Administrative Assistant jobs at Princeton University

The Department of Comparative Literature is looking for a talented individual to fill our newly created Undergraduate/Graduate Administrator role. This position will oversee all administrative aspects of the department's undergraduate and graduate programs while working collaboratively with our students and faculty. The ideal candidate will work efficiently in a variety of software systems, be a proactive problem solver, and have a passion to streamline processes while working in partnership with numerous offices across campus including the Graduate School, the Office of the Dean of the College and the Registrar's Office. Most importantly, this individual should be enthusiastically dedicated to helping guide our students through their academic journeys at Princeton University. The Undergraduate Student/Graduate Student Administrator assists both the Director of Undergraduate Studies and the Director of Graduate Studies along with the Department Manager to support all aspects of the Undergraduate/Graduate program in Comparative Literature which currently has 29 undergraduate majors and 42 graduate students. This position will be the primary staff member responsible for all matters pertaining to undergraduate students' majors and minors, including course work, student progress, junior independent work and senior thesis, and senior comprehensive exams. This position will also manage all graduate administrative processes and procedures for enrolled and prospective students including planning, tracking and and reporting student progress, re-enrollment, admissions, recruitment and interview visits, student orientation, course scheduling, general examination scheduling, final public oral examinations, events and alumni outreach as well as keeping accurate budget records of all graduate-related expenses and funding. They will also be responsible for tracking course requirements and notifying students of issues, calculating honors, tracking student prizes, submitting prize candidates, entering and tracking summer funding, keeping confidential records and answering questions about both the graduate and undergraduate program from students, faculty, and general public. For full consideration, candidates should submit a cover letter with their application. Responsibilities Work collaboratively with Faculty, Department Chair, Registrar, Dean of the College and the Graduate School to facilitate course administration Evaluate current course listings including new, active and closed courses and receive and submit new course proposals for faculty into university system (CIS, Stellic). Track scheduling of departmental undergraduate and graduate-level courses and identify and solve conflicts Track student progress and completion of requirements for re-enrollment process course scheduling in CIS, coordinating general examinations, special field exams, and final public oral examinations Support faculty and lecturers to ensure successful course outcomes and advise current and prospective students on departmental requirements Ensure majors' academic progress and fulfillment of all graduation requirements including individually contacting majors in the fall and spring to get information on their progress and inform students about any issues with any progress Track and report to the DUS about progress in students' junior independent work, senior thesis, senior comprehensive exam and honors Handle all logistics for comprehensive exams/FPOs including contacting faculty and students about their schedules and laying out an optimal schedule Update faculty/staff/students with policies from ODOC/Grad School Make classroom requests. Track and give student permissions and enter reading courses Update undergraduate program information on departmental website and student records as needed Work with the Director of Graduate Studies to facilitate all aspects of the graduate application and admissions process including recruiting and interview visits and orientation Manage the graduate program application process. Organize the prospective student pre-visit Skype interviews, and coordinate the prospective student campus visits Plans all events including but not limited to: graduate admissions visits, final public exams, graduate student receptions, scholarly events, etc. Coordinates all logistics including but not limited to travel, hotel, campus space and catering, and assists with payments of honorarium and travel reimbursements for guests; updates department and other university calendars with current event information. At the department manager's instruction, plans and implements other department events such as the lecture series, faculty conferences, retirement dinners and interdepartmental gatherings Oversees labor accounting for enrolled and visiting students, fellowships, awards and stipends; Oversight of budget information regarding stipends, fellowships payments, Teaching Assistants (TA), student reimbursements for conferences and book grants, summer funding using SAFE, payments for enrollment and travel expenses for students Assist Department Manager/Chair with other projects as assigned Qualifications ESSENTIAL Bachelor's Degree or equivalent education and experience 3+ years of related work experience Excellence in writing, including but not limited to accurate production of emails and word documents Excellence in creating, reading, and managing accurate spreadsheets Excellence in reviewing all work for errors and correcting them Willingness to pitch in as requested by department manager Willingness to learn new technology on a regular basis Must be highly organized and able to multi task efficiently Ability to work independently Ability to problem solve including identifying problems and researching solutions to them Willingness to work 1 or 2 holiday and/or evening events per term Ability to handle confidential and sensitive information with discretion Strong interpersonal skills with the ability to work with diverse groups Maintains working relationships with other departments at the university PREFERRED Knowledge of Princeton specific software programs such as CAP/CUP, Princeton Prime, Canvas, SAFE, Labor Accounting, Drupal Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly. If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above. The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information. Standard Weekly Hours 36.25 Eligible for Overtime No Benefits Eligible Yes Probationary Period 180 days Essential Services Personnel (see policy for detail) No Physical Capacity Exam Required No Valid Driver's License Required No Experience Level Associate #LI-CN1 Salary Range $73,000 to $84,000

Details Information Recruitment/Posting Title SR Administrative Assistant Job Category Staff & Executive - Administrative & Support Department Student Affairs - Nwk Overview Posting Summary Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a highly skilled and detail-oriented professional to serve as the Senior Administrative Assistant to the Senior Vice Chancellor for Student Affairs & Special Advisor to the Chancellor. This role spans executive support, project and event management, and office administration and plays a critical role in advancing the priorities of the SVC and supporting the broader mission of Student Affairs and the university. This position is responsible for and not limited to the following: * Provides comprehensive executive-level support, requiring discretion, strategic thinking, and the ability to manage sensitive and complex issues with professionalism * Manages executive calendars, coordinates a high volume of meetings and events, prepares agendas, presentations, and reports, and ensures compliance with university policies related to travel, procurement, expense management, and financial operations * Supports major projects and strategic initiatives, oversees event logistics, and serves as a key liaison to internal and external stakeholders * Interacts regularly with senior executives, faculty, staff, students, alumni, and external partners, requiring a high level of judgment, confidentiality, and professionalism * Manages office operations, including procurement, inventory, IT coordination, and recordkeeping, to ensure accuracy, efficiency, and accountability across business functions FLSA Nonexempt Grade 05 Salary Details Minimum Salary 68278.480 Mid Range Salary 84393.980 Maximum Salary 100509.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits * Life insurance coverage * Employee discounts programs For detailed information on benefits and eligibility, please visit: ************************************************** Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position requires a fully on-site work arrangement. Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * Requires a Bachelor's degree in a related field, or an equivalent combination of education and/or experience * Requires two years (2) of relevant experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices Certifications/Licenses Required Knowledge, Skills, and Abilities * Previous experience working with management at the executive level, preferably within higher education * Ability to exercise exceptional discretion, confidentiality and good judgment in dealing with sensitive issues and information. * Ability to work independently with limited supervision and as a team members * Strong analytical and problem-solving skill * Effective communication skills, both verbal and written Preferred Qualifications * Working knowledge of several information systems and processes. Equipment Utilized * Must have excellent knowledge using Microsoft Office Suite, including Outlook; * Oracle (Procurement, Peoplesoft for payroll, HCM, commitment accounting) * Concur for travel requests, expense reimbursement, and travel card reconciliation. Physical Demands and Work Environment Special Conditions Posting Details Posting Number 25ST2062 Posting Open Date 10/14/2025 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * What is the highest level of education you have completed? * High School Diploma/GED * Associate's Degree * Bachelor's Degree * Master's Degree * Ph.D. * * Do you have two years (2) of relevant experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices? * Yes * No * * Do you have experience working with management at the executive level? * Yes * No * * Have you been in your current position for 6 months? * Yes * No Applicant Documents Required Documents * Resume/CV * Cover Letter/Letter of Application * List of Professional References (contact Info) Optional Documents

