Sr. Administrative Associate (Center for Pediatric Bioethics)
Principal administrative clerk job in Washington, DC
As a global leader in the advancement of pediatric health, Boston Children's is committed to work that often challenges the limits of what is possible. The Center will be a resource for faculty, staff, patients and families, and a home for advocacy and new thinking across all aspects of pediatric healthcare delivery. The center will enable scholarship and education, training for future leaders in pediatric bioethics and establish Boston Children's as a leader in pediatric bioethics nationally and worldwide. This is a part-time (Mon-Fri, days, 20 hours/week), hybrid position, based in Boston.
Key Responsibilities:
Coordinates administration of departmental fellowship and/or residency programs, training grants, and related programs. Records and monitors receipt of application materials and schedules interviews. Communicates with applicants, other hospital departments, and institutions by phone or in writing to assess status of applications/appointments and exchange information. Collects, prepares, routes and tracks required appointment, credentialing and licensure documents. Compiles and maintains related files and records.
Leads and directs provision of administrative support services for the Center. Recommends, implements and maintains internal office systems and procedures. Recommends and assists in development and implementation of departmental administrative policies and procedures.
Schedules appointments and meetings and maintains Executive Director's calendar. Reserves meeting locations, orders needed supplies and services, and prepares agenda and other materials. Prepares travel arrangements, including airline reservations and hotel accommodations, as necessary.
Plans, prepares, and organizes logistic and administrative requirements for seminars, conferences, and other special programs or events. Obtains and organizes planning information, prepares or orders publicity materials and advertisements, reserves event location(s), and secures necessary supplies, equipment, and services. Prepares program syllabus/schedules, collects and organizes teaching materials, receives and records registration forms and fees, and monitors expenses.
Transcribes and types from recorded dictation, shorthand or rough draft correspondence, reports, manuscripts, charts, and other materials for clinical, administrative, or research purposes, including highly complex and/or confidential financial/business documents. Edits and updates CVs of Executive Director and other Center faculty (as determined by the ED), in Harvard format. Proofreads and edits materials for accuracy, consistency, and clarity. Receives and screens correspondence, composing and preparing responses on administrative matters as appropriate.
Organizes and maintains daily administrative operations of department. Prepares periodic reports and documents to comply with hospital, governmental, regulatory, and/or funding agency requirements. Initiates, routes, and tracks administrative forms such as purchase orders, payment requisitions, and physician reappointment forms.
Minimum Qualifications
Education:
High school diploma/GED required.
Experience:
Two (2) years of related experience required.
The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting.
Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.
Administrative Coordinator
Principal administrative clerk job in Bethesda, MD
About the Role:
We are seeking an Office & Administrative Manager to play a crucial role in ensuring the efficient operation of our company's administrative workflow. This position will handle a wide range of administrative, marketing, executive support, and office management functions to support a team of about 10 professionals. Reliability, responsiveness, and attention to detail are paramount in this role.
Key Responsibilities:
Prepare accurate client and prospect materials using established templates, ensuring details such as photos, addresses, and rental rates are correct.
Manage multiple requests from different team members, balancing priorities and meeting deadlines with accuracy and efficiency.
Support office operations by ordering supplies, coordinating mail/shipping, assisting with IT/equipment, and maintaining a clean, organized workspace (including dishwasher and fridge upkeep).
Assist with scheduling, prospecting efforts, special projects, and client deliverables for the leadership team.
Coordinate printing and production of marketing and presentation materials when needed.
Proactively support the team's needs day-to-day, responding quickly to requests and following through on tasks with minimal supervision.
Qualifications:
Bachelor's degree required
2+ years of administrative, client services, or marketing production experience in commercial real estate or professional services
Excellent time management skills and ability to juggle competing priorities
Strong organizational skills, flexibility, and a proactive mindset
Exceptional attention to detail and commitment to accuracy
Ability to follow simple direction and implement it reliably
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite and Adobe products (InDesign/PDF)
Experience with graphic design and marketing deliverable production preferred
Ability to problem solve and use resources (Google/AI) to find solutions
$65,000-$75,000 annually
In-office, 5 days a week
Administrative Coordinator
Remote principal administrative clerk job
Baskervill is an award-winning, multi-disciplinary design firm with offices throughout the country and in Gdansk, Poland. Our Richmond office is currently looking for a detail-oriented Administrative Coordinator to support our growing firm. Administrative Coordinators are trusted partners in matters of day-to-day team support, proposal and contract development and execution, meeting coordination and logistics, data integrity and information management. Sound interesting? Let's talk!
What you'll be doing:
Serve as the primary support for proposal and contract development for both client and consultant agreements and administrative needs, in alignment with the firm's identified risk management protocols
Prepare and proofread team and project-based correspondence and reports
Manage project-related documentation via project database(s) and servers
Serve as a primary project contact in coordination with clients, consultants, contractors, and vendors
Coordinate internal team meetings and in-person client meetings, as required
Consistently meet deadlines, work independently after receiving brief explanations and respond to inquiries in a timely manner
Provide back-up to other Administrative Coordinator teammates and Front Office staff, as needed
Here's what you'll need:
7-10 years of relevant administrative and support experience (or equivalent) required
Experience working for various stakeholders in a team-based setting required
Knowledge and understanding of contracts and legal terminology required
Knowledge and understanding of a project budget as it relates to agreements and project setup
Strong editing and grammatical skills required
In-depth knowledge of Microsoft 365 applications required
Attention to detail, especially with contracts and other legal documents
Experience with Deltek Vantagepoint, Newforma, AIA Catina and Bluebeam Revu preferred
What we offer:
Medical, dental, and vision insurance
Paid parental leave
401K match
Short- and long-term disability
Volunteerism opportunities and support
Flex/remote work
Paid personal time
Paid holiday time
Paid floating holiday
Flex spending account
Competitive salary commensurate with experience and skills
Baskervill is proud to be an equal opportunity employer M/F/Disability/Veteran, and drug-free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any protected status as defined by law. Baskervill will provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause undue hardship.
