastHEALTH	$48,829	$23.48
   19	Universal Health Services	$48,203	$23.17	8
   20	Iowa Department of Transportation	$48,179	$23.16

4. Writing a preventive maintenance coordinator job description

   A good preventive maintenance coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a preventive maintenance coordinator job description:

   Preventive maintenance coordinator job description example

   If you are CIC Certified Infection Preventionist who is ready to join a progressive, stable and growing organization in beautiful, coastal and warm Northern California, please apply to this exciting opportunity now!
   
   The CIC Certified Infection Preventionist will work in a non profit Medical Center that has been serving the surrounding community for over 80 years. The Infection Control Preventionist will be part of the most respected and technologically advanced hospital in the Silicon Valley of San Francisco Bay Area with the area's finest physicians on staff.
   
   Utilizing epidemiological methods, the CIC Certified Infection Preventionist will work under the general direction of the Administrative Director of Quality Management and Infection Prevention and Control Subcommittee. The CIC Certified Infection Preventionist will coordinate infection surveillance, education, administrative, and control measures to assure that the transmission risks and complications of infections and infectious diseases are minimized to medical center clients, personnel, and visitors.
   
   In this role, the Infection Control Preventionist will be required to function in a wide array of responsibilities including statistician, educator, consultant, improvement coordinator, and evaluator of practice. The Infection Prevention Coordinator will be conversant with the infection hazards of all patient care services in order to be able to recommend and evaluate the effect of prevention strategies.
   
   The CIC Certified Infection Preventionist must be fully knowledgeable with all existing and emerging regulations and guidelines specific to the protection of patients and staff from preventable infection events. The Infection Control Preventionist will be trained and capable in epidemiological methods to detect infections and infection hazards.
   
   With the emphasis on improvement and publicly reported data the Infection Control Coordinator will possess a heightened ability to provide statistical analysis of data, be knowledgeable regarding NHSN data management and evaluate and implement prevention strategies.
   The Infection Control Nurse Coordinator will work in a strategic location of San Francisco Bay Area of California with variety of fun activities and great selection of schools. The hospital is part of a very stable and growing healthcare system that will offer unlimited potential for career advancement. The hospital will also offer competitive salary range and comprehensive benefits packages.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right preventive maintenance coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your preventive maintenance coordinator job on Zippia to find and recruit preventive maintenance coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit preventive maintenance coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new preventive maintenance coordinator

   Once you have selected a candidate for the preventive maintenance coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new preventive maintenance coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a preventive maintenance coordinator?