Details Information Recruitment/Posting Title Secretary II Job Category Staff & Executive - Healthcare Department UBHC-P - Mom2Mom Overview Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year. Posting Summary Rutgers, The State University of New Jersey, is seeking a Secretary II for the Call Center - Mom2Mom within University Behavioral Healthcare. Under direction, provides a wide variety of secretarial, administrative and general office services to the Call Center program(s). Exercises professional judgment in performance of services and maintains a demeanor complimentary to the program(s). Among the key duties of this position are the following: * Provides secretarial assistance to staff members. * Completes appropriate internal paperwork (paper or electronic) required by Department, UBHC, and University. * Performs typing assignments for Department. * Maintains an accurate filing system to meet the needs of the Department. * Handles internal and external mail for Department. * Performs assigned xeroxing, collating, and distributing of materials required by the Department. FLSA Nonexempt Grade 185 Salary Details The minimum hourly rate is $27.63 Minimum Salary 27.630 Mid Range Salary 28.130 Maximum Salary 28.970 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits (when applicable) * Life insurance coverage * Employee discount programs Position Status Part Time Working Hours 30 Standard Hours 35.00 Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. Union Description Teamsters 97 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS Qualifications Minimum Education and Experience * Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience. An additional year of experience is required in lieu of the secretarial program. * College credits may be substituted on a year-for-year basis for secretarial experience. * Up to sixty (60) credits may be substituted or two (2) years of secretarial experience. Certifications/Licenses Required Knowledge, Skills, and Abilities * Proficiency in typing and Microsoft Office (Word, PowerPoint and Excel). Preferred Qualifications * Proficiency in Outlook. * Knowledge of PeopleSoft and procurement policies and procedures. Equipment Utilized Physical Demands and Work Environment * Standing, sitting, walking, talking or hearing. * No special vision requirements. * Position requires standing to 1/3 of the time. * Walking under 1/3 time. * Sitting to 2/3 time, reach with hands and arms up to 2/3 time. * Climb or balance under 1/3 time, stoop, kneel, crouch, or crawl under 1/3 time, talk or hear over 2/3 time, requires lifting up to 10 pounds less than 1/3 time. * May require sitting up for several hours in one place. * Moderate noise (examples: business office with computers and printers, light traffic). * May be required to work evening and weekends at various locations depending on office needs. Special Conditions Posting Details Posting Number 25ST2311 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Piscataway (RBHS) City Piscataway State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * Did you graduate from an accredited program in secretarial studies and have three years of full-time secretarial experience or do you have four years of secretarial experience? * Yes * No * * Are you proficient in Microsoft Office (Word, PowerPoint and Excel)? * Yes * No Applicant Documents Required Documents * Resume/CV Optional Documents * Cover Letter/Letter of Application

Details Information Recruitment/Posting Title Staff Assistant Job Category Staff & Executive - Administrative & Support - General Department RSDM-Orthodontics Overview New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey is seeking a Staff Assistant within the Rutgers School of Dental Medicine, Orthodontics Department. The primary purpose of the Staff Assistant is to provide data collection in support of clinical / business operations and to help identify compliance vulnerability. In conjunction with the department's Financial Coordinator, the incumbent will help support patient counseling of financial obligations/requirements. Among the key duties of this position are the following: * Supports the Senior Management Assistant with all aspects of clinical and administrative operations. * Serves as a point of contact in absence of the Financial Coordinator and/or the Reception Area Staff and assist with patient inquiries. * Generates and reviews daily department compliance reports and follow through with corrective action. Provides recommendations to minimize compliance risk. * Supports administration team with data and image storage to meet compliance demands, including managing storage and HIPAA-compliant destruction of patient models. * Generates and reviews appointment no-show, recall and inactive reports and contact patients to schedule the next appointment or recommend dismissal. * Compiles Patient Master List to track patient aging (time in treatment). * Coordinates departmental chart audit review to ensure compliance. Ensure notes are entered, and coordinate with Postgraduate Residents to ensure that treatment notes are entered into and approved. * Supports the patient screening session by providing financial counseling (requirements and obligations). FLSA Exempt Grade 17S Salary Details Minimum Salary 49883.000 Mid Range Salary 59362.000 Maximum Salary 69920.000 Offer Information Benefits Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement This position requires a fully on-site work arrangement. Union Description HPAE 5094 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * Associates degree in health, science or business discipline and two (2) years of progressive clerical and/or front desk experience, preferably in a clinical or university setting. Certifications/Licenses Required Knowledge, Skills, and Abilities * Must be computer literate with proficiency and working knowledge of database and reporting tools. Microsoft Word, Excel, Access, PowerPoint and Adobe skills are required. * Strong communication and interpersonal skills and the ability to develop and foster a cohesive, team-oriented culture within the Department. * Demonstrated outstanding human relations and the ability to function in a team environment are required. * Capability of handling confidential and sensitive material and interactions. * Excellent organizational skills, the ability to work independently with a high level of accuracy, manage multiple priorities simultaneously, and exercise discretion in obtaining and providing factual and confidential information. * Excellent interpersonal and communication skills (both written and verbal) are essential, with the ability to interact effectively with all levels of the University. * Knowledge of dental terminology. Preferred Qualifications * Bilingual (Spanish/Portuguese) preferred but not necessary. Equipment Utilized Physical Demands and Work Environment PHYSICAL DEMANDS: * Sitting, standing, walking, reaching, talking and hearing. * No special vision requirements. * Ability to lift 10 lbs. WORK ENVIRONMENT: * Office and clinic setting. Special Conditions Posting Details Posting Number 25ST1913 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Newark (RBHS) City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have an Associates degree in health, science or business discipline and two (2) years of progressive clerical and/or front desk experience? * Yes * No Applicant Documents Required Documents * Resume/CV Optional Documents * Cover Letter/Letter of Application * List of Professional References (contact Info)