If you are disabled or otherwise unable to apply online, please mail to: Job#AC4-25-2 Baskervill, PO Box 400, Richmond VA 23218. If you require assistance, you may reach us at ********************** or call ************.
Principal Cloud Administrator
Principal administrative clerk job in Washington, DC
**Join a Team that's Shaping the Future of IT Support** At BAE Systems, we're passionate about delivering innovative IT solutions that enable our customers to achieve their missions. As a **Principal Cloud Administrator** , you'll play a critical role in providing exceptional IT support to the customer. You'll be part of a dynamic team that values innovation, teamwork, and customer satisfaction. If you're a motivated and skilled IT professional looking for a new challenge, we encourage you to apply.
As a Principal Cloud Administrator, you'll be responsible for provisioning, managing, and optimizing cloud services and infrastructure components to support government workloads in secure, compliant environments. You'll maintain, optimize, repair, and recover infrastructure components of the cloud environment, performing routine health checks, performance tuning, and disaster recovery testing to minimize downtime. Your goal will be to ensure high availability, security, and compliance in a multi-cloud or hybrid setup, while coordinating SaaS/PaaS configurations, monitoring changes, and facilitating updates.
By joining our team, you'll have the opportunity to work on exciting projects, collaborate with a talented team, and make a significant impact on the customer's operations. You'll be expected to collaborate with cross-functional teams to implement best practices for cloud governance, automation scripting, and compliance reporting. If you're a motivated and skilled IT professional looking for a new challenge, we encourage you to apply.
**Location Requirement**
The successful candidate must be located within 50 miles of Washington, DC.
\#Castle-Net
**Required Education, Experience, & Skills**
**Required Education, Experience, & Skills**
+ Bachelor's degree in Information Technology, Computer Science, or a related field (or equivalent experience)
+ 6 years of experience in cloud administration, with at least 3 years focused on government or regulated environments provisioning and managing infrastructure
+ Hands-on expertise with major cloud platforms (e.g., AWS, Azure, or GCP Government editions), including IaaS/PaaS/SaaS management and automation tools
+ Active DoD Secret Clearance (must be current and transferable)
+ Strong knowledge of federal cloud compliance standards (e.g., FedRAMP, NIST 800-53) and ITIL practices for service management
+ Proficiency in scripting (e.g., Python, Bash) and infrastructure-as-code for provisioning and monitoring
+ Excellent analytical and troubleshooting skills, with the ability to handle complex repairs and recoveries under pressure
+ **Behaviors that will help someone excel in this role** :
+ Exhibits an exceptional degree of ingenuity, creativity, and resourcefulness
+ Applies and/or develops highly advanced concepts, techniques, and standards
+ Viewed as expert in the field
+ Often acts independently to uncover and resolve issues associated with long-range goals and objectives
**Preferred Education, Experience, & Skills**
**Preferred Education, Experience, & Skills**
+ AWS Certified Solutions Architect - Professional or Azure Administrator Associate certification, with government-specific endorsements
+ Experience supporting large DoD or federal customers, including multi-cloud hybrid environments and SaaS orchestration (e.g., Okta, Microsoft 365 Government)
+ ITIL 4 Foundation or higher certification, with focus on service transition and operations
+ Background in cloud cost optimization tools (e.g., AWS Cost Explorer) and decommissioning processes for legacy systems
+ Master's degree in a relevant field or additional certifications (e.g., CompTIA Cloud , CISSP for secure cloud administration)
+ MCSA, VCP, or VCAP certification
**Pay Information**
Full-Time Salary Range: $115779 - $196825
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
**Principal Cloud Administrator**
**117559BR**
EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression
Administrative Officer
Principal administrative clerk job in Ashburn, VA
Wage: $31.00/ hour 1-3 years experience Serves as the principle assistant to the Site Security Manger in providing security services and related operations to the Microsoft Data Center. Job functions may include client service and problem resolution, service enhancement, Security Operations Center (SOC) systems maintenance, audit compliance, scheduling, system monitoring, log maintenance, access rights maintenance, and training.
ESSENTIAL FUNCTIONS:
1. Serves as primary point of contact to data center Management and security personnel when the Site Security Manager
is unavailable.
2. Trains and certifies all new security personnel and maintains required training documentation. Coordinates with the
Training Manager and with the local supporting Securitas Branches as needed.
3. Ensures all Responders and Control Room Supervisors adhere to policies and Standard Operating Procedures.
4. Acts as Responder or Control Room Supervisor in periods of increased activity or in the case of absent staff.
5. Maintains and troubleshoots on-site security technology.
6. May support other critical infrastructure sites.
7. Recommends corrective actions for security staff to the Site Security Manager.
8. Assists with the delivery of counseling and corrective action as directed by the Site Security Manager.
9. Assists with scheduling, site equipment inspections, and audit compliance.
10. Conducts recurring audits and prepares and submits critical and confidential information directly to client
management team.
11. Maintains required security documentation, ensuring accuracy in accordance with established policies and procedures.
* The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
* All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
* Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
* In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
* All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
MINIMUM QUALIFICATIONS AT ENTRY:
Additional qualifications may be specified and receive preference, depending upon the nature of the position.
MINIMUM HIRING STANDARDS:
* Must be at least 18 years of age.
* Must have a reliable means of communication (i.e., pager or phone).
* Must have a reliable means of transportation (public or private).
* Must have the legal right to work in the United States.
* Must have the ability to speak, read, and write English.
* Must have a High School Diploma or GED.
* Must be willing to participate in the Company's pre-employment screening process, including drug screen and background investigation.
EDUCATION/EXPERIENCE:
Associate's Degree and 4 or more years of responsible experience in the security industry and/or business management, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. Experience in staff supervision desired.
COMPETENCIES (as demonstrated through experience, training, and/or testing):
* Must be able to meet and continue to meet any applicable state, county and municipal licensing requirements for Security Officers.
* Must be able to meet and continue to meet requirements for specific skills, certifications or authorizations specified for the assigned accounts.
* Knowledge of 24x7 security operations and procedures.
