FIND PERSONALIZED JOBS
Sign up to Zippia and discover your career options with your personalized career search.

Log In

Log In to Save

Sign Up to Save

Sign Up to Dismiss

or

The email and password you specified are invalid. Please, try again.

Email and password are mandatory

Forgot Password?

Don't have an account? Sign Up

reset password

Enter your email address and we will send you a link to reset your password.

Back to Log In

FIND
PERSONALIZED JOBS

Become A Process Assistant

Where do you want to work?

To get started, tell us where you'd like to work.
Sorry, we can't find that. Please try a different city or state.

Working As A Process Assistant

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $33,910

    Average Salary

What Does A Process Assistant Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

Show More

Show Less

How To Become A Process Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

Show More

Show Less

Process Assistant jobs

NO RESULTS

Aw snap, no jobs found.

Add To My Jobs

Process Assistant Career Paths

Process Assistant
Billing Specialist Home Health Aid Security Officer
Account Manager
5 Yearsyrs
Accounting Clerk Accounts Payable Clerk Staff Accountant
Accounting Manager
7 Yearsyrs
Accounting Technician Budget Analyst Finance Analyst
Assistant Vice President
7 Yearsyrs
Loan Processor Loan Officer
Branch Manager
6 Yearsyrs
Technician Service Manager Office Manager
Business Office Manager
8 Yearsyrs
Medical Assistant Office Manager General Manager
Chief Operating Officer
11 Yearsyrs
Program Assistant Case Manager Registered Nurse Case Manager
Clinical Manager
8 Yearsyrs
Program Assistant Program Manager General Manager
District Manager
7 Yearsyrs
Accounting Clerk Accountant Finance Analyst
Finance Manager
7 Yearsyrs
Accounting Technician Accountant Finance Manager
General Manager
7 Yearsyrs
Senior Loan Processor Underwriter Assistant Vice President
Office Manager
5 Yearsyrs
Area Manager Operations Manager
Operations Director
9 Yearsyrs
Loan Processor Office Manager
Operations Manager
7 Yearsyrs
Technician Specialist Staff Accountant
Payroll Manager
7 Yearsyrs
Medical Assistant Front Desk Coordinator Office Manager
Practice Manager
9 Yearsyrs
Billing Specialist Specialist Project Manager
Program Manager
8 Yearsyrs
Analyst Program Manager General Manager
Property Manager
6 Yearsyrs
Analyst Finance Analyst Operations Manager
Purchasing Manager
9 Yearsyrs
Area Manager District Manager
Regional Manager
8 Yearsyrs
Senior Loan Processor Senior Underwriter Assistant Vice President
Senior Manager
10 Yearsyrs
Show More

Process Assistant Demographics

Gender

Female

69.0%

Male

29.1%

Unknown

1.9%
Ethnicity

White

79.3%

Hispanic or Latino

11.8%

Asian

6.8%

Unknown

1.6%

Black or African American

0.5%
Show More
Languages Spoken

Spanish

56.5%

French

8.3%

Chinese

5.4%

Mandarin

3.6%

Portuguese

3.0%

Arabic

3.0%

Russian

2.4%

Japanese

2.4%

Korean

1.8%

Italian

1.8%

Carrier

1.8%

Tagalog

1.8%

Cantonese

1.8%

Vietnamese

1.2%

Filipino

1.2%

German

1.2%

Polish

1.2%

Romanian

0.6%

Hindi

0.6%

Hebrew

0.6%
Show More

Process Assistant Education

Schools

University of Phoenix

17.2%

Wake Technical Community College

13.1%

Strayer University

9.6%

University of North Carolina at Greensboro

6.0%

Liberty University

5.7%

Kaplan University

4.6%

Durham Technical Community College

3.8%

North Carolina Central University

3.6%

Vance-Granville Community College

3.6%

Grand Canyon University

3.6%

Ashford University

3.3%

Fayetteville State University

3.3%

East Carolina University

3.0%

Midlands Technical College

3.0%

University of North Carolina at Chapel Hill

3.0%

Johnston Community College

2.7%

Lansing Community College

2.7%

Virginia Commonwealth University

2.7%

University of Kentucky

2.7%

Capella University

2.7%
Show More
Majors

Business

31.3%

Health Care Administration

8.9%

Criminal Justice

6.9%

Accounting

6.8%

Communication

3.9%

Human Resources Management

3.6%

Management

3.5%

Psychology

3.5%

General Studies

3.4%

Computer Science

3.0%

Nursing

3.0%

English

2.9%

Legal Support Services

2.8%

Medical Assisting Services

2.8%

Human Services

2.4%

Biology

2.3%

Political Science

2.2%

Finance

2.2%

Marketing

2.2%

Liberal Arts

2.1%
Show More
Degrees

Bachelors

36.0%

Other

28.2%

Associate

15.0%

Masters

11.1%

Certificate

6.0%

Diploma

2.4%

Doctorate

1.1%

License

0.2%
Show More
Job type you want
Full Time
Part Time
Internship
Temporary

Top Skills for A Process Assistant

ProceduresAddressSafetyHazardsCustomerServiceDataEntryProcessingAssistantProblemSolveSortAppraisalsProductionGoalsDailyManagementPayrollComputerSystemPhoneCallsLoanOfficersCustomerOrdersExternalSuppliersSuccessfulAreaPerformanceOfficeSuppliesMedicalRecordsSupervise

Show More

Top Process Assistant Skills

  1. Procedures
  2. Address Safety Hazards
  3. Customer Service
You can check out examples of real life uses of top skills on resumes here:
  • Help drive process improvement by establishing and maintaining inventory handling procedures in Fulfillment Center.
  • Identify and address safety hazards within the work area.
  • Processed customer service order requests taken by sales reps and vendors for installation and removal of phone service.
  • Submit request for printouts and labels for data entry.
  • Promoted to Senior Cash Processing Assistant within two months from start date.

Top Process Assistant Employers

Process Assistant Videos

A Day In The Life Of An Embalmer

×