How to hire a process associate

How to hire a process associate, step by step

Here's a step-by-step process associate hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a process associate job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new process associate
• Step 8: Go through the hiring process checklist

What does a process associate do?

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1. Identify your hiring needs

   The process associate hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a process associate to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a process associate that fits the bill.

   The following list breaks down different types of process associates and their corresponding salaries.

   Type of Process Associate	Description	Hourly rate
   Process Associate	Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.	$10-30
   Accountable Clerk	The duties of an accountable clerk vary in one's industry of employment. Typically, their responsibilities revolve around overseeing the financial aspects of a company, including revenue and budget... Show more	$13-23
   Accounting Clerk	Accounting clerks are employees assigned to manage administrative and clerical tasks in the accounting department. Accounting clerks handle office accounting records and ensure that files are properly labeled and stored... Show more	$13-24

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Customer Service
   • Extraction
   • Business Process
   • Data Entry
   • HR
   • Sales Floor
   • Cleanliness
   • Client Expectations
   • Math
   • Customer Accounts
   • Process Improvement
   • PowerPoint
   • Unix

   Check all skills

   Responsibilities:

   • Manage large scale MVS/ESA, VM & UNIX computer systems.
   • Manage all aspects of the shipping dock, including TDR, truck arrival/departure scheduling, and associate dock assignments.
   • Manage and operate departmental HPLC equipment.
   • Manage distillation process to determine product specification compliance, and prepare unit for shutdown or turnaround process.
   • Design layouts on the front-end using JavaScript, HTML, and CSS.
   • Manufacture sterile commercial human blood therapeutics in an ISO 5 clean room within BSC per FDA requirements.

   More process associate duties

3. Make a budget

   Including a salary range in your process associate job description is a great way to entice the best and brightest candidates. A process associate salary can vary based on several factors:

   • Location. For example, process associates' average salary in west virginia is 54% less than in california.
   • Seniority. Entry-level process associates earn 65% less than senior-level process associates.
   • Certifications. A process associate with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a process associate's salary.

   Average process associate salary

   $37,954yearly

   $18.25 hourly rate

   ---

   Entry-level process associate salary

   $22,000 yearly salary

   Updated December 23, 2025

   Average process associate salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$62,964	$30
   2	Texas	$50,676	$24
   3	New Jersey	$50,152	$24
   4	Massachusetts	$47,870	$23
   5	New York	$45,450	$22
   6	District of Columbia	$44,137	$21
   7	Arizona	$44,013	$21
   8	Georgia	$40,971	$20
   9	Pennsylvania	$40,173	$19
   10	Illinois	$38,919	$19
   11	Colorado	$37,599	$18
   12	Wisconsin	$37,508	$18
   13	Delaware	$36,976	$18
   14	Maryland	$36,761	$18
   15	New Mexico	$36,107	$17
   16	Nevada	$35,892	$17
   17	North Carolina	$35,282	$17
   18	Florida	$34,998	$17
   19	Nebraska	$34,609	$17
   20	Utah	$34,017	$16

   Average process associate salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	McKinsey & Company Inc	$125,033	$60.11
   2	Pacific Investment Management Company LLC	$121,763	$58.54	8
   3	AQR Capital Management	$106,279	$51.10
   4	Goldman Sachs	$101,441	$48.77	1
   5	ZS	$97,739	$46.99
   6	Regeneron	$94,926	$45.64	7
   7	Bristol-Myers Squibb	$91,018	$43.76	1
   8	Citi	$90,671	$43.59	20
   9	NTT Data International L.L.C.	$89,539	$43.05	7
   10	The Citadel	$89,302	$42.93
   11	Arc Aspicio	$87,441	$42.04
   12	Arrowstreet Capital	$87,352	$42.00
   13	Morgan Stanley	$85,368	$41.04
   14	Infosys Public Service	$84,710	$40.73	11
   15	BlackRock	$80,603	$38.75	1
   16	HCL Technologies	$76,110	$36.59
   17	Accenture	$75,751	$36.42	950
   18	V-Soft Consulting	$74,786	$35.95
   19	Grant Thornton	$74,695	$35.91	19
   20	Los Alamos National Laboratory	$73,591	$35.38	1

4. Writing a process associate job description

   A process associate job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a process associate job description:

   Process associate job description example

   Job SummaryResponsible as a primary source for either application or lien processing for the department. Review and assess applications for credit approval as well as establishment of credit lines for large construction/renovation jobs. Process liens to include filing mechanics liens and construction related documents (i.e. preliminary notices). Serve as a backup for other administrative duties within the credit team. Major Tasks, Responsibilities, and Key Accountabilities
   
   Performs all phases of credit application processing within established standards. Conducts credit checks as requested for applications and pending orders (bureau reports, fax and verbal).
   
   Reviews and approves or declines credit applications that fall within standards as established by the business. Extends credit as appropriate using scope of authority and thorough account analysis.
   
   Reviews and takes action on pending orders to include notation, contacting customer, obtaining authorizations, releases, voids, etc.
   
   Performs all phases of mechanics lien and release processing within established guidelines to include but not limited to; researching account information to validate and perform lien/release processing, file creation, document/fee and check processing.
   
   Utilizes systems to reconcile accounts including performing adjustments, processing bad debt and customer concessions, processing discrepancies, refunds and incoming mail.
   Provides monthly reporting on credit processing performance. Processes preliminary notices, mechanics liens and ownership inquiries. Performs other duties as assigned.
   Nature and Scope Refers complex, unusual problems to supervisor. Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor. None.
   Work Environment Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable. Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles. No travel required.
   Education and Experience HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right process associate for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your process associate job on Zippia to find and recruit process associate candidates who meet your exact specifications.
   • Use field-specific websites such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit process associates, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new process associate

   Once you've found the process associate candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new process associate. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a process associate?