* Knowledge of supervisory practices and procedures.
* Skill in staff supervision, including assigning work and providing training and discipline.
* Ability to arrive at logical conclusions with input derived from multiple sources.
* Ability to determine courses of action based on detailed written instructions.
* Ability to provide positive direction and motivate performance.
* Capable of learning a variety of security and safety devices and controls.
* Ability to track and maintain schedule assignments.
* Ability to maintain professional composure when dealing with unusual circumstances.
* Advanced computer skills are mandatory.
* Strong Oral and written communications skills. Must be able to read, write, and understand English. · Strong customer service and service delivery orientation.
* Ability to interact effectively at various social levels and across diverse cultures.
* Ability to be an effective leader and member of project teams.
* Ability to take initiative and achieve results.
* Ability to carry out multiple assignments concurrently.
* Ability to adapt to changes in the external environment and organization.
WORKING CONDITIONS (Physical/Mental Demands):
With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:
* Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
* May be exposed to stressful situations, such as challenging individuals who are in or approaching an unauthorized area.
* Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements.
* May be required to work overtime without advance notice.
* Required ability to handle multiple tasks concurrently.
* Keyboarding, basic computer usage and operating controls.
* Seeing, hearing, speaking, and writing clearly in order to communicate with employees and clients, observe and report incidents, and direct others.
* Frequent sitting, standing and walking, which may be required for long periods of time, and may involve climbing stairs and walking up inclines and on uneven terrain.
* Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling.
* Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds.
* Close vision, distance vision, and ability to adjust focus.
* May be required to use vehicle in the performance of duties.
* On occasion may be required to perform stressful and physical activity.
* Depending upon assignment may be exposed to inclement weather or be required to work in environments or under conditions that require the use of protective gear and devices and/or awareness of personal safety and safety of others.
Securitas is committed to diversity, equity, inclusion and belonging in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic.
##CAHP
Administration Officer
Remote principal administrative clerk job
About the Role Join Team Global Express as an Administration and Operations Support Officer at our Gold Coast site. In this dynamic and fast-paced role, you'll provide high-level administrative and customer service support to ensure smooth day-to-day operations across the freight and logistics network.
This is a full-time position, working Monday to Friday, 9:00am to 5:00pm.
Key responsibilities include:
* Responding to customer and internal enquiries in a professional and timely manner
* Preparing quotes, managing follow-ups, and coordinating delivery bookings
* Investigating delivery issues, damaged freight, and redirections with internal teams
* Reviewing and correcting freight documentation and delivery schedules
* Running daily and weekly reports to support freight planning and operational audits
* Supporting key national accounts with order tracking and communication
* Managing freight appointments, undelivered items, and delivery planning
* Assisting with data entry, rate audits, and internal cost reconciliations as needed
* Providing backup support during peak periods or staff absences
What You'll Bring
* Strong administrative and organisational skills with high attention to detail
* Excellent verbal and written communication skills
* A proactive, customer-focused mindset with a strong sense of accountability
* Confidence using computer systems and handling multiple tasks simultaneously
* A team-oriented attitude with the ability to work collaboratively across departments
* Previous experience in transport, logistics, or a similar fast-paced environment (preferred)
* Flexibility to assist with additional duties and occasional overtime during busy periods
* A professional, reliable, and safety-conscious approach to work
About Team Global Express
Team Global Express (TGE) is an Australian-owned transport and logistics business delivering to Australia and New Zealand. We're not only transforming our operations but striving towards changing the logistics industry and becoming an Environmental, Social, and Governance leader by 2030. To learn more about our story, visit ***************************
Why TGE
We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop.
What we offer
* Competitive salary above industry standards
* Upskilling, training, mentoring and more to support your career development journey
* Fun and practical employee perks and discounts
* Flexible work, including work from home
* Inclusive parental leave policy that supports all parents & carers
* Peer recognition awards acknowledge when you go above and beyond.
An inclusive workplace, works for everyone
We celebrate difference. We are committed to a diverse and inclusive workplace that gives everyone the chance to contribute to a bigger and brighter future with us. As an Equal Opportunity Employer, we welcome and invite applicants of all ages, cultural backgrounds, genders, sexual orientations, people living with disabilities, neurodiverse individuals and Aboriginal and Torres Strait Islander Peoples to apply. Team Global Express acknowledges the Aboriginal and Torres Strait Islander peoples as First Peoples of Australia and the Māori, as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.
Our recruitment process
Applying for a job starts with an online application form, from there you may be invited to complete an online assessment followed by a virtual or in person interview. The last step is undergoing pre-employment checks, which includes a criminal history check and a medical assessment including fitness to work and drug & alcohol screening.
Other things to note
* When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the recruitment process.
* During the recruitment process, please keep an eye on your junk emails and spam folders for updates.
* TGE is listed as one of LinkedIn's Top Companies of 2023 and 2024 in Australia.
Auto-ApplySenior Associate, Fund Administration (Private Credit)
Remote principal administrative clerk job
Our mission is to unlock the full potential of private markets. Privately owned assets like commercial real estate, private equity, and venture capital make up half of our financial ecosystem yet remain inaccessible to most people. We are digitizing these markets, and as a result, bringing efficiency, transparency, and access to one of the most productive corners of our financial ecosystem. If you care about making the world a better place by making markets work better through technology - all while contributing as a member of a values-driven organization - we want to hear from you.
Juniper Square offers employees a variety of ways to work, ranging from a fully remote experience to working full-time in one of our physical offices. We invest heavily in digital-first operations, allowing our teams to collaborate effectively across 27 U.S. states, 2 Canadian Provinces, India, Luxembourg, and England. We also have physical offices in San Francisco, New York City, Mumbai and Bangalore for employees who prefer to work in an office some or all of the time.