Details Information Recruitment/Posting Title Secretary II Job Category Staff & Executive - Healthcare Department UBHC-Outpatient Prog-New Brunswick Overview Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year. Posting Summary Rutgers, The State University of New Jersey, is seeking a Secretary II within the Outpatient Services of Rutgers University Behavioral Healthcare. Under the supervision of the Office Manager, the Secretary II provides administrative and general office services to the Unit. Among the key duties of this position are the following: * Performs typing assignments (ex. outreach letters for clients who read Spanish) for Department in English and Spanish as needed. * Completes typing assignments with 90-95% accuracy as observed by supervisor and indicated by feedback from staff. * Ensures completion of typing assignments in accordance with established department format as observed by supervisor and feedback from staff. * Proofreads and corrects grammatical usage within 90-95% accuracy as observed by supervisor and feedback from staff. * Submits typing assignments within pre-established time frames as noted by supervisor and feedback from staff. FLSA Nonexempt Grade 185 Salary Details Minimum Salary 27.630 Mid Range Salary 28.130 Maximum Salary 28.970 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits (when applicable) * Life insurance coverage * Employee discount programs Position Status Full Time Working Hours Standard Hours 35.00 Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement. Union Description Teamsters 97 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS Qualifications Minimum Education and Experience * Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience required. * An additional year of experience is required in lieu of the secretarial program. * College credits may be substituted on a year-for-year basis for secretarial experience. * Up to sixty (60) credits may be substituted for two (2) years of secretarial experience. Certifications/Licenses Required Knowledge, Skills, and Abilities * Proficiency in typing and word processing skills required. Proficiency in Microsoft Office required. * Bilingual skills (English/Spanish) required. Preferred Qualifications * Knowledge of Banner and procurement policies and procedures preferred. Equipment Utilized Physical Demands and Work Environment PHYSICAL DEMANDS: * Position requires standing to 1/3 of the time; requires walking under 1/3 time; requires sitting to 2/3 time; reach with hands and arms up to 2/3 time; climb or balance under 1/3 time, stoop, kneel, crouch, or crawl under 1/3 time, talk or hear over 2/3 time, requires lifting up to 10 pounds less than 1/3 time. WORK ENVIRONMENT: * Moderate noise (examples: business office with computers and printers, light traffic). Special Conditions Posting Details Posting Number 25ST2350 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Piscataway (RBHS) City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * Did you graduate from an accredited program in secretarial studies plus have three (3) years of full-time secretarial experience or additional year of experience in lieu of the secretarial program or have college credits that may be substituted on a year-for-year basis for secretarial experience or up to sixty (60) credits may be substituted or two (2) years of secretarial experience? (Open Ended Question) * * Are you Bilingual in English/Spanish? * Yes * No Applicant Documents Required Documents * Resume/CV Optional Documents * Cover Letter/Letter of Application * Certifications/Licenses

Details Information Recruitment/Posting Title PPL Secretary Job Category AFSCME 1761 (COLT) Department GSAPP - Center for Adult Autism Srvcs Overview At the Rutgers University Graduate School of Applied and Professional Psychology, we provide the nation's highest quality doctoral education and training, which develops outstanding practitioners and fosters personal leadership to advance the practice and field of professional psychology. Since the establishment of our Psychological Clinic in 1929 and the school's founding in 1974, we have become the "gold standard" in the education and training of qualified and competent direct-service psychologists. The mission of GSAPP is threefold: education, research/scholarship, and public service. Its goal is to prepare well-educated, qualified, and competent direct-service psychologists who have a special commitment to direct community involvement and to underserved populations-professionals who can integrate scientific knowledge with innovation in the delivery of psychological services to individuals, families, groups, and organizations. Professionals receiving a doctoral degree in psychology should be capable of extending psychological knowledge and exhibiting the high level of analytic skills and theoretical understanding needed to use existing and emerging psychological knowledge. Posting Summary Rutgers, The State University of New Jersey is seeking a PPL Secretary for the Center for Adult Autism Services within the Graduate School of Applied and Professional Psychology (GSAPP). Among the key duties of the position are the following: * Provides administrative and operational support for the Ticket to Work program, compliance functions within the Division of Developmental Disabilities (DDD), and benefits counseling services through the Division of Vocational Rehabilitation Services (DVRS). * Ensures accurate participant onboarding, documentation maintenance, and timely submission of Ticket to Work payments. * Supports DDD compliance by maintaining audit-ready records and tracking regulatory deadlines. * Provides benefits counseling to external clients, helping them understand how employment impacts their public benefits and guiding them through available work incentive programs. * Handles marketing, promotion, and maintaining our social media of the RCAAS and their individual units. * Provides confidential and coordinating secretarial/clerical support to a university administrator or office. * Arranges meetings and associated logistics. * Designs word processing routines to access, manipulate, and transmit files for specific uses and performs a variety of additional advanced and basic word processing assignments. * Provides information; greets and directs visitors to proper destination; arranges schedules, appointments, and reservations; distributes mail; takes dictation; maintains records and files; and performs related duties. FLSA Nonexempt Grade 13 Salary Details Minimum Salary 39179.030 Mid Range Salary 45960.070 Maximum Salary 53028.060 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits (when applicable) * Life insurance coverage * Employee discount programs Position Status Full Time Working Hours 35 Standard Hours 35.00 Daily Work Shift Day Work Arrangement Union Description AFSCME - Local 1761 COLT Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS Qualifications Minimum Education and Experience * High school/vocational school education or equivalent and at least three (3) years of any equivalent combination of: secretarial experience, college-level study, advanced secretarial training, or clerical experience, provided secretarial experience accounts for at least one year of any such combination. Certifications/Licenses Required Knowledge, Skills, and Abilities * Demonstrated data entry/word-processing/typing skills and working knowledge and the ability to use basic spreadsheet, word-processing, database software, and/or email. * Shorthand, stenographic, and/or machine transcription skills. * Strong organizational and time management skills. * Proficiency in Microsoft Office Suite and data management systems. * Ability to handle sensitive information with discretion. * Effective communication and client service skills. Preferred Qualifications * Familiarity with the Ticket to Work program, Social Security, Medicaid, vocational rehabilitation and work incentives. * Familiarity with the compliance procedures for Division of Developmental Disability. * 2+ years of administrative experience, preferably in human services or healthcare. * Familiarity with DDD regulations and Ticket to Work program guidelines. * Benefits Counseling Certification. * Ability to complete and maintain a Benefits Counseling Certification. * Ability to pass suitability and Social Security Trainings to have and maintain Ticket Portal Access. * Associate Degree. Equipment Utilized * Microsoft Office (Word, Excel, Outlook). * Ticket to Work Portal. * Document scanning and filing equipment. * Secure email and data portals. * Marketplace. * HCM an I-9 Guardian E-Verify. Physical Demands and Work Environment * Primarily office-based. * Requires sitting, and typing. * Must be able to manage multiple tasks in a fast-paced environment. Special Conditions Posting Details Posting Number 25ST2329 Posting Open Date 11/06/2025 Special Instructions to Applicants Message to AFSCME Local 1761 (COLT) members ONLY: To apply, an application or resume must be submitted no later than 9:00 a.m. on Friday, 11/14/2025. Although AFSCME Local 1761 (COLT) members have priority consideration, outside applications are accepted as well. Regional Campus Rutgers University-New Brunswick Home Location Campus Douglass (RU-New Brunswick) City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have a High school/vocational school education or equivalent and at least three (3) years of any equivalent combination of: secretarial experience, college-level study, advanced secretarial training, or clerical experience, provided secretarial experience accounts for at least one year of any such combination? * Yes * No * * Are you currently a member of AFSCME 1761 (COLT)? * Yes * No Applicant Documents Required Documents * Resume/CV * Cover Letter/Letter of Application * List of Professional References (contact Info) Optional Documents