About your role
We are hiring a few Senior Associates to join our team. This is an exciting opportunity to join a fast paced start-up environment to help build out Juniper Square's Fund Administration service offering. Juniper Square is on a mission to transform the Fund Administration offering to Private Markets. We are more than a Fund Administrator, we are a Modern Fund Administrator. As a Senior Fund Accountant you will partner with the customer, other members of the fund accounting team, and Investor Services and Fund Administration Onboarding teams to deliver fund accounting and reporting services to Juniper Square's Private Market customers in the Real Estate, Private Equity, and Venture Capital space. You will have a significant opportunity to shape the trajectory of our service offering and in so doing help to deliver a best-in-class experience to our customers. We are a team of values based self-starters with a curious mindset and the motivation to use technology to our advantage so that we are continually iterating and improving on the status quo. This is an opportunity to couple prior education and experience and to learn from some of the best talent in Private Markets.
What you'll do
Support major decisions regarding team buildout and operational policies and procedures
Define and support the implementation of fund administration workflows, applying best practices and process efficiencies
Interface directly with clients to deliver an outstanding client experience
Serve as a technical accounting expert and key advisor on significant business/accounting decisions for the team
Perform accounting, analytical, & financial reporting duties; ensure client and investor reporting is prepared and completed timely and accurately
Review waterfall calculations and capital calls and distributions in accordance with clients' Limited Partnership Agreements
Prepare and review asset- and fund-level performance metrics (IRRs, TVPI, etc.)
Assist in preparing, compiling, and verifying external client and regulatory reporting
Prepare financial information for stockholders/investor reports
Assist with annual audits, including preparation of the initial draft of the annual audit report and related schedules and disclosures; assist with PBC list (Prepared By Client) and tax returns
Research and assist in interpreting the impact of recent accounting developments
Qualifications
3+ years of fund accounting or audit experience with exposure to Private Equity, Venture Capital, Private Credit and/or Real Estate funds
Bachelor's degree in Accounting or related field required.
Investran experience preferred.
Exposure to complex fund structures, waterfall calculations, performance metrics (IRRs), distributions and capital calls calculations
Experience with annual reporting (audited financial statements)
Passion for technology and a desire to use technology to improve business operations
Experience scoping out system requirements and implementing new systems
Strategic thinker with the ability to master both the details and the big picture
Ability to handle many projects at once without losing track of the details
Comfortable with ambiguity, excellent work ethic and likes to take ownership of your work
At Juniper Square, we believe building a diverse workforce and an inclusive culture makes us a better company. If you think this job sounds like a fit, we encourage you to apply even if you don't meet all the qualifications.
Compensation
Compensation for this position includes a base salary, and a variety of benefits. The U.S. base salary range for this role is $95,000 - $100,000. The Canadian base salary range for this role is $90,000 - $110,000. Actual base salaries will be based on candidate-specific factors, including experience, skillset, and location, and local minimum pay requirements as applicable. We are actively hiring for this role in Canada, and offer competitive local pay and benefits. Your recruiter can provide further details.
Benefits include:
Health, dental, and vision care for you and your family
Life insurance and disability coverage
Mental wellness coverage
Fertility and growing family support
Flex Time Off in addition to company paid holidays
Paid family leave, medical leave, and bereavement leave policies
401k retirement savings plan
Healthcare FSA and commuter benefits programs
Allowance to customize your work and technology setup at home
Annual professional development stipend
#LI-BA1
#Juniper-US
Auto-ApplyAdmin Officer - Ballykelly (ASAP Start)
Remote principal administrative clerk job
* Londonderry, County Londonderry * Up to £13.75 per hour * Posted October 27, 2025 Job Role: Administrative Officer Pay: £13.75 per hour (Paid Weekly) Hours: Contracted hours are 8am-8pm Monday to Friday and every 4th Saturday on a rota basis. Currently, staff are working various shift patterns between 9am-5pm Monday to Friday.
Length of Assignment: Until 31/12/2025 (Likely extension)
Start Date: Must be able to start on 22/09/2025
Job Duties:
These roles are telephony based. Main duties include:
* Answering calls within agreed timescales, taking personal responsibility to maximize availability for answering calls and delivering an accessible, effective service.
* Working collaboratively towards delivering and promoting resilience and the ability to work in a pressurised environment.
* Demonstrating excellent verbal and written communication skills.
* Building rapport with colleagues and customers.
* Contributing to a team environment.
* Working accurately within set deadlines and achieving targets.
* Possessing basic IT skills with an aptitude for learning new systems.
* Being organised with good time management skills.
Benefits Include:
* Working From Home
* Flexi Hours
Essential Criteria:
* 5 GCSEs including Maths and English graded A-C (or level 2 equivalent).
If interested, feel free to apply!
RecCoBelfast
Trust Administration Officer II
Remote principal administrative clerk job
WHAT IS THE OPPORTUNITY? This is an entry level Personal Trust Officer position, responsible for administering personal trust accounts such as testamentary/intervivos trusts, foundations and agency accounts in accordance with terms specified in the trust instrument. Under general guidance from the trust team, opens and maintains estates, trusts, agency accounts and guardianships. Become familiar with the governing document to interpret terms, responsibilities and duties of the Bank. Receive guidance in understanding provisions of the documents and strategies associated with the assigned accounts. Develop and maintain relationships with clients to help execute day to day administrative functions. Maintain up-to-date knowledge of account activity by reviewing various reports. Seek guidance on tax and administration issues.
WHAT WILL YOU DO?
* For Trusts where CNB is trustee, reviews and revises paperwork from sales team (e.g., agreements, fee schedules, transfer proxies, receipt of assets, ensure accurate cost basis and tax acquisition dates, obtain any missing information and signatures, etc.). Make corrections and additions to ensure accuracy.
* Prepare new account paperwork, as required.
* Analyze anticipated income to insure sufficient cash is maintained to meet beneficiary distributions, banks fees, trust bills, etc.
* Obtain missing documents from clients.
* For Trust accounts, initiate annual administrative review of accounts. Review files for completed forms, codes, review payments and transactions and for accuracy. Review forms to ensure they are consistent with the Trust Document.
* Produce and review various tax reports for clients and intermediaries. Research tax deficiency notices. Pay estimated taxes and allocates tax payments between principal and income, file returns, and maintains tax calendars. Communicate with Tax Vendor and external intermediaries.