Details Information Recruitment/Posting Title Administrative Assistant Job Category Staff & Executive - Administrative & Support Department Office of Communications - Nwk Overview The Rutgers University- Newark (R U-N) Office of Communications reports to the RU-N Chancellor's office. We oversee external and internal communications, public/ media relations, brand identity, communications/marketing strategy, the core RU-N website, social media, and community engagement projects for the university. Posting Summary Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant. Reporting to the Assistant Director of Communications and Marketing, the Administrative Assistant provides administrative and financial support for the Office of Communications. This position is responsible for and not limited to the following: * Coordinating and administering office operations, including preparing transactions, scheduling meetings, monitoring reports, tracking payroll, reconciling discrepancies, managing the invoicing system, and liaising with vendors and stakeholders * Managing projects by creating detailed plans and schedules, conducting research, producing reports and marketing materials, and following up with team members to ensure deliverables are achieved on time and within resources * Performing professional work that requires knowledge of administrative and project management practices, as well as the application of unit concepts, theories, and terminology * Working under direct supervision with specific instructions on routine or semi-routine tasks, with work reviewed upon completion * Supporting the mission, vision, and goals of the Office of Campus Communications, with responsibilities aligned to the Administrative Assistant role in achieving unit objectives FLSA Nonexempt Grade 03 Salary Details Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits * Life insurance coverage * Employee discounts programs For detailed information on benefits and eligibility, please visit: ************************************************** Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing * Also requires good communication skills and computer literacy Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications * Knowledge of Rutgers University enterprise systems * Experience in database design and maintenance * Proficiency in Microsoft Office * Prior experience in higher education administration and project management Equipment Utilized * Microsoft Office, Oracle, SciQuest, people Soft, eVerify, ROCS, Discoverer, Course Scheduling System, EMS, IMS, Sage 300, Blackboard, Tableau, Adobe Photoshop, HTML, Archibus (space management) Physical Demands and Work Environment Special Conditions Posting Details Posting Number 25ST2115 Posting Open Date 10/15/2025 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark, NJ State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * What is the highest level of education you have completed? * High School Diploma/GED * Associate's Degree * Bachelor's Degree * Master's Degree * Ph.D. * * Do you have a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing? * Yes * No * * Have you been in your current position for 6 months? * Yes * No Applicant Documents Required Documents * Resume/CV * Cover Letter/Letter of Application * List of Professional References (contact Info) Optional Documents

Details Information Recruitment/Posting Title Executive Assistant Job Category Staff & Executive - Project/Program Management/Planning Department RWJ-Pediatrics-Meb Overview New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking an Executive Assistant for the department of Pediatrics at the Robert Wood Johnson Medical School. Under the direction of the Senior Director of Administration, the Executive Assistant, provides advanced, diversified and confidential administrative support in the Department of Pediatrics. The Executive Assistant will serve as the primary contact for the Pediatric Leadership team. The Executive Assistant exercises considerable discretion and independent judgement. Assists the Leadership team in handling internal and external activities and special projects as assigned relating to the department. The Executive Assistant will assist with maintaining customer-oriented awareness; responding to needs as they occur to ensure customer satisfaction is met at all times. Among the key duties of this position are the following: * Oversees the administration and organization of the Chair's calendar, including phone log, meetings, preparation of materials, conferences, travel arrangements, and expense reimbursements. Opens, sorts and distributes the mail; prepares and distributes correspondence of a confidential nature. * Reviews incoming correspondence and paperwork to minimize the Leadership's time spent in this activity. Redirects items which do not require the Chair's attention to the appropriate departments within the school. * Independently handles projects as assigned by the Chair, Senior Director and Program Administrator, which is of a confidential nature, containing information relating to union negotiations, compensation related materials, and other union matters. * Maintains comprehensive knowledge of University and Department's policies and procedures. * Handles the development and maintenance of the department's recordkeeping, filing and retrieval systems. * Assists the Program Administrator with the reappointment activities of physicians, CRNAs and Advanced Practice Professionals that involves facilitating the submission and evolution of application and supporting paperwork. FLSA Exempt Grade 26S Salary Details Minimum Salary 87004.000 Mid Range Salary 110062.000 Maximum Salary 133119.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits (when applicable) * Life insurance coverage * Employee discount programs Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. Union Description MPSC - Legacy UMD Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * Bachelors' Degree in Business, Management or a related discipline, plus at least three (3) years of progressively more responsible administrative experience in business, education or health care environment. * Equivalent education, experience and/or training may be substituted for the degree requirements. Certifications/Licenses Required Knowledge, Skills, and Abilities * Excellent writing, organization and communication skills are essential. * Ability to work well with all levels within the organization, including school officials, faculty, staff, students and community physicians and leaders. * Demonstrated ability to be a self-starter who works independently, in addition to being a team player, flexible and able to shift priorities while maintaining a high level of detail when meeting deadlines. Preferred Qualifications * Masters' degree preferred. * Experience with software packages such as Microsoft Office Suite, Banner, Marketplace a plus. Equipment Utilized Physical Demands and Work Environment * Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements. Ability to lift or exert force up to 25 pounds. * Work Environment: Office environment. Moderate noise. Special Conditions * Must be available for special functions, meetings and projects that may be scheduled on or off-site, during regular business hours, evenings or weekends. Posting Details Posting Number 25ST2443 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have a Bachelors' Degree in Business, Management or a related discipline, plus at least three years of progressively more responsible administrative experience in business, education or health care environment? * Yes * No Applicant Documents Required Documents * Resume/CV Optional Documents * Cover Letter/Letter of Application

Details Information Recruitment/Posting Title Executive Assistant Job Category Staff & Executive - Project/Program Management/Planning Department RWJ-Medicine-Chairman's Office-Meb Overview New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking an Executive Assistant for the department of Medicine at the Robert Wood Johnson Medical School. Under the direction of the Chair, the Executive Assistant provides advanced, diversified and confidential administrative and management support for the Chair of Medicine. The Executive Assistant will serve as the primary contact for the Medicine Chair, assist with scheduling, coordinates travel, and processes reimbursements. The Executive Assistant exercises considerable discretion and independent judgement. This position will assist the Chair in handling a broad range of internal and external activities and special projects relating to the department, including working with and supporting the Administrators in the Department, as needed. The Executive Assistant will have high customer-oriented awareness, responding to needs as they occur to ensure customer satisfaction is met at all times. Among the key duties of this position are the following: * Assists the Chair in coordinating and implementing academic, administrative, and operational tasks of the Department, which includes working with and supporting the Sr. Director of Administration, the Executive Vice Chair, and the other Vice Chairs as appropriate. * Serves as the department's point person for RWJMS units, including senior administrators across RWJMS, as well as Department Chairs, Division chiefs, faculty, staff, and trainees. * Reviews incoming correspondence and paperwork to minimize the Chair's time spent on this activity. Redirects items that do not require the Chair's attention to others as appropriate. * Oversees the maintenance and organization of the Chair's calendar, including phone log, meetings, preparation of materials, processing of minutes and to do lists, conference registration, travel arrangements, and expense reimbursements. Opens, sorts and distributes the mail; prepares and distributes correspondence of confidential nature. * Plans and schedules the work of the Department to ensure maximum effective utilization of employees, equipment and materials within budgetary requirements. * Conducts research and studies on assigned matters and prepares reports with background material, providing input and support for policy decisions and formulation. FLSA Exempt Grade 28S Salary Details Minimum Salary 95926.000 Mid Range Salary 121346.000 Maximum Salary 146766.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits (when applicable) * Life insurance coverage * Employee discount programs Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement Union Description MPSC - Legacy UMD Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * Bachelors' Degree in a related discipline required, plus five (5) years of progressively more responsible professional administrative experience in business, education or health care environment. * Equivalent education, experience and/or training may be substituted for the degree requirements. Certifications/Licenses Required Knowledge, Skills, and Abilities * Excellent writing, organization and communication skills are essential. * Ability to work well with all levels within the organization, including school officials, faculty, staff, students and community physicians and leaders. * Demonstrated ability to be a self-starter and problem-solver who works independently, in addition to being a team player, flexible, and able to shift priorities while maintaining a high level of detail when meeting deadlines. Preferred Qualifications * Master's degree preferred. * Working knowledge of Microsoft Office Suite, especially MS Office, PowerPoint, and Teams, as well as software packages such as Concur and PeopleSoft, preferred. Equipment Utilized Physical Demands and Work Environment * Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements. Ability to lift or exert force up to 25 pounds. * Work Environment: Office environment. Moderate noise. Special Conditions * Must be available for special functions, meetings and projects that may be scheduled on or off-site, during regular business hours, evenings or weekends. Posting Details Posting Number 25ST2391 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have a Bachelors' Degree in a related discipline plus five years of progressively more responsible professional administrative experience in business, education or health care environment? * Yes * No Applicant Documents Required Documents * Resume/CV Optional Documents * Cover Letter/Letter of Application

Details Information Recruitment/Posting Title Assistant to the Dean Supervisor Job Category Staff & Executive - Administrative & Support Department Mason Gross Sch Arts-Deans Ofc Overview Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers-New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation's eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers-New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia. Posting Summary Rutgers, The State University of New Jersey is seeking an Assistant to the Dean Supervisor for Mason Gross School of the Arts (MGSA). This position reports directly to the Dean. Among the key duties of the position are the following: * Manages the daily operations and administration of the Dean's Office, including calendar management, travel arrangements, event planning, meeting briefings, conducting research and providing relevant materials, and establishing and maintaining records management systems. * Coordinates, facilitates, and/or implements all programs, policies, and processes related to faculty and staff recruitment and hires, including and not limited to, faculty reappointment, promotion, advancement, tenure, sabbatical, and leave processes. * Provides direction and support to MGSA leaderships and departments with faculty and staff personnel matters. * Manages a variety of complex projects in addition to confidential, executive-level administrative support to the Dean. * Works independently with broadly defined work objectives and few direct instructions. * Maintains a professional demeanor in a confidential, fast-paced, deadline-driven, customer service-focused environment. * Performs work in a manner that furthers the mission of MGSA, Rutgers, and contributes to strategic goals. FLSA Exempt Grade 06 Salary Details Minimum Salary 82166.000 Mid Range Salary 104002.000 Maximum Salary 125837.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits (when applicable) * Life insurance coverage * Employee discount programs Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Day Work Arrangement Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * Bachelor's degree and at least five (5) years of office administration experience. Certifications/Licenses Required Knowledge, Skills, and Abilities * Excellent oral and written communication, organization, and management skills. * Strong computer skills and proficiency with developing spreadsheets, reports, and presentations. * Attention to detail and demonstrated self-motivation. * Demonstrated ability to collaborate in a collegial and cooperative fashion. * Demonstrated ability to maintain strict confidentiality and exercise good judgment. * High level of comfort and strong skills in all forms of communication with a wide variety of internal and external constituents on behalf of the Dean's Office. Preferred Qualifications Equipment Utilized * MS Office Suite, Concur, ROCS, PeopleSoft, E-Verify, SharePoint, Teams. * Must be familiar with or learn the office equipment, software, and specialized programs and/or materials needed to support the effective and efficient performance of this position. Physical Demands and Work Environment * Fast-paced, confidential, customer-service focused environment. Special Conditions * Must be able to work occasional evenings and weekends. Posting Details Posting Number 25ST2429 Posting Open Date 11/24/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Rutgers University - New Brunswick City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have a Bachelor's degree and at least five (5) years of office administration experience? * Yes * No Applicant Documents Required Documents * Resume/CV * Cover Letter/Letter of Application * List of Professional References (contact Info) Optional Documents

The department of Geosciences seeks an administrative assistant to provide full administrative support to eight to ten faculty members and their research groups. This individual will be responsible for duties such (1) managing the purchasing process for lab supplies and equipment; (2) planning and organizing domestic and international travel and processing expense reports; (3) shipment of inbound and outbound equipment and scientific samples; and (4) general administrative support. A cover letter is required. The position reports to the Department Manager and collaborates with other administrative staff in the department. Responsibilities Purchasing * Procure equipment, supplies, and services required to meet the specialized research needs using purchase orders and purchasing cards * Responsible for purchasing-related activities including requisition approvals within delegated threshold, processing of shopping carts, resolving match exceptions, and PO change requests. * Independently advise and coordinate with faculty and staff regarding purchasing policies and procedures * Onboard new suppliers, including international suppliers when necessary * Correspond with suppliers to request quotes, confirm availability, and arrange for delivery * Submit invoices for payment and resolve any issues * Monthly review and monitoring of open PO encumbrances, ensuring procurement obligations are accurate and that POs are closed out on a timely basis. Travel & Concur * Organize and arrange domestic and international travel for individual and groups, including international field work teams working in remote areas. * Support traveler safety by ensuring that they have complied with the travel registration policies and that they have access to resources for safe travel such as communication devices. * Manage and process travel and expense reporting via the Concur system - ensure reporting complies with university and government policies; enter expense details, receipts and ensure proper chart strings are used for allocations and document/backups are sufficient and accurate * Reimburse non-Princeton individuals through non-PO payments as needed. Shipping * Arrange and manage shipments of equipment and scientific samples for research groups, domestically and internationally, including freight shipments when necessary. * Arrange for the importation of scientific samples from international collaborators. * Advise faculty, researchers, and students of policies and processes. Attend training on topics such as export control and the shipment of hazardous materials to keep current with policy changes. * Prepare and obtain import and/or export documentation such as carnet de passage and USDA import permits when needed. * Track shipments in progress and resolve any issues that arise. * Coordinate with the University's custom agents when importing scientific samples or other complicated inbound shipments. * Ensure compliance by closely coordinating with the University's Export Control office and Office of Environmental Health & Safety. General Administrative Support * Assist the grants manager throughout the sponsored research lifecycle, including the proposal process, the interim financial reports, research results support, and grants closeout process. * Maintain and update faculty biosketches, current and pending support documents, and collaborator information for proposals using ORICD and SciENcv * Assist with the monthly grant reconciliation process and with the final award closeout process. * Plan, schedule and support events such as seminar series and special conferences by reserving space, arranging for catering, handling travel for speakers for attendees, and arranging for A/V services * Update faculty and research group web pages as needed; add events to the department web page * Provide backup assistance to other administrative staff in the department; work collaboratively as a team during peak times. Qualifications * 2 to 3 years minimum related experience.• Intermediate level proficiency with Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint. Working knowledge of Google Docs, Gmail, and other Google products is a plus.• Strong analytical and problem-solving skills, attention to detail, ability to take initiative and meet firm deadlines.• Excellent interpersonal and communication skills, work collaboratively as a part of a team, and function in demanding situations is essential.• Demonstrate the highest level of professionalism in welcoming and assisting all constituents.• Excellent organizational skills, the ability to work independently with a high level of accuracy and energy, manage multiple priorities simultaneously, and exercise discretion in obtaining and providing factual and confidential information.Preferred Qualifications * Bachelors degree or equivalent * Familiarity with Princeton University's systems: Information Warehouse, PRIME, Concur, Canvas, EMS, Open Scholar. Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly. If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above. The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information. Standard Weekly Hours 36.25 Eligible for Overtime No Benefits Eligible Yes Probationary Period 180 days Essential Services Personnel (see policy for detail) No Physical Capacity Exam Required No Valid Driver's License Required No Experience Level Entry Level #LI-ZY1 Salary Range $65,000 to $77,000