* Gather data for account reconciliation, ensuring distribution requirements are met for charitable trusts, computes distribution amounts for uni-trust accounts and reviews fee agreements between the bank, clients, and Co-Fiduciaries.
* Complete discretionary distribution requests. Submit formal requests to the Trust Officer for approval.
* Coordinate set up, tracking, and monitoring of personal property inventory; real estate, mineral, oil and gas, intellectual properties, and special financial assets. (i.e., notes, loans, partnerships, etc.)
* Provide client service by responding and researching client and colleague inquires by phone, email, and written communications.
* Respond to advisors and intermediaries regarding the administration and maintenance of accounts.
* Fields phone calls from clients and intermediaries.
* Review documents and responses to compliance department, audit and OCC inquiries after research is performed by TA.
* Gather information from clients for projects.
* Prepare draft correspondence letters and memos.
* Maintain new account logs.
* Follow appropriate Regulation 9 process.
* Maintain all appropriate training and continuing education requirements for both internal programs and external licenses and certifications.
WHAT DO YOU NEED TO SUCCEED?
*Required Qualifications**
* Bachelor's Degree or equivalent
* 3+ years of experience in financial services required
* 3 + years of basic computer experience (e.g. Microsoft Word, Excel, Outlook) required
*Additional Qualifications*
* 3+ years of experience in trust administration preferred
* Strong written and verbal communications skills
* Ability to gather, arrange, compile, interpret, analyze, summarize and evaluate information and data to identify opportunities and formulate conclusions and recommended actions
* Ability to set priorities, and objectives
* Trust Certificate and/or CTFA a plus
*WHAT'S IN IT FOR YOU?*
*Compensation*Starting base salary: $71,825 - $114,734 per year. Exact compensation may vary based on skills, experience, and location. This job is eligible for bonus and/or commissions.
*Benefits and Perks*
At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues including:
* Comprehensive healthcare coverage, including Medical, Dental and Vision plans, available the first of the month following start date
* Generous 401(k) company matching contribution
* Career Development through Tuition Reimbursement and other internal upskilling and training resources
* Valued Time Away benefits including vacation, sick and volunteer time
* Specialized health and family planning benefits including fertility benefits, and cancer, diabetes and musculoskeletal support programs
* Career Mobility support from a dedicated recruitment team
* Colleague Resource Groups to support networking and community engagement
Get a more detailed look at our *********************************
ABOUT US
Since day one we've always gone further than the competition to help our clients, colleagues and communities flourish. City National Bank was founded in 1954 by entrepreneurs for entrepreneurs and that legacy of integrity, community and unparalleled client relationships continues today. City National is a subsidiary of Royal Bank of Canada, one of North America's leading diversified financial services companies. To learn more about City National and our dynamic company culture, visit us at **********************************
*INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT*
City National Bank fosters an inclusive environment where all forms of diversity are valued and leveraged to make us a better company and employer. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, veteran status or other basis protected by law.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
*Represents basic qualifications for the position. To be considered for this position, you must at least meet the required qualifications. careers.cnb.com accepts applications on an ongoing basis, until filled.
Unless otherwise indicated as fully remote, reporting into a designated City National location is an essential function of the job.
\#LI-DN1
\#CA-DN1
Senior Lease Administration Associate - Abstractions (Remote, India)
Remote principal administrative clerk job
Job DescriptionDescription:
Job Summary/Mohr Intro.
Mohr Partners, Inc. is looking for a qualified individual to join our Lease Accounting team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients.
Essential Functions
Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client
Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management
Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients
Be responsible for the full scope of Lease Administration abstraction services including:
Coordination of abstractions from transition team
Coordination of abstractions required from regional teams
Project assignment and tracking of QC process
Client/vendor/landlord relationship management
Review CAM and other escalations & real estate tax invoices
Review data entry, validation, and management of lease documents
Review rent variance analysis and rent payment processing
Review Subtenant account management, and billing/collections of third-party tenant rents
Management of project abstraction services
Continuous monitoring, tracking, and reporting of critical dates to client.
Financial analysis and volume trends
Partnership with outsource providers
Invoice preparation
Streamlining current process and driving efficiencies
Approach client and key stakeholder interactions with a Customer First Mindset
Support, exposure, and leadership of other special projects as assigned by manager
Ensure date integrity
Set-up and maintain reminders for portfolios.
Identify potential conflicts in lease or other high-risk item; provide feedback and suggestions on lease language.
Create and conduct audit/year-end reconciliation functions along with tracking savings.
Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies.
Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc.
Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information.
Establish and maintain relationships with both internal/external clients.
Assist in new client set-ups (when needed).
Review abstracts prepared by other team members.
Review and process the monthly rent files for client.
Provide guidance and training to Portfolio Administrators.
Review client estoppels and provide comments on issues or errors (if applicable).
Assist in additional department related projects as requested.
Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications
Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.
Other duties as assigned.
Education & Experience
Qualifications: Any Graduation
Years of Experience: 5 - 8 Years
Visual Lease, Pro Lease, Lease Accelerator and/or Co-Star experience preferred
Proficient with Microsoft Office Suite (Word, Excel, Power Point)
Certificates and/or Licenses
n/a
Other Skills & Abilities
Excellent written and verbal communication skills.
Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
Ability to work independently and within a team to build relationships and interact effectively with business partners and clients.
Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
Understanding of and commitment to client services. Willingness to take on new challenges, responsibilities, and assignments. A desire to work within a diverse, collaborative, and driven professional environment.
Physical Requirements
Involves work of a general office nature
Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day and may involve periods of standing, such as operating at a copier/fax/scanner
Regularly required to talk, hear, and use hands and fingers to write and type
Ability to speak clearly so others can understand you
Ability to read and understand information and ideas presented orally and in writing
Ability to communicate information and ideas in writing and orally so others will understand
Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays
As an MBE with a full inclusion culture, Mohr Partners Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
Requirements:
Must have experience with Airport Leases
Hybrid Sr. Administrative Associate
Remote principal administrative clerk job
Hours: Mon-Fri 8:30 am - 5:00 pm EST Rate of Pay: $17.60 - 18.63 / hour (* denotes an "essential function") * *Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)
* *Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.