Details Information Recruitment/Posting Title Program Assistant Job Category Staff & Executive - Administrative & Support Department RWJ-Pediatrics-Meb Overview New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Assistant for the department of Pediatrics at the Robert Wood Johnson Medical School. Under direction, the Program Assistant provides programmatic administrative support for the Department of Pediatrics Chair's office. The Program Assistants provides assistance with program activities for the University's mission. Serves as liaison with various units and administrative offices throughout the University. Among the key duties of this position are the following: * Under the direction of Department Leadership, assists with program activities in accordance with the University's missions of education, clinical care, research, and service. * Assists with the preparation and/or compiles data for special reports, monthly reports, program evaluations, and other related reports within prescribed guidelines. * Provides scheduling support for the pediatric appointments and promotions committee meetings. * Supports volunteer faculty appointments and promotion administrative activities, handles correspondence for paid faculty appointments, and assists in preparing evaluation and promotion packages for review by the Chair and Program Administrator. * Assists in the administrative activities involving the pediatric on call procedures and submission. * Assists departmental timekeeping in Peoplesoft. Ensures accurate weekly additions of timesheets into PeopleSoft and on call payroll activities, including maintaining accurate days remaining report logs. FLSA Exempt Grade 21S Salary Details Minimum Salary 58953.000 Mid Range Salary 70476.000 Maximum Salary 83479.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits (when applicable) * Life insurance coverage * Employee discount programs Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. Union Description HPAE 5094 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * Bachelor's Degree in Business Administration, Social Science or a related discipline, plus two (2) years of related experience in a business office, government agency or university setting required. * Equivalent experience, education and/or training may be substituted for the education requirements. Certifications/Licenses Required Knowledge, Skills, and Abilities * Excellent communication skills for a variety of customers. * Excellent organizational skills. * Database management. * Experience working with internal and external customers needed. * Demonstrated experience with independent thinking and follow through in business office, government or university setting. Preferred Qualifications * Experience working in a University executive office highly desired. * Excellent working knowledge of MS Word, Excel, Access and PowerPoint highly desired. * Experience with creation and deployment of newsletters highly desired. * Experience working with web-based programs, i.e."Contribute" highly desired. Equipment Utilized Physical Demands and Work Environment * Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Ability to lift 25 lbs. * Work Environment: Office environment. Moderate Noise. Special Conditions Posting Details Posting Number 25ST2425 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have a Bachelor's Degree in Business Administration, Social Science or a related discipline, plus two years of related experience in a business office, government agency or university setting? * Yes * No Applicant Documents Required Documents * Resume/CV Optional Documents * Cover Letter/Letter of Application

Details Information Recruitment/Posting Title Program Assistant (Division), Multiple Vacancies Job Category Staff & Executive - Administrative & Support Department RHG-RWJ Clinic Management Overview New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Assistant for the Robert Wood Johnson Medical School. Under the direction of the Program Administrator, the Program Assistant provides administrative and program support for the division. Responsible for the timely completion and efficient flow of required documentation for both administrative and clinical functions needed by the physicians and faculty in the division. Among the key duties of this position are the following: * Assists with day-to-day office responsibilities for the assigned divisions. * Provides administrative support to the assigned division including all correspondence, travel, and check requests. * Responsible for updating credential requests, reapplication appointments, and purchasing related requests. * Documents and processes vacation/conference requests, ad hoc clinic closures, and physician coverage. * Responsible for processing applications, reports, and grants (if applicable) for speakers. * Coordinates all aspects of the speaker's visit including determining program dates, organization of travel arrangements, transportation, and hotel accommodations for speakers coming from out-of-town. FLSA Exempt Grade 21S Salary Details Minimum Salary 58953.000 Mid Range Salary 70476.000 Maximum Salary 83479.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits (when applicable) * Life insurance coverage * Employee discount programs Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement This position requires a fully on-site work arrangement. Union Description HPAE 5094 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * Bachelor's Degree in a relevant field plus two (2) years related administrative and/or program support experience in a business office, government agency or university setting required. * Equivalent experience, education and/or training may be substituted for the education requirements. Certifications/Licenses Required Knowledge, Skills, and Abilities * Must be proficient in Microsoft software (Word, Excel, PowerPoint, Viso and Access Database). Preferred Qualifications * Experience of operational, or financial and/or program management. Equipment Utilized Physical Demands and Work Environment * Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements. * Work Environment: Moderate noise. Multitasking within fast paced environment. Special Conditions * Must pass employee health clearance, Tuberculosis (TB) test and required safety training. Posting Details Posting Number 25ST2142 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: *************************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have a Bachelor's Degree in a relevant field plus two years of related administrative and/or program support experience in a business office, government agency or university setting? * Yes * No Applicant Documents Required Documents * Resume/CV Optional Documents * Cover Letter/Letter of Application