* *Utilize appropriate logs and/or tracking software for all administrative support work
* *Ensure that job tickets are properly filled out before beginning work
* *Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle
* *Communicate with team members, lead, supervisor or client supervisor or client on job or deadline issues
* *Meet contracted deadlines for accepting, completing, and delivering all work
* *Troubleshoot basic equipment problems
* *Assist in developing training plans and process maps for the administrative operation
* *Deliver training plans to a team of Admins
* *Serve as a subject matter expert and resource for junior employees
* *Interact with clients in person, over the phone, via video or electronically
* Prioritize workflow
* Performs Quality Assurance on own work and work of others
* Answer telephone, emails, and place service calls when needed
* Adhere to Williams Lea policies in addition to client site policies
* Use equipment and supplies in a cost-efficient manner
Qualifications:
* High school diploma or equivalent education
* Minimum (2) years administrative support experience in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (1) year or more. Formal education and/or training may be considered in lieu of experience
* Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client
* Familiar with other software programs for providing administrative support
* Strong attention to detail; able to work on multiple projects simultaneously
* Must have good organizational skills
* Must be able to meet deadlines and complete all projects in a timely manner
* Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion
* Able to exercise good judgment to make decisions that conform to business needs and policy
* Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
* Ability to maintain professional composure when working with immediate deadlines
* Ability to work both independently and collaboratively as part of a team
* Ability to work in a fast-paced environment
* Ability to communicate professionally both verbally and in writing
* Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
* Must be self-motivated with a positive attitude
* Proven customer service skills are required to create, maintain, and enhance customer relationships
Supervision
* Number and title(s) of direct reports (if any): N/A
* Received: Lead Administrative Associate, Supervisor, Manager
Job relationships
* Internal: This position works closely with administrative associates and administrative services team members
* External: Clients
MUST work any mandatory overtime at the request of management.
Auto-ApplySr. Administrative Assitant
Principal administrative clerk job in Washington, DC
Perform advanced (senior level) administrative support and technical assistance
Interpret and disseminate information concerning division programs and procedures
Coordinate the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents
Coordinate meetings, conferences, and seminars
Develop office policies and procedures as needed
Respond to inquiries regarding technical or administrative regulations, policies, and procedures
Compile and edit data for charts, graphs, and databases, and prepare summaries and/or reports
Assist in researching technical issues
Answer and route phone calls, take messages and greet and direct visitors to the appropriate staff
Research, compose, design, or edit division publications such as brochures, forms, manuals, and reports
Manage and maintain schedules and travel arrangements for managers, directors, and executives
Perform data entry tasks for tracking
Perform data entry tasks into the financial system as required
Prepare, manage and assign requisitions to card holders and track changes
Manage and maintain schedules for managers, directors, and executives
Assist with data quality control
Auto-ApplySr. Administrative Assitant
Principal administrative clerk job in Washington, DC
Perform advanced (senior level) administrative support and technical assistance
Interpret and disseminate information concerning division programs and procedures
Coordinate the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents
Coordinate meetings, conferences, and seminars
Develop office policies and procedures as needed
Respond to inquiries regarding technical or administrative regulations, policies, and procedures
Compile and edit data for charts, graphs, and databases, and prepare summaries and/or reports
Assist in researching technical issues
Answer and route phone calls, take messages and greet and direct visitors to the appropriate staff
Research, compose, design, or edit division publications such as brochures, forms, manuals, and reports
Manage and maintain schedules and travel arrangements for managers, directors, and executives
Perform data entry tasks for tracking
Perform data entry tasks into the financial system as required
Prepare, manage and assign requisitions to card holders and track changes
Manage and maintain schedules for managers, directors, and executives
Assist with data quality control
Auto-ApplyAdministrative Officer Advisor (Onsite)
Principal administrative clerk job in Beltsville, MD
ID: ARS-NEA-035 Program: ARS Wage/Hr: $36.00 Hours/Week: 30 Minimum Age: 55 For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal
Agencies across the United States.
NEW Solutions connects experienced workers (ages 55+) with the USDA Agricultural
Research Service (ARS). These experienced professionals provide administrative,
scientific, and technical support to the Agricultural Research Service through
the Experienced Worker Program (EWP).
Positions listed here do not guarantee employment for any definite period.
Enrollment in the Experienced Worker Programs administered by NEW Solutions is
temporary. The enrollment relationship between NEW Solutions and the Enrollee is
an ?at-will? relationship. This means that an Enrollee is free to terminate
enrollment at any time during the enrollment period, and NEW Solutions and the
Agency have the right to terminate the relationship with the Enrollee.
PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW
Solutions. An ?Enrollee? is a participant in a grant program established through
a Cooperative Agreement funded by the agency and administered by NEW Solutions.
The enrollee shall not sign federal documents, authorize the use of federal
funds, nor initiate or conduct federally funded research projects. The enrollee
shall not author articles for publication as a federal employee, nor coordinate
scientific research between the Government and private industry. The enrollee
shall not present themselves as a Government employee or Government
representative at meetings both foreign and domestic or when coordinating
federal agencies? areas of research. The enrollee shall not make decisions on
federally based research on behalf of Government policy makers, and the enrollee
shall not supervise any Government employees.
This opportunity applies to applicants legally eligible to work in the United
States.
* This position will be open until filled.
Qualifications:
Minimum of 5 year(s) of experience in performing as an Administrative Officer,
Management Analyst, or Program Analyst. OR BA/BS Degree
N/A
Experience required with Windows, MS Word, MS Excel
ARIS Systems, Dashboard
Duties:
Provides advice and guidance to operational support services and activities such
as but not limited to Budget and Fiscal, Personnel, Procurement/Contracting,
Property, Computing Services, Laboratory Services, Facility Management,
Warehousing, Grants/Agreements, and Safety/Environmental Health.
Provides technical advice and assistance on budget development by analyzing
and recommending changes related to staffing plans, funding, and
equipment. 20%
Advises on the translation of technical program requirements and the
development of preliminary contract specifications, to ensure that adequate
documentation, approvals, clearances, justifications, and funds are available as
requested. 20%
Provides advice and guidance on personnel actions. 20%
Provides advice and guidance on location facility management program which
includes coordination and direction of the any R&M programs. 20%
Analyzes current financial systems for accountability and recommends
establishment of effective controls and operational procedures for financial
accountability. 20%
Other:
Physical requirements: Work is largely sedentary. Work requires sustained
attention to detail, with frequent stress of short deadlines for action.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions of this position.
NEW Solutions is committed to promoting equal opportunity and to an environment
free from discrimination and harassment in any form administering Experienced
Worker Programs under cooperative agreements with federal agencies. It is NEW
Solutions' policy to comply with all applicable laws that provide equal
opportunity and to prohibit unlawful discrimination in enrolling participants in
the federal programs.
Temporary Staff Admin
Principal administrative clerk job in Chantilly, VA
About Us:
VT-ARC, a technical services and applied research company, has built an organizational culture marked by four primary values: Teamwork, Integrity, Excellence, and Service. Integral to our success is our staff s enthusiasm for solving tough problems by working together in teams to get the job done. We foster a culture where every employee s contribution is valued and performed with integrity while maintaining a fun work environment. VT-ARC strives for excellence in all that is done for our clients, and such achievement is recognized through service/merit awards. Moreover, we promote a sense of community larger than VT-ARC alone, where staff and institutional resources can be applied in service to our country.
About You:
VT-ARC is seeking an organized and energetic individual to help run a US Air Force collaboration center. The Staff Admin will serve as VT-ARC s point of contact for maintaining our collaboration environment, including scheduling events, customer relationship management, front-desk staffing, and inventory management. This individual will be part of a team of event support staff who collaborate to staff our facilities in Chantilly, VA. Check out our recent events on LinkedIn: *****************************************
Duties/Responsibilities:
Positively represent the company to guests by providing empathetic and friendly customer service at all times
Support a schedule among the event coordinator team to man front desks in our Chantilly facility.
Manage our event calendar in coordination with managers and event staff
Answer incoming customer calls, emails, and messages regarding service questions and general customer concerns
Manage available collaborative environment resources, guest food and beverage inventory, internal office inventory, laptop inventory, and provide basic technical support to meetings (Zoom, Microsoft Teams, etc.)
Required Education, Certification, Skills, Capabilities:
2-5 years of experience in customer service role and/or office administration
Dependability, flexibility, and ability to rapidly and effectively respond in a fast-paced environment
Strong interpersonal and communication skills; attention to detail and strong organizational skills
Ability to lift and move items up to 50 pounds
Preferred Skills/Experience:
Degree in Administration, Hospitality, Marketing, or Business
Experience with virtual teleconferencing platforms (Zoom, WebEx, Microsoft Teams)
Primary Work Location:
Work is to be performed on-site in Chantilly, VA, where you will work with the team to select your shifts.
Security:
Must be a US citizen
Virginia Tech Applied Research Corporation: VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Tech s multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations.
To learn more about VT-ARC s Benefits, Perks, Culture & more visit our Careers page: ***************************
Virginia Tech Applied Research Corporation is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, gender identity, national origin, disability, or status as a protected veteran.
Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit *****************
Fund Administration Staff
Principal administrative clerk job in Washington, DC
Job DescriptionWe are currently hiring for a Fund Administration staff member to join our team, supporting one of our largest private equity clients. The principal responsibility of this position is to support the client's operations as noted in the “Responsibilities” section below. The person selected for this position will work directly with individuals at all levels and across a variety of teams at the client, including Fund Management, Partnership Accounting, Equity Management, Tax, Legal and Compliance. The position requires strong verbal and written communications skills to effectively interact with client and team, attention to detail, and excellent organizational skills to function effectively in a fast-paced, team-oriented environment.
Responsibilities Fund Administration (90% of time) · Support the client's legal entity management function to assist with the formations, modifications, and liquidations of legal entities. · Manage legal entity information in client databases and complete related system tasks assigned to you or your team. · Prepare and process tax forms, including SS-4, 8832, FATCA, and CRS as needed, and track information in the appropriate databases.· Prepare bank account opening applications, assist with opening and closing cash accounts with client's preferred banking partners and related Know-Your-Customer (“KYC”) requests, and track information in the appropriate client databases.· Support Account Lead in completing KYC requests by gathering legal entity documents or information, drafting necessary forms, and compiling for review.· Assist with editing and maintaining your team's investment structure charts.· Coordinate review and execution of various transaction and investment-related documents· Collect and post transaction documents to the appropriate client databases.· Organize document legalizations, including notarization, apostilles, or authentications as needed.· Assist with the transfer of share certificates between custodians for safekeeping as needed.· Address client ad-hoc requests by gathering and providing information about legal entities to internal or external parties. Project Management (10% of time)
· Report task status updates to your Account Lead or client team on a timely basis.· Work closely with Account Lead to manage client expectations and ensure quality and consistency of services provided to client.· Work closely with Account Lead to prioritize and provide timely resolution to client requests.
Knowledge, Education, Experience · A minimum of one year of work experience in an administrative support position, demonstrating superior service in a fast-paced and demanding environment. Bachelor's degree is preferred but not required.· Advanced experience with Microsoft Office, specifically Microsoft Outlook. · Organized, detail‐oriented, efficient, and diligent.· Superior interpersonal skills and demonstrated ability to work effectively both as part of a team and independently.· Superior communication skills both written and verbal.· High integrity and ability to maintain confidentiality of sensitive and proprietary client information.· Advanced experience in time management with ability to meet deadlines and manage competing priorities.· Ability to gain trust and respect of stakeholders across departments.· Ability to plan, coordinate with various parties and execute an action plan.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Sr Administrative Associate
Principal administrative clerk job in Alexandria, VA
EXECUTIVE ADMINISTRATIVE ASSISTANT
Executive level support experience, experience within DoD and other federal agencies.