The Princeton School of Public and International Affairs (SPIA) at Princeton University is seeking a full-time Administrative Assistant who will provide a wide variety of administrative support to numerous faculty members who are joint with other departments, visiting lecturers and center directors. The successful Administrative Assistant must demonstrate a high degree of professionalism in a fast-paced environment, exercise independent judgment and strong organizational skills, while being flexible as demands and priorities change. This position collaborates closely with other department staff, as well as colleagues across campus and vendors/collaborators outside the University. Responsibilities Faculty Related /Academic Support • Assemble and collate course materials, manage information and readings on Canvas; place and process orders for books, articles, and desk copies; order and coordinate the AV equipment for classrooms; distribute and collect papers and exams. Financial Support • Arrange travel for faculty members, including class trips and external class speakers; process travel reimbursements; reconcile faculty research accounts. •Support faculty with greater university-wide commitments by assisting with needs relating to visitor/guest travel and lodging, space and catering reservations, conference support, and more. • Prepare and substantiate monthly expense reports in Concur. • Set up contracts, requisitions, and purchase orders; onboard suppliers. • Order supplies and place orders via Princeton Marketplace or use a University-issued credit card within budgetary limits in accordance with University policy. Center Support • The administrative assistant will support the Center for the Study of Democratic Politics and affiliated colleagues with conferences and weekly lunch seminars. Working closely with the Center Program Coordinator, this will include hotel, car, and travel arrangements, ordering meals, preparing materials and name tags, tracking RSVPs, managing registration and lunch tables, AV support during the events, reimbursements for visitors, and contact speakers regarding the logistics for their speaking engagement. Conferences may occur two or three times a year outside business hours. • Order and maintain supplies for center lounge. Stock beverages and weekly bagel order. Help maintain clean common spaces, such as coffee machines, lounge, and conference room. • Assist CSDP fellows and affiliated graduate students and researchers, who have research grants, with expenditures and gathering research reports. Other Departmental Support • Manage the hiring process for research assistants and casual employees which includes posting position in JobX and approve timesheets bi-weekly. • Manage web pages for faculty or center updates. • Utilize web-based programs for appointment scheduling, accounting reports, document sharing. • Draft and edit correspondence, handle reference letters, and assist with research related activities. • Provide backup support to other assistants. Qualifications Essential Minimum Required Knowledge, Competencies and Abilities • High School diploma or GED • Three to five years of related experience, especially with financial tasks. • Excellent organizational skills to balance a variable workload, the ability to work independently, work under pressure, be a great team player, and meet simultaneous deadlines. • Strong analytical and problem-solving skills, attention to detail, action oriented, a sense of humor and strong integrity are essential. • Must have excellent interpersonal and communication skills (both written and verbal) and the ability to exercise discretion in obtaining and providing factual and confidential information. • Proficient in Microsoft Office applications such as Word, Excel, and Outlook; must have the ability to learn about other software packages and web programs and should be adaptive to ongoing changes in technology and procedures. Preferred Knowledge, Skills, Abilities, Experience, and Other Education • Knowledge of Princeton University's systems, such as Canvas, Prime, and Concur. • Bachelor's degree preferred. Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly. If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above. The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information. Standard Weekly Hours 36.25 Eligible for Overtime Yes Benefits Eligible Yes Probationary Period 90 days Essential Services Personnel (see policy for detail) No Physical Capacity Exam Required No Valid Driver's License Required No #Ll-DP1 Salary Range $55,000 to $61,000

This role provides academic and administrative support for the Department of Operations Research & Financial Engineering, serving both graduate and undergraduate programs. It also supports assigned faculty and their research activities. A key aspect of the position involves planning and coordinating student events that encourage engagement and contribute to a dynamic academic community. Responsibilities Program Support Assist with course updates in PeopleSoft as well as classroom assignments via CARS Assist with course waitlists during add/drop periods. Conduct pre-req checks for all courses with these requirements. OQDS Certificate program - monitor the OQDS email, add students to the program and perform other tasks as required such as tallying students' course fulfilments and obtaining thesis due dates from other departments (for the OQDS IW requirement). Assist with Labor Accounting application for graduate student academic year and summer support. Assist with updating the department academic program publications and distribution. Financials - Responsibilities include accounting, reconciliation and assistance with undergraduate senior thesis funding, mentor funds, summer travel fellowships, and other special student fund accounts. Assist students with Concur expense reports for travel and expense reimbursements. Program Space - Assist with the coordination of room assignments and key distribution for office hours, exams, etc. Check graduate offices as well as rooms used for office hours for cleanliness. Complete inspection prior to meetings and after meetings to ensure room is returned to order. Faculty Support Provide general administrative support duties for assigned faculty and their research groups. Scheduling assistance which includes calendaring, conference calls and meeting space reservations. Arrange for phones/laptops for international travel. Assist with faculty activities reporting, scanning and copying. Make faculty and guest travel accommodations and process reimbursement requests. Manage and process travel and expense reporting via the Concur application - ensure reporting is in compliance with Princeton University and government policies. Follow-up on funds due to PU from host reimbursements and travel grants. Maintain and reconcile monthly travel and expense credit cards. Provide administrative support to the visiting guest teaching faculty as well as visiting students as needed. Events Coordinate and facilitate numerous department events including timely preparation and cleanup. Example of various events undergraduate welcome reception, academic expo, “Hospitable” study breaks, open house, exploring engineering, Princeton preview, reunions alumni reception, class day, senior thesis symposium. Coordinate graduate affairs department events such as the graduate welcome reception, FPO receptions, graduate admit visit day, faculty presentations, and faculty and student socials. General Work with other colleagues in the department as a team and provide coverage when possible. Special projects as assigned by the department manager or the academic administrative offices. Engage in training programs, informational sessions, webinars, and other similar activities to remain current with the most recent guidelines essential for the effective execution of job responsibilities. Other departmental administrative support such as mail distribution, kitchen organization, campus deliveries, etc. Qualifications Minimum of 3 years related experience Proficiency in Microsoft applications, including Outlook, Word and Excel Training and experience from which comparable knowledge and demonstrable abilities have been acquired. Demonstrate successful organizational and interpersonal skills; including written and verbal communications with faculty, students, researchers and staff at all levels Possess a service-oriented and proactive approach with great attention to detail Demonstrated ability to multi-task, prioritize and work independently in a fast-paced environment Demonstrated ability to exercise independent judgement and make decisions based on established policies and procedures Willing to work independently and as part of a team Preferred Skills: Experience working with faculty in a higher education environment Experience with PeopleSoft, Concur, and Canvas software applications a plus, but not required Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly. If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above. The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information. Standard Weekly Hours 36.25 Eligible for Overtime No Benefits Eligible Yes Probationary Period 180 days Essential Services Personnel (see policy for detail) No Physical Capacity Exam Required No Valid Driver's License Required No Experience Level Entry Level #LI-ZY1 Salary Range $59,000 to $69,000

The mission of Princeton University Department of Athletics is to strive for excellence in academics and athletics, while embracing equity in opportunity, good sportsmanship, and ethical conduct. The role of the Assistant Diving Coach and Operations Assistant is to provide a quality varsity program that will challenge and develop the physical, mental and personal abilities of student-athletes of a Division I program. This position is temporary. Responsibilities Responsibilities include coaching and administrative duties. There will be office work and other duties as assigned. Qualifications Background/understanding of intercollegiate swimming and diving required. Ability to work early morning, nights and weekends required. Willingness to travel to away competitions. Ability to work within the framework of the Department of Athletics administration and coaches. Ability to communicate effectively with students, faculty, administration, staff and alumni. Ability to uphold the commitment to Department of Athletics mission and values of Education Through Athletics, i.e., an understanding of the fundamental role that intercollegiate athletics, properly implemented, can play in the educational development of our student-athletes. Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly. If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above. The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information. Standard Weekly Hours 0.00 Work Schedule, If Other Than Standard Hours Nights and weekends required. Eligible for Overtime Yes Benefits Eligible No Probationary Period N/A Essential Services Personnel (see policy for detail) No Physical Capacity Exam Required No Valid Driver's License Required No #LI-LO1 Salary Range $22.00 Minimum Hourly Rate