Experience with DTS (Defense Travel System) and CATMS (other Task Management System experience may be considered)
Demonstrated success managing several direct reports and multiple functional areas across multiple locations.
Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint.
Must have excellent analytical and problem-solving skills.
Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods.
Must have strong active listening skills to assess customer needs and satisfaction.
Must have experience in managing customer expectations and working directly with customers.
Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence.
Must have the ability to multi-task across multiple projects.
Requirements
Clearance: Secret
Minimum of five (5) years of experience to include executive level support, personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with Department of Defense (preferably).
The following experience is desirable:
Bachelor's degree from an accredited college/university.
We hire military!
Please see standard Work, Physical and Mental Requirements for all Quantech roles.
Administrative Clerk
Principal administrative clerk job in Rockville, MD
Administrative Clerk (BPA1)
Under the direct supervision of a Supervisor, the Administrative Clerk (BPA1) performs various clerical and repetitive manual functions in Book Print, Card Print, Quality control, and the Mail Out, as well as other miscellaneous functions in support of travel document personalization operations. The Administrative Clerk (BPA1) achieves a basic knowledge of the current travel document issuance software and computer operating system, to include retrieval of individual application information, upgrading applications to expedite status, data entry, and generation of mailing labels.
Job Description:
Book/Card Print
· Maintaining control and accountability of passport books and passport cards
· Reviewing application information and printed passport books/cards for errors and quality
· Removing or rejecting applications and passport books/cards with errors
· Verifying individual book/card usage reports
· Filling out and maintaining Batch Tracking sheets or other reports
· Prioritizing work (i.e., expedited passports and early departures along with regular batches)
· Operating and being responsible for the care of computer equipment, including passport printers
Quality Control
· Checking data on passport using optical character reader
· Writing data onto the passport-integrated chip using chip writer/reader
· Determining acceptability of passport quality
· Performing data entry function and using the computer screen to verify accuracy of data
· Printing correct passport endorsements as appropriate
· Generating address labels and attaching them to mailing envelopes and placing sealed envelopes into postal trays for mailing
· Conducting all aspects of mail out operations, including operation of automated postal machines
Requirements:
· High School diploma or equivalent, and at least 2 years of office experience required
· U.S. Citizenship Required
· Ability to successfully complete the Background Investigation
· Ability to obtain and maintain a Government Agency Moderate Risk Public Trust security clearance
· Ability to lift and carry 35 pounds
Skills/Experience Required:
· Basic personal computer skills
· Capable of doing repetitive tasks such as lifting, standing, sitting, reaching, twisting, sealing envelopes, filing and reading
· Proven ability to communicate effectively and professionally
· Must be able to operate personalization-printing equipment, conduct Quality Control checks of the printed passport, and follow a pre- set pattern for document sequencing
Administrative Clerk III
Principal administrative clerk job in Washington, DC
.
Requisition Type: Non-Contingent/Actively Open
Opened Job Requisition on 8/25/2018
Administrative Clerk III This Administrative Clerk provide analytical support services for the United States Coast Guard Assistant Commandant for Human Resources. Efforts include supporting the Analyst in Analytical and Competency Management, Data Entry, and Records Management using existing systems and databases.
Location: USCG Headquarters, 2703 Martin Luther King Jr. Ave SE, Stop 7828, Washington, DC, 20593-7828
Security Clearance Level: Candidate must be able to obtain a favorable DHS suitability determination.
Duties and Responsibilities
Provide data entry for Human Resources (HR) related data into Direct Access system.
Perform data entry into Direct Access system for USCG position competency or officer specialty assignments.
Perform data entry into Direct Access system, or other learning management systems for USCG personnel information.
Maintain records, assist in the description of competency requirements, and review competency data.
Maintain the master list of active and inactive competencies on designated USCG Information Systems, including the entry of new competencies into the USCG Human Resource Information System (Direct Access).
Maintain historic records of decisions taken on competency development and assignment issues.
Support the Analyst's Analytical and Competency Management efforts.
Knowledge and Qualifications
High School Diploma or higher.
Minimum of four (4) years relevant experience administrative support inclusive of data entry and records management.
Strong verbal and written communication skills.
gTANGIBLE Corporation is an equal opportunity employer and does not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, marital status, national origin, or political affiliation.
Auto-ApplyAdministrative Clerk
Principal administrative clerk job in Manassas, VA
We are seeking a dedicated Warehouse Administrator to join our team on a 3-month contract. The ideal candidate will play a crucial role in supporting our warehouse and team, with a strong focus on attention to detail and assisting the management team.
**Responsibilities**
+ Provide administrative support to the warehouse and management team.
+ Assist in order picking and inventory management.
+ Utilize Microsoft Office tools, including Outlook and Excel, for daily tasks.
+ Ensure accurate and timely reporting to support operational efficiency.
+ Deliver exceptional customer service as needed.
**Essential Skills**
+ Proficiency in Microsoft Office, particularly Outlook and Excel.
+ Strong administrative support capabilities.
+ Excellent attention to detail.
+ Ability to effectively manage inventory and pick orders.
+ Exceptional customer service skills.
**Additional Skills & Qualifications**
+ Experience in a warehouse environment is advantageous.
+ Strong communication and organizational skills.
**Why Work Here?**
Join a dynamic and supportive team where your contributions are valued. Enjoy a structured work schedule with a balance between professional responsibilities and personal time.
**Work Environment**
Work in a warehouse environment from Monday to Friday, 8AM to 4PM, which provides a consistent schedule and a collaborative team atmosphere.
**Job Type & Location**
This is a Contract position based out of Manassas, Virginia.
**Job Type & Location**
This is a Contract position based out of Manassas, VA.
**Pay and Benefits**
The pay range for this position is $20.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
**Workplace Type**
This is a fully onsite position in Manassas,VA.
**Application Deadline**
This position is anticipated to close on Nov 18, 2025.
**About Aerotek:**
We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry - from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies' construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.
Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.