The Department of Mechanical and Aerospace Engineering is seeking a detail-oriented and proactive Operations Assistant to support the department's academic, administrative, and research functions. Key responsibilities include coordinating travel and expenses, managing calendars and meetings, assisting with research submissions and purchasing, and providing logistical support for events and student programs. The ideal candidate will be a collaborative team player with strong organizational skills and the ability to manage multiple priorities in a dynamic environment. This position plays a key role in ensuring smooth day-to-day operations and supporting the department's mission. Responsibilities Provide general administrative support for faculty, research groups, and visitors Prepare and process expense reimbursements and Concur reports for faculty research groups. Plan and schedule special events and meetings Provide on-site support for MAE events and programs, including setup and logistics Coordinate and complete day-to-day operational processes, including data entry, tracking, and filing. Ordering of supplies, office maintenance requests, and facilities coordination Maintain webpage content and update group Use University systems and reports to provide accurate and up-to-date Support budget and purchasing processes as needed Assist with student participants, communications, and coordination of student Provide backup assistance to other support staff in the Other duties and special projects as assigned. Qualifications Required Qualifications Experience in a relevant academic or business position. Education: High School or equivalent Excellent organizational skills, ability to work independently, to manage multiple priorities simultaneously, and to exercise discretion when handling confidential information. Exceptional interpersonal and communication skills, written and oral, including the ability to interact effectively with all levels of the University. Intermediate level proficiency with the Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint. Strength in proofreading and editing documents, reports, and websites. Preferred Qualifications Bachelor's degree Three-plus years of related experience with proven administrative abilities. Knowledge of Princeton University policies, procedures and systems, Information Warehouse, Canvas, Concur, grants.gov, COEUS. Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly. If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above. The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information. Standard Weekly Hours 36.25 Eligible for Overtime Yes Benefits Eligible Yes Probationary Period 90 days Essential Services Personnel (see policy for detail) No Physical Capacity Exam Required No Valid Driver's License Required No #LI-ZY1 Salary Range $55,000 to $61,000

The Research Collections & Preservation Consortium (ReCAP) seeks a dependable and energetic individual to help process and maintain library materials in its high-density shelving facility. Library items sent to the ReCAP facility are sorted, shelved, scanned, retrieved and refiled for each of its member institutions. The individual will be part of a team that rotates responsibilities on a daily basis. At ReCAP, the duties of the Shelving Facility Assistant will revolve around different aspects of two core functions: accession incoming library material into permanent storage; and circulate items held at the facility upon request. ReCAP is a partnership of Princeton University, Columbia University, Harvard University, Yale University and The New York Public Library. The ReCAP facility encompasses eight shelving modules, a cold storage film vault, and a 25,000 square foot processing center. The facility resides on the Forrestal Campus of Princeton University in Plainsboro, NJ, and its current holdings of over 18 million items makes it the largest preservation repository in North America under one roof. ReCAP adds more than 450,000 items annually, and fulfills over 200,000 physical and 20,000 scan requests per year on behalf of, its partners. Responsibilities The ReCAP shelving facility assistant will rotate daily among the various tasks listed below: Accession new items - Unpack delivered material from truck. Assemble and label cardboard book trays. Sort material by library, type and size into appropriate trays. Accession and verify material by scanning barcodes into the shelving facility's inventory management system (IMS). Shelve trayed and non-trayed material in the high-density shelving modules. Circulate items - Use IMS to process item and scan requests of stored materials. Create work orders, retrieve items using automated lift, sort by library destination and verify material is shipped to the proper location and check it out. Upon return, check material back into facility using the IMS. Scan in items to update status, sort by storage location, and reshelve material using handheld scanners and automated lift. Document Delivery/EDD fulfillment - Interpret and fulfill document delivery requests after retrieval. Using instructions provided by requestor or library, identify chapter, section or page sequence to be processed. Digitize pages using flatbed, overhead or microfilm scanners. The request is transmitted to the requestor's email address via scan software. Qualifications Essential: High school diploma or GED with 1-3 years of related work experience General knowledge of basic computer operation and accurate keyboarding skills Experience should demonstrate good communication, organization, and excellent interpersonal skills Work history should indicate excellent attendance and punctuality Ability to work a schedule that may rotate to accommodate work demands Ability to work independently and in team environments, with rotating tasks Ability to regularly lift heavy loads of 40 lbs. and up to 60 lbs. on occasion Ability to perform strenuous and repetitive tasks with care and accuracy Comfortable occasionally working in cooler temperatures or at heights up to 30 feet Preferred: Documented warehouse environment or library experience preferred Previous automated lift experience preferred Barcode and/or document scanner experience preferred *The final candidate will be required to complete a pre-employment physicality assessment and become certified in the proper use of an automated lift. Hours: Monday - Friday: 7:30 a.m. to 4:00 p.m. Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly. If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above. The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information. Standard Weekly Hours 40.00 Eligible for Overtime Yes Benefits Eligible Yes Probationary Period Per union contract Essential Services Personnel (see policy for detail) No Physical Capacity Exam Required Yes Valid Driver's License Required No Union Code LIB-Amer Fed State County Mun Emps #LI-NC1 Salary Range $22.84 Minimum Hourly Rate

The mission of Princeton University Department of Athletics is to strive for excellence in academics and athletics, while embracing equity in opportunity, good sportsmanship, and ethical conduct. Responsibilities The Department of Athletics is seeking a casual hourly Athletic Fundraising Office Assistant. Reporting to the Senior Associate Director of Athletics for Advancement, the athletic fundraising office assistant will provide administrative support that includes report generation, newsletter templates, event preparation and day-of event staffing support for the Athletics Friends Groups and Princeton Varsity Club, and other duties as assigned. The assistant will serve as a key support for the entire athletic fundraising office, including primary areas such as communications, events, reporting and stewardship. The assistant will also work with Campus Recreation as a liaison for club sport communications and alumni and donor outreach. Qualifications Qualified candidates must possess excellent written, oral and interpersonal communication skills along with discretion, good judgment, and a commitment to keep confidentiality of all data related to Princeton and its alumni and donors. A Bachelor's degree and two to four years of professional higher education development-related experience is preferred. Ability to work nights and weekends (as needed) is preferred. Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly. If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above. The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information. Standard Weekly Hours 0.00 Work Schedule, If Other Than Standard Hours Nights and weekends required. Eligible for Overtime Yes Benefits Eligible No Probationary Period N/A Essential Services Personnel (see policy for detail) No Physical Capacity Exam Required No Valid Driver's License Required No #LI-LO1 Salary Range $20.00 Minimum Hourly